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NEW YORK ARCHIVES VIRTUAL CONFERENCE


SAVE THE DATE!

NYAC will be having its annual (free) virtual conference Friday, June 7th, 2024
and registration is now open!

Conference Registration via Zoom

The NYAC Board is also excited to announce a new pilot project to bring NYAC
members together during the virtual conference: NYAC Watch Parties!

The Regional Connections Committee is pleased to provide seven dedicated “Watch
Party” locations (listed in the form linked below) where you can view the
conference with others from your area, including time for networking and
discussion.

Watch Party Registration is now Closed.

If you register for a Watch Party, you do not need to separately register for
the NYAC conference. Everyone registered for a Watch Party will receive an email
with links to the conference recordings afterward.


SCHEDULE AT A GLANCE


FRIDAY, JUNE 7TH, 2024

POSTER SESSIONS

9:00 – 9:15 AMOpening Remarks9:15 – 10:00 AMKeynote10:00 – 10:15 AMMorning
Break10:15 – 10:45 AMMaking the Center for Brooklyn History: Reflections on
combining two major institutions10:45 – 11:15 AMThe eba Legacy Project11:15 –
11:45 AMBuilding Community: Sharing New Stories through Innovative Manuscript
Collections Initiatives 11:45 AM – 12:45 PMLunch12:45 – 1:15 PM Converting
legacy finding aids through Empire ADC1:15 – 1:45 PMWorking with Undergraduates
to Diversify Collections1:45 – 2:00 PMAfternoon Break2:00 – 2:30 PMImplementing
Digital Preservation at a Small Institution 2:30 – 3:00 PMLinked Data for Local
History: An Art Colony Case Study3:00-3:05 PMClosing Remarks


ZOOM TIPS 


BEFORE THE CONFERENCE

 * Make sure you have installed the latest version of Zoom
 * Check that your computer is working. NYAC board members will not be able to
   troubleshoot technology issues for attendees during the conference


DURING THE CONFERENCE

 * Your microphone and camera will be disabled for the conference
 * Use the Q&A module to ask questions of current panelists
 * Change your Chat settings to direct messages to “all panelists and attendees”
   if you are making a public comment
 * Remember to be courteous and abide by the NYAC Code of Conduct


PROGRAM SCHEDULE DETAILS


9:00-9:15 AM OPENING REMARKS

The New York Archives Conference welcomes you to our 2024 Virtual Conference! We
are pleased to once again offer our conference virtually and are grateful to our
presenters and attendees for their willingness to participate in this format.
Thank you also to our sponsors, the Empire State Library Network, Polygon
Document Recovery, and University Products, for their support of this
conference.

PRESENTERS

Autumn Haag | 2024 Co-chair
Cara Dellatte | 2024 Co-Chair
Jaime Karbowiak | 2024 Co-Chair


9:15-10:00 AM KEYNOTE SPEAKER

PRESENTER

Gabriella Leone, History Archives Manager at the Staten Island Museum


10:00 – 10:15 AM MORNING BREAK


10:15 – 10:45 AM MAKING THE CENTER FOR BROOKLYN HISTORY: REFLECTIONS ON
COMBINING TWO MAJOR INSTITUTIONS

In February 2020, Brooklyn Public Library and Brooklyn Historical Society
announced that they would merge to create the Center for Brooklyn History (CBH).
The very next month, New York City went into COVID lockdown. It was only the
first, albeit perhaps the most arduous, hurdle to the historic merger of these
two major cultural heritage institutions. Two members of the CBH collections
team will share insights and reflections about the work accomplished so far and
the path ahead.

PRESENTERS

Dee Bowers, they/them/theirs
Center for Brooklyn History at Brooklyn Public Library

Natiba Guy-Clement, she/her/hers
Center for Brooklyn History at Brooklyn Public Library


10:45 – 11:15 AM THE EBA LEGACY PROJECT

The eba Legacy Project is a multifaceted, long term endeavour whose aim is a
permanent home for the extensive eba archive; a touring and online exhibition
and an accompanying catalogue that gives the history of eba. Electronic Body
Arts, Inc. (eba) emerged as an artist collective in Albany, New York in 1972.
The collection of material covering fifty years of operation, currently in
storage, is in the process of being archived with the creation of an inventory.
The purpose of creating the archive is two-fold; to preserve and make accessible
the history and activity of eba and to inspire and seed creative communities for
the future. Ultimately the legacy project will demonstrate how a creative
community can be sustainable while highlighting the importance of performing
arts archives for small not-for-profit organisations. For this presentation eba
founder Maude Baum and historian Dr. Marianne Schultz will discuss the ongoing
process of creating the eba archive and plans for its future.

PRESENTERS

Brooke Hill
Electronic Body Arts, Inc.

Maude Baum, she/her/hers
Electronic Body Arts, Inc.


11:15 – 11:45 AM BUILDING COMMUNITY, SHARING NEW STORIES THROUGH INNOVATIVE
MANUSCRIPT COLLECTIONS INITIATIVES

This presentation shares recent initiatives by the Albany County Historical
Association (ACHA) to recognize and include new stories in our manuscript
collections. The program will have 2 parts: (1) an overview of the ACHA’s
Community Digitization Program which worked with diverse local community members
to digitize records which were still held by local families, while providing a
supportive environment for obtaining the digital records, with appropriate legal
consent. (2) The ACHA’s work with the NYS Library and New Netherland Institute
on a grant initiative funded by the National Archives to survey small, often
rural, historical societies and provide training programs in identifying
historical records from 1664-1827, the year of final manumission in NYS. ACHA
and NNI staff will be working with local community members to identify and
translate Dutch records related to Native Americans and African Americans in
their collections, with a digitization program with online exhibit.

PRESENTERS

Kathryn Kosto, she/her/hers
Albany County Historical Association | Ten Breock Mansion

Aaron Bradt, he/him/his
Albany County Historical Association | Ten Broeck Mansion


11:45-12:45 PM LUNCH


12:45-1:15 PM CONVERTING LEGACY FINDING AIDS THROUGH EMPIRE ADC

This session will discuss the Oskar Diethelm Library’s project to convert its
legacy finding aids using the Empire Archival Discovery Cooperative. In 2020,
the finding aids for the library were only available as typed PDFs, many of
which were from the 1980s that could not be searched or easily viewed. Through
the Empire ADC, the library has now converted 68 finding aids, which are all
available and searchable on their website. This has greatly improved access to
the collections and increased the number of visitors and reference requests for
the library. The librarian will go over the process and benefits of this project
so that other libraries can be made aware of this resource available to New York
repositories.

PRESENTER

Nicole Topich, she/her/hers
Oskar Diethelm Library, Weill Cornell Medicine


1:15-1:45 PM WORKING WITH UNDERGRADUATES TO DIVERSIFY COLLECTIONS

At the Binghamton University Special Collections, we have been approached by
various community organizations to digitize or collect their history. Despite
clear community interest, understaffing has forced us to document the community
through ad hoc projects. We hope that in the near future we can start to collect
community materials in a more programmatic and active way, with the specific
goal of diversifying the collection. In the Spring 2024 semester, Binghamton
University Libraries will pilot an undergraduate research fellowship. The
Special Collections has asked for one student researcher to write a white paper
exploring contemporary practices of community archiving as a method for
diversifying collections in university special collections. The research project
will focus on finding models and techniques that we can apply to document a
richer local history. This presentation will explore the design and outcomes of
this pilot project, both for the archive and for the student.

PRESENTER

Madison White, she/her/hers
Binghamton University


1:45-2:00 PM AFTERNOON BREAK


2:00-2:30 PM IMPLEMENTING DIGITAL PRESERVATION AT A SMALL INSTITUTION

This presentation will share my experience developing a digital preservation
implementation plan at my small organization. With a small staff and a small
budget, there had been no previous concerted effort to address the preservation
and management of digital archival records. Following a repository-wide survey
of digital records and legacy media, I’ll discuss how I used the National
Digital Stewardship Alliance’s (NDSA) Digital Preservation Matrix and the
Digital Preservation Coalition’s (DPC) Rapid Assessment Model to conduct
benchmarking activities and draft a report that detailed out a 5-year digital
preservation implementation plan. I’ll share successes, failures, and the
particular challenges of digital preservation work at a smaller institution.

PRESENTER

Amanda Garfunkel, she/her/hers
Medical Center Archives of NewYork-Presbyterian/Weill Cornell Medicine


2:30-3:00 PM LINKED DATA FOR LOCAL HISTORY: AN ART COLONY CASE STUDY

I began using Wikidata after joining a group that was researching a nearby,
under-documented artist colony (in advance of an exhibition at the Ulster County
Historical Society). The results were surprising and encouraging. I created
basic Wikidata entries for individual colony members (with birth, death, and
education claims and source citations). I then watched as international
contributors made new connections (with citations) to those original, simple
entries: A museum in New Zealand added the name of an artist in their collection
who had studied at our artist colony. Other contributors connected international
authority records to the artist entries I’d created – including VIAF, Find a
Grave, WorldCat Entity, Benezit, Library of Congress authority, and FamilySearch
– IDs. Each contribution gifted us with previously unknown information (and new
research rabbit holes to fall down)! This case study provides an overview of
Wikidata concepts from a local history perspective.

PRESENTER

Leslie Melvin, she/her/hers
Independent researcher


3:00-3:05 PM CLOSING REMARKS

PRESENTERS

Autumn Haag | 2024 Co-chair
Cara Dellatte | 2024 Co-Chair


POSTER SESSIONS


ASPIRATIONS AND REALITIES OF SHARED AND EQUITABLE COLLECTING AT COLUMBIA
UNIVERSITY LIBRARIES 

Against the backdrop of the 2020 Uprisings, we developed a Shared Equitable
Collecting pilot to interrupt extractive collecting practices, redirecting funds
from acquiring new materials towards developing access strategies for
reparatively sharing materials with impacted communities. Actions included:
updating the archives’ acquisition form to require curators to consider the
ethical impact of collecting from historically marginalized communities and
articulate how acquisitions will be made accessible to the collection’s
community of origin. A sample collection’s description was critically
re-evaluated for exclusions, found to be lacking key contextual and provenance
information,  and reprocessed with an eye to inclusive descriptive practices. A
subset of materials were then digitally repatriated in collaboration with the
donor’s family and activist collective, and opportunities for greater access
created via the Internet Archive and Columbia’s digital platform. Our
presentation critically evaluates whether the pilot, in fact, inspired more and
better accountability from staff to creators and their communities.

PRESENTERS

Kimberly Springer | she, her, hers
Oral History Archives at Columbia University Libraries /Rare Book & Manuscript
Library

Celeste Brewer | she, her, hers
Rare Book & Manuscript Library at Columbia University Libraries



ENHANCING PRESERVATION AND ACCESS TO COLD WAR ERA CZECH GLASS DESIGN DRAWINGS:
REIMAGINING A DIGITIZATION WORKFLOW AT THE RAKOW RESEARCH LIBRARY 

In July 2023, the Rakow Research Library at the Corning Museum of Glass embarked
on a large-scale project to digitize approximately three thousand design
drawings by Czech glass artists; the drawings date from the late 1940s to the
late 1970s, a period in which artistic expression was severely limited by
Czechoslovakia’s communist government. Before the project began, the library
developed a new digitization workflow involving members from several different
teams to ensure long-term preservation and promote access to the collection.
From digitization, rehousing and relabeling, updating individual item records,
and creating a collection-level finding aid, we prioritized clearly defining
roles and maintaining open communication among everyone involved. We’ll share
what we learned, what worked well, and what could be improved in the future.
Please see the Steinberg Foundation Collection of Czech Glass Design Drawings to
view the digital collection. A collection-level finding aid will be available in
the Rakow Library’s ArchivesSpace database this summer.

PRESENTERS

Joe Schill | he/him/his
Corning Museum of Glass

Kylie McKenna | she/her/hers
Corning Museum of Glass



UTILIZING 3D PRINTED MODELS TO SAFEGUARD ARCHIVAL TREASURES AND ENHANCE VISITOR
EXPERIENCE

In recent years, advancements in 3D printing technology have made it easier than
ever to safely create accurate representations of fragile objects. This
presentation will demonstrate real world examples of how 3D printing is being
used to provide greater accessibility to delicate archival objects both through
exhibits and through hands on interactions with students and visitors at the
University of Alabama at Birmingham. Both the 3D models and the scans can be
valuable tools in expanding accessibility to fragile objects and encouraging
greater integration of archival objects in student learning. By combining the
use of 3D object with their digital representation’s students are granted much
greater access to archival collections while reducing handling of the original
artifact.

PRESENTERS

Aaron Pahl | he/him/his
University of Alabama at Birmingham


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NEW YORK STATE & ARCHIVES BLOG

 * NYS Archives hosting SAA Arrangement and Description Course March 17, 2023
 * Register for the New England Archivists 2023 50th Anniversary Meeting Today!
   March 1, 2023
 * Archie Motley Memorial Scholarship Applications Solicited December 19, 2022

 * Conference Informationexpand child menu
   * Previous Conferences
   * Code of Conduct
 * About NYACexpand child menu
   * Membership Information
   * Committees
   * Board Members
   * Join the NYAC Board
   * Bylaws
   * DEIA Statement
   * Contact
 * New York State & Archives Blog
 * Grants

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