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---

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---

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---

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---

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---

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AUTOMATIC DELETION OF INACTIVE POWER PLATFORM ENVIRONMENTS

 * Article
 * 2024-02-21
 * 9 contributors

Feedback



IN THIS ARTICLE

    
 1. View the status of your environments
    
 2. Environments in a tenant with an expired subscription
    
 3. Unused environments
    
 4. Trigger activity, re-enable, and recover an environment
    

Automated processes periodically identify, disable, and eventually delete
inactive Power Platform environments to optimize storage capacity. An
environment may be deleted because it's in a tenant with an expired subscription
or because it's not being used. In either case, there are actions you can take
to prevent the environment from being deleted.


VIEW THE STATUS OF YOUR ENVIRONMENTS

 1. Sign in as an admin to the Power Platform admin center.

 2. Select Environments.

 3. Look for environments with an Inactive status.
    
    


ENVIRONMENTS IN A TENANT WITH AN EXPIRED SUBSCRIPTION

If the subscription for a tenant has expired or been deprovisioned, all the
environments in the tenant are marked for deactivation and eventual deletion.
When an environment is marked for cleanup, the system sends an email
notification to all admins in your organization 14 days, 7 days, and 1 day
before the environment is disabled. If no action is taken, the environment is
deleted 10 days after the final email is sent.

Tip

If you get notifications about exceeding your entitled storage capacity, see
Changes for exceeding storage capacity entitlements for actions you can take.

Only production and sandbox environments are affected by the subscription-based
automatic cleanup. Learn about automatic deletion of inactive Microsoft
Dataverse for Teams environments.


ACTIONS YOU CAN TAKE IF YOUR SUBSCRIPTION HAS EXPIRED

Renew or purchase licenses before the environments are deleted. Be sure to
purchase enough licenses and capacity to cover all the production environments
in your tenant. The environments are automatically re-enabled within 24 hours.

If an environment has already been deleted, you have a limited window of time to
recover it.

Important

Allow ample time to renew or purchase licenses before your environments are
deleted. Your organization may have a central admin and purchasing group and
might be purchasing through Microsoft partners. Plan accordingly.


UNUSED ENVIRONMENTS

A cleanup mechanism in Power Platform automatically removes environments that
aren't being used. After 90 days of inactivity, an environment is disabled.
After 30 days, if no action is taken, the disabled environment is deleted. You
have seven days to recover deleted environments.

Only developer and Dataverse for Teams environments are affected by the
actvity-based automatic cleanup.

Important

You can't turn off this cleanup mechanism. However, you can review the last
activity date for developer environments in the Power Platform admin center.


TIMELINE FOR UNUSED ENVIRONMENTS

The time between the first warning that the environment will be disabled to the
final deletion of the environment is 37 days. Production enviroments are not
subject to this timeline.

The environment's administrators and the user who created the environment are
notified by email according to the schedule described in the following table.

Expand table

State of environment Power Platform action 83 days with no user activity Send a
warning that the environment will be disabled and display a countdown in the
Environment state on the Environments list page and the Environment page. 87
days with no user activity Send a second warning that the environment will be
disabled. 90 days with no user activity Disable the environment, send a notice
that the environment has been disabled, and update the Environment state on the
Environments list page and the Environment page. 23 days after the environment
is disabled Send a warning that the environment will be deleted and display a
countdown in the Environment state on the Environments list page and the
Environment page. 27 days after the environment is disabled Send a second
warning that the environment will be deleted. 30 days after the environment is
disabled Delete the environment, and send a notice that the environment has been
deleted.

A notification appears on the Environments list page and Environment page when
an environment is disabled.


DEFINITION OF USER ACTIVITY

Power Platform calculates a single measure of inactivity for each environment.
The measure accounts for all activity by users, makers, and admins across Power
Apps, Power Automate, Power Virtual Agents, and Dataverse.

Most create, read, update, and delete operations on the environment—and its
resources that a user, maker, or admin initiates—are considered activity. Most
read operations like visits to the home page, solution explorer, and Power Apps
or Power Automate designer aren't considered activity.

Here are some examples of the types of activities that are included in the
measure:

 * User activity: Launch an app, execute a flow (whether automatic or not), chat
   with a Power Virtual Agents bot
 * Maker activity: Create, update, or delete an app, flow (both desktop and
   cloud flows), Power Virtual Agents bot, or custom connector
 * Admin activity: Environment operations such as copy, delete, recover, and
   reset

Activity includes automations such as scheduled flow runs. For example, if
there's no user, maker, or admin activity in an environment, but it contains a
cloud flow that runs daily, then the environment is considered active.


TRIGGER ACTIVITY, RE-ENABLE, AND RECOVER AN ENVIRONMENT

By default, administrators have 30 days to re-enable an environment. If the
environment remains disabled for 30 days, it's automatically deleted.
Administrators have seven days to recover a deleted environment.


TRIGGER ACTIVITY IN AN INACTIVE ENVIRONMENT

 1. Sign in to the Power Platform admin center.
 2. Select Environments, and then select the inactive environment.
 3. On the Environment page, select Trigger environment activity.


RE-ENABLE A DISABLED ENVIRONMENT

 1. Sign in to the Power Platform admin center.
 2. Select Environments, and then select the disabled Dataverse for Teams
    environment.
 3. On the Environment page, select Re-enable environment.


RECOVER A DELETED ENVIRONMENT

 1. Sign in to the Power Platform admin center.
 2. Select Environments, and then select Recover deleted environments.
 3. Select an environment to recover, and then select Recover.

Learn more about recovering environment.


SEE ALSO

Back up and restore environments
Automatic deletion of inactive Microsoft Dataverse for Teams environments
Licensing overview for Microsoft Power Platform
Microsoft Power Apps and Power Automate licensing guide





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feedback mechanism for content and replacing it with a new feedback system. For
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Use the Admin center to manage environments and data policies in Power Automate
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policies and environments for Power Automate deployments.

--------------------------------------------------------------------------------

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Apr 10, 10 a.m. - Apr 10, 12 p.m.

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ADDITIONAL RESOURCES

--------------------------------------------------------------------------------

Events

Business Applications Launch Event

Apr 10, 10 a.m. - Apr 10, 12 p.m.

Join us on April 10 for an in-depth look at the latest AI features in Microsoft
Dynamics 365 & Microsoft Power Platform.

Register now

--------------------------------------------------------------------------------

Training

Module

Use the Admin center to manage environments and data policies in Power Automate
- Training

Tenant and environment admins use the Power Automate Admin center to manage data
policies and environments for Power Automate deployments.




IN THIS ARTICLE



English (Canada)
California Consumer Privacy Act (CCPA) Opt-Out Icon Your Privacy Choices
Theme
 * Light
 * Dark
 * High contrast

 * Manage cookies
 * Previous Versions
 * Blog
 * Contribute
 * Privacy
 * Terms of Use
 * Trademarks
 * © Microsoft 2024