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Reporting: I-9 Management


ELECTRONIC I-9 SOLUTIONS

All new hires must fill out a Form I-9, Employment Eligibility Verification,
within the first 3 days of employment. Processing the forms can be
time-consuming, resource-intensive, and error-prone. Incorrect forms can result
in stiff penalties and fines and even debarment of government contracts. We can
help.

Contact an expert
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LET US HELP MANAGE YOUR I-9 PROCESS

Combining two decades of I-9 experience with the latest paperless technology,
the Maximus Tax Credit & Employer Services practice is the industry leader in
I-9 processing and verification. Integrating our electronic I-9 management
software with your standard hiring procedures will help you:

 * Onboard new hires quickly and accurately
 * Eliminate common violation risks
 * Fulfill hiring compliance

Helping employers to achieve compliance with all U.S. Department of Homeland
Security guidelines, our electronic I-9 management software is easy to use. In
just minutes, managers can verify each new hire’s information and sign the form
electronically. Human errors are virtually eliminated due to validation checks,
built right into the software, which prevents progress without first entering
the proper information. You no longer have to worry about lost forms or
forgotten signatures. You can feel confident that you are getting your I-9s done
right the first time, saving time and valuable resources.

Estimate the potential fines you face for misfiled I-9s



LEVERAGE OUR LEADERSHIP IN I-9 AND E-VERIFY SOLUTIONS

After the electronic I-9 form is completed on the Maximus electronic portal,
employee data is automatically submitted to the E-Verify program. The majority
of employees are successfully and immediately verified/work authorized; however,
if a non-verification or a tentative confirmation is returned, the Maximus
solutions help employers ensure that this difficult process is managed and
tackled until completion. Managers are able to view in real-time the status of
an E-Verify case to ensure they take the required steps to complete the process.
It's as easy as that.




UNDERSTAND WHY E-VERIFY IS IMPORTANT TO YOUR BUSINESS

E-Verify is a web-based system that allows employers to electronically validate
the employment eligibility of newly hired workers.

In 2009, the U.S. Department of Homeland Security made it mandatory for federal
contractors and subcontractors to use E-Verify to validate that employees are
eligible to work in the United States.

Three states (Arizona, Mississippi, and South Carolina) require E-Verify
participation for all employers, both public and private.

Nine other states (Colorado, Georgia, Idaho, Minnesota, Missouri, North
Carolina, Oklahoma, Rhode Island, Nebraska, and Utah) require E-Verify
participation for those working in the public domain: state agencies,
contractors, or subcontractors.


WANT TO LEARN MORE ABOUT OUR I-9 SERVICE?

TOP 10 REASONS TO GO ELECTRONIC WITH YOUR I-9S

With Immigration and Customs Enforcement (ICE) increasing I-9 audits, it’s
important to ensure your company’s I-9 compliance. Our interactive guide
provides the top ten reasons on why it is essential to employ I-9 management and
Employment Verification Services for your organization.



Download the free guide

A WALKTHROUGH OF THE REMOTE I-9 PROCESS

Where and how we work is changing, and so should your I-9 Service. Maximus
understands that today’s workforce is going remote, and the need to have I-9
employment verification has created a unique challenge for employers. Using the
Maximus I-9 Remote Hire Service eliminates the challenges and headaches of
maintaining a compliant I-9 process. Through our nationwide network of remote
I-9 authorized representatives, our clients can rest assured that their remote
hires I-9s will be completed and compliant. Explore our Remote I-9 infographic
to learn more.



Explore the remote I-9 process

HOW TO ENSURE YOUR EXISTING I-9S ARE AUDIT READY

Now, more than ever, I-9 compliance represents a huge liability for companies,
just sitting in their filing cabinets. ICE has committed to increased audits.

Do you know what percentage of your I-9s are paper? Do you know if I9s are
stored at various worksites, and how easy it is to gain access? Are those
locations secure in the event of a natural disaster? If your I-9s are
electronic, were they validated and audited internally?



Learn how to be compliant


ESTIMATE THE POTENTIAL FINES YOU FACE FOR NONCOMPLIANT I-9S

Use the I-9 Potential Fines Calculator »


ENJOY THE BENEFITS OF A FULLY-AUTOMATED, ERROR-FREE PROCESS

With more than two decades of I-9 experience and our proprietary Electronic I-9
Management Software, we are the industry leader in I-9 processing and
verification. Our I-9 Compliance Service delivers a comprehensive review of
employer I-9 forms to assist with DHS and the US Citizenship and Immigration
Services (USCIS) E-Verify requirements. The service can be implemented
electronically or manually using paper forms and offers the flexibility to
include a sampling of employees, all active employees, or an entire
organization.

 * Easy-to-use interface walks managers through the I-9 process step by step
 * Simple, fast, paperless I-9 processing
 * Accessible anywhere with internet connection
 * Immediately validates information
 * Sign the form electronically in just a few minutes
 * Maximus-trained auditors and a dedicated I-9 specialized council




COMMON I-9 FORM QUESTIONS

 * What is an I-9 form?
   
   The question "what is an I-9 form" is a common one, especially for new
   businesses hiring employees for the first time or for employees looking for
   work for the first time in the U.S. Form I-9 is used to verify the identity
   and employment authorization of individuals hired for employment in the
   United States. This form must be completed by the employer and employee.
   Acceptable documents must also be provided by the employee that gives
   evidence of employment authorization and identity. The employer will examine
   all documentation to determine they are genuine and valid. The form must be
   kept for a designated period of time and made available for inspection on
   request from authorized government officials.

 * How do I complete an I-9 form?
   
   If you are an employer or employee wondering how to complete an I-9 form,
   here are the basic steps for filling out each section. The form should be
   completed on the first day of work or before if possible and MUST be
   completed within three days of the employee's first day of work. The I-9 form
   has three sections; two to be filled out by the employer and one by the
   employee.
   
    * Section 1: The employee fills out the first section, entering their name,
      address, and birth date. They must also provide information on their legal
      status within the United States and their Social Security Number, if
      applicable. The form must be signed and dated by the employee. The
      employee will then need to present valid documentation to the employer.
      See further in this FAQ to see which documents are acceptable.
    * Section 2: Once the employer is satisfied that part 1 has been completed
      correctly and is in possession of acceptable documentation, they can fill
      out the final part of the form. The employer will need to include
      information, such as the employee's information, the date their employment
      started, and information about the company.
    * Section 3: This section should only be completed if the employee
      previously verified is being rehired or requires re-verification.

 * What do I need for the I-9 form?
   
   If you are an employee wondering what you need for the I-9 form, you will
   need to be in possession of acceptable documentation that proves your
   identity and that you are authorized to work in the United States.

 * What are acceptable documents?
   
   It is the responsibility of the employer to examine all documentation
   provided as evidence of identity and employment authorization. But what are
   acceptable documents? All employees completing an I-9 must provide valid
   documentation to show their authorization to work in the United States and
   prove their identity. For an up-to-date list of acceptable documents, check
   the United States Citizenship and Immigration website.

 * How long do I keep I-9 forms?
   
   According to government legislation, employers need to retain original I-9
   forms for three years after the hire date, or one year after the employee
   leaves the company. You should keep all forms separately away from other
   personnel records.

 * What is E-Verify?
   
   Employers may have heard of the E-Verify platform, but how can it benefit
   employers when verifying employee information? E-Verify is an internet-based
   system that allows employers to compare information provided by employees on
   Form I-9 against records held by the Social Security Administration and the
   U.S. Department of Homeland Security. The E-Verify website offers useful
   guidance on how employers can use E-Verify to compare employee information
   with official records held on file.

 * Should employers use a designated E-Verify agent?
   
   One question we are often asked is should employers use a designated E-Verify
   agent to complete employment eligibility checks on their behalf. There are a
   number of reasons for and benefits to using an agent, including:
   
    * If you do not have the necessary equipment, such as internet access or a
      computer to use E-Verify.
    * If you do not have the staff available or the time to use E-Verify.
    * If you already outsource your Form I-9 process and also wish to outsource
      E-Verify processes.


FEATURED INSIGHTS

Article

Expand your network of eligible employees with MAXOutreach


Webinar

What Companies Need to Know About COVID-19 Related Changes to I-9 & E-Verify
Compliance


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 * Careers
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 * Contract Vehicles
 * Investor Relations
 * Our Company
 * Leadership
 * Contact Us


FOOTER SOCIAL

 * Twitter
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 * Instagram


FOOTER CAP

 * Privacy Statement
 * Terms of Use
 * Human Rights Statement
 * Employee Home

Copyright © 2023 Maximus. All rights reserved.