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Higher Education Authority

 * About us
   
   
   ABOUT US
   
    * Overview
      * Key Acts
    * Strategic Plan
    * Board
    * Accessibility
   
    * Irish Sign Language Service
    * Public Sector Information
    * Staff
    * Higher Education Institutions
   
    * Freedom of Information
      * HEA FOI Publication Scheme
    * Data Protection
      * Personal Data held by the HEA
      * Your rights
      * HEA Cookies Notice
    * Protected Disclosures
    * Open Data
    * Contact us
   
   

 * Our Work
   
   
   POLICY
   
    * Policy Development
      * Overview
      * Future Planning
      * Teaching and Learning
      * Transitions
      * Quality
    * Internationalisation
    * Access Policy
      * Consultation – new National Plan for Equity of Access to Higher
        Education 2022-2026
      * National Access Plan 2022-2028
      * Progress Review of the National Access Plan and Priorities to 2021
      * Programme for Access to Higher Education
      * Student Assistance Fund
      * Fund for Students with Disabilities
      * Access Publications
      * Access News
    * Research Policy
      * Overview
      * Impact 2030
      * Other Policy Initiatives
    * HE Reform
      * Overview
      * The Changing Landscape
      * Technological Universities
        * Technological University Dublin
        * Munster Technological University
        * Technological University of the Shannon: Midlands Midwest 
        * Atlantic Technological University
        * South East Technological University 
      * Technological University Transformation Fund
      * HEA Capacity Building 2022: New and Expanded Courses
    * Centre of Excellence for Equality, Diversity and Inclusion
      * Centre Information
      * Ending Sexual Violence and Harassment in Irish Higher Education
        Institutions
      * Race Equality
      * Gender Equality
      * HEA National Review of Gender Equality in Irish Higher Education
        Institutions
      * Gender Equality Enhancement Fund
      * Senior Academic Leadership Initiative
      * Athena Swan
      * Statistics
    * Mental Health Framework
    * #UNMUTECONSENT
      * Why this campaign
      * National Supports
      * On Campus Supports and Training
      * Media and Downloads
    * North-South Research Programme
    * Healthy Campus
   
   
   FUNDING, GOVERNANCE AND PERFORMANCE
   
    * Funding
      * How we fund
      * Who we fund
      * Funding Review
      * Innovation and Transformation fund
      * Student Finance
        * SUSI (Student Universal Support Ireland)
        * Fund for Students with Disabilities
        * Student Assistance Fund
        * Back to Education Allowance
        * Free Fees Initiative
        * Other bursaries and scholarships
        * Postgraduate students
    * Governance
      * Overview
      * The HEA and Higher Education Institutions
      * Governance Framework for the Higher Education Sys.
        * The HEA and Higher Education Institutions
        * HEIs, Employees & Students
        * The HEA and the Department of Education & Skills
        * The HEA and the Comptroller and Auditor General
      * Legislation & Codes
    * Managing Performance
      * System Performance Framework
      * Strategy and Performance Dialogue
        * Process
      * Performance Funding
      * Institutional Stories of Impact
        * National University of Ireland Galway 2022
        * South East Technological University (SETU) 2022
        * University College Dublin 2022
        * Dundalk Insitutue of Technology 2022
        * IADT 2022
        * University Of Limerick 2022
        * IT Carlow 2021
        * NUI Galway 2021
        * University College Cork 2021
        * Munster Technological University 2021
        * AIT – LIT 2021
        * Letterkenny Institute of Technology 2019
        * Waterford Institute of Technology 2019
        * Limerick Institute of Technology 2019
        * Mary Immaculate College 2019
        * Trinity College Dublin 2019
        * University College Cork 2019
        * University of Limerick 2019
        * Dundalk Institute of Technology 2019
   
   
   SKILLS AND ENGAGEMENT
   
    * Springboard
    * Apprenticeships
    * Human Capital Initiative
    * July Stimulus
    * ICT Skills
    * Engagement
    * Publications
    * Contacts
    * Entrepreneurship
      * Special new skills
    * Graduate Outcomes
   
   
   STATISTICS
   
    * Overview
    * Publications
    * Information for HEIs
      * Graduate Outcomes Survey – HEI Guidance
    * Data for Download and Visualisations
      * Data Definitions
      * Data for Download
      * Socio-Economic Data and Maps
      * Enrolments
      * Graduate Data
      * Graduate Outcomes Data
      * Progression & Completion Data
      * Key Performance Indicator (KPI) Data
      * Infographics
    * Graduate Outcomes: Data & Reports
      * Graduate Outcomes 2017
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * International Graduates
        * Earnings Analysis
        * In-Depth: Education Graduates
        * Appendix
      * Graduate Outcomes 2018
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * Postgraduate Research Graduates
        * International Graduates
        * Earnings Analysis
        * Barriers to Employment and Further Study
        * Appendix
   
   

 * Statistics
   
   
   STATISTICS
   
    * Overview
    * Publications
   
    * Information for HEIs
      * Graduate Outcomes Survey – HEI Guidance
    * Data for Download and Visualisations
      * Data Definitions
      * Data for Download
      * Socio-Economic Data and Maps
      * Enrolments
      * Graduate Data
      * Graduate Outcomes Data
      * Progression & Completion Data
      * Key Performance Indicator (KPI) Data
      * Infographics
   
    * Graduate Outcomes: Data & Reports
      * Graduate Outcomes 2017
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * International Graduates
        * Earnings Analysis
        * In-Depth: Education Graduates
        * Appendix
      * Graduate Outcomes 2018
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * Postgraduate Research Graduates
        * International Graduates
        * Earnings Analysis
        * Barriers to Employment and Further Study
        * Appendix
   
   

 * Publications
 * News

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 * About us
 * Data Protection

The HEA leads the strategic development of the Irish higher education and
research system with the objective of creating a coherent system of diverse
institutions with distinct missions, which is responsive to the social, cultural
and economic development of Ireland and its people and supports the achievement
of national objectives.

The HEA has a statutory responsibility, at central government level, for the
effective governance and regulation of higher education institutions and the
higher education system.

 * ENGLISH
 * GAEILGE

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Nature and Scope of this Notice

This privacy notice is designed to provide you with information as to how the
HEA as data controller processes personal data, by providing detail in relation
to the processing activities of the HEA in carrying out its statutory functions.

Who are we?

We are the Higher Education Authority, a public body created by the Higher
Education Authority Act 1971, and once commenced, the Higher Education Authority
Act 2022 and are under the responsibility of the Minister for Further and Higher
Education, Research, Innovation and Science.

Why do we Process your Personal Data?

We process your data in order for us to carry out our statutory functions as
outlined in the Higher Education Act, 2022. These include in general:

 * Furthering the development of higher education
 * Assisting in the co-ordination of State investment in higher education
 * Promoting an appreciation for higher education and research
 * Promoting the attainment of equality of opportunity in higher education

What do we Process?

We process a range of personal data such as name, address, education status and
history, PPSN, and other such information which is required for us to carry out
our functions.

Who do we Share your Data with?

We share your personal data with course providers and the Department of Further
and Higher Education, Research, Innovation and Science, the Department of
Education and Skills, the Central Statistics Office, Student Universal Support
Ireland, SOLAS, and other data processors and controllers as necessary.  We
ensure that we have a lawful basis for sharing this data and that necessary
protections have been afforded to the data at all times.

Do we Transfer your Data Outside the EEA?

In general, we do not transfer data outside of the EEA, however, if data is
transferred outside the EEA, measures will be put in place to ensure adequate
protection of that data.

How long do we Store your Data for?

We will not retain your data for longer than is necessary in order to meet the
purpose for which we collect it, in accordance with our Records Retention
Schedule. For example, for some processing activities in relation to our Student
Records System, we may retain some personal data for a period of 40 years, in
order to carry out longitudinal studies on the effectiveness of the higher
education system in Ireland in accordance with our functions.

Your Rights as a Data Subject

You can exercise your data protection rights, where appropriate, by contacting
dataprotection@HEA.ie.

Right to Withdraw Consent

In general, we do not rely on consent to process data, however, where we are
processing your data based on consent, you can remove that consent at any time
by emailing dataprotection@hea.ie.

Cookies

This website, and associated websites, uses cookies in order to allow it to
function as required and for analytical purposes.  You have been asked to
provide your consent for the use of analytical cookies. For more information
please see the Cookies policy.

Making a Complaint to the DPC

You have the right to make a complaint to the DPC by logging it on
https://forms.dataprotection.ie/contact.

Nature and Scope of this Notice

Data Protection Law includes the General Data Protection Regulation EU
regulation 679/2016 (GDPR) and the Data Protection Act 2018 (DPA 2018), which
transposed the GDPR into Irish Law, and the E-Privacy Directive (S.I. 336/2011)
and they each apply to the processing of your personal data.  The HEA is a data
controller pursuant to these laws and as such we are required to provide you as
a data subject with certain information to ensure you are aware that we are
taking due care when processing your personal data, and are doing so in a
compliant manner.  This Notice covers data processed on this website, and by the
HEA in carrying out its functions.  It does not cover how your data is processed
by a higher education institute (HEI) operating under the aegis of the HEA Act
2022, for more specific information please refer to the individual HEI.

Who are we?

The Higher Education Authority (An tÚdarás um Ard-Oideachas) is a statutory body
created by the Higher Education Act  1971.   The HEA is accountable to the
Minister for Further and Higher Education, Research, Innovation and Science.  We
are located at:

3 Shelbourne Buildings, Crampton Avenue,

Shelbourne Road, Ballsbridge,

Dublin 4, Ireland

D04 C2Y6

And you can contact us using any of the following details:

Phone: +353 1 231 7100

Lo-Call Number: 1890 200 637

Fax: +353 1 231 7172                            

Email: info@hea.ie

Our Data Protection Officer can be reached at the above postal address by
labelling communications for the attention of the Data Protection Officer or by
emailing dataprotection@hea.ie.

Background

The HEA was established in 1971 to lead the strategic development of the Irish
higher education and research system with the objective of creating a coherent
system of diverse institutions with distinct missions, which is responsive to
the social, cultural and economic development of Ireland and its people and
supports the achievement of national objectives.

Why do we Process your Personal Data?

The HEA was established in the Higher Education Act, 1971 and this legislation,
along with d our updated Higher Education Authority Act 2022 (once commenced),
provide us with a number of general functions such as:

(a) furthering the development of higher education,

(b) assisting in the co-ordination of State investment in higher education and
preparing proposals for such investment,

(c) promoting an appreciation of the value of higher education and research,

(d) promoting the attainment of equality of opportunity in higher education,

(e) promoting the democratisation of the structure of higher education.

In order to satisfy these functions the HEA engages in a number of activities,
all with the aim of further higher education in Ireland.

Funding

The provision of funding to HEIs in a strategic manner which best serves the
current and future needs of the state as well as funding at an individual level
for students such as those eligible for free fees, the Student Assistance Fund,
or the Fund for Students with Disabilities, is one of the core legislative
functions of the HEA.

In order to provide the correct levels of funding to the HEIs, it is important
the HEA receives particular information.  For “core funding” the HEA relies, in
the main, on the Student Record System (SRS).  The information gathered in this
system gives the HEA the ability to determine the exact number and nature of
study of students in each HEI, see below for more information. A Data Protection
Impact Assessment has been carried out on the SRS.

For other funding the HEA relies on separate returns from the HEIs.  These may
be for the Fund for Students with Disabilities (FSD) funding for example, where
the level of funding depends on costs of supports provided by individual HEIs to
students with disabilities.  The HEA is required to gather certain information
regarding this fund to ensure that the correct level of funding is given to the
HEI. A Data Protection Impact Assessment has been carried out on the Fund for
Students with Disabilities.

Student Record System

The Student Record System (SRS) is the main system which is used by the HEA to
gather information from the HEIs regarding students. The data held within the
SRS is used by the HEA to carry out many of its statutory functions, such as
assisting in the co-ordination of State investment in higher education and
informing key decision making. Due to the number of students in third level
education in Ireland it is important that there is a centralised and
standardised system for collecting information. The information is uploaded by
the HEIs to the system where it can then be analysed by the statistics team.
Some aggregated and disaggregated data is then shared internally to allow the
HEA to carry out its statutory functions.   For example, some disaggregated
student data is shared with the System Funding team as part of the process of
allocating the annual core grant. Disaggregated student data is required to
calculate funding using the RGAM model and to reconcile student numbers for
funding purposes.  Some disaggregated socio-economic data is shared with the
Access Policy section to allow for monitoring of the Access Plan targets.
Aggregated data is shared with many sections in the HEA, including the above
sections and also the International Section, Capital Programmes and Skills &
Engagement. For the purposes of SRS data, the difference between aggregated and
disaggregated data is the number of results per analysis result. For example,
aggregated data may be a result of combining all new entrant, female students in
the school of Arts and Humanities.  This will result in a large number of
results, in the thousands, which are anonymous so can be reported on and
published.  Disaggregated data may be a result of combining more specific course
level data with other specific attributes, such as male students studying a
particular course (with a low number of registered students) in a particular HEI
who receive a grant. This may give 4 results, which is regarded as disaggregated
data.  This level data is not published by the HEA but may be shared internally
for the purposes listed above.

The statistics team carry out research and analysis on the information which is
gathered in the SRS in order to provide information and reports.  These are
available on the website. These reports are used to display the state of higher
education in Ireland and are invaluable for policy analysis to decision makers
but they do not contain any personal data. They are also very useful to members
of the public as they may be used to decide which HEI to attend or which career
to pursue.

Surveys

There are a number of surveys carried out by the HEA such as the Graduate
Outcome Survey (GOS), the Equal Access Survey (EAS) and surveys carried out in
conjunction with out partners such as Student Survey.

The GOS is vital to the HEA as it enables the analysis of the success factors
for academic courses.  The EAS informs the HEA on the level of funding which
HEIs require for certain students, such as those with disabilities, on an
institution level as opposed to on a student level.

For surveys which are carried out with our partners, we do not receive any
personal data but instead we receive aggregated data which cannot be used to
identify someone. For the categories of personal data collected in this process,
please see Appendix 1.

International Programmes

The HEA assists in the running and management of international programmes such
as Erasmus and Government of Ireland Scholarships.

For Erasmus programmes the HEA has access to an online portal which contains
data that has been uploaded by HEIs concerning relevant individuals.  This tool
was introduced by the EU in the Erasmus+ programme as the funding body for
Erasmus activities.

For Government of Ireland Scholarships and other programmes which require and
application and assessment, the data is uploaded to and stored in an online
system which allows for the assessment of the application.   This is to ensure
that the funding is properly administered to applicants who are successful in
the process.

Website

The majority of data collected by the website concerns technical details in
connection with visits to this website, these may be logged on the hea.ie server
for analytical purposes (e.g. Computer IP number). The HEA will not disclose
such technical information in respect of individual website visitors to any
third party unless obliged to disclose such information by a rule of law. The
technical information will be used only for statistical and other administrative
purposes.

The technical details logged are confined to the following items:

 * the IP address of the visitor’s web server (while this may be used to
   identify someone, it is not used for this purpose by the HEA)
 * the type of web browser used by the website visitor.
 * the top-level domain name used (for example .ie., .com, .org, .net)
 * clickstream data which shows the traffic of visitors around this web site
   (for example pages accessed and documents downloaded)
 * the previous website address from which the visitor reached us, including any
   search terms used

For more information, please see the Cookie policy

What do we Process?

We process the information that is shared with us by the relevant HEI for the
various activities which have been outlined in brief above.

While we may process some special categories of personal data in order to
provide accurate funding, we endeavour to ensure that this data is not used to
identify anyone.  In most cases the data is anonymised by requesting the data in
aggregate form to ensure that no individual can be identified, however, this is
not possible in all circumstances due to the nature of the data collected. It
may not be possible when the data relates to a small number of individuals who
may be identified based on their particular circumstances Strict controls are in
place to ensure that this data is not further processed for any reasons, and
access to the data is strictly limited.  For more information please see
Appendix 1.

Who do we Share your Data with?

We are mandated to share certain information with Government Departments and
other statutory bodies.  These include:


STUDENT UNIVERSAL SUPPORT IRELAND

There is a data sharing agreement in being between the HEA and the City of
Dublin Education and Training Board (CDETB), who operate the Student Support
Scheme in accordance with the Student Support Act 2011. The SUSI data sharing
agreement has its lawful basis under section 28 of the SSA 2011. Data
controllers may process personal data for the relevant purposes of that Act. 
The HEA and SUSI are bodies listed in Schedule 2 of the SSA 2011 and as such may
process and share the required data.  Only data which is necessary and
proportional has been shared.


CENTRAL STATISTICS OFFICE

Data is shared with the CSO pursuant to the Statistics Act 1993 and a memorandum
of understanding is available on request.

DEPARTMENT OF FURTHER AND HIGHER EDUCATION, RESEARCH, INNOVATION AND SCIENCE,
AND THE DEPARTMENT OF EDUCATION AND SKILLS & RELEVANT AGENCIES (SOLAS)

We are required to share some personal data with DFHERIS and DoE, as necessary
and proportionate. As an agency of the Department of Education and Skills we are
requested to share some data with SOLAS to allow for transitions rates analysis.
A data sharing agreement between the HEA and SOLAS is now in effect and sets out
the data to be shared and the conditions under which the data will be shared.


DO WE TRANSFER YOUR DATA OUTSIDE THE EEA?

In general, we do not transfer any personal data outside the EEA.  If we do
transfer data outside the EEA, we will ensure that there is an appropriate
mechanism for doing so that complies with all relevant legislation and will also
ensure that your data receives the same level of protection as it is afforded
within the EEA.


HOW LONG DO WE STORE YOUR DATA FOR?

The HEA will store your data for no longer than is necessary for the purposes of
the processing activity.  Different processing activities require different
retention periods.  For example, SRS data is maintained for 40 years after it is
first received by the HEA, this is to enable the HEA to carry out longitudinal
studies for which the data is necessary.  For other processes, such as the FSD,
once the data has been verified, efforts are made to anonymise the data such as
removing unique identifiers and aggregating the data further.  However, it may
be possible to reidentify the data based on the particular circumstances of the
data subjects concerned.  For example, some of the data may relate to a small
group of individuals who may, by virtue of their circumstances, be
identifiable.  Access to this data is strictly controlled and additional
security has been put in place.


YOUR RIGHTS AS A DATA SUBJECT

You have a number of rights under the Data Protection Law. These rights can be
applied by making the appropriate request to the HEA by contacting us on
dataprotection@hea.ie. Forms are available on the data protection pages on the
HEA website.

In processing a Data Subject request, the HEA will:

 * Check whether we or any of our processors hold your personal data
 * Check the validity of the request by confirming your identity if we have
   reasonable doubts as to your identity,
 * Decide if the request is excessive or manifestly unfounded or if the request
   will be refused based on restrictions and guidance
 * Determine if a charge may be applied if the request is deemed to be
   unjustified or excessive
 * Determine if additional information or clarification is required from you in
   order to process the request
 * Determine if the request can be answered within one month or if an extension
   is required
 * Determine if the request complies with the specific requirements of the Data
   Protection Law
 * Determine if any exemptions are to be applied to the request

While we will always endeavour to fully comply with access requests, in certain
circumstances we may need to decline your request (where we are legally
permitted to do so).. Such a refusal will be explained to you in writing. Please
note that your rights are not absolute.


RIGHT OF ACCESS

You have a right to request access to a copy of your personal data. In addition,
other information relating to the processing, sharing and retention of your
personal data must also be provided to you when processing a Subject Access
Request.


RIGHT TO RECTIFICATION

You have a right to have your personal data rectified if it is inaccurate or
incomplete. If this personal data has been shared with third parties, the HEA
will notify such third parties about the rectification request from you unless
this is impossible or involves disproportionate effort. Where it is deemed
reasonable for the HEA not to comply with a request for rectification, this
decision will be explained to you in writing. Where the error relates to data
submitted to the HEA by another data controller, the HEA will refer the matter
to the relevant data controller for appropriate action.

 


RIGHT TO ERASURE

You have a right to erasure, also known as the right to be forgotten, of your
personal data where one of the following grounds apply:

 * The personal data are no longer necessary in relation to the purposes for
   which they were collected or otherwise processed
 * You withdraw your consent and there is no other legal basis for the
   processing
 * You object to the processing pursuant to article 21(1) of the GDPR
 * The personal data have been unlawfully processed
 * The personal data have to be erased for compliance with a legal obligation
 * The personal data have been collected in relation to the offer of information
   society services of a child.

A request for Erasure of personal data can be refused where processing is
necessary:

 * For exercising the right to freedom of expression and information
 * For compliance with legal obligation or for the performance of a public
   interest task or exercise of official authority, which the HEA will be
   relying on in many cases
 * For Public health reasons
 * For archiving interests in the public interest, scientific, historical
   research or statistical purposes
 * For the exercise or defence of legal claims

 


RIGHT TO RESTRICTION OF PROCESSING

You have a right to Restrict the Processing of your personal data where one of
the following grounds apply:

 * Where you contest the accuracy of your personal data (processing should be
   restricted for a period enabling the HEA to verify the data’s accuracy)
 * Where the processing is unlawful, and you oppose erasure and requests
   restriction instead
 * Where the HEA no longer needs the personal data but you require the HEA to
   continue to process the personal data to exercise or defend a legal claim

When you exercise your right to restrict processing, the HEA will only continue
to process the personal data if:

 * You consent
 * The processing is necessary for the exercise or defence of legal claims
 * The processing is necessary for the protection of the rights of other
   individuals or legal persons
 * The processing is necessary for Public Interest reasons under EU/Member State
   law, which the HEA will be relying on in many cases

The HEA will inform you before the processing restriction is lifted/enforced.

 


RIGHT TO DATA PORTABILITY

You have a right to receive the personal data you have provided to the HEA in a
structured, commonly used and machine-readable format. You have the right to
have your personal data transmitted to another controller. The right applies to
personal data you have provided to the HEA and to personal data generated by an
individual’s activity but does not extend to data generated by the HEA. The
right to Data Portability only applies if:

 * The processing is based on your consent or for the performance of a contract
   and
 * The processing is carried out by automated means

The right to Data Portability will not apply to processing necessary for the
performance of a task carried out in the Public Interest, or in the exercise of
official authority vested in the HEA. In addition, the right to Data Portability
must not adversely affect the rights and freedoms of others. Data Portability
does not automatically trigger the erasure of your personal data from the HEA
systems/processes and does not affect the original retention period applying to
the personal data.


RIGHT TO OBJECT

You have a right to object to the processing of your personal data on the
following grounds:

 * Direct marketing; where personal data are processed for direct marketing
   purposes, you have the right to object at any time to such processing; there
   are no grounds to refuse to comply with such a request. When you object to
   processing for direct marketing purposes, the personal data can no longer be
   processed for that purpose.
 * Processing based on public interest or legitimate interest grounds, including
   profiling.
 * Processing for scientific, historical research or statistical purposes
   (unless the processing is necessary for the performance of a public
   interest).

When you object to the processing of your personal data, the HEA will stop
processing the personal data unless the HEA can demonstrate that there are
compelling legitimate grounds for the processing which override your rights; the
processing is necessary for the exercise or defence of legal claims or the
personal data is processed for scientific, historical research or statistical
purposes, the processing of which is necessary for the performance of a public
interest/task.


RIGHT TO OBJECT TO AUTOMATED DECISION-MAKING, INCLUDING PROFILING

The HEA does not make any decisions based on automated processing.  Limited
profiling is carried out by the statistics unit in order to ascertain the socio
economic back ground of students attending higher level education.  This allows
the HEA to achieve its legislative goals of ensuring the equality of attainment
of opportunity in higher education.

You have the right not to be subject to a decision based solely on automated
processing, including profiling, which produces legal effect concerning you.


RIGHT TO WITHDRAW CONSENT

Where we process your data based on consent, you have the right to withdraw
consent at any time without suffering any adverse effects.  We only require your
consent to gather certain data sets prior to accepting a place on a course, you
can withdraw consent for this by emailing dataproteciton@hea.ie at any time.
 Your HEI may request your consent to process your personal data, and to share
that data with us.  If you wish to withdraw this consent please contact your
HEI.


MAKING A COMPLAINT WITH THE DPC

The Data Protection Commission is the Supervisory Authority in Ireland.  If you
are not happy with how we are processing your data or have any concerns with
regards to this Privacy Notice you can contact the DPC.  There are a number of
ways to contact the DPC: using an online form on their website;
https://forms.dataprotection.ie/contact, phone; +353 (0)761 104 800 or +353
(0)57 868 4800, or by post;

Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28


APPENDIX 1 – CATEGORIES OF PERSONAL DATA

Data Processing activity Categories of personal data Lawful Basis Retention
Periods Student Record System (SRS) For a full list of the data sets being
gathered please click here task carried out in the public interest or in the
exercise of official authority vested in the HEA 40 years Equal Access Survey
(EAS) For a full list of the data sets being gathered please click here task
carried out in the public interest or in the exercise of official authority
vested in the HEA 40 years Graduate Outcome Survey (GOS) For a full list of the
data sets being gathered please click here task carried out in the public
interest or in the exercise of official authority vested in the HEA 40 years
Fund for Students with Disabilities (FSD) Identifying data, educational
information, health related data task carried out in the public interest or in
the exercise of official authority vested in the HEA 7 years Website analytics
(for more information please see our cookies policy IP address Consent 2 years
Recruitment Identifying, contact, work and educational experience Legitimate
interest of the HEA, task carried out in the public interest or in the exercise
of official authority vested in the HEA 1 year for unsuccessful candidates.
General administration of tasks and duties of HEA, such as working with HEIs,
dealing with queries Identifying, contact task carried out in the public
interest or in the exercise of official authority vested in the HEA Once the
data is no longer needed it is deleted

Relevant Legislation: Higher Education Act 2022, Universities Act 1997,
Institute of Technologies Act 2006, Technological Universities Act 2018.

For further detailed privacy notices on the HEA’s programmes, please see the
following links:

Irish Research Council- https://research.ie/privacy-and-data-protection/

Erasmus- https://eurireland.ie/privacy-and-data-protection/

HERA- https://heranet.info/privacy-and-data-protection/

National Forum for Teaching & Learning-
https://www.teachingandlearning.ie/privacy-policy/”

HEA Data Protection Policy

HEA Data Collection Notice Fund for Students with Disabilities

HEA Data Privacy Impact Assessment December 2020

Data Protection Impact Assessment Report 2021 - Fund for Students with
Disabilities

Data Protection Impact Assessment Report 2022 - Fund for Students with
Disabilities

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        * Appendix
      * Graduate Outcomes 2018
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
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 * Statistics
   
   
   STATISTICS
   
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      * Enrolments
      * Graduate Data
      * Graduate Outcomes Data
      * Progression & Completion Data
      * Key Performance Indicator (KPI) Data
      * Infographics
    * Graduate Outcomes: Data & Reports
      * Graduate Outcomes 2017
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * International Graduates
        * Earnings Analysis
        * In-Depth: Education Graduates
        * Appendix
      * Graduate Outcomes 2018
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * Postgraduate Research Graduates
        * International Graduates
        * Earnings Analysis
        * Barriers to Employment and Further Study
        * Appendix

 * Publications
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ABOUT THE HEA

The HEA leads the strategic development of the Irish higher education and
research system with the objective of creating a coherent system of diverse
institutions with distinct missions.

Find out more


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 * About us
   
   
   ABOUT US
   
    * Overview
      * Key Acts
    * Strategic Plan
    * Board
    * Accessibility
    * Irish Sign Language Service
    * Public Sector Information
    * Staff
    * Higher Education Institutions
    * Freedom of Information
      * HEA FOI Publication Scheme
    * Data Protection
      * Personal Data held by the HEA
      * Your rights
      * HEA Cookies Notice
    * Protected Disclosures
    * Open Data
    * Contact us

 * Our Work
   
   
   POLICY
   
    * Policy Home
    * Policy Development
      * Overview
      * Future Planning
      * Teaching and Learning
      * Transitions
      * Quality
    * Internationalisation
    * Access Policy
      * Consultation – new National Plan for Equity of Access to Higher
        Education 2022-2026
      * National Access Plan 2022-2028
      * Progress Review of the National Access Plan and Priorities to 2021
      * Programme for Access to Higher Education
      * Student Assistance Fund
      * Fund for Students with Disabilities
      * Access Publications
      * Access News
    * Research Policy
      * Overview
      * Impact 2030
      * Other Policy Initiatives
    * HE Reform
      * Overview
      * The Changing Landscape
      * Technological Universities
        * Technological University Dublin
        * Munster Technological University
        * Technological University of the Shannon: Midlands Midwest 
        * Atlantic Technological University
        * South East Technological University 
      * Technological University Transformation Fund
      * HEA Capacity Building 2022: New and Expanded Courses
    * Centre of Excellence for Equality, Diversity and Inclusion
      * Centre Information
      * Ending Sexual Violence and Harassment in Irish Higher Education
        Institutions
      * Race Equality
      * Gender Equality
      * HEA National Review of Gender Equality in Irish Higher Education
        Institutions
      * Gender Equality Enhancement Fund
      * Senior Academic Leadership Initiative
      * Athena Swan
      * Statistics
    * Mental Health Framework
    * #UNMUTECONSENT
      * Why this campaign
      * National Supports
      * On Campus Supports and Training
      * Media and Downloads
    * North-South Research Programme
    * Healthy Campus
   
   
   FUNDING, GOVERNANCE AND PERFORMANCE
   
    * Funding, Governance and Performance Home
    * Funding
      * How we fund
      * Who we fund
      * Funding Review
      * Innovation and Transformation fund
      * Student Finance
        * SUSI (Student Universal Support Ireland)
        * Fund for Students with Disabilities
        * Student Assistance Fund
        * Back to Education Allowance
        * Free Fees Initiative
        * Other bursaries and scholarships
        * Postgraduate students
    * Governance
      * Overview
      * The HEA and Higher Education Institutions
      * Governance Framework for the Higher Education Sys.
        * The HEA and Higher Education Institutions
        * HEIs, Employees & Students
        * The HEA and the Department of Education & Skills
        * The HEA and the Comptroller and Auditor General
      * Legislation & Codes
    * Managing Performance
      * System Performance Framework
      * Strategy and Performance Dialogue
        * Process
      * Performance Funding
      * Institutional Stories of Impact
        * National University of Ireland Galway 2022
        * South East Technological University (SETU) 2022
        * University College Dublin 2022
        * Dundalk Insitutue of Technology 2022
        * IADT 2022
        * University Of Limerick 2022
        * IT Carlow 2021
        * NUI Galway 2021
        * University College Cork 2021
        * Munster Technological University 2021
        * AIT – LIT 2021
        * Letterkenny Institute of Technology 2019
        * Waterford Institute of Technology 2019
        * Limerick Institute of Technology 2019
        * Mary Immaculate College 2019
        * Trinity College Dublin 2019
        * University College Cork 2019
        * University of Limerick 2019
        * Dundalk Institute of Technology 2019
   
   
   SKILLS AND ENGAGEMENT
   
    * Skills and Engagement Home
    * Springboard
    * Apprenticeships
    * Human Capital Initiative
    * July Stimulus
    * ICT Skills
    * Engagement
    * Publications
    * Contacts
    * Entrepreneurship
      * Special new skills
    * Graduate Outcomes
   
   
   STATISTICS
   
    * Statistics Home
    * Overview
    * Publications
    * Information for HEIs
      * Graduate Outcomes Survey – HEI Guidance
    * Data for Download and Visualisations
      * Data Definitions
      * Data for Download
      * Socio-Economic Data and Maps
      * Enrolments
      * Graduate Data
      * Graduate Outcomes Data
      * Progression & Completion Data
      * Key Performance Indicator (KPI) Data
      * Infographics
    * Graduate Outcomes: Data & Reports
      * Graduate Outcomes 2017
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * International Graduates
        * Earnings Analysis
        * In-Depth: Education Graduates
        * Appendix
      * Graduate Outcomes 2018
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * Postgraduate Research Graduates
        * International Graduates
        * Earnings Analysis
        * Barriers to Employment and Further Study
        * Appendix

 * Statistics
   
   
   STATISTICS
   
    * Overview
    * Publications
    * Information for HEIs
      * Graduate Outcomes Survey – HEI Guidance
    * Data for Download and Visualisations
      * Data Definitions
      * Data for Download
      * Socio-Economic Data and Maps
      * Enrolments
      * Graduate Data
      * Graduate Outcomes Data
      * Progression & Completion Data
      * Key Performance Indicator (KPI) Data
      * Infographics
    * Graduate Outcomes: Data & Reports
      * Graduate Outcomes 2017
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * International Graduates
        * Earnings Analysis
        * In-Depth: Education Graduates
        * Appendix
      * Graduate Outcomes 2018
        * Introduction
        * Main Graduate Destination
        * Level 6 & 7 Graduates
        * Honours Degree Graduates
        * Postgraduate Taught Graduates
        * Postgraduate Research Graduates
        * International Graduates
        * Earnings Analysis
        * Barriers to Employment and Further Study
        * Appendix

 * Publications
 * News