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STRATEGIES FOR CREATING IMPACTFUL COLLABORATION PRACTICES

Reading time: about 6 min

We've all been a member of a team project and felt like our voice and ideas were
undervalued at one time or another. Maybe the group's goals were unclear,
communication channels were muddied, or team member's unique strengths went
unused. It's tough for a team to achieve its goals if they can't collaborate
well. 

Assembling a strong, driven group of talented people is only half the battle.
Setting up supportive and engaging collaboration practices will allow your team
members to thrive and for innovative ideas to flourish. Clear communication
methods and protocols allow new solutions to be discovered and encourage an
environment of teamwork instead of competition. 

Let's explore a few strategies and collaboration best practices that improve the
way work happens at your organization. 


SET CLEAR GOALS AND EXPECTATIONS

Setting clear goals and realistic expectations inspires and aligns teams.
Defined objectives and key results give your team clear benchmarks to guide them
to the collective goal.


CREATE COMPELLING OBJECTIVES 

Clearly stating the goal of a project is only one piece of the puzzle.
Presenting your team's objective in compelling and captivating terms will
inspire your group to accomplish their mission.  Your team should completely
understand the goal and be excited about the objectives!


DEFINE INDIVIDUAL ROLES, RESPONSIBILITIES, AND GOALS 

Defining individual roles and responsibilities for each team member encourages
employees to be accountable and take ownership of their roles. Provide key
outcomes for each team member and explain why each is important to the larger
goal of the group. 


MAKE SURE EVERYONE HAS THE CHANCE TO PARTICIPATE IN MEETINGS

Meetings should be an opportunity for all team members to feel valued and heard.
Creating an environment where employees feel welcomed to share their opinions
amplifies new ideas and encourages communication and connection between team
members. 


USE AGENDAS

Before meetings, provide an agenda of the goals and objectives for the session.
Even a broad outline can be helpful to give team members an idea of how a
meeting will be structured. This gives attendees time to prepare ideas and
questions, resulting in better input and a more focused timetable for the
meeting.

Question-based agendas can increase meeting productivity. Learn how to create
one here.



Go now


ENCOURAGE DISCUSSION, DISCOURAGE INTERRUPTIONS

Everyone communicates differently; that's why many team leaders ask that the
group refrain from interruptions at the onset of every meeting. If a team member
has an idea to pitch to the group, they must get a chance to finish their
thought in full. Avoiding interruptions is the best way to ensure that and helps
maintain a comfortable environment where your team can share ideas. 

Team leaders should be confident in asking open-ended questions or requesting
feedback. This encourages a discussion among team members and allows for more
voices to be heard. 


ALTERNATE MEETING FORMATS

Switching up meeting formats also gives different personality types among your
team opportunities to engage with the group. Ask a question and go around the
table to elicit feedback. Set up a "progress check" in a group setting or
one-on-one meetings with each staff member. Provide digitally collaborative ways
to participate and gain feedback, such as Lucidspark, where everyone can
brainstorm as one and vote on collective ideas, whether in person or remote. 


INCLUDE DIFFERENT PERSPECTIVES IN PROJECTS AND DECISION-MAKING

We know that seeking input from diverse perspectives creates a more cohesive and
successful team. It’s important to be the kind of leader that understands the
strengths of their team and builds a trusting environment. 


PLAY TO TEAM MEMBER STRENGTHS

Leveraging team member's unique strengths empowers each employee, as well as the
overall group. To tap into your team member's talents, many team leaders have
employees take a personality test or conduct a roundtable discussion in which
the team is encouraged to share their strengths. These activities serve as
bonding exercises between employees and allow team leaders to test drive
strengths before assigning roles. 

Team members can share anecdotes or philosophies on how they might have shown
invaluable strengths such as communication, problem-solving, tenacity, or
planning. When team members are given agency in naming and then playing to their
strengths, they are more likely to be engaged and committed to the team's
success. 


BUILD TRUST AND COHESION

Creating an open and trusting environment among your team starts with
transparency and respect. Early in the process, it's important to display
accountability and communication. Working as a team is full of vulnerable
moments,and leaders should be honest in their expectations, feedback, and even
owning mistakes. Candor and trust in leadership helps establish an environment
where employees can feel comfortable.

Relying on team members to make decisions both large and small has been proven
to improve performance in employees because they know their value within the
group. Task updates and daily huddles among team members also create inclusion,
cohesion, and increased accountability. 


LEAD BY EXAMPLE 

Set the tone of what you expect from your team and guide them by example. Each
day is an opportunity to build a culture of confidence and accountability
through your own actions. 

An effective leader follows through on promises, even ones as small as the
starting meetings on time. Likewise, productive energy and a positive attitude
can help motivate a team to accomplish tasks with enthusiasm. 


RECOGNIZE AND CELEBRATE COLLABORATIVE EFFORTS 

Recognition is an essential part of team performance. When a goal is achieved,
recognition by the team leader is a chance to bring your team together to
celebrate a collective accomplishment. Unfortunately, many employees feel that
their efforts go unnoticed or are flat-out ignored by their superiors, making it
all the more important to commemorate hard work when your team achieves it.  

A Gallup workplace survey found that some of the most impactful forms of
recognition employees look for have very little to do with money. "It can be as
small as a personal note or a thank-you card. But the key is to know what makes
it meaningful and memorable for the employee." 

When employees were asked what types of recognition were the most memorable to
them personally, respondents pointed to six methods in particular:

 * Public recognition through a publicized award 
 * Private acknowledgment from a boss, peer, or customer
 * Recognition for high achievement during evaluations or reviews
 * Promotion or increased responsibilities to demonstrate trust
 * Monetary awards like a trip or a pay increase
 * Pride in work and personal satisfaction

Hard work deserves to be valued and celebrated! Whether it's taking an employee
out to lunch to celebrate an achievement or honoring an entire team on a
completed project, recognition goes a long way when it's been earned. 

A collaborative work environment creates more opportunities for innovative
ideas, increases productivity, and allows employees to feel part of something
bigger than themselves. The strongest cultures of collaboration find new ways to
create space for everyone  to be successful. 

Looking for team collaboration tools? Check out this list of some of the best
options. 



Read more


LOOKING FOR TEAM COLLABORATION TOOLS? CHECK OUT THIS LIST OF SOME OF THE BEST
OPTIONS.

Read more


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ABOUT LUCIDSPARK

Lucidspark is a virtual whiteboard that helps you and your team collaborate to
bring the best ideas to light. It comes packed with all of the sticky notes,
freehand drawing tools, and infinite canvas space you need to capture that next
big idea. And it’s built for collaboration. Think of it like a sandbox where
your team can bounce ideas around and innovate together in real time.

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