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7 REASONS ACCOUNTANTS NEED ELECTRONIC SIGNATURES

By Symphony Ragan | Banking and Accounting | Comments are Closed | 27 January,
2022 | 4

As the accounting industry becomes increasingly (some would say predominately)
digital, it’s more important now than ever for accountants to streamline and
utilize the right software tools to optimize their processes and manage their
business.

Customer relationship management (CRM) software tools, such as Salesforce, have
made it easier for accountants to maintain and grow their client bases. Digital
meeting software options, such as Zoom, provide useful ways for accountants to
communicate with their clients from practically anywhere. Digital document
storage systems, like Dropbox, have established useful ways for accountants to
store, share, and distribute important electronic files. All of these software
tools and more have transformed the accounting industry.

So, where does electronic signature software fit in? eSigning allows for new
client record automation into accounting CRMs like Salesforce. eSigning provides
a method for important forms to be completed in minutes before, during, or after
a client Zoom meeting. eSigning establishes the manner in which documents can be
easily approved and signed digitally and then uploaded to Dropbox or Google
Drive for secure storage and managed access. In many ways, electronic signatures
play an important supporting role that drives the processes listed above. But,
as we’ll demonstrate below, electronic signatures also star independently by
providing a game changing technique for getting more done faster, more securely,
and in a more streamlined fashion than ever before.

We’ve identified 7 reasons accountants, their firms, and their clients should be
using electronic signatures below. Take a look.


1. IMPROVE AND SIMPLIFY COMPLIANCE

Electronic signatures make industry compliance a snap. For accountants who need
to ensure regulatory compliance with institutions like FINRA and the IRS, using
electronic signatures provides the opportunity to use helpful features such as
knowledge-based authentication (KBA) and multi-factor authentication (MFA).
These tools add an integral step to further prove and establish the identity of
signers on important accounting and tax forms.


2. COMPLETE FORMS FASTER

By using electronic signatures and digitizing documents, accountants and their
firms can complete important forms faster than ever. Digital documents can be
emailed to clients wherever they are, signatures collected in a matter of
minutes, and completed documents sent back to accountants who need them – often
to meet important tax filing or financial deadlines.


3. ONBOARD CLIENTS FASTER

When electronic signatures are implemented, accountants find that client
onboarding can be conducted faster and more efficiently than ever before. Gather
new patient intake forms, collect vital information, and receive completed
important documents in minutes.


4. ADDED CONVENIENCE FOR CLIENTS

With electronic signatures, documents can be signed in just a few clicks from
wherever the signer is, thus allowing an added important element of convenience
to be added to everyone’s day. Gone are the days when clients needed to come
into the office or go to the post office just to complete paperwork. Simply
email the document, sign, and send back – easy as 1, 2, 3.


5. MORE DOCUMENT SECURITY AND PRIVACY

Accounting documents often feature personal identifying information (PII) such
as social security numbers, bank account numbers, and more. When traditional
paper documents are used, there’s always an increased possibility it getting
lost, stolen, or viewed by outside parties unintentionally. With digital
documents, accountants can provide their clients with added security by ensuring
limited and controlled visibility, secure password-controlled access, digital
signatures, and more – allowing everyone to rest a little easier.


6. EASY DIGITAL FILE STORAGE

Not only will electronic signatures simplify the signing process, but you can
automate document saving and storage while you’re at it. Send your documents
straight to your favorite cloud storage platform, like Google Docs, or save
locally on your own SFTP servers. This allows accountants to more easily and
accurately file documents for audits and other needs at a later time.


7. BETTER COLLABORATION AND WORKFLOW

Often, multiple departments or persons collaborate on an account or document.
Electronically signed accounting documents simplify and enhance the process by
allowing emails to be sent and easily edited between team members, thus
strengthening and maximizing accounting workflows.


SIGN YOUR FIRST DOCUMENT NOW!

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SYMPHONY RAGAN



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