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0845 50 50 003 boxtransfer@cas.ltd
 * Scan On Demand
 * Online Login

 * Document Storage
   
   * Document Storage
     
     * Document Storage
     * Archive Storage
   * Digital Storage
     
     * Digital Document Storage
     * CAS Cloud
     * Live File Storage System
   * Document Scanning
     
     * Scanning on Demand
     * Bulk Scanning
     * Medical Records Scanning
 * Shredding & Disposal
   
   * Shredding
     
     * Document Shredding
     * Bulk Shredding
     * Medical Document Shredding
   * Disposal
     
     * Box Recycling
     * Disposal of IT Equipment
     * Printer Disposal
 * Boxes & Supplies
   
   * Boxes
     
     * Document Storage Boxes
     * Triple Walled Corrugated Boxes
     * Lloyd George Boxes
   * Office Supplies
     
     * Office Supplies
     * Office Removals and Storage
     * Virtual Post Room
     * PPE Santising Products
     * Document Storage Bags
 * Industries
   
   * Other
     
     * Medical Records
     * Financial Records
   * Business
     
     * Business Documents
     * SME Document Storage
   * Education
     
     * School Documents
     * University Documents
 * Blog
 * Contact Us
   
   * Where to Find Us
     
     * Essex
     * London
     * Kent
     * Hertfordshire
     * Surrey
     * Norwich
     * Slough
     * Oxford
     * Reading
     * Northampton
     * Cambridge
     * Ipswich
     * Southend-On-Sea
     * Basildon
     * Chelmsford
   * Important Information
     
     * Retention Schedule
     * Data and Document Retention
     * GDPR Guide
   * About Us
     
     * About Us
   * Contact Us
     
     * Contact Us

   
 * Document Storage
   
     
   * Document Storage
     
       
     * Document Storage
     * Archive Storage
   * Digital Storage
     
       
     * Digital Document Storage
     * CAS Cloud
     * Live File Storage System
   * Document Scanning
     
       
     * Scanning on Demand
     * Bulk Scanning
     * Medical Records Scanning
 * Shredding & Disposal
   
     
   * Shredding
     
       
     * Document Shredding
     * Bulk Shredding
     * Medical Document Shredding
   * Disposal
     
       
     * Box Recycling
     * Disposal of IT Equipment
     * Printer Disposal
 * Boxes & Supplies
   
     
   * Boxes
     
       
     * Document Storage Boxes
     * Triple Walled Corrugated Boxes
     * Lloyd George Boxes
   * Office Supplies
     
       
     * Office Supplies
     * Office Removals and Storage
     * Virtual Post Room
     * PPE Santising Products
     * Document Storage Bags
 * Industries
   
     
   * Other
     
       
     * Medical Records
     * Financial Records
   * Business
     
       
     * Business Documents
     * SME Document Storage
   * Education
     
       
     * School Documents
     * University Documents
 * Blog
 * Contact Us
   
     
   * Where to Find Us
     
       
     * Essex
     * London
     * Kent
     * Hertfordshire
     * Surrey
     * Norwich
     * Slough
     * Oxford
     * Reading
     * Northampton
     * Cambridge
     * Ipswich
     * Southend-On-Sea
     * Basildon
     * Chelmsford
   * Important Information
     
       
     * Retention Schedule
     * Data and Document Retention
     * GDPR Guide
   * About Us
     
       
     * About Us
   * Contact Us
     
       
     * Contact Us


FINANCIAL RECORDS & DOCUMENTS STORAGE

We are experts at storing, transporting & managing patient records, financial
documents and sensitive information. Call today on 0845 505 00 03

SECURE FINANCIAL RECORD STORAGE

CAS provides expert off-site storage of sensitive documents and archive
facilities (including medical records archive). Outsourcing your sensitive
document archive to CAS presents an opportunity to save space, increase the
security of records, and provide digital access to up-to-date live files within
your document archiving. Fill out the form and we’ll be happy to give you a
quick quote for your record storage needs.

ADVANCED SECURITY AND CONFIDENTIAL STORAGE OF FINANCIAL RECORDS

Our secure financial record storage facilities have securely gated perimeter
fences with round-the-clock security patrols and advanced CCTV. We have fitted
environmental controls and advanced fire protection systems throughout all the
facilities. Our dedicated fleet is GPS-tracked for document transfers. All of
our document-handling staff have been approved by the Disclosure and Barring
Service (DBS), formerly known as the Criminal Records Bureau. And CAS is fully
compliant with the Data Protection Act 1998.

 

 

ACCESSING DIGITISED FINANCIAL DOCUMENTS VIA CAS CLOUD

CAS has developed a fully hosted, digital system with customised search criteria
to enable administrators to access sensitive documents remotely from anywhere in
the UK. CAS Cloud runs on a bank of dedicated high-grade servers in a bespoke
and highly secure array at our HQ. Once your documents have been stored in CAS
Cloud, any activity performed on them is recorded. This comprehensive audit
trail remains for the life of the material. This complete record of activity
means your compliance concerns become a thing of the past.

GDPR COMPLIANT AND ICO REGISTERED

Fully prepared for the General Data Protection Regulation (GDPR), we are
compliant with the Data Protection Act 1998 and registered with the Information
Commissioner’s Office (ICO), registration number Z128106.

 

 

STATE-OF-THE-ART FINANCIAL AND BUSINESS DOCUMENT IDENTIFICATION

We take information management very seriously, which is why CAS deploys Radio
Frequency Identification (RFID) to individually bar-code and scan storage boxes
across all our storage facilities. RFID is one of the most advanced systems to
track clients’ documents and provides new levels of accuracy and efficiency far
beyond standard barcode management. RFID systems support UK and EU compliance
regulations for privacy, while RFID asset tracking means faster, more
cost-effective report generation. It also enables comprehensive audits to be
performed in close to real-time with 99.999% accuracy, and a secure audit trail
of all clients’ transactions.

DIGITISATION AND LIVE FILE STORAGE FOR ACCOUNTS RECORDS AND FINANCIAL DOCUMENTS

CAS has developed processes for efficient live file storage. This allows clients
with a need for off-site storage to store their documents safely but also to
work with them on a continuing basis through our scanning-on-demand service Many
of our clients who hold sensitive data use this storage option regularly. We
recommend that all documents that are in current use are scanned to produce a
‘live’ digital copy which can be accessed via CAS Cloud (see below).


COMPLIANCE

RFID systems support strict compliance regulations — including UK and EU privacy
requirements, and (in the case of financial records) Sarbanes-Oxley (SOX). By
providing customers with audit reports that confirm and validate the location of
every RFID carton in storage, we can help you assure regulators that you are
handling sensitive information appropriately. How we digitise financial
documents and accounts records STEP 1. Secure financial records storage We will
transfer your financial documents to our secure records storage facility. Files
are packed in date-order for efficient on-demand retrieval later. Each file/box
is coded, which identifies the specific records contained and makes retrieval
easy and accurate. Boxes are scanned when deposited or removed from storage, and
the information is catalogued to provide an accurate audit which can itself be
accessed 24/7. STEP 2. Scan-on-demand financial records Our scan-on demand
service lets you store records until they are needed. Within two hours of a file
request, it is retrieved from storage, prepared for scanning by an experienced
document management professional, scanned, coded and the digital record added to
your

 

virtual record archive. The original records are then returned to their storage
box and replaced in the medical records archive. STEP 3. Access financial
documents and accounting records 24/7 Your authorised personnel can then log-in
to a bespoke online portal to retrieve patient notes as and when needed. Search
for documents by patient name, date of birth, file number, NHS number, or item
ID. No special software is required. Any activity performed on the digital file
is recorded. This comprehensive audit trail remains for the life of the material
and delivers compliance with data management legislation and the General Data
Protection Regulations (GDPR). STEP 4. Enjoy more space and less admin By
relocating files to our secure financial documents storage facility and
digitising active files, you’ll reduce time spent on administration, improve
data accuracy, and free up expensive office space.


FCA-REGULATED COMPANIES – FINANCIAL DOCUMENT STORAGE

CAS is a leading provider of financial records storage and secure document
management services. From credit cards, bank accounts and mortgages, to loans,
savings and pensions, virtually every adult in the UK is a consumer of financial
services. We can help FCA-regulated companies demonstrate that they conform to
the highest standards of integrity in terms of the security of business and
customer records. “We cannot speak more highly of CAS, they are very
professional and have been extremely pro-active and efficient in solving our
storage needs.”


FCA-REGULATED COMPANIES – FINANCIAL DOCUMENT STORAGE

If your company holds sensitive data, and you are thinking of offsite document
storage options, do not hesitate to contact us on 0845 50 50 003.


GET IN TOUCH





INTERNATIONAL ACCREDITATIONS

 


ISO 14001 ENVIRONMENTAL MANAGEMENT

We have consistently met management processes that reduce our impact on the
environment and contribute to sustainability on both a regional and national
level.


ISO 15489 RECORDS MANAGEMENT

Our ISO 15489 accreditation demonstrates that we have achieved all the
requirements for the Records Management Industry. With our medical records
scanning service, you can rest assured that appropriate attention and protection
is given to the processing and management of your document and file storage.


ISO 9001 QUALITY MANAGEMENT

This best-recognised quality management standard demonstrates that our systems
have achieved the highest levels of accuracy and efficiency.


ISO/IEC 27001 INFORMATION TECHNOLOGY, SECURITY TECHNIQUES AND INFORMATION
SECURITY MANAGEMENT

This ISO accreditation demonstrates our compliance with all international
regulations relating to surveillance, security and staff confidentiality -
crucial in preserving the security and integrity of private records.


CYBER ESSENTIALS PLUS

We are compliant with the Cyber Essentials Plus enhanced security audit, an
assessment that confirms our organisation meets a specific set of standards in
relation to IT infrastructure.

OPENING TIMES:

 

Monday - 9:00am - 5:00pm

Tuesday - 9:00am - 5:00pm

Wednesday - 9:00am - 5:00pm

Thursday - 9:00am - 5:00pm

Friday - 9:00am - 5:00pm

Saturday - Closed

Sunday - Closed

LONDON OFFICE

1 Whitings Way
London
E6 6LR

Tel: 0845 505 0003

boxtransfer@cas.ltd

Privacy Policy



 

CAS

A trading name of Clarks Archive Storage Ltd.
Covering: London, Essex, East Anglia and the Midlands

Registered Office:
61 Station Road, Sudbury, Suffolk. CO10 2SP

Company Reg. No.
3241913

VAT Reg. No.
681 0237 53

 * Secure Document Storage in Cambridge
 * Secure document storage in Chelmsford
 * Secure Document Storage in Ipswich
 * Secure Document Storage in Basildon
 * Secure Document Storage in Essex

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