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SOCIAL NAVIGATION

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About
Administrative Procedures




ADMINISTRATIVE PROCEDURES 


PREFACE

Administrative Procedures are the primary written source of our administrative
direction. It is consistent with the Board Policy Handbook and an extension of
policy in the form of procedures. This manual may make further reference to
other detailed administrative documents that have been developed to provide
specific guidelines on select matters. A logical flow of procedures is attempted
in the categories. For example, criteria for student admission is followed by
attendance area requirements, by various safety considerations, by the
maintenance of records, by daily attendance, by supervision and discipline and,
lastly, by evaluation procedures. Gaps in the numbering sequence facilitate the
insertion of additional administrative procedures that may be developed at a
future time. It is to be noted that the electronic versions of both the Board
Policy Handbook and the Administrative Procedures Manual as well as any
handbooks/manuals referenced are always the most current documents available.


KEYBOARD_ARROW_RIGHT100 GENERAL ADMINISTRATION

 * AP 100  Three Year Education Plan
 * AP 101  Annual Education Results Report
 * AP 102  School Based Educational Plans and Annual Reports
 * AP 103  Staff Involvement in Decision Making
 * AP 105  Decision Making at the School Level
 * AP 110  School Councils
 * AP 120  Policy and Procedures Dissemination
 * AP 121  Administrative Procedure Approval Adoption
 * AP 130  District Calendar
 * AP 131  School Day
 * AP 132  Emergency Closings and Cancellations of School
 * AP 133  Inclement Weather
 * AP 140  Acceptable Employee Use of the Internet
 * AP 141  Portable Technology Security
 * AP 145  Use of Personal Communication Devices
 * AP 146  Electronic Social Media
 * AP 146  Appendix Social Media Guidelines
 * AP 147  Commercial Electronic Messages (Anti-Spam)
 * AP 151  Media Relations
 * AP 153  Advertising Solicitations in Schools
 * AP 154  Politicians and Schools
 * AP 155  District Event Protocol
 * AP 156  Staff Student Visitor Identification and Security Procedures
 * AP 157  Visitors to Schools
 * AP 158  Flag Displays
 * AP 159  Graphic and Textual Standards for Corporate Identity
 * AP 159  Appendix  Visual Identity Guidelines
 * AP 160  Attendance Monitoring Guidelines
 * AP 161  Occupational Health and Safety
 * AP 162  Communicable Diseases
 * AP 164  Healthy Food and Beverage Choices
 * AP 164  Appendix  Healthy Eating Food Guide
 * AP 165  School Emergency Planning
 * AP 165  Appendix A  Safety Drills
 * AP 165  Appendix B  Bomb Threats
 * AP 166  Disease and Pandemic Response
 * AP 170  Employee Harassment and Violence
 * AP 180  Freedom of Information and Protection of Privacy (FOIP)
 * AP 181  Video Surveillance
 * AP 184  Research
 * AP 185  District Records Management
 * AP 190  Copyright Compliance
 * AP 190  Appendix  Feature Films and Videos in the Classroom
 * AP 191  Patents Copyrights and Royalties

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KEYBOARD_ARROW_RIGHT200 INSTRUCTIONAL PROGRAMS & MATERIALS

 * AP 200  Organization for Instruction
 * AP 200  Appendix A  Class Size
 * AP 200  Appendix B  Combined Grades
 * AP 201  Permeation of Catholicity Instructional Programming and School
   Culture
 * AP 203  Indigenous Education
 * AP 204  Fine Arts Education
 * AP 204  Appendix  Secondary Instrumental Music Program
 * AP 205  Dealing with Sensitive Issues in Schools
 * AP 206  Family Life Human Sexuality Education
 * AP 207  Patriotic Exercises
 * AP 209  Review and Approval of External Programs Speakers and Distribution of
   Materials
 * AP 210  Early Childhood Services
 * AP 211  English Language Learning
 * AP 212  French Language Programs
 * AP 213  International Language Programs Other than French
 * AP 214  Diverse Learning
 * AP 214  Appendix A  Special Education Integration
 * AP 214  Appendix B  Learner Support Plan
 * AP 215  Knowledge and Employability Courses
 * AP 216  Career and Technology Foundation/Studies
 * AP 217  Off-Campus Education Programs
 * AP 218  Special Projects
 * AP 219  Locally Developed Complimentary Courses
 * AP 221  Outreach Programs
 * AP 222  Gifted Education
 * AP 240  Comprehensive School Guidance and Counselling Plans
 * AP 250  Learning Commons
 * AP 250  Appendix A Learning Commons Stages of Implementation
 * AP 250  Appendix B Sample Learning Commons Program Plan
 * AP 250  Appendix C Learning Commons Resources Management System Destiny
 * AP 251  Instructional Resources
 * AP 251  Appendix A Supplementary Materials Selection and Adoption
 * AP 251  Appendix B Special Interest Materials Selection and Adoption
 * AP 255  Animals in Schools
 * AP 256  Service Dogs in Schools
 * AP 259  Day Trips
 * AP 260  Overnight Trips Within Western Canada
 * AP 261  Overnight Trips Outside Western Canada and International
 * AP 262  Extracurricular Student Activities
 * AP 263  Extracurricular Student Competitive Athletics
 * AP 270  Home Education and Shared Responsibility Home Education Programs
 * AP 280  Evaluation of Instructional Programs

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KEYBOARD_ARROW_RIGHT300 STUDENTS

 * AP 301  Student Enrollment in Schools
 * AP 302  Student Names
 * AP 303  Student Exchange
 * AP 304  Independent Students
 * AP 305  Senior High School Athletic Eligibility
 * AP 310  Supervision of Students
 * AP 311  School Safety Patrols
 * AP 315  Illness/Injury at School
 * AP 316  Student Medical Conditions, Allergies, and Medications
 * AP 318  Pediculosis (Lice) Screening
 * AP 320  Student Records
 * AP 321  Youth Criminal Justice Act (Canada) Protocol
 * AP 322  Legal Custody of Children
 * AP 324  Student Disclosure of Information and Student Mental Health Services
 * AP 325  Child Abuse and Domestic Violence
 * AP 326  Student Suicidal Ideation and Non-Suicidal Self-Injury
 * AP 330  Student Attendance
 * AP 330  Appendix Student Attendance Process
 * AP 331  Student Absences and Withdrawals From School
 * AP 332  Anecdotal Record Guidelines
 * AP 340  Specialized Services for Students and Children
 * AP 341  Observation of Students by Non-District Employees
 * AP 341  Appendix External Observation Assessment Agreement Process
 * AP 349  Physical Restraint and Seclusion Rooms
 * AP 350  Welcoming, Caring, Respectful, and Safe Learning Environments
 * AP 351  Student Code of Conduct
 * AP 352  Access to Students by Non-District Employees
 * AP 353  Searches and Seizures by Employees
 * AP 355  Student Discipline
 * AP 356  Suspension of Students
 * AP 356.1  Expulsion of Students
 * AP 357  Student Relocation
 * AP 358  District and Personal Property Replacement Restitution
 * AP 360  Grading and Evaluation of Students
 * AP 361  Progress Reports
 * AP 361.1  Parent Teacher Conferences
 * AP 362  Student Grade Placement in Grades 1 to 9
 * AP 363  High School Course Sequence Transfers
 * AP 364  Homework
 * AP 364  Appendix Supporting Implementation of AP 364
 * AP 365  Course Challenges
 * AP 366  Credits for Waived Prerequisite Courses
 * AP 367  Student Advancement from Junior High to Senior High
 * AP 375  Graduation Requirements
 * AP 376  High School Completion
 * AP 380  District and School Student Advisory Councils
 * AP 381  Social Dancing for Elementary Students
 * AP 390  School Dispute Resolution and Appeals

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KEYBOARD_ARROW_RIGHT400 PERSONNEL & EMPLOYEE RELATIONS

 * AP 400  Employee Recruitment, Selection and Criminal Record Checks
 * AP 401  Employee Fair Hiring and Employment Equity
 * AP 402  Employee Records Files and Disclosure of Information
 * AP 403  Whistleblower Protection
 * AP 404  Conflict of Interest
 * AP 405  Working Alone
 * AP 405.1  Working Remotely
 * AP 407  Professional Appearance of District Employees
 * AP 408  Employee Conduct with Students
 * AP 409  Employee Impairment, Substance Use and Gambling
 * AP 410  Employee Use of Cell Phones
 * AP 411  Probationary and Regular Status of Employees
 * AP 412  Growth Supervision and Evaluation of Employees
 * AP 412  Appendix Annual Professional Growth Plans
 * AP 413  Professional Development of Employees
 * AP 413.1  Faith Day
 * AP 414  Employee Assignments and Transfers
 * AP 415  Communications Between Staff and Trustees
 * AP 416  Employees Campaigning for Holding Political Office
 * AP 417  Employee Consulting Activities
 * AP 418  Employee Recognition
 * AP 418  Appendix Teacher Awards
 * AP 419  Employee Resignations
 * AP 420  Role of the Teacher
 * AP 420.1 Catholicity Obligations in Teacher Contracts
 * AP 420.2  Role of the Guest Teacher
 * AP 421  Instructional Time
 * AP 422  Teacher Professional Performance Evaluation
 * AP 423  Improving Performance Through Administrative Intervention
 * AP 424  Teacher Hearings
 * AP 426  Certificated Employee Staffing Cycles and Transfers
 * AP 427  Teacher Exchanges
 * AP 428  Student Teaching
 * AP 429  Diploma Marking Guidelines
 * AP 430  School Management and Authority
 * AP 434  Temporary School-Based Administrative Arrangements
 * AP 440  Support Staff
 * AP 444  Support Staff Unifor Overtime
 * AP 445  Position Classification Review Process
 * AP 446  Exempt Employee Compensation
 * AP 450  Line and Staff Relations
 * AP 450  Appendix Organizational Chart
 * AP 451  Secretary-Treasurer, Superintendents, Area Directors and Other
   Directors
 * AP 459  Legal Protocol
 * AP 470  Position Profiles
 * AP 490  Volunteers in Schools

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KEYBOARD_ARROW_RIGHT500 BUSINESS ADMINISTRATION

 * AP 500  Annual District Budget
 * AP 501  Annual School Budgets
 * AP 502  Reserve Funds
 * AP 504  Contracted Consulting and Other Services
 * AP 505  School Fees
 * AP 510  Financial Reporting Systems and Internal Controls
 * AP 511  School Generated Funds Including Fees
 * AP 512  Petty Cash Accounts
 * AP 513  Expense Authorization Reimbursement
 * AP 513  Appendix Travel Expense Claim
 * AP 514  Signing Authority and Controls
 * AP 515  Procurement of Goods, Services and Construction
 * AP 517  Materials Management and Inventory Control
 * AP 518  Disposition of Surplus District Equipment and Materials Non Hazardous
 * AP 519  Surplus District Land and Buildings
 * AP 519  Appendix Disposal of Portable Classrooms
 * AP 520  School Community Fundraising Activities
 * AP 520  Appendix Fundraising Discussion Checklist
 * AP 524  Registered Societies
 * AP 525  Partnerships
 * AP 525  Appendix Ethical Guidelines for Business-Education Partnerships
 * AP 526  Donations and Gifts
 * AP 530  Insurance and Risk Management
 * AP 531  Student Insurance Programs
 * AP 540  Facilities Planning
 * AP 540.1 Operationally Small Schools
 * AP 541  Naming of District Schools and Work Sites
 * AP 542  Facilities Construction
 * AP 544  Access to Buildings
 * AP 545  Building and Grounds Maintenance
 * AP 546  Buildings and Grounds Inspections
 * AP 547  Facilities Renovations Improvements
 * AP 548  Private, Public, Partnership (P3) School Requirements
 * AP 550  Rental and Community use of School Facilities
 * AP 550  Appendix A Booking Guidelines and Regulations
 * AP 550  Appendix B Facility Rental Terms and Conditions
 * AP 550  Appendix C Request for Waiver or Reduction of Rental Fees
 * AP 550  Appendix D Memorandum
 * AP 555  Regulated Activities on District Property and at District Events
 * AP 559  Authorized Use of District (School Department) Property Materials and
   Equipment
 * AP 560  Student Transportation
 * AP 561  Vehicle Safety Program
 * AP 562  Staff Volunteer Driver Qualifications and Vehicles Authorized for
   Transporting Students to Off-Site Activities
 * AP 563  School Bus Cargo

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