gims.oci.ga.gov Open in urlscan Pro
52.61.128.200  Public Scan

Form analysis
0 forms found in the DOM

Text Content

Loading
×Sorry to interrupt
CSS Error

Refresh

Skip to main content
 * Name Approval
 * Staff AdjusterShow menu
 * Emergency Disaster AdjusterShow menu
 * Premium Tax
 * Company PortalShow menu

 * Search License
 * Name Approval
 * Add Staff Adjuster
 * Find Staff Adjuster
 * Add Emergency Disaster Adjuster
 * Find Emergency Disaster Adjuster
 * Premium Tax
 * Access Company Portal
 * Pay as Guest User
   </li>


GEORGIA OCI

The Office of Insurance and Safety Fire Commissioner licenses and regulates
insurance companies, investigates reports of insurance fraud, and inspects
buildings to prevent fire.
About Us


LICENSE NUMBER LOOKUP

Search your License Number
License Lookup


LATEST UPDATES

New Portal coming soon
Bulletins
Directives


FREQUENTLY ASKED QUESTIONS (FAQ)


COMPANY PORTAL


WHAT IS CHANGING WITH COMPANY PORTAL AND PREMIUM TAX?

The Georgia Office of Commissioner of Insurance and Safety Fire’s previous
Company Portal is now under the Georgia Information Management System (GIMS)
module. On GIMS, you can register a company, apply for a new license, renew a
license, make payments, and submit a complaint. For your convenience, our GIMS
Portal User Guide is available at https://gims.oci.ga.gov/s/



HOW DO I GET MY COMPANY SET UP ON THE NEW GIMS PORTAL?

Once you are registered on the GIMS Portal, login and select Add a New Company
from the Select a Company page.



WHO SHOULD REGISTER FOR THE GIMS PORTAL?

Each company should register two employees as Company Portal Administrators.
These employees will be responsible for things like:
 * Registering the company(s)
 * Applying for a license
 * Renewing a license
 * Applying for a corporate amendment

Additionally, three other employees can register on the GIMS portal to perform
actions like:

 * Update Contacts
 * Access the company general information.

The additional user will not be Administrators and cannot submit applications on
behalf of the company.



CAN I REGISTER MORE THAN TWO COMPANY PORTAL ADMINISTRATORS?

No. Each company is limited to two Company Portal Administrators, but you can
register up to three Company Portal Users (e.g. Staff Adjuster, Emergency
Disaster Adjuster, Company Portal User).

Application Role Limit Company Portal Company Portal Admin 2 Company Portal
Company Portal User (Non-Admin user) 10



WHAT ACTIVITIES DO WE NEED TO DO IN THE GIMS PORTAL?

The GIMS portal can be used for the following:
 * Filing your quarterly and annual taxes
 * Registering the company(s)
 * Applying for a license
 * Renewing a license
 * Applying for a corporate amendment
 * Submitting miscellaneous, non-recurring filings (e.g. Form D filings, HMO
   Modification of Operations filings, etc.)



HOW CAN I FILE A CORPORATE AMENDMENT FOR MY COMPANY?

Once an Administrative user has been setup in GIMS that same user can login and
select to file an corporate amendment by selecting that option from the
left-hand navigation pane.



WHERE CAN I FIND ALL THE APPLICATIONS MY COMPANY HAS SUBMITTED?

All previous applications can be found under My Applications within the
left-hand navigation pane.



HOW LONG DO I HAVE TO COMPLETE AN APPLICATION?

All applications must be completed within 180 days of being opened. After that
time the application automatically is closed.



CAN I SAVE AND EXIT A NEW APPLICATION IF I CANNOT FINISH IT IMMEDIATELY?

Yes. When you are working on the application you will have an option to Save and
Exit.



WHEN SETTING UP MY COMPANY DO I CHOOSE EXISTING COMPANY OR NEW COMPANY?

If no one has registered as a Company Portal Administrator, then choose New
Company. If another employee has registered your company and there is only 1
Company Portal Administrator currently then you should select Add Company.



CAN I REGISTER WITH MORE THAN ONE COMPANY WITH THE SAME EMAIL?

Yes. The same email address can be listed as the Company Portal Administrator
for an unlimited number of companies.



WHERE DO WE RECEIVE EMAIL NOTIFICATIONS?

Email will be sent to the address listed for the Company Portal Admin that is
performing the action.



WHY DOES THE ADMIN PROMPT KEEP POPPING UP?

The following prompt will keep appearing until two Company Portal Administrators
have been added to the registered company.



HOW DO I GET A LICENSE FOR MY COMPANY?

Once your company is registered you can select the option Add License from the
left-hand navigation pane.



WHAT IF MY QUESTION IS NOT HERE?

Please send your questions to GIMS_Support@oci.ga.gov



HOW WILL I KNOW WHEN MY COMPANY NEEDS TO RE-NEW ITS LICENSE?

In addition to the Administrators receiving an email from the GIMS portal you
will see and indicator on the Company Overview page as well.



WHO SHOULD BE A COMPANY PORTAL ADMIN VERSUS JUST A USER?

The employee you select to be the Company Portal Admin will have the
responsibility to file all changes having to do with the company. Only the two
pre-established Administrators can perform all the required actions within GIMS
Portal.



CAN WE CHANGE WHAT USERS ARE COMPANY PORTAL ADMINISTRATORS?

Yes. After logging into the Company Portal site, you need to select the company
and then click on the User Management link in the Left hand navigation pane.




NAME APPROVAL


WHAT IF I AM FORMING A NEW ENTITY AND I DO NOT HAVE AN IDENTIFIER FOR MY ENTITY
LIKE AN FEIN, ORG ID OR A LICENSE NUMBER?

Please select the Not Provided option from the drop down menu in that field.



WHAT WILL BE REQUIRED FOR MY NAME APPROVAL LETTER?

Please be ready to list the full name of the entity, plus the appropriate
business suffix like INC, LLC, Company, Group, Partners or other language that
follows the root name of your business. You will also need to list your name and
your contact information, including a phone number and an email address.



HOW DO I LIST MY DBA?

Please list a DBA in this format: “Jones Insurance Agency, Inc. DBA Jones
Insurance”. There is only one DBA allowed per Name Approval letter. No
punctuation like slashes or parentheses are allowed in a Name Approval letter.



HOW MANY NAME APPROVALS MAY I FIT ON ONE LETTER?

Only one Name Approval may be used per Name Approval letter.



WHAT IF MY BUSINESS NAME IS BEING CHANGED TO A NEW NAME THAT IS SIMILAR TO THE
OLD NAME? WILL I STILL NEED A NEW NAME APPROVAL LETTER?

Yes. Any change to a business name that uses a restricted word in the business
name will require a new Name Approval letter.



HOW DO I RECEIVE THE NAME APPROVAL LETTER?

Your Name Approval letter will be emailed to you. Please select an email address
that you regularly use. Older email providers like Yahoo, AOL, and Bellsouth
often send government-issued email to spam. It’s advised to use a Gmail account
or your firm’s email address for best results. If you are not receiving the Name
Approval letter, please check your spam.



WILL MY NAME APPROVAL LETTER GRANT ME AN INSURANCE OR FINANCIAL SERVICES
LICENSE?

No, the Name Approval letter does not convey licensure. It grants permission
from this agency to use a name that includes the restricted words.



IF I HAVE LOST MY NAME APPROVAL LETTER, CAN YOU REISSUE ME A NEW COPY?

To obtain a replacement Name Approval Letter for a lost or misplaced letter,
please contact nameapprovals@oci.ga.gov and provide the name of the Agency, the
approximate request timeframe and a contact name and phone number. If we
experience issues finding the letter, we will contact you for more information.
We also recommend checking your spam folders in case the email providing the
letter is not received in your inbox.



CAN I SUBMIT A CHECK AND A PAPER APPLICATION FOR THIS PROCESS?

No, this service is only available online and through the online portal.



ONCE I HAVE RECEIVED MY NAME APPROVAL LETTER, WHAT IS THE NEXT STEP?

 * If you are filing to do business in Georgia as a foreign entity, this letter
   should be submitted to the Georgia Secretary of State’s Office with your
   formation documents or your application. If you are unsure whether you need
   to file with the Georgia Secretary of State (SOS), you should review the
   requirements on the SOS website.
 * If you are applying for a new insurance agency, this letter should be
   uploaded as part of the online application process in Sircon or NIPR. After
   allowing time for processing, if you have any questions, please contact our
   back-office processor, Pearson VUE, at 1-800-274-8969, for assistance
 * If you are changing the name of your licensed agency, you'll also need to do
   the following.
   * Download and complete the Name Change Form - GID-390-AL.
   * Write a check or money order for $25 per license type plus $5 processing
     fee.
   * Send the completed form, the Name Approval Acceptance Letter, any other
     supporting documents if required and payment to the addresses provided on
     the form. If you send this form and payment to our office address, you are
     delaying the process. These forms and payments must be sent to the lockbox
     addresses. If we receive these at our office, we send these to the lockbox
     addresses which adds time to processing.
   * After allowing time for mailing and processing, if you have any questions,
     please contact our back office processor, Pearson VUE, at 1-800-274-8969,
     for assistance.



HOW MANY NAME APPROVALS MAY I PERSONALLY RECEIVE IN MY CAREER?

There is no cap on the amount of Name Approval letters you may personally
receive. However, each name must be compliant with Department standards and
regulations and cannot be similar, deceptive, or harmful to the marketplace and
consumers.




PREMIUM TAX


WHAT IS THE PREMIUM TAX RATE?

The state tax rate for admitted companies if 2.25% while the Local tax rate is
1% for Life companies and 2.5% for Other Than Life companies. The state tax rate
for non-admitted filers is 4%.



WHEN ARE MY PREMIUM TAX RETURNS DUE?

For Admitted companies the Annual Premium Tax Return is due on or before March
1st each year. Four quarterly returns and prepayments are due March 20th, June
20th, September 20th and December 20th. Surplus Line Brokers’ and Risk Retention
Groups’ affidavit and payment are due on or before the 15th day of April, July,
October and January. Insureds procuring insurance directly should remit payment
no later than 30 days from the effective date of the policy.
For non-admitted filers please DO NOT file zero (no business for the quarter)
affidavits! ONLY file through SLIP when there is business to report.



WHERE DO I MAIL MY TAX PAYMENTS?

The department is no longer accepting check payments. Please make payment
through your SalesForce account or by ACH Credit.



IS E-FILING MANDATORY?

Yes, as of 1/1/2014 Admitted companies must e-file the annual and quarterly
returns. E-filing is available through PremiumPro/Tritech. As of 1/1/2021
non-admitted filers must file through SLIP. Policies that cannot be filed in
SLIP must be filed through your SalesForce account.



HOW DO I REQUEST A REFUND IF I HAVE A TAX OVERPAYMENT?

For admitted companies log into your Salesforce account and complete the refund
process. For non-admitted filers returns and changes in premiums are allowed as
credits against the premium written and reported on your affidavit. Credits will
be applied to future SLIP invoices. O.C.G.A. §§ 33-5-31(a), 33-5-33(b),
33-40-5(a).



HOW DO I AMEND MY RETURN?

For admitted companies check “amended” on the return for the appropriate year
and complete the return with the amended amounts. The amended return must be
e-filed also.



WHAT INFORMATION MUST BE SUBMITTED IF I AM CLAIMING A GEORGIA HOUSING TAX
CREDIT?

Include a completed and executed Form IT-HC, page three ONLY (total of housing
credits claimed) as well as a Georgia K-1 equivalent which indicates the
allocation amount to the insurance partner and a building-by-building allocation
for each project claimed. Documentation can be uploaded through your SalesForce
account.



IS A SURPLUS LINES BROKER PERMITTED TO ADD BROKER FEES?

No fees are allowed outside the policy premium. Refer to the definition of
Premium O.C.G.A . §§ 33-24-1(2), and also §§ 33-6-5(6)(B)(ii).



IF I ALREADY REGISTERED UNDER THE COMPANY PORTAL, DO I NEED TO REGISTER FOR
PREMIUM TASK AS WELL?

No. Your credentials for Company Portal will work for Premium Task as well.



HOW MANY LOGINS CAN WE CREATE FOR OUR COMPANY ACCOUNT?

Each company can have a maximum of two (2) logins.

Application [external] Role Limit Premium Tax Premium Tax User 2



CAN WE SET UP AN ADMINISTRATOR LOGIN FOR OUR COMPANY’S PREMIUM TAX ACCOUNT?

There is not a separate Administrator login for Premium Tax. The login you
create for your company will be able to perform all functions.



WHO SHOULD REGISTER FOR THE GIMS PORTAL FOR PREMIUM TAX PURPOSES?

Each company can register two employees as Premium Tax Administrators. These
employees will be responsible for things like:
 * Making a payment
 * Reviewing current/historical filings
 * Uploading requested documents



CAN I REGISTER WITH MORE THAN ONE COMPANY WITH THE SAME EMAIL?

Yes. The same email address can be listed as the Premium Tax Administrator for
an unlimited number of companies.



WHERE SHOULD I FILE MY PREMIUM TAX RETURN OR QUARTERLY STATEMENT?

Filings should still be processed through Tritech. There is a link available in
the GIMS portal.




USER GUIDES

NOTE: If you experience a delay opening the guide in the preview screen, please
click on the download button at the top of the preview screen.



PREMIUM TAX

Premium Tax Portal User Guide provides a detailed explanation of the procedure
for logging into the GA OCI portal, making payments for filings and invoices,
requesting refunds, and viewing historical transactions.

Click Here


COMPANY PORTAL

The purpose of this user guide is to assist the Georgia Office of Commissioner
of Insurance and Safety Fire (GA OCI) Portal Users in performing the end-to-end
activities on the GA OCI Company Portal.

Click Here

How can we help?
Call Us
Primary: (404) 656-2070
Toll-Free: (800) 656-2298
Email Support


Name Approval:

nameapprovals@oci.ga.gov

Staff Adjusters:

staffadjusters@oci.ga.gov

Premium Tax:

premiumtax@oci.ga.gov

Regulatory Services:

regservices@oci.ga.gov

Portal Support:

Gims_support@oci.ga.gov

Visit
2 Martin Luther King Jr. Dr. West Tower, Suite 702 ATLANTA, GA 30334

Monday to Friday, 08:00 a.m. - 05:00 p.m.
All in Eastern Time Zone





Loading