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Submission: On August 10 via api from US — Scanned from DE
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PROVENTEQSEARCHDISPLAYPORTLET
CAPGEMINI
DOCUMENTUM TO SHAREPOINT ONLINE & DOCUMENTUM TO PROJECTWISE
CLIENT PROFILE
Proventeq worked alongside Capgemini to support a leader in the construction
sector in over 100 countries, known for improving the lives of communities
through consulting, engineering, construction, operations, and program
management
LOCATION
USA
SECTOR
Engineering and Construction
SOURCE
Documentum
DESTINATION
SharePoint Online and Projectwise
Download Case Study
Request Demo
PROVENTEQ ARE A TEAM OF PROFESSIONALS THAT I WOULD RECOMMEND ANYTIME FOR SIMILAR
PROJECTS.
- DIGITAL SERVICES PORTFOLIO LEADER, CLIENT
READY TO GIVE YOUR USERS MORE?
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CASE STUDY OVERVIEW
To centralize content storage and enhance project collaboration, the client was
looking to migrate a large volume of content from Documentum to SharePoint
Online and Documentum to Projectwise.
The client chose Capgemini working in partnership with Proventeq to discover,
analyze, transform and migrate their content to SharePoint Online. We not only
met the challenges that the complex migration project presented, but also fully
leveraged SharePoint’s content management and user productivity potential.
THE CHALLENGES OF MIGRATING FROM DOCUMENTUM TO SHAREPOINT ONLINE AND DOCUMENTUM
TO PROJECTWISE
A LARGE VOLUME OF DATA HAD TO BE MIGRATED
More than 70TB of emails and documents were archived in the Documentum
repository.
TIGHT TIMEFRAME FOR A LARGE MIGRATION
Migration needed to be conceived, planned and executed prior to the imminent
decommissioning of Documentum.
COMPLEX STORAGE INFRASTRUCTURE
Documentum files were stored and managed in a hybrid infrastructure between
on-premises and Azure.
CONTENT RESTRUCTURING
Migration work had to be split across multiple site collections and libraries to
stay within the SharePoint Online technical design recommendations.
DEEP FOLDER HIERARCHY
Folders and artefacts were excessively nested within the Documentum source
platform making the content difficult to work with.
PROVENTEQ'S SOLUTION
ENABLING A SMOOTH TRANSITION FOR THE CLIENT TO THEIR NEW SHAREPOINT ONLINE
ENVIRONMENT
DISCOVERY AND ANALYSIS
After meeting with the client’s team to understand their migration requirements,
Proventeq performed a full discovery and analysis of content with Content
Analyzer to identify and understand the existing content landscape.
INFORMATION ARCHITECTURE OPTIMISATION
Classification and separation of data was efficiently processed to meet the
demands of accessibility and navigation within the new SharePoint architecture.
PILOT MIGRATION
Migration Accelerator’s pilot migration feature allowed full mapping of all
content and proved the revised content architecture worked according to business
expectations prior to live migration; keeping their business operational on
their existing ECM system before the go-live of SharePoint Online.
FULL FIDELITY LIVE MIGRATION
Once Capgemini’s team was satisfied with the migration design and target system
architecture, Migration Accelerator was utilized to execute a full-fidelity
migration with an item level audit trail. This ensured that all items were
successfully migrated.
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