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Submitted URL: https://confluence.atlassian.com/cloud/delete-a-managed-account-961259516.html
Effective URL: https://support.atlassian.com/user-management/docs/delete-a-managed-account/
Submission: On August 11 via manual from IN — Scanned from DE
Effective URL: https://support.atlassian.com/user-management/docs/delete-a-managed-account/
Submission: On August 11 via manual from IN — Scanned from DE
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DELETE A MANAGED ACCOUNT
Deleting an account is permanent. If you think you’ll need the account again, we
recommend you deactivate it instead.
If you want to delete your unmanaged account (an account not managed by an
organization), see Delete your Atlassian account.
Before we permanently delete the account, you’ll have a 14-day grace period,
during which the account will appear as temporarily deactivated. You have until
the grace period is over to cancel the deletion.
DETAILS ABOUT ACCOUNT DELETION
If a user’s account has been around for a while, they may belong to multiple
organizations and have access to multiple products, so their personal data may
be in multiple places. This section includes details about where personal data
is deleted from, what personal data is deleted, and what personal data isn’t
deleted. You’ll also get similar information when you’re about to delete an
account.
We’ll delete the user’s personal data from Atlassian account services within 30
days, except in a few cases where required for legitimate business or legal
purposes. Some examples include:
* Information related to purchases, which we’re required to keep for financial
reporting.
* Records showing that we deleted someone’s account, which we may need to
provide to regulators.
* Data that’s part of an active lawsuit, which we’re required to keep by law.
The user has the right to submit complaints to the supervisory authority in
their country.
WHERE PERSONAL DATA IS DELETED FROM
Personal data is deleted from all Atlassian account services. Atlassian account
services include all organizations and sites used to access these products:
* Jira Cloud
* Confluence Cloud
* Bitbucket Cloud
* Trello
If you have a legacy version of Trello Enterprise, your Trello users might not
yet use their Atlassian account with Trello. For this reason, deleting an
Atlassian account won’t delete the user’s Trello account. When we finish
migrating all Trello accounts to Atlassian accounts, if the Atlassian account
was already deleted, we’ll create a new Atlassian account for the user.
See using Trello with an Atlassian account, to check if a Trello account uses an
Atlassian account. To delete a Trello account that isn’t using an Atlassian
account, see deleting a Trello account.
In addition to all products they use, users will no longer be able to access
other Atlassian account services, such as Community, Marketplace, and support.
This means that the user won’t be able to raise technical support tickets
at support.atlassian.com, access their profile at my.atlassian.com, or post
at community.atlassian.com.
Deleting an Atlassian account doesn’t delete Statuspage, Agile, Opsgenie, or
Halp accounts. To delete a Statuspage account, email Statuspage Support
at hi@statuspage.io. To delete an Agile account, email Agile Support
at support@agilecraft.com. To delete an Opsgenie account, see Account Deletion.
To delete a Halp account, email Halp Support at support@halp.com.
WHAT’S DELETED
We’ll delete the following personal data stored in an Atlassian account from
all Atlassian account services:
* Full name
* Public name
* Job title
* Department
* Organization
* Location
* Time zone
* Email address
* Atlassian profile picture
For information on additional data, if any, deleted from products, see the
documentation on account deletion in Confluence Cloud, Jira Cloud, and Bitbucket
Cloud.
WHAT’S NOT DELETED
The following data is not deleted:
* Content the user has created in Atlassian account services. For example,
pages, issues, and comments they’ve created in products. For full lists of
content that’s not deleted in products, see the documentation on account
deletion for Confluence Cloud, Jira Cloud, and Bitbucket Cloud.
* Any personal data in content the user or someone else created, such as names
or email addresses typed into a page or issue. Product admins must delete
this content manually.
* The user’s profile information that might have been stored in Marketplace and
custom apps installed in products. See Marketplace and custom apps for more
details.
DELETE THE ACCOUNT
Deleting an account is permanent. After you delete an account, we’ll give you a
14-day grace period, during which you can cancel the deletion. If you think
you’ll need this account at another point in the future, we suggest you
deactivate the account instead.
If you’re using SAML SSO, remove the user from your identity provider before you
delete their account. If you don’t remove the user from your identity provider,
their Atlassian account will get created again and they'll still be able to log
in.
If you manage users through Google Suite, remove the users from Google Suite.
Then contact Support to request deletion of the users' accounts.
To delete an account:
1. Go to admin.atlassian.com. Select your organization if you have more than
one.
2. Select Directory > Managed accounts.
3. Select the user whose account you want to delete.
4. From the 3 dot icon at the top of the page, select Delete account.
5. Before you delete the account, read what happens to the deleted account
carefully. Refer to the details about account deletion above.
6. Click Delete account. From the confirmation dialog that appears, confirm
that you want to delete the account.
If you get some warnings, you may need to take care of these issues before
you can go back to deleting the account.
Once you confirm the deletion, you’ll land on the user’s managed account page
again. The account is now scheduled for deletion and deactivated, preventing the
user from logging in to the account and Atlassian account services. When the
account is permanently deleted, the account will no longer appear in your list
of managed accounts.
ACCOUNT APPEARANCE AFTER DELETION
During the grace period when the account is deactivated, anyone with access to
your organization’s content will still see the user’s name in product (e.g.,
next to the user’s avatar) along with a Deactivated lozenge.
When the account is permanently deleted, Former user will appear in place of the
user’s name and the lozenge updates to Deleted.
USER’S NOTIFICATION EMAIL
When you schedule a user’s account for deletion, they’ll get an email that
explains they can no longer access their account, how their name will appear to
other users going forward, details about what happened to their personal data,
and a list of Marketplace and custom apps that may have stored their profile
information. We’ll also say to contact their organization admin if they’d like
to regain access to their account.
MARKETPLACE AND CUSTOM APPS
When you schedule a user’s account for deletion, you’ll get a confirmation
email. Your confirmation email, as well as the user’s notification email, will
include a list of Marketplace and custom apps that may have stored the user’s
profile information. You or other users may have installed these apps to add
features to Atlassian products, and the apps may have stored the user’s profile
information.
Marketplace apps were created by third-party vendors to add extra functionality
to your products. To find out whether a Marketplace app stored the user's
profile information, click the Marketplace listing link in the email and refer
to the vendor privacy policy. You’ll need to ask the apps' owners to delete the
user’s data from them. Contact your Bitbucket Cloud admin for information on any
apps installed from the Bitbucket Cloud marketplace.
You’ll also see a list of custom apps that were built for your products that may
store the user’s personal information. You’ll need to contact the organization
or site admin for each product that has a custom app to learn whether they store
personal data and, if so, how to request deletion of the data.
CANCEL AN ACCOUNT DELETION
If you’ve scheduled an account for deletion, you can cancel the deletion before
the 14-day grace period is over. Once you cancel the deletion, we’ll start
billing you and other organizations for the user.
To cancel a deletion:
1. Go to admin.atlassian.com. Select your organization if you have more than
one.
2. Select Directory > Managed accounts.
3. Select the user.
4. From the user’s account page, click Cancel deletion.
5. From the confirmation dialog that appears, review the Atlassian account
services that the user will regain access to and confirm that you want to
cancel the deletion.
After you’ve canceled deletion, the user’s account is fully restored and active.
We’ll send the user an email letting them know they can now log in to
all services they previously could access.
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ADDITIONAL HELP
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