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Enhancing Operations with Automation


75% OPERATIONAL EFFICIENCY THROUGH PROCESS AUTOMATION FOR A PREMIER FUEL
SUPPLIER


PERFORMANCE CHALLENGE

In the routine operations of a leading fuel supplier in North America,
significant errors and mismatches in Bill of Lading (BOL) numbers posed a
notable challenge, affecting operational efficiency. The BOL numbers outline
shipment contents and destinations, these details were often compromised due to
manual data entry errors made by truck drivers at delivery sites.

These discrepancies included mistakes in BOL numbers, vendor details, and other
critical information. With the receipt of hundreds of BOLs daily, totaling 10 to
100 mismatches, cash flow experienced a notable impact. Failure to generate
invoices due to Bill of Lading discrepancies posed risks to credit limits, trade
restrictions, operational disruptions, regulatory compliance, resource
allocation, customer satisfaction, and cost management.



KEY RESULTS


75%

OPERATIONAL EFFICIENCY

Automated analysis processes boosted operational efficiency 


95%

DATA
ACCURACY

Achieved on BOL data


60-70%

RESOURCE UTILIZATION

Reduction in resource utilization for manual tasks


90%

      CODE         MANAGEMENT

Accuracy in destination code management


80%

           INVOICING            PROCESS

Decrease in invoicing cycle time


A STRATEGIC APPROACH TO PROJECT SUCCESS

Our suggested solution is a comprehensive workflow implemented through Power
Automate, designed to significantly enhance operational efficiency by optimizing
manual processes.


DIGITAL TRANSFORMATION

Data Integration and Visualization
Implemented a unified platform to integrate data from various sources such as
RightAngle, and other applications to fetch information from various parameters.
Automated Validation and Matching
Developed automated algorithms to validate BOL numbers and other parameters
across different systems to identify correct data. Enabled automated mapping of
this data that generated simplified results in the desired format.
Streamlined Reporting
Automated generation of reports and summary tables enabled distribution of data
throughout the organization to verify and align the data.
Efficient Database Updates
Integrated automated tools to update Bill of Lading (BOL) data in the RightAngle
database seamlessly to ensure timely and accurate updates to prevent errors in
fuel delivery logistics
Performance Optimization
Streamlined operations, reducing manual processing time and errors by 70%.
Implemented user feedback loop for ongoing enhancements and analytics-driven
refinements.


VALUE CREED SERVICES MOBILIZED

DIGITAL TRANSFORMATION

Obtain the most appropriate and useful data for your specific needs! Value Creed
offers a range of services to support you during your data transformation
journey. With expertise in data integration, reporting, and performance
optimization, we assist in ensuring that your data is optimized for analysis,
visualization, and validation.

Learn More


KEY TAKEAWAYS

The solution drastically reduced manual analysis time from 8 hours to 2 hours
daily, preventing breaches of credit exposure limits due to Bill of Lading data
mismatches. It streamlined operations, minimized errors, and reallocated
resources efficiently. Automation and validation mechanisms ensured data
accuracy and compliance with fuel tax regulations, mitigating the risk of
incorrect tax calculations. By automating data validation and synchronization,
our solution expedited invoicing, ensuring accuracy, and reducing manual
analysis time, ultimately enhancing efficiency.




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READY TO GET STARTED?

Explore our suite of solutions designed to empower your trading and risk
management functions. Partner with us for a transformative CTRM experience that
drives success in today’s ever-evolving markets.

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