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ROTARY CLUB OF GARY PRIVACY POLICY


Last Updated: February 09, 2023


ROTARY CLUB OF GARY

This organization uses ClubRunner for its membership management software and to
publish its website, maintain its database, and send email communications.


CLUBRUNNER

At ClubRunner, we're committed to protecting your privacy. This Privacy Policy
explains how we collect, use, and disclose information processed through this
website, and our online subscription service (the "Services"). 
 
This page sets out our privacy policy and describes why and how we collect, use
and disclose personal information which you choose to provide to us on our
website, as well as how to access, modify, or delete your personal information.
This policy doesn't apply to anyone who isn't under our control or management,
such as the operators of other websites that you might link to from our website.
Such operators may have their own privacy policies, which might differ from
ours.
 

HOW WILL WE COLLECT PERSONAL INFORMATION?

You are under no obligation to disclose any personal information to us at any
time. We collect information you provide directly to us. For example, whenever
you participate in any interactive features of the Services such as filling out
a form, requesting customer support, sending us an email, or calling us.  In the
process you may be asked to give your name, e-mail address, mailing address, and
any other information you choose to provide for the purpose of these Services.
We or a designated third party may collect payment and credit card information
when you subscribe to our paid Services or purchase additional services.
 
Information We Collect Automatically When You Use Our Services
When you access or use our Services, we may automatically collect information
about you, including:
 * Log Information: We log information about your use of the Services, including
   the type of browser you use, access times, pages viewed, your IP address,
   your general location, and the page you visited before navigating to our
   Services.
 * Device Information: We collect information about the computer or mobile
   device you use to access our Services, including the hardware model,
   operating system and version.
 * Cookies: We use cookies to store your login session and other information to
   make your navigation of our Services easier. More information on cookies is
   available below.

 
Use of Cookies and Other Tracking Technologies
 
Our site uses "cookies" which are small files containing pieces of information
that are stored by your browser on your computer's hard drive. Most Web browsers
automatically accept cookies, but if you prefer, you can set your browser to
block them. Our cookies can contain information such as your user ID that our
website uses to recognize you. Our cookies can't read data off your hard disk or
read cookie files created by other sites. The only personal information our
cookies contain is the information you provide yourself. When you enter personal
information on our website, your personal information will be linked to the
cookie we save on your computer. If you do choose to delete your cookie, you may
not be able to use the administrative features of the website.
 
We use Google Analytics to track how visitors interact with our website, analyze
where traffic is generated from and collect information related to general site
engagement.
 
Third party advertising management services such as Google and Facebook may
display tailored messages upon you interacting with our website through the use
of cookies. You can opt out of these ads at any time when displayed. For more
information on Google Ads, click here. For more information on opting out of ads
on Facebook, click here. Should you delete your cookies, please note, you will
need to opt out of seeing these messages again. These cookies cannot personally
identify you and expire after 180 days or until you clear your cookies.
 
On customer websites, where you engage with social share buttons (ex: Facebook
Like Button or the share content buttons), the services that manage the social
platform you get directed to may use cookies. ClubRunner is not affiliated with
any of these services and all legalities surrounding the use of cookies are thus
under the policies set by the social media platforms.
 

HOW DO WE USE PERSONAL INFORMATION?

We may use information about you for various purposes, including to:
 * Provide, maintain, customize, and improve our Services;
 * Provide and deliver the products and services you request, process
   transactions and send you related information, including confirmations and
   invoices,
 * Send you technical notices, updates, security alerts and support and
   administrative messages;
 * Respond to your comments, questions and requests and provide customer
   service;
 * Communicate with you about products, services, offers, promotions, and events
   offered by ClubRunner and others, and provide news and information we think
   will be of interest to you;
 * Monitor and analyze trends, usage and activities in connection with our
   Services; and
 * Carry out any other purpose for which the information was collected.

You may receive automatically-generated emails from ClubRunner that are
triggered when you perform certain tasks such as registering for an event,
volunteering for a task, subscribing to a bulletin, or requesting a forgotten
password.
 
You may also receive emails from other club members. ClubRunner does not control
the frequency or content of member-generated emails. You have the option to
unsubscribe from receiving these emails by either updating your communication
preferences from within your profile, or removing your email address entirely.
 

HOW IS YOUR PERSONAL INFORMATION PROTECTED?

ClubRunner is committed to protecting your personal information and has
developed policies and procedures to ensure our compliance with our own Security
and Privacy Policy and with applicable International laws.
 
We also understand your concerns about online security and take reasonable
measures to help protect information about you from loss, theft, misuse and
unauthorized access, disclosure, alteration and destruction. 
 

HOW DO WE DISCLOSE OR SHARE YOUR INFORMATION?

When you voluntarily provide ClubRunner with personally identifiable information
online, that information is kept within the ClubRunner family of web site(s) and
will not be sold, rented or otherwise traded to any third party.
 
We may share your information as follows or as otherwise described in this
Privacy Policy:
 * With vendors, consultants, and other service providers who need access to
   such information to carry out work on our behalf;
 * In response to a request for information if we believe disclosure is in
   accordance with any applicable law, rule or regulation;
 * If we believe your actions are inconsistent with the spirit or language of
   our user agreements or policies, or to protect the rights, property and
   safety of ClubRunner or others;
 * With your consent or at your direction.

We may also share aggregated or de-identified information, which cannot
reasonably be used to identify you.
 
Sub-Processors
 
ClubRunner employs other companies and people to provide functions that form
part of our Services, for example, email sending, social media sharing, payment
processing, help desk software, etc. ClubRunner has made and continues to make
efforts to ensure all its sub-processors comply with our privacy policies. For a
list of ClubRunner's sub-processors, please email us at support@clubrunner.ca.
 
Data Retention
 
We will retain your personal information only for as long as it is needed to
provide our Services, and this depends on the purposes for which we use it,
unless applicable law requires we either dispose of it or keep it longer. We may
also continue to store your personal information to allow us to resolve
disputes, enforce our agreements, comply with legal obligations and/or for other
legally permissible purposes consistent with this Privacy Policy.
 

HOW TO VIEW, UPDATE OR DELETE YOUR PERSONAL INFORMATION

You may, at any time, view, update and request to permanently delete any of your
personal information. These tools are made available to all Site Administrators,
or you may contact ClubRunner at support@clubrunner.ca.
 
Upon request, ClubRunner will provide you with information about whether we hold
any of your personal information. If you provide us with your personal
information, you have the following rights:
 
 * To review the personal information we have stored;
 * To request that we correct any errors, outdated information, or omissions;
 * To unsubscribe from being contacted by us; and
 * To have your information permanently deleted.

We will respond to your request within a reasonable timeframe and notify you of
the action we have taken.
 

QUESTIONS REGARDING THIS PRIVACY POLICY

If you have any questions please contact ClubRunner, 2010 Winston Park Drive,
Suite 200, Oakville, Ontario, L6H 5R7. You may call us at (647) 490-5878, or
email us at support@clubrunner.ca.
 

CHANGES TO THIS PRIVACY POLICY

We may change this Privacy Policy from time to time. If we make changes, we will
notify you by revising the date at the top of the policy and, in some cases, we
may provide you with additional notice, such as adding a statement to our home
page or sending an email. We encourage you to review the Privacy Policy whenever
you access the Services or otherwise interact with us to stay informed about our
information practices.
 

NOTE ON JURISDICTION

ClubRunner is a privately held Canadian company with headquarters in Oakville,
Ontario, Canada. Consequently, by using our Services you agree that in all
matters relating to this web site(s) you shall be governed by the laws of the
province of Ontario or Canada, as applicable, and further, that you submit to
the jurisdiction of the courts of the province of Ontario.
 
You may not use our Services if law prohibits you from doing so in the country
in which you reside.
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