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NOTICE OF ALIBABA GROUP OVERSEAS INVOICE DELIVERY REGULATION

Notice Effective date 2018-05-06 16:41 End Date 2021-12-31 16:41 Content of
Notice

Dears,

Since the overseas procurement platform of Alibaba Group has been upgraded,
Alibaba FSSC updated the overseas invoice delivery regulation, please be
informed and kindly pay attention:

 

1.   Invoice Delivery of Normal Purchase Order

1) For Vendors using Alibaba Supplier Portal to confirm goods dispatch/service
complete:

2) Please upload invoice before you submit goods dispatch/service complete,
after filling in the basic info and choosing the regarding line, you can see the
place to upload Commercial Invoice or Tax Invoice.

3) Please name the invoice as “Alibaba payer’s OU code_year_month_PO No.” (for
example B10_2018_04_ PO10126977).

 

[Special Scenario]

1) When it comes to auto-dispatch PO, please keep the invoice delivery the same
way as now. That is to send invoice to Alibaba FSSC mailbox after the PO has
been received and KP number has been generated. (Alibaba FSSC mail address list
is attached below)

2) Please name the email and invoice as “Alibaba payer’s OU code_year_month_PO
No.” (for example B10_2018_04_ PO10126977), so we can match the invoice and PO
info quickly.

 

[Attention]

To ensure the timeliness and accuracy of invoice processing, please avoid
delivering duplicate invoices to Alibaba, for example, please don’t both upload
invoice in portal and send invoice to FSSC mailbox.



 

1) For Vendors not using Alibaba Supplier Portal, or failing to upload invoice
via portal:

2) Please send invoice to Alibaba FSSC mailbox after the PO has been received
and KP number has been generated.(Alibaba FSSC mail address list is attached
below)

3) Please name the email and invoice as “Alibaba payer’s OU code_year_month_PO
No.” (for example B10_2018_04_ PO10126977), so we can match the invoice and PO
info quickly.

 

2. Invoice Delivery of Settlement Payment

Please keep the invoice delivery the same way as now. That is to upload invoice
before submit the application, and forward the approval notice email to FSSC
mailbox. (Alibaba FSSC mail address list is attached below)



 

3. Invoice Delivery of Prepayment

1) Please keep the invoice delivery the same way as now. That is to send invoice
to Alibaba FSSC mailbox.(Alibaba FSSC mail address list is attached below)

2) Please name the email and invoice as “Alibaba payer’s OU code_year_month_PO
No.” (for example B10_2018_04_ PO10126977), so we can match the invoice and PO
info quickly.

 

* Alibaba FSSC email address list

Alibaba FSSC Mailbox Address

Alibaba Payer’s Registration Country

Fssc-invoice@alibaba-inc.com

Cayman, HK, Singapore, UK, USA, Spain, BVI, Dubai, Malaysia, New Zealand,
Sweden, Australia, Germany, France, Italy, Japan, Korea, Netherlands

invcollection_IDN@service.alibaba.com

Indonesia

invoicecollection_in@service.alibaba.com

India

invcollection_ISR@service.alibaba.com

Israel

 

*Alibaba Group Overseas Invoice Process Rule

1) For invoices uploaded via Alibaba Supplier Portal, FSSC will process within 2
working days after PO has been received and KP number has been generated.

2) For invoices delivered through FSSC mail box, FSSC will process within 2
working days after we receive the email.

3) To ensure the timeliness and accuracy of invoice processing, this mail box is
only used for invoice receiving. If you have any question on payment status,
please contact dedicated mail box fssc_vendor@service.alibaba.com, we will
feedback to you within one working day.

Thanks!

  

Alibaba Group FSSC  

2018.05  

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