helpcenter.mines.edu
Open in
urlscan Pro
40.90.247.53
Public Scan
Submitted URL: http://nheritallwood.mines.edu/
Effective URL: https://helpcenter.mines.edu/TDClient/2657/maps/Home/
Submission: On November 17 via api from US — Scanned from CA
Effective URL: https://helpcenter.mines.edu/TDClient/2657/maps/Home/
Submission: On November 17 via api from US — Scanned from CA
Form analysis
1 forms found in the DOMPOST /TDClient/2657/maps/Home/
<form method="post" action="/TDClient/2657/maps/Home/" id="aspnetForm">
<div class="aspNetHidden">
<input type="hidden" name="__EVENTTARGET" id="__EVENTTARGET" value="">
<input type="hidden" name="__EVENTARGUMENT" id="__EVENTARGUMENT" value="">
<input type="hidden" name="__VIEWSTATE" id="__VIEWSTATE"
value="uzRs/6RyZBnsUWKQl1okGb+GpbIOoV0r3iIUmtMamljSZKYps8L1f0bzfqJVgqWfBCmeaSaIGOWx3zgFO/itLEohUnDVYwMHCZBX6dKvkI9evj0qtS0oxsRCQPuzectyUYdGGUvKtKtW2DXsCjH166fUgwBBUAd+sfoDn+6HKiNFeeeZeSuzNzrwBciRZzPS4ABgKmNfA8HmJr0O3Lc1Nx4Q7PbJCr48aS57FTUbmvYC/CEpSw1cgU1tH5C8zOXkBGQ6pg9mK+auouVh+WTxf5u5hwTyZTwAArOtnoqaN2wtKOW7">
</div>
<script type="text/javascript">
//<![CDATA[
var theForm = document.forms['aspnetForm'];
if (!theForm) {
theForm = document.aspnetForm;
}
function __doPostBack(eventTarget, eventArgument) {
if (!theForm.onsubmit || (theForm.onsubmit() != false)) {
theForm.__EVENTTARGET.value = eventTarget;
theForm.__EVENTARGUMENT.value = eventArgument;
theForm.submit();
}
}
//]]>
</script>
<script src="/TDClient/WebResource.axd?d=pynGkmcFUV13He1Qd6_TZMSMQxVWLi4fik2rw1_u_hZsCNzwv5c621ov6_ZX_wzTt5vh-g2&t=638610727965203766" type="text/javascript"></script>
<script src="/TDClient/ScriptResource.axd?d=NJmAwtEo3Ipnlaxl6CMhvmVxW3-Ljsg_2Hna32smxrg-6ogyYAN3UTPsJQ8m1uwzn_kuf2Wpne6NSFmYui3h0wCQhJN3ZUiLTNkvhiIgZpq74-lKmofUPQGJ8own8RI2_mwAcmvlSj2WBnqwm5Wj4cyNvv81&t=ffffffffb201fd3f" type="text/javascript">
</script>
<script src="/TDClient/ScriptResource.axd?d=dwY9oWetJoJoVpgL6Zq8OLdGoo5BVWQ_Eo60QZTEhEcHeiVfwgY9tLCgzdZ5TRwvrwYEnOvujbNccOVLUfWtUg4HivSIsewg6JABxkBGEqVVV64eiRyCAsPDqh6tUioISUQKB74sWMO4Er2mHrWEIWs_sBM1&t=ffffffffb201fd3f" type="text/javascript">
</script>
<div class="aspNetHidden">
<input type="hidden" name="__VIEWSTATEGENERATOR" id="__VIEWSTATEGENERATOR" value="E1568E68">
</div>
<script type="text/javascript">
//<![CDATA[
Sys.WebForms.PageRequestManager._initialize('ctl00$smMain', 'aspnetForm', [], [], [], 90, 'ctl00');
//]]>
</script>
<div id="ctl00_upMain" style="display:none;" role="status" aria-hidden="true">
<div id="ctl00_pbMain" class="progress-box-container">
<div class="progress-box-body">
<div class="well shadow">
<h2 class="h4 gutter-top-none">Updating...</h2>
<div class="progress" style="margin-bottom: 0;">
<div class="progress-bar progress-bar-striped active" role="progressbar" aria-valuemin="0" aria-valuemax="100" style="width: 100%"></div>
</div>
</div>
</div>
</div>
</div>
<header role="banner">
<div id="divMstrHeader" class="master-header NoPrint" style="background-color: #fff;">
<div class="text-center">
<div style="background-color: #21314D">
<p style="color: #FFFFFF; margin: 0"><strong>Help Center Portals:</strong> <a href="http://maps.mines.edu/" target="_blank" style="color: #FFFFFF; border-bottom: 1px solid #FFFFFF">MAPS</a> <font color="D2492A"><strong>
| </strong></font> <a href="https://helpcenter.mines.edu/" target="_blank" style="color: #FFFFFF">Information Technology Solutions</a></p>
</div>
</div>
<div class="logo-header-full hidden-xs">
<div class="pull-left">
<a href="#mainContent" class="sr-only sr-only-focusable">Skip to main content</a>
</div>
<div id="ctl00_divPageHeader" class="container logo-header clearfix" style="padding: 5px;">
<div id="divLogo" class="pull-left logo-container">
<a href="https://www.mines.edu/" target="_blank">
<img src="/TDPortal/BE/Logo/299/0" alt="Colorado School of Mines Home Page" class="js-logo img-responsive">
</a>
</div>
<div class="master-header-right pull-right padding-top padding-bottom">
<div class="pull-left topLevelSearch input-group">
<div id="SiteSearch-207a65dd2bc74d3794b7ef723cad145d" class="gutter-bottom input-group site-search" style="max-width: 400px;">
<div id="SiteSearch-dropdown-207a65dd2bc74d3794b7ef723cad145d" class="input-group-btn">
<button type="button" id="SiteSearch-filter-207a65dd2bc74d3794b7ef723cad145d" class="btn btn-default dropdown-toggle" data-toggle="dropdown" aria-haspopup="true" aria-expanded="false" title="Filter your search by category"
data-component="all">
<span class="fa-solid fa-solid fa-earth-americas"></span><span class="fa-solid fa-fw fa-nopad fa-caret-down" aria-hidden="true"></span>
<span class="sr-only"> Filter your search by category. Current category: <span class="js-current-component">All</span>
</span>
</button>
<ul tabindex="-1" aria-label="Filter your search by category" role="menu" class="dropdown-menu">
<li>
<a role="menuitem" href="javascript:void(0);" data-component-text="All" data-component="all" data-component-icon="fa-solid fa-earth-americas" title="Search all areas">
<span class="fa-solid fa-fw fa-nopad fa-earth-americas" aria-hidden="true"></span>
All
</a>
</li>
<li aria-hidden="true" class="divider"></li>
<li role="presentation">
<a role="menuitem" href="javascript:void(0);" data-component-text="Knowledge Base" data-component="kb" data-component-icon="fa-lightbulb" title="Search Knowledge Base">
<span class="fa-regular fa-fw fa-nopad fa-lightbulb" aria-hidden="true"></span>
Knowledge Base
</a>
</li>
<li role="presentation">
<a role="menuitem" href="javascript:void(0);" data-component-text="Service Catalog" data-component="sc" data-component-icon="fa-compass" title="Search Service Catalog">
<span class="fa-solid fa-fw fa-nopad fa-compass" aria-hidden="true"></span>
Service Catalog
</a>
</li>
</ul>
</div>
<label class="sr-only" for="SiteSearch-text-207a65dd2bc74d3794b7ef723cad145d">Search the client portal</label>
<input id="SiteSearch-text-207a65dd2bc74d3794b7ef723cad145d" type="text" class="form-control" autocomplete="off" placeholder="Search the client portal" title="To search for items with a specific tag, enter the # symbol followed by the name of the tag.
To search for items using exact match, place double quotes around your text.">
<span class="input-group-btn">
<button id="SiteSearch-button-207a65dd2bc74d3794b7ef723cad145d" class="btn btn-default" type="button" title="Search">
<span class="fa-solid fa-fw fa-nopad fa-search blue" aria-hidden="true"></span>
<span class="sr-only">Search</span>
</button>
</span>
</div>
<script>
$(function() {
var siteSearch = new TeamDynamix.SiteSearch({
searchUrl: "/TDClient/2657/maps/Shared/Search",
enableAutocompleteSearch: true,
autocompleteSearchUrl: '/TDClient/2657/maps/Shared/AutocompleteSearch',
autocompleteResultsPosition: 'fixed',
autocompleteResultsZIndex: 1000,
searchTextBoxSelector: '#SiteSearch-text-207a65dd2bc74d3794b7ef723cad145d',
searchComponentFilterButtonSelector: '#SiteSearch-filter-207a65dd2bc74d3794b7ef723cad145d',
searchButtonSelector: '#SiteSearch-button-207a65dd2bc74d3794b7ef723cad145d',
searchFilterDropdownSelector: '#SiteSearch-dropdown-207a65dd2bc74d3794b7ef723cad145d',
showKnowledgeBaseOption: true,
showServicesOption: true,
showForumsOption: false,
autoFocusSearch: false
});
});
</script>
</div>
<div title="Sign In" class="pull-right gutter-top-sm">
<a href="/TDClient/2657/maps/Login.aspx?ReturnUrl=%2fTDClient%2f2657%2fmaps%2fHome%2f">
Sign In
</a>
</div>
</div>
</div>
</div>
<nav id="ctl00_mainNav" class="navbar navbar-default themed tdbar" aria-label="Primary">
<div id="navContainer" class="container">
<div class="navbar-header">
<button type="button" class="pull-left navbar-toggle collapsed themed tdbar-button-anchored tdbar-toggle gutter-left" data-toggle="collapse" data-target=".navbar-collapse">
<span class="tdbar-button-anchored icon-bar"></span>
<span class="tdbar-button-anchored icon-bar"></span>
<span class="tdbar-button-anchored icon-bar"></span>
<span class="sr-only">Show Applications Menu</span>
</button>
<a class="navbar-brand hidden-sm hidden-md hidden-lg themed tdbar-button-anchored truncate-be" href="#">
Shared Services Portal
</a>
</div>
<div id="td-navbar-collapse" class="collapse navbar-collapse">
<ul class="nav navbar-nav nav-collapsing" id="collapseMe">
<li class="themed tdbar-button-anchored hidden-sm hidden-md hidden-lg" style="">
<a href="/TDClient/2657/maps/Login.aspx?ReturnUrl=%2fTDClient%2f2657%2fmaps%2fHome%2f">Sign In</a>
</li>
<li id="divSearch" class="themed tdbar-button-anchored hidden-sm hidden-md hidden-lg" style="">
<a href="/TDClient/2657/maps/Shared/Search" title="search">Search</a>
</li>
<li id="divDesktop30e7cbc5-b096-4ee1-850a-107bf6348d58" class="themed tdbar-button-anchored active">
<a href="/TDClient/2657/maps/Home/" aria-current="page">MAPS</a>
</li>
<li class="tdbar-sub-mobile hidden-sm hidden-md hidden-lg" style="">
<ul class="nav-collapsing"></ul>
</li>
<li id="divTDRequests" class="themed tdbar-button-anchored sr-focusable">
<a href="/TDClient/2657/maps/Requests/ServiceCatalog">Services</a>
</li>
<li id="divTDKnowledgeBase" class="themed tdbar-button-anchored sr-focusable">
<a href="/TDClient/2657/maps/KB/">Knowledge Base</a>
</li>
<li class="themed tdbar-button-anchored hidden-xs more-items-button hidden-important" id="moreMenu">
<a data-toggle="dropdown" title="More Applications" href="javascript:;">
<span class="sr-only">More Applications</span>
<span class="fa-solid fa-ellipsis-h" aria-hidden="true"></span>
</a>
<ul class="dropdown-menu dropdown-menu-right themed tdbar" id="collapsed"></ul>
</li>
</ul>
</div>
</div>
</nav>
</div>
</header>
<div id="navShim" class="hidden-xs hidden-sm" style="padding-top: 184px;"></div>
<main role="main">
<div id="content" style="padding-top: 184px; margin-top: -184px;">
<div id="mainContent" tabindex="-1"></div>
<div class="container gutter-top gutter-bottom-lg">
<span id="ctl00_cpContent_lblResults" class="red"></span>
<div class="row">
<div id="Column1" class="col-md-12 ui-sortable">
<div id="7898239" class="desktop-module panel panel-default no-border">
<div class="ModuleContent">
<div style="overflow: hidden;">
<div class="well well-lg">
<div class="row">
<div class="col-md-8">
<h1 style="text-align: center;"><img alt="Workday Logo" src="https://helpcenter.mines.edu/TDPortal/Images/Viewer?fileName=7ab032da-bc8a-43fe-ab18-460c403f2b3a.jpg&beidInt=299" style="width: 200px; height: 75px;"></h1>
<div> </div>
<big>Workday is now <strong>live</strong> as our ERP system for Mines Staff/Faculty as of July 1, 2023.<br>
<br> If you are experiencing an issue related to Workday, we've set up an easy way to get help! Use the "Workday Help" button to get started.</big><br>
</div>
<div class="col-md-4"><br>
<br>
<a class="btn btn-default btn-lg btn-block" href="https://helpcenter.mines.edu/TDClient/2657/maps/KB/?CategoryID=23432" role="button">Learn More /<br>
Workday Self-Help Information</a><br>
<a class="btn btn-default btn-lg btn-block" href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/TicketRequests/NewForm?ID=Jwr1Wenx9F0_&RequestorType=Service" role="button">Workday Help</a>
</div>
</div>
</div>
</div>
</div>
</div>
<div id="7898159" class="desktop-module panel panel-default no-border">
<div class="ModuleContent">
<div style="overflow: hidden;">
<style type="text/css">
.button {
background-color: #21314d;
color: #fff;
border-radius: 12px;
border: 2px solid #fff;
width: 250px;
display: inline-block;
}
.button:hover {
background-color: #fff;
color: #263f6a;
border: 2px solid #263f6a;
}
.btn-pay {
background-color: #0f7492;
color: #fff;
border-radius: 12px;
border: 2px solid #fff;
width: 250px;
display: inline-block;
}
.btn-pay:hover {
background-color: #fff;
color: #0f7492;
border: 2px solid #0f7492;
}
</style>
<div style="text-align: center;">
<div class="container-fluid">
<table class="table" height="-20px" style="font-size: 13px;" width="100%">
<tbody>
<tr>
<td style="background-color: #21314d;"><span style="color:#fff;"><span style="font-size:48px;"><strong>Mines Administrative Processing Services</strong></span></span></td>
</tr>
</tbody>
</table>
<div class="col-xs-12 col-sm-12 col-md-6" left="" style="text-align: left;><h2 style=" text-align:="">
<div class="row">
<div class="col-sm-6">
<h2>MAPS Office</h2>
<p><span style="font-size:16px;">224 Guggenheim Hall<br> 1500 Illinois Street<br> Golden, CO 80401</span></p>
<p><span
style="font-size:16px;"><a href="tel:3032733166"><span aria-hidden="true" aria-label="icon" contenteditable="false" role="region" tabindex="-1"><span class="fa fa-phone " style="color: rgb(153, 153, 153);"></span></span>(303) 273-<strong>3166</strong></a></span><br>
<a href="mailto:maps@mines.edu"><big><span aria-label="span widget" contenteditable="false" role="region" tabindex="-1"><span aria-label="icon" contenteditable="false" role="region" tabindex="-1"><span class="fa fa-envelope-o" style="color: rgb(0, 0, 0);"></span></span></span>maps@mines.edu</big></a>
</p>
</div>
<div class="col-sm-6" style="text-align: left;">
<h2>Hours</h2>
<p><span style="font-size:16px;">7:30am – 5:00pm<br> Monday – Friday</span><span style="font-size:16px;"></span></p>
</div>
</div>
</div>
<div class="col-md-6" style="text-align: center;">
<div> </div>
<hr>
<a button="" class="btn-pay btn-lg" href="https://commerce.cashnet.com/MAPS" type="button">Pay MAPS</a><a button="" class="button btn-lg" href="https://www.mines.edu/controllers-office/" type="button">Controller's Office</a><a button="" class="button btn-lg" href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45159" type="button">MAPS Form Directory</a><a button="" class="button btn-lg" href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog" type="button">MAPS Service Directory</a><a button="" class="button btn-lg" href="https://www.mines.edu/policy-library/" type="button">Mines Policy Library</a>
</div>
<hr>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
<div class="row">
<div id="Column2" class="col-md-6 ui-sortable">
<div id="7898152" class="desktop-module panel panel-default no-border">
<div class="ModuleContent">
<div style="overflow: hidden;">
<div style="background: none left top repeat scroll #EEEEEE; border: 1px solid #CCCCCC; padding: 5px 10px; text-align: center"><big><strong><span style="color: #21314D">Not finding what you're looking for?</span><br>
<span aria-label="span widget" role="region" tabindex="-1"><span class="fa fa-arrow-circle-o-down" style="color: #FF0000"></span></span><span style="color: #21314D">Try using the search feature! </span><span
aria-label="span widget" role="region" tabindex="-1"><span class="fa fa-arrow-circle-o-down" style="color: #FF0000"></span></span></strong></big></div>
</div>
</div>
</div>
<div id="7898153" class="desktop-module panel panel-default no-border">
<div class="ModuleContent" style="overflow-x: visible;">
<div class="center-block">
<div id="SiteSearch-71bed1a2b54e4e1bbdbc3c4be33efe12" class="gutter-bottom input-group site-search" style="max-width: 600px; margin-left: auto; margin-right: auto;">
<div id="SiteSearch-dropdown-71bed1a2b54e4e1bbdbc3c4be33efe12" class="input-group-btn">
<button type="button" id="SiteSearch-filter-71bed1a2b54e4e1bbdbc3c4be33efe12" class="btn btn-default dropdown-toggle" data-toggle="dropdown" aria-haspopup="true" aria-expanded="false" title="Filter your search by category"
data-component="all">
<span class="fa-solid fa-solid fa-earth-americas"></span><span class="fa-solid fa-fw fa-nopad fa-caret-down" aria-hidden="true"></span>
<span class="sr-only"> Filter your search by category. Current category: <span class="js-current-component">All</span>
</span>
</button>
<ul tabindex="-1" aria-label="Filter your search by category" role="menu" class="dropdown-menu" style="z-index: 90;">
<li>
<a role="menuitem" href="javascript:void(0);" data-component-text="All" data-component="all" data-component-icon="fa-solid fa-earth-americas" title="Search all areas">
<span class="fa-solid fa-fw fa-nopad fa-earth-americas" aria-hidden="true"></span>
All
</a>
</li>
<li aria-hidden="true" class="divider"></li>
<li role="presentation">
<a role="menuitem" href="javascript:void(0);" data-component-text="Knowledge Base" data-component="kb" data-component-icon="fa-lightbulb" title="Search Knowledge Base">
<span class="fa-regular fa-fw fa-nopad fa-lightbulb" aria-hidden="true"></span>
Knowledge Base
</a>
</li>
<li role="presentation">
<a role="menuitem" href="javascript:void(0);" data-component-text="Service Catalog" data-component="sc" data-component-icon="fa-compass" title="Search Service Catalog">
<span class="fa-solid fa-fw fa-nopad fa-compass" aria-hidden="true"></span>
Service Catalog
</a>
</li>
</ul>
</div>
<label class="sr-only" for="SiteSearch-text-71bed1a2b54e4e1bbdbc3c4be33efe12">Search the client portal</label>
<input id="SiteSearch-text-71bed1a2b54e4e1bbdbc3c4be33efe12" type="text" class="form-control" autocomplete="off" placeholder="Search the client portal" title="To search for items with a specific tag, enter the # symbol followed by the name of the tag.
To search for items using exact match, place double quotes around your text.">
<span class="input-group-btn">
<button id="SiteSearch-button-71bed1a2b54e4e1bbdbc3c4be33efe12" class="btn btn-default" type="button" title="Search">
<span class="fa-solid fa-fw fa-nopad fa-search blue" aria-hidden="true"></span>
<span class="sr-only">Search</span>
</button>
</span>
</div>
<script>
$(function() {
var siteSearch = new TeamDynamix.SiteSearch({
searchUrl: "/TDClient/2657/maps/Shared/Search",
enableAutocompleteSearch: true,
autocompleteSearchUrl: '/TDClient/2657/maps/Shared/AutocompleteSearch',
autocompleteResultsPosition: 'absolute',
autocompleteResultsZIndex: 90,
searchTextBoxSelector: '#SiteSearch-text-71bed1a2b54e4e1bbdbc3c4be33efe12',
searchComponentFilterButtonSelector: '#SiteSearch-filter-71bed1a2b54e4e1bbdbc3c4be33efe12',
searchButtonSelector: '#SiteSearch-button-71bed1a2b54e4e1bbdbc3c4be33efe12',
searchFilterDropdownSelector: '#SiteSearch-dropdown-71bed1a2b54e4e1bbdbc3c4be33efe12',
showKnowledgeBaseOption: true,
showServicesOption: true,
showForumsOption: false,
autoFocusSearch: false
});
});
</script>
</div>
</div>
</div>
<div id="7898154" class="desktop-module panel panel-default">
<div class="ModuleContent panel-body">
<div style="overflow: hidden;">
<div class="DigestDescriptionHeader">
<h3 style="text-align: center"><big><span style="color: #21314D"></span></big></h3>
<h3 style="text-align: center"><big><span style="color: #21314D"><strong>MAPS News and </strong></span><em><span style="color: #D2492A"><strong>Hot Hints</strong></span></em></big></h3>
<hr><big><strong><span aria-label="span widget" role="region" tabindex="-1"><span aria-label="icon" role="region" tabindex="-1"><span class="fa fa-fire" style="color: #FF0000"></span></span></span>Mines Payments
Reminders</strong></big><br> As we are almost halfway through FY24, here are some reminders about payments at Mines:<br>
<br> We want to bring your attention to some key points related to the new Workday system, as advised by the IRS and Mines financial policy: <ul>
<li>New vendors being paid through accounts payable must complete and sign a W9 before any payment can be processed. Here is a link with instructions on how to submit your W9
form: <a href="https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=146469">Article - Vendor Creation - W9 or W8-... (mines.edu)</a></li>
<li>Invoices or payments exceeding $5000 should be accompanied by a Purchase Order (PO). Reach out to <a href="mailto:procurement@mines.edu">procurement@mines.edu</a> for assistance in obtaining the necessary PO.</li>
<li>If a good or service is procured outside of the procurement policy, an After the Fact (ATF) approval from the Controller is required before proceeding with the payment. Find more information here:
<a href="https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=148318">Article - After-the-Fact Purchase App... (mines.edu)</a></li>
<li>Mines' payment terms to vendors are net 30.</li>
<li>Additional payments to Mines employees for awards, bonuses, or honorarium will be processed through the payroll system.</li>
</ul> For more detailed information, please refer to the <a href="https://www.mines.edu/policy-library/financial/">financial policy</a>.<br>
<br> Thank you all for your cooperation!<br>
<br> MAPS Team<br> Accounts Payable
<hr><span class="wrap-text"><big><strong><span aria-label="span widget" role="region" tabindex="-1"><span aria-label="icon" role="region" tabindex="-1"><span class="fa fa-fire" style="color: #FF0000"></span></span></span>
Prohibition on Use of Certain Equipment / Services</strong></big></span><br> The National Defense Authorization Act for FY 2019 prohibits the use of specific equipment and services. <strong>Compliance is vital as Mines can
lose federal grants and contracts, even for the use of equipment purchased or received as part of a gift or donation.</strong><br>
<br> For information on the prohibited manufacturers and service providers, required actions for Mines employees and One Card holders, and efforts undertaken by Mines,
<a href="https://research.mines.edu/wp-content/uploads/sites/85/2021/02/Federal-Prohibition-Telecommunications-and-Video-Equipment-Notice-020421.pdf"><strong>please review this notice</strong> from the Office of Compliance & Risk Management</a>.
<hr><span class="wrap-text"></span><big><strong><span aria-label="span widget" role="region" tabindex="-1"></span><span aria-label="span widget" role="region" tabindex="-1"><span aria-label="icon" role="region" tabindex="-1"><span
class="fa fa-fire" style="color: #FF0000"></span></span></span>Reimbursements through the MAPS Portal</strong></big><br> Do you need to Reimburse Mines?<br> Reimbursements to Mines can now be submitted through the MAPS
online portal at <a href="https://helpcenter.mines.edu/TDClient/2657/maps/Home/">maps.mines.edu</a> . You no longer need to come to campus or mail a check. Your online reimbursement can be completed very quickly, and in just a few
steps. <ol>
<li value="NaN">Go to <a href="https://helpcenter.mines.edu/TDClient/2657/maps/Home/">maps.mines.edu</a></li>
<li value="NaN">Click on "Pay Maps" and Choose the appropriate option</li>
<li value="NaN">Enter amount & personal info (name, CWID & email address). There is also an option for the Chrome River report number (if known). Click on "Add to Basket"</li>
<li value="NaN">Review, then click on “Checkout”</li>
<li value="NaN">Select how you want to submit your payment. Electronic check is preferred if you know your</li>
</ol> Routing & account number. Otherwise, credit card is fine. <ol>
<li value="NaN">Fill out Banking or credit card information and click on “Continue Checkout”</li>
<li value="NaN">Review payment information and click on “Submit Payment”</li>
</ol> Read our full <a href="https://helpcenter.mines.edu/TDClient/2657/maps/Shared/FileOpen?AttachmentID=682bfab9-4b89-43f2-9ef6-1c090ea32921&ItemID=45159&ItemComponent=47&IsInline=0">step-by-step instructions</a>,
which can also be found in the <a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45159">MAPS Forms Directory.</a><br> For additional information or help please email
<a href="mailto:maps@mines.edu">maps@mines.edu</a> or call (303) 273-3166.<br>
<strong><big><a href="https://helpcenter.mines.edu/TDClient/1946/Portal/Shared/FileOpen?AttachmentID={7D4DC12B-7BB9-4508-AF5C-D121ACCDBF39}&ItemID=41969&ItemComponent=47"><span class="wrap-text"></span></a> </big></strong>
<hr><big><strong><span aria-label="span widget" role="region" tabindex="-1"><span aria-label="icon" role="region" tabindex="-1"><span class="fa fa-fire" style="color: #FF0000"></span></span></span>Allowing Others to Use Your One
Card is a Violation of Terms</strong></big><br> Friendly reminder: The only authorized One Card account user is the person whose name is printed on the card. The Cardholder Responsibilities in the One Card Handbook
(Pg. 5) states the following:<br>
<strong>Protect the card at all times to prevent unauthorized use. Do not share or authorize others to use the card. Take immediate action if the One Card is compromised in any way. </strong><br> Allowing others to use
your One Card is a direct violation of the Cardholder Responsibilities, and will result in a violation resulting in points being deducted.<br>
<strong><big><a href="https://helpcenter.mines.edu/TDClient/1946/Portal/Shared/FileOpen?AttachmentID={7D4DC12B-7BB9-4508-AF5C-D121ACCDBF39}&ItemID=41969&ItemComponent=47"><span class="wrap-text"></span></a> </big></strong>
<hr><big><strong><span aria-label="span widget" role="region" tabindex="-1"><span aria-label="icon" role="region" tabindex="-1"><span class="fa fa-fire" style="color: #FF0000"></span></span></span>Acceptable One Card
Documentation</strong></big><br> Much of our campus ordering is being completed over the phone or via the Internet due to remote working conditions. Consequently, we are seeing an increase in missing or unacceptable
documentation for One Card purchases. Please note that all source documentation must include the following information: <ul>
<li>Vendor identification (merchant name)</li>
<li>Date of purchase</li>
<li>Description & quantity of each item purchased</li>
<li>Cost per item</li>
<li>Total cost of order</li>
<li>Cardholder name &/or last 4 digits of card number</li>
</ul> A combination of documents is allowed in order to meet these requirements. Examples of source documents may include any of the following or combination of the following: <ul>
<li>A receipt and credit card transaction slip from the merchant</li>
<li>A packing slip showing total cost of order &/or item cost</li>
<li>Order forms for dues, subscriptions, registrations, or similar items</li>
<li>Vendor invoice</li>
<li>An email confirmation from the merchant</li>
</ul>
<span class="wrap-text"> </span><br>
<span class="wrap-text"><span class="wrap-text"></span></span>
</div>
</div>
</div>
</div>
</div>
<div id="Column3" class="col-md-6 ui-sortable">
<div id="7898155" class="desktop-module panel panel-default no-border">
<div class="ModuleContent">
<div style="overflow: hidden;">
<div style="text-align: center"><big><strong>Mines Administrative Processing Services (MAPS) is the one-stop shop for key administrative processes for the Mines campus community. </strong></big></div>
<p>Our services include: accounts payable, travel, reimbursements, One Card administration, payroll, and HR transactions.</p>
<p>With the goal of improving overall efficiencies, MAPS will continually evaluate and assess administrative processes while providing a high level of customer service.</p>
<p><a class="btn btn-primary btn-lg btn-block" href="https://helpcenter.mines.edu/TDClient/1946/Portal/Surveys/TakeSurvey/gY9wwbc1yFQ_" type="button"><b>We'd Love Your Feedback!</b></a></p>
</div>
</div>
</div>
<div id="7900079" class="desktop-module panel panel-default">
<div class="ModuleContent panel-body">
<div style="overflow: hidden;">
<ul>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16225" title="Service Category">Payroll and HR Transactions</a></strong>
<ul>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16226" title="Service Category">Payroll Services</a></strong>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45213" title="Service">Submit Payroll Reallocation / Redistribution</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45199" title="Service">How to Change or Segment Your Direct Deposit</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45204" title="Service">How to Create or Change a PERA 457</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45209">How to Submit or Change a W-4</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45211" title="Service">Vanpool Payroll Deduction | Commuter Choice Program</a></li>
</ul>
</li>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16228" title="Service Category">Report Issues with a Timesheet</a></strong>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45208" title="Service">Report Non-Editable Timesheet in Trailhead</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45210" title="Service">Report Missing Timesheet in Trailhead</a></li>
</ul>
</li>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16227" title="Service Category">Leave Calendar</a></strong>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45195" title="Service">Report Issue or Question with Leave Calendar</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45196" title="Service">Request Change to Leave Calendar</a></li>
</ul>
</li>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16230" title="Service Category">HR Onboarding and PageUp</a></strong>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45182" title="Service">I am Experiencing Login or Access Issues with PageUp</a></li>
</ul>
</li>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16229" title="Service Category">Employment Verification</a></strong>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45181" title="Service">Request Employment Verification Letter</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45174" title="Service">Employment Verification Request</a></li>
</ul>
</li>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16231" title="Service Category">Student Contracts</a></strong>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45167">Graduate Student Contracts</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45165" title="Service">Undergraduate Student Contract Termination</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45162" title="Service">Submit a NEW Undergraduate Student Contract</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45166" title="Service">Submit a REVISION to an Existing Undergraduate Student Contract</a></li>
</ul>
</li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=17031"><strong>Separation Notice</strong></a>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=47122">Separation Notice Service *New*</a></li>
</ul>
</li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45172" title="Service">Dependant Tuition Reduction</a></li>
</ul>
</li>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16232" title="Service Category">One Card (Campus Credit Card)</a></strong>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=53134" target="_blank">One Card Services</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=53134" target="_blank">Reconcile One Card Charges for Me</a></li>
</ul>
</li>
<li class="gutter-bottom-sm"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16234" title="Service Category">Travel and Reimbursement</a></strong>
<ul>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=53046" title="Service">Travel Services and Report Preparation</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45203" title="Service">Request Frosch Activation</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45187" title="Service">Travel and Reimbursement - FAQs | Ask a Question </a></li>
</ul>
</li>
<li class="gutter-bottom-sm">
<strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceCatalog?CategoryID=16239" title="Service Category">Payments: Voucher Request, Invoice, Vendor, or Individual</a></strong>
<ul>
<li class="gutter-bottom-xs"><strong><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=51146">Mines Payment Service</a></strong></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45179" title="Service">Participant Agreement and Payment Request</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45178">University Gift Card and/or Merchandise Request</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/KB/ArticleDet?ID=146469">Vendor Creation - W9 or W8-BEN(E) Submission Instructions</a></li>
<li class="gutter-bottom-xs"><a href="https://helpcenter.mines.edu/TDClient/2657/maps/Requests/ServiceDet?ID=45185" title="Service">Report Issue or Question with Making a Payment to a Vendor or a Person</a></li>
</ul>
</li>
</ul>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</main>
<script type="text/javascript">
//<![CDATA[
setNavPosition('Desktop30e7cbc5-b096-4ee1-850a-107bf6348d58');
Sys.Application.add_init(function() {
$create(Sys.UI._UpdateProgress, {
"associatedUpdatePanelId": null,
"displayAfter": 500,
"dynamicLayout": true
}, null, null, $get("ctl00_upMain"));
});
//]]>
</script>
</form>
Text Content
UPDATING... Help Center Portals: MAPS | Information Technology Solutions Skip to main content Filter your search by category. Current category: All * All * * Knowledge Base * Service Catalog Search the client portal Search Sign In Show Applications Menu Shared Services Portal * Sign In * Search * MAPS * * Services * Knowledge Base * More Applications Workday is now live as our ERP system for Mines Staff/Faculty as of July 1, 2023. If you are experiencing an issue related to Workday, we've set up an easy way to get help! Use the "Workday Help" button to get started. Learn More / Workday Self-Help Information Workday Help Mines Administrative Processing Services MAPS OFFICE 224 Guggenheim Hall 1500 Illinois Street Golden, CO 80401 (303) 273-3166 maps@mines.edu HOURS 7:30am – 5:00pm Monday – Friday -------------------------------------------------------------------------------- Pay MAPSController's OfficeMAPS Form DirectoryMAPS Service DirectoryMines Policy Library -------------------------------------------------------------------------------- Not finding what you're looking for? Try using the search feature! Filter your search by category. Current category: All * All * * Knowledge Base * Service Catalog Search the client portal Search MAPS NEWS AND HOT HINTS -------------------------------------------------------------------------------- Mines Payments Reminders As we are almost halfway through FY24, here are some reminders about payments at Mines: We want to bring your attention to some key points related to the new Workday system, as advised by the IRS and Mines financial policy: * New vendors being paid through accounts payable must complete and sign a W9 before any payment can be processed. Here is a link with instructions on how to submit your W9 form: Article - Vendor Creation - W9 or W8-... (mines.edu) * Invoices or payments exceeding $5000 should be accompanied by a Purchase Order (PO). Reach out to procurement@mines.edu for assistance in obtaining the necessary PO. * If a good or service is procured outside of the procurement policy, an After the Fact (ATF) approval from the Controller is required before proceeding with the payment. Find more information here: Article - After-the-Fact Purchase App... (mines.edu) * Mines' payment terms to vendors are net 30. * Additional payments to Mines employees for awards, bonuses, or honorarium will be processed through the payroll system. For more detailed information, please refer to the financial policy. Thank you all for your cooperation! MAPS Team Accounts Payable -------------------------------------------------------------------------------- Prohibition on Use of Certain Equipment / Services The National Defense Authorization Act for FY 2019 prohibits the use of specific equipment and services. Compliance is vital as Mines can lose federal grants and contracts, even for the use of equipment purchased or received as part of a gift or donation. For information on the prohibited manufacturers and service providers, required actions for Mines employees and One Card holders, and efforts undertaken by Mines, please review this notice from the Office of Compliance & Risk Management. -------------------------------------------------------------------------------- Reimbursements through the MAPS Portal Do you need to Reimburse Mines? Reimbursements to Mines can now be submitted through the MAPS online portal at maps.mines.edu . You no longer need to come to campus or mail a check. Your online reimbursement can be completed very quickly, and in just a few steps. 1. Go to maps.mines.edu 2. Click on "Pay Maps" and Choose the appropriate option 3. Enter amount & personal info (name, CWID & email address). There is also an option for the Chrome River report number (if known). Click on "Add to Basket" 4. Review, then click on “Checkout” 5. Select how you want to submit your payment. Electronic check is preferred if you know your Routing & account number. Otherwise, credit card is fine. 1. Fill out Banking or credit card information and click on “Continue Checkout” 2. Review payment information and click on “Submit Payment” Read our full step-by-step instructions, which can also be found in the MAPS Forms Directory. For additional information or help please email maps@mines.edu or call (303) 273-3166. -------------------------------------------------------------------------------- Allowing Others to Use Your One Card is a Violation of Terms Friendly reminder: The only authorized One Card account user is the person whose name is printed on the card. The Cardholder Responsibilities in the One Card Handbook (Pg. 5) states the following: Protect the card at all times to prevent unauthorized use. Do not share or authorize others to use the card. Take immediate action if the One Card is compromised in any way. Allowing others to use your One Card is a direct violation of the Cardholder Responsibilities, and will result in a violation resulting in points being deducted. -------------------------------------------------------------------------------- Acceptable One Card Documentation Much of our campus ordering is being completed over the phone or via the Internet due to remote working conditions. Consequently, we are seeing an increase in missing or unacceptable documentation for One Card purchases. Please note that all source documentation must include the following information: * Vendor identification (merchant name) * Date of purchase * Description & quantity of each item purchased * Cost per item * Total cost of order * Cardholder name &/or last 4 digits of card number A combination of documents is allowed in order to meet these requirements. Examples of source documents may include any of the following or combination of the following: * A receipt and credit card transaction slip from the merchant * A packing slip showing total cost of order &/or item cost * Order forms for dues, subscriptions, registrations, or similar items * Vendor invoice * An email confirmation from the merchant Mines Administrative Processing Services (MAPS) is the one-stop shop for key administrative processes for the Mines campus community. Our services include: accounts payable, travel, reimbursements, One Card administration, payroll, and HR transactions. With the goal of improving overall efficiencies, MAPS will continually evaluate and assess administrative processes while providing a high level of customer service. We'd Love Your Feedback! * Payroll and HR Transactions * Payroll Services * Submit Payroll Reallocation / Redistribution * How to Change or Segment Your Direct Deposit * How to Create or Change a PERA 457 * How to Submit or Change a W-4 * Vanpool Payroll Deduction | Commuter Choice Program * Report Issues with a Timesheet * Report Non-Editable Timesheet in Trailhead * Report Missing Timesheet in Trailhead * Leave Calendar * Report Issue or Question with Leave Calendar * Request Change to Leave Calendar * HR Onboarding and PageUp * I am Experiencing Login or Access Issues with PageUp * Employment Verification * Request Employment Verification Letter * Employment Verification Request * Student Contracts * Graduate Student Contracts * Undergraduate Student Contract Termination * Submit a NEW Undergraduate Student Contract * Submit a REVISION to an Existing Undergraduate Student Contract * Separation Notice * Separation Notice Service *New* * Dependant Tuition Reduction * One Card (Campus Credit Card) * One Card Services * Reconcile One Card Charges for Me * Travel and Reimbursement * Travel Services and Report Preparation * Request Frosch Activation * Travel and Reimbursement - FAQs | Ask a Question * Payments: Voucher Request, Invoice, Vendor, or Individual * Mines Payment Service * Participant Agreement and Payment Request * University Gift Card and/or Merchandise Request * Vendor Creation - W9 or W8-BEN(E) Submission Instructions * Report Issue or Question with Making a Payment to a Vendor or a Person -------------------------------------------------------------------------------- Mines Home | Accessibility | Privacy | © 2024 Colorado School of Mines