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UPDATED 05 FEBRUARY 2024

Privacy Policy

Your privacy is important to us at SmartBrief. We respect your privacy regarding
any information we may collect from you across our website.


PRIVACY AND COOKIE NOTICE

Last updated on January 2024

SmartBrief, a division of Future US LLC (“SmartBrief“,”we” or “us“) offers
industry-focused newsletter and content services in partnership with trade
associations, professional societies, nonprofits and corporations (in this
document we collectively refer to these organizations, our advertisers, social
media partners, service providers and certain other parties as our “Business
Partners“).

This privacy and cookie policy (“Policy”) describes how we collect, use and
share personal data through our “Services,” including in connection with our
email newsletters (the “Newsletters”), and when using this website (the
“Website”) and/or our mobile apps (the “App”).

The data controller of your personal data is Future US LLC, Full 7th Floor, 130
West 42nd Street, New York, NY, 10036. If you have any questions about our
privacy practices, please contact us at privacy@smartbrief.com.


INFORMATION COLLECTION AND USE

We collect information about you in a range of forms, including personal data.
Personal data includes any information that, either alone or in combination with
other information held about you, identifies you as an individual, including,
for example, your name, postal address, email address and telephone number. We
collect and use your personal data to:

 * provide relevant, personalized, targeted news and information;
 * help target advertising messages, including in our email newsletters and
   other communications, so that we are able to continue providing our content
   to you at no cost;
 * operate, maintain, and improve our Services;
 * enable our customer service professionals to respond to your questions,
   concerns and feedback;
 * manage your subscriptions to our Services, including communicating with you
   about your subscriptions; and
 * send information, including technical notices, updates, security alerts, and
   support and administrative messages.

DATA WE COLLECT

 

Information You Provide Us. SmartBrief collects personal data, such as name,
email address, postal address, ZIP code and country, from each subscriber to our
Services. Personal data can be used to identify or contact you directly. We also
collect the name of your company, job title, level in organization, job
function, company type, company revenue and number of company employees. We
typically collect this information directly when you complete registration forms
or when you provide other information through our Website or via email. When we
collect this information directly, we let you know if providing the information
is optional or if it is required to provide our Services (for example, we must
have your email address to provide you with our email newsletter Services).

Information Provided to Us by Our Business Partners. We also collect personal
data indirectly when we receive it from our Business Partners. We may combine
information we have collected directly from you with information we obtain from
Business Partners or other companies.

When we obtain personal data from our Business Partners, that information will
be subject to the privacy policy of the Business Partner, which is different
from SmartBrief ’s policy. However, SmartBrief generally asks that Business
Partners have a relationship with you prior to sending us your information. For
example, for Business Partners that are trade associations, we generally ask
that they send us information only from persons who are affiliated with their
trade association, or persons whom they reasonably believe have an interest in
that trade association, and that they are complying with applicable laws with
respect to the information they send. From time to time, SmartBrief hosts
co-branded registration for some services provided by or in conjunction with our
Business Partners. In those cases, we generally ask that our Business Partners
adhere to the privacy principles listed here.

Nevertheless, we are not responsible for the privacy policies of our Business
Partners and strongly encourage you to visit the privacy policy of any website
prior to providing your information. Sometimes, we provide links to our privacy
policy and that of our Business Partner on the same webpage when information you
enter may be subject to both.

Information from Social Networking Sites. Our Services include an interface that
allows you to connect with social networking sites, for example, Facebook,
LinkedIn, Twitter, or Google+ (each an “SNS“). If you connect to an SNS through
our Services, you authorize us to access, use and store the information that you
agreed the SNS could provide to us based on your settings on that SNS. We will
access, use and store that information in accordance with this Policy. You can
revoke our access to the information you provide in this way at any time by
amending the appropriate settings from within your account settings on the
applicable SNS. We also may enable you to post content to SNSs. You acknowledge
and agree that you are solely responsible for your use of the SNSs and that it
is your responsibility to review the terms of use and privacy policy of the
third-party provider of such SNSs. We will not be responsible or liable for the
availability or accuracy of such SNSs, the content, products or Services on or
availability of such SNSs, or your use of any such SNSs.

Information Automatically Collected. We automatically log information about you
and your computer or mobile device when you use our Services, including visiting
our Website, using one of our Apps, and reading our email newsletters.

For example, when using our Services, we log when you open an email from us,
what links in our emails that you select, your IP address, your computer or
mobile device operating system name and version, manufacturer and model, browser
and email client type, internet browsing and usage habits, your internet service
provider, browser language, pages you viewed, how long you spent on a page,
access times, the website that referred you to our Services, and information
about your use of and actions on our Website. We collect this information about
you using cookies (see ’Cookies’ section) and pixel tags (see ’Pixel Tags’
section).

This data generally are used to help us administer our Services, to improve our
product offerings and in other ways set forth in this privacy policy.

Cookies

Cookies are small data files stored on the hard drive of your computer or mobile
device by a website. Session cookies are generally used to aid navigation on our
Website, while persistent cookies allow us to maintain information between
visits, such as the number of site visits, and user preferences, such as your
username. A persistent cookie remains on your hard drive for a limited time
period, after which it expires and is deleted by your browser. For more
information about cookies, please visit http://www.allaboutcookies.org/cookies/.

COOKIES WE USE

 

We use the following types of cookies for the purposes set out below:

Essential Cookies. These cookies are essential to provide you with our Services
and to enable you to use some of the features of our Services. Without these
cookies, the Services cannot be provided, and we only use these cookies to
provide you with the Services.

Functionality Cookies. These cookies allow our Website to remember choices you
make when you use our Website. The purpose of these cookies is to provide you
with a more personal experience and to avoid you having to re-enter your
preferences every time you visit our Website.

Analytics and Performance Cookies. These cookies are used to collect information
about traffic to our Website and how users use our Website. The information
gathered does not identify any individual visitor. The information is aggregated
and anonymous. In addition, our measurement partners (including Google
Analytics) use cookies on our Services to help advertisers understand the
effectiveness of their advertising campaigns and to compare the performance of
those campaigns to ads displayed on other websites and apps.

Advertising & Targeting Cookies. These cookies track your browsing habits to
enable us to show advertising that is more likely to be of interest to you, both
on and off our Services and to measure the effectiveness and reach of ads and
services. These cookies use information about the industries you are interested
in and your browsing history to group you with other users who have similar
interests. Based on that information, and with our permission, third-party
advertisers can place cookies to enable them to show advertisements that we
think will be relevant to your interests while you are on third-party websites.

Social Media Cookies. These cookies are used when you share information using a
social media sharing button or “like” button on our Website or you link your
account or engage with our content on or through a social networking website
such as Facebook, Twitter, LinkedIn or Google+. The social network will record
that you have done this.

DISABLING COOKIES

You can typically remove or reject cookies via your browser settings. To do
this, follow the instructions provided by your browser (usually located within
the “settings”, “help”, “tools” or “edit” menus). Many browsers are set to
accept cookies until you change your settings.

If you reject the cookies, you still may use our Services. However, please note
that if you disable cookies, the functionality offered by the Services may be
limited as a result.



PIXEL TAGS

 

We may use pixel tags (also known as web beacons and clear GIFs) on our Services
to track the actions of users on our Services. A pixel tag is a tiny, opaque
graphic image, usually no larger than 1 pixel x 1 pixel, which is placed on a
website or in an email that is used to monitor the behavior of the user. Pixel
tags measure how relevant our newsletter content is to our subscribers, measure
the success of our marketing campaigns, and compile statistics about usage of
the Services, so that we can manage our content more effectively and provide our
readers with more useful content.


INFORMATION SHARING AND DISCLOSURE

We may share your personal data and other types of data as follows:

Business Partners. Periodically, we may share information, including personal
data, collected from you with trade associations and other Business Partners
with whom we do business. For example, if you subscribe to a SmartBrief
newsletter service sponsored by a trade association, we may provide your
information to that trade association, including your name, email address,
postal address, company and title. That trade association may contact you or
invite you to participate in other association activities. This may also include
sharing opt-out lists of customers who do not wish to receive marketing, with
our Business Partners.We also share de-identified information and/or aggregated
information with our Business Partners.

Webinar and Event Sponsors. When you register for an event, webinar or content
item on any of the websites we may add your information to our mailing lists and
share information, including personal data with the sponsors of the event,
webinar or content item and other partners and advertisers (collectively,
“Sponsors”). This will be in accordance with the privacy laws in the country in
which you reside. For example, in the EU/UK,  you may have actively given
specific consent for marketing from Smartbrief, and separately for your data to
be shared with a ‘named sponsor’. Whereas in the US, by registering for a
webinar or other event, you may be deemed to have consented to receive marketing
communications via phone and/or email from Smartbrief, and the event Sponsors;
for example if the event was free and you agreed to your data being shared
and/or used in accordance with this Privacy Policy.

Advertisers and Advertising Networks. We do not share personal data with
advertisers, except in accordance with this policy and where you have given us
permission to do so. For example, you may give us permission to share your
personal data with a third party in connection with an advertiser’s lead
generation campaign. We may also pre-fill a lead generation form with your
personal data for you to submit directly to one of our advertisers. We also
share de-identified information and/or aggregated information with our
advertisers.

We work with third party advertising networks who use cookies, tags and similar
technologies for the delivery of advertising. These advertisements are delivered
by advertising networks and may be targeted based on your geographic area and
activity, including what you appear to be interested in. We may share
de-identified information and/or aggregated information about our subscribers
for use by third-parties, including but not limited to, targeting, look-alike
modeling, and campaign measurement.

Social Networking Sites. We share de-identified information with our social
media partners,to enable them to show advertising that is more likely to be of
interest to you.

Other Third Parties. If you supply information directly to SmartBrief, a
Business Partner or an advertiser via a registration form in the Service
(including our Website and Apps) as part of a promotion, advertiser
lead-generation campaign, contest, third-party subscription or similar activity,
we may supply both personal data and anonymous data you provide directly to our
Business Partner and/or advertiser. In addition, when you provide such
information, we may retain this information and use it to augment your
subscriber profile for our records and possible later use as provided in this
Policy. If SmartBrief, a Business Partner or an advertiser is conducting a
promotion or campaign on our Website or App in which your information will be
collected by SmartBrief and shared in ways other than as set forth in this
Policy, we will disclose such sharing prior to the transfer and you will be
given the opportunity to request that your information not be shared. In some
cases, you may not be able to participate in a particular promotion or campaign
if you have chosen not to share personal data. SMARTBRIEF MAY PROVIDE YOUR
PERSONALLY IDENTIFIABLE INFORMATION TO A THIRD-PARTY COMPANY WITH YOUR CONSENT.
BECAUSE WE DO NOT CONTROL THE PRIVACY PRACTICES OF THESE THIRD-PARTY COMPANIES,
YOU SHOULD READ AND UNDERSTAND THEIR PRIVACY POLICIES.

AGGREGATED DATA

 

We also aggregate information about our subscribers and the ways they use our
Services. This information does not identify you personally. We use this
information for market research purposes and to improve the quality of the
Services we offer. We reserve the right to disclose aggregated, anonymous data
we have collected to third parties for any purpose.

Third-Party Service Providers. Except in accordance with this policy, SmartBrief
does not rent, sell or share your personal data with nonaffiliated third parties
without your consent. SmartBrief may, however, share personal data with trusted
third-party service providers and contractors. These third-party service
providers and contractors are prohibited from using the information for purposes
other than performing services for SmartBrief. A list of our service providers
can be found at https://corp.smartbrief.com/data-processors.

Corporate Restructuring. SmartBrief may transfer information, including any
personal data, to a successor entity in connection with a corporate merger,
consolidation, sale of assets, bankruptcy, or other corporate change. If
SmartBrief is involved in a merger, acquisition or sale of all or a portion of
its assets, you will be notified via email and/or a prominent notice on our
Website of any change in ownership or uses of your information, as well as any
choices you may have regarding your personal data.

Other Disclosures. SmartBrief may disclose your information to third parties (a)
when obligated to do so by law, or in connection with a subpoena, court orders
or legal process, (b) to investigate, prevent, or take action regarding
suspected or actual prohibited activities, including but not limited to fraud
and situations involving potential threats to the physical safety of any person,
(c) to enforce our privacy policy, and (d) to protect our rights, privacy,
safety or property, and/or that of you or others. We reserve the right to
disclose aggregated, anonymous data we have collected to third parties for any
purpose.

Lawful Basis for Processing

If you are a citizen of the EEA, UK or Switzerland, in order to process your
personal data, we must have a lawful reason for doing so. GDPR sets out six
lawful bases under which organisations can collect, use and store personal data.
We rely on four of the lawful bases:

Necessary for the performance of a contract. If you are a subscriber of a
newsletter, for example, we will process your personal data on the basis that it
is necessary for us to provide our products and services to you.

Consent. In some instances we rely on your specific consent to process your
personal information. This is where you have actively agreed and ‘opted-in’, for
example; to receive newsletters and marketing communications from us, and you
have the right to withdraw your consent at any time.

Compliance with laws. We may have to process and share your personal data in
order to comply with our legal obligations, or to protect our rights or the
rights of others.

Legitimate interests. In some situations we rely on our legitimate business
interests in order to collect and use your personal data. In these situations,
we have conducted a balancing test to carefully consider the impact of the
processing on your interests, rights and freedoms. We will only undertake the
processing if we are satisfied there is no negative impact on you. We may rely
on Legitimate Interests for the following activities:

 * providing, maintaining, improving and developing our products and services;
 * sending direct marketing communications about our products and services to
   subscribers;
 * sending marketing communications related to the products and services of
   carefully selected companies in a business-to-business context;
 * managing suppression and unsubscribe requests;
 * researching publicly available business contact details;
 * analysing the use of our products and services;
 * using analytics to identify usage trends and determining the effectiveness of
   campaigns;
 * dealing with queries and complaints;
 * identifying fraudulent behavior and ensuring our products and systems are
   secure.

If you object to our reliance on Legitimate Interests for any purpose please
contact our Data Protection Officer at privacy@smartbrief.com.


SECURITY

SmartBrief has security measures in place designed to protect the loss, misuse
and alteration of the information under our control. Our hardware infrastructure
is housed in a controlled access facility that restricts access to authorized
individuals with positive identification. The network infrastructure is
protected by a firewall and traffic is monitored and logged both on the firewall
and servers. Administrative access is limited not only to authorized employees
but also to specific remote administration protocols. All employees with access
to personal data are trained in SmartBrief’s security policies and practices.
SmartBrief will continue to conduct internal reviews of its security systems and
make all necessary enhancements to ensure the safety of the Website and its
users. No method of transmission over the Internet or method of electronic
storage is 100% secure; therefore, while SmartBrief strives to use commercially
acceptable means to protect your information, we cannot guarantee absolute
security.


CHILDREN’S PRIVACY

SmartBrief’s products and Services are designed for those ages 18 and older.
SmartBrief does not intentionally gather personal data from visitors who are
under the age of 13. If a child under 13 submits personal data to us and we
learn that the personal data is the information of a child under 13, SmartBrief
will delete the information as soon as reasonably practicable. If a parent or
guardian becomes aware that his or her child has provided us with information
without their consent, he or she should contact us at privacy@smartbrief.com.


ADVERTISING CHOICES AND SUBSCRIPTION PREFERENCES

SmartBrief collects data, including de-identified data, via our Services, and
via the websites of our Business Partners and other third parties, to help
tailor content and advertising. We also enable Business Partners, advertising
networks and other third parties to collect and/or use de-identified data from
our Services. Cookies and web beacons are typically used to help collect this
information. We support the industry self-regulation program established for
Online Behavioral Advertising (“OBA”). For more information about these
practices, and to learn about the choices available to you regarding how this
information is used, please visit www.AboutAds.info. The site provides you with
an option to opt out of some or all OBA as you prefer. Please note that
preferences are stored separately for each browser and device you use, so you
may have to repeat the opt-out process if you wish your preferences to apply
universally.

Each email sent through the SmartBrief system contains an easy, automated way
for you to stop receiving that newsletter. To unsubscribe, select the
“unsubscribe” link in the footer of an email from SmartBrief and follow the
directions to communicate your preferences to us. Alternatively, you may reply
to your SmartBrief email and type the word “UNSUBSCRIBE” in the subject line.

We also encourage you to participate in our referral program to share SmartBrief
with a friend or colleague. When you provide us with a referral’s email address,
we store this information for the sole purpose of sending the referral a
one-time email inviting that person to register on the Website. We will not send
newsletters or any additional emails until your referral has indicated to us
that they desire to receive such material.


YOUR RIGHTS


UNDER THE GENERAL DATA PROTECTION REGULATION (GDPR), YOU HAVE A NUMBER OF
IMPORTANT RIGHTS FREE OF CHARGE WHERE PRODUCTS AND/OR SERVICES ARE DELIVERED IN
THE EUROPEAN ECONOMIC AREA. IN SUMMARY, THOSE INCLUDE RIGHTS TO:

 * fair processing of information and transparency over how we use your use
   personal information;
 * access to your personal information and to certain other supplementary
   information that this Privacy Policy is already designed to address;
 * require us to correct any mistakes in your information which we hold;
 * require the erasure of personal information concerning you in certain
   situations;
 * receive the personal information concerning you which you have provided to
   us, in a structured, commonly used and machine-readable format and have the
   right to transmit those data to a third party in certain situations;
 * object at any time to processing of personal information concerning you for
   direct marketing;
 * object to decisions being taken by automated means which produce legal
   effects concerning you or similarly significantly affect you;
 * object in certain other situations to our continued processing of your
   personal information; and
 * otherwise restrict our processing of your personal information in certain
   circumstances.

For further information on each of those rights, including the circumstances in
which they apply, see the Guidance from the UK Information Commissioner’s Office
(ICO) on individuals’ rights under GDPR.

If you wish to exercise any of these rights, please contact us at
privacy@smartbrief.com. In your request, please make clear: (i) what personal
data is concerned; and (ii) which of the above rights you would like to
exercise. For your protection, we may only implement requests with respect to
the personal data associated with the particular email address that you use to
send us your request, and we may need to verify your identity before
implementing your request. We will try to comply with your request as soon as
reasonably practicable and, in any event, within one month of your request.
Please note that we may need to retain certain information for recordkeeping
purposes and/or to complete any transactions that you began prior to requesting
such change or deletion.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information
from being accidentally lost, or used or accessed in an unauthorised way. We
limit access to your personal information to those who have a genuine business
need to know it. Those processing your information will do so only in an
authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security
breach. We will notify you and any applicable regulator of a suspected data
security breach where we are legally required to do so.


INTERNATIONAL DATA TRANSFER

We are headquartered in the United States and may use service providers that
operate in other countries. If we transfer your personal information from the
United Kingdom or European Economic Area to a country such that we are required
to apply additional safeguards to your personal information under European data
protection laws, we will do so. These steps include implementing the UK
International Data Transfer Agreement, or the European Commission’s Standard
Contractual Clauses, for transfers of personal information to our service
providers and business partners. To the extent applicable, SmartBrief may rely
on derogations as set forth in Article 49 of the GDPR for the transfer and
onward transfer of personal information collected from individuals in Europe to
the United States, and other countries that the EU views as not providing
adequate data protection. Specifically, we may transfer such information to
another party in accordance with our lawful basis for processing. Please contact
us for further information about any such transfers or the specific safeguards
applied.


DATA RETENTION

We will only retain your personal data as long as reasonably required for you to
use the Services, unless a longer retention period is required or permitted by
law (for example for regulatory purposes).


SENSITIVE PERSONAL DATA

Subject to the following paragraph, we ask that you not send us, and you not
disclose, any sensitive personal data (for example, social security numbers,
information related to racial or ethnic origin, political opinions, religion or
other beliefs, health, biometrics or genetic characteristics, criminal
background or trade union membership) on or through the Services or otherwise to
us.

If you send or disclose any sensitive personal data to us, you consent to our
processing and use of such sensitive personal data in accordance with this
privacy policy. If you do not consent to our processing and use of such
sensitive personal data, you must not submit such content.


CONTACTING US

We have appointed a Privacy Officer to oversee our data protection and privacy
practices. Our Head of Privacy and DPO, holds this position. If you have any
comments, concerns, or questions, about our Service or this Privacy and Cookies
Policy, or to exercise your rights, please contact our Privacy Officer:

 * By email: at privacy@smartbrief.com. We will respond to your complaint as
   soon as we can and in any event, within one month.
 * By post: Privacy Officer, Future US LLC, Full 7th Floor, 130 West 42nd
   Street, New York, NY, 10036.

The General Data Protection Regulation also gives you the right to lodge a
complaint with a supervisory authority, in particular in the United Kingdom or
in a European Economic Area state or in the United Kingdom if you work, normally
live or if any alleged infringement of data protection laws occurred in the
relevant state. The supervisory authority in the UK is the Information
Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone:
+44 (0)303 123 1113. We would, however, appreciate the chance to deal with your
concerns before you approach the ICO so please email privacy@smartbrief.com in
the first instance.


PRIVACY RIGHTS – US CONSUMERS

Privacy legislation in the US and Canada is evolving and as a result there are
special rights for residents of certain states. This section details the
existing state laws and consumer privacy rights and will be updated as the new
laws are introduced.


US PRIVACY RIGHTS BY STATE

The following section details your rights if you are a resident of California,
Virginia, Colorado, Connecticut, Utah or Nevada.

California Privacy Rights

This section applies only to California residents.  It describes how we collect,
use and share Personal Information of California residents in operating our
business, and their rights with respect to that Personal Information.

For purposes of this section, “Personal Information” has the meaning given in
the California Consumer Privacy Act of 2018 (“CCPA”) The California Consumer
Privacy Act of 2018 (“CCPA“), and amended by the California Privacy Rights Act
of 2020 (”CPRA”). It” does not include: (i) information that is lawfully made
available from federal, state or local government records; (ii) de-identified or
aggregated data; or (iii) information excluded from the scope of the CCPA/CPRA.
Your California privacy rights. As a California resident, you have the rights
listed below. However, these rights are not absolute, and in certain cases we
may decline your request as permitted by law.

 * Information.  You can request the following information about how we have
   collected and used your Personal Information during the past 12 months: the
   categories of Personal Information that we have collected; the categories of
   sources from which we collected Personal Information; the business or
   commercial purpose for collecting and/or selling Personal Information; the
   categories of third parties with whom we share Personal Information; whether
   we have disclosed your Personal Information for a business purpose, and if
   so, the categories of Personal Information received by each category of third
   party recipient; or whether we’ve sold your Personal Information, and if so,
   the categories of Personal Information received by each category of third
   party recipient.
 * Access.  You can request a copy of the Personal Information that we have
   collected about you during the past 12 months.
 * Deletion.  You can ask us to delete the Personal Information that we have
   collected from you.
 * Opt-out of sales.  If we sell your Personal Information, you can opt-out.  In
   addition, if you direct us not to sell your Personal Information, we will
   consider it a request pursuant to California’s “Shine the Light” law to stop
   sharing your personal information covered by that law with third parties for
   their direct marketing purposes.
 * Opt-in.  If we know that you are younger than 16 years old, we will ask for
   your permission (or if you are younger than 13 years old, your parent’s or
   guardian’s permission) to sell your Personal Information before we do so.
 * Nondiscrimination.  You are entitled to exercise the rights described above
   free from discrimination. This means that we will not penalize you for
   exercising your rights by taking actions such as denying you services;
   increasing the price/rate of services; decreasing service quality; or
   suggesting that we may penalize you as described above for exercising your
   rights.

How to exercise your rights

You may exercise your California privacy rights described above as follows:

 * Right to information, access and deletion. You can request to exercise your
   information, access and deletion rights by: visiting
   https://www2.smartbrief.com/subscribertools/login.jsp or emailing
   privacy@smartbrief.com
 * Right to opt-out of the “sale” of your Personal Information.  We do not sell
   your Personal Information in the conventional sense (i.e., for money). 
   However, like many companies, we use services that help deliver
   interest-based ads to you.  California law classifies our use of these
   services as a “sale” or “share” of your Personal Information to the companies
   that provide the services. This is because we allow them to collect
   information from our website users (e.g., online identifiers and browsing
   activity) so they can help serve ads more likely to interest you. You can
   request to opt-out out of this activity here: Do Not Sell or Share My
   Personal Information.

We will need to confirm your identity and California residency to process your
requests to exercise your information, access or deletion rights.  We cannot
process your request if you do not provide us with sufficient detail to allow us
to understand and respond to it.

We will make every effort to respond to your request within forty-five (45) days
from when you contacted us. If you have a complex request, the CPRA  allows us
up to ninety (90) days to respond. We will still contact you within forty-five
(45) days from when you contacted us to let you know we need more time to
respond and the reason for the extension.

 

Personal information that we collect, use and share

The chart below summarizes how we collect, use and share Personal Information by
reference to the statutory categories specified in the CCPA, and describes our
practices during the 12 months preceding the effective date of this Privacy
Policy. Categories in the chart refer to the categories described above in the
general section of this Privacy Policy.

 

Statutory category of personal information (PI) Source of the PI Purpose for
collection Categories of third parties to whom we “disclose” the PI for a
business purpose Categories of third parties to whom we “sell” the PI
Identifiers You, Public sources, Business partners, Our clients Service
delivery, Research & development, Marketing, Compliance & Operations Affiliates,
Advertising partners, Service-related third parties, Professional advisors,
Authorities and others, Business transferees Business Partners (for business and
commercial purposes as defined in the section above entitled Information Sharing
and Disclosure) Commercial Information You, Our client Service delivery,
Research & development, Marketing, Compliance & Operations Affiliates,
Service-related third parties, Professional advisors, Authorities and others,
Business transferees None Customer Records Information You, Our client Service
delivery, Research & development, Marketing, Compliance & Operations Affiliates,
Service-related third parties, Professional advisors, Authorities and others,
Business transferees Business Partners (for business and commercial purposes as
defined in the section above entitled Information Sharing and Disclosure) Online
Identifiers You, Our client Service delivery, Research & development, Marketing,
Compliance & Operations Affiliates, Service-related third parties, Professional
advisors, Authorities and others, Business transferees Advertising partners (to
facilitate online advertising), Business Partners (for business and commercial
purposes as defined in the section above entitled Information Sharing and
Disclosure) Internet or Network Information You, Our client Service delivery,
Research & development, Marketing, Compliance & Operations Affiliates,
Service-related third parties, Professional advisors, Authorities and others,
Business transferees Business Partners (for business and commercial purposes as
defined in the section above entitled Information Sharing and Disclosure)
Geolocation Data You, Public sources, Business partners, Automatic collection,
Our clients Service delivery, Research & development, Marketing, Compliance &
Operations Affiliates, Service-related third parties, Professional advisors,
Authorities and others, Business transferees Business Partners (for business and
commercial purposes as defined in the section above entitled Information Sharing
and Disclosure)

We describe: the sources from which we collect this information in the section
above entitled Information We Collect and Use; and the business and commercial
purposes for which we collect this information in the section above entitled
Information Sharing and Disclosure.

Glossary

 

Statutory category Definition (categories may overlap) What we collect
Commercial Information Records of personal property, products or services
purchased, obtained, or considered, or other purchasing or consuming histories
or tendencies. Contact data, Identity data, Transaction data, Communications,
Marketing data Geolocation Data Precise location, e.g., derived from GPS
coordinates or telemetry data. Customer Records Information Name, signature,
physical characteristics or description, address, telephone number, education,
employment, employment history, or other similar information. Some personal
information included in this category may overlap with other categories Contact
data



Identity data

Employment data

Educational data

Identifiers Real name, alias, postal address, unique personal identifier,
customer number, email address, account name, social security number, driver’s
license number, passport number, or other similar identifiers. Contact data,
Identity data, Data about others Inferences The derivation of information, data,
assumptions, or conclusions from any other category of Personal Information to
create a profile about a person reflecting the person’s preferences,
characteristics, psychological trends, predispositions, behavior, attitudes,
intelligence, abilities and aptitudes. May be derived from your: Device data,
Online activity data Internet or Network Information Browsing history, search
history, and information regarding a person’s interaction with an Internet
website, application, or advertisement. Device data, Online activity data Online
Identifiers An online identifier or other persistent identifier that can be used
to recognize a person, family or device, over time and across different
services, including but not limited to, a device identifier; an Internet
Protocol address; cookies, beacons, pixel tags, mobile ad identifiers, or
similar technology; customer number, unique pseudonym, or user alias; telephone
numbers, or other forms of persistent or probabilistic identifiers (i.e., the
identification of a person or a device to a degree of certainty of more probable
than not) that can be used to identify a particular person or device. Device
data, Identity data

 

California Privacy Rights Metrics

The below data reflects all privacy requests received from individuals in the US
between 1st January and 31st December 2023.

 

Request Type Requests Received Requests Completed Requests Denied* Average Days
to Complete Know/Access 7 2 5 0.75 Delete 479 475 4 9.69 Opt-out of sale
(personal Information) 5010451 5010451 0 8.66

 

*Requests may be denied in whole or in part due to various factors including
because a request was not verified, was not made by a consumer or was made
multiple times.

 

VIRGINIA, COLORADO, CONNECTICUT, AND UTAH PRIVACY RIGHTS

 

This section applies solely to individual residents of the States of Virginia,
Colorado, Connecticut, and Utah.

Privacy laws in these states, namely the Virginia Consumer Data Protection Act
(CDPA), Colorado Privacy Act (CPA), Connecticut Data Privacy Act (CTDPA), and
the Utah Consumer Privacy Act (UCPA) give residents certain rights with respect
to their personal data.

These rights include:

 * Access.  You can request a copy of the Personal Information we collected
   about you.
 * Right to correct. You have the right to correct inaccuracies in the personal
   information we collect from you, taking into account the nature of the
   personal information and the purposes for which we process it.

 * Right to delete. You have the right to delete personal information that you
   have provided by or that we have obtained about you. Please note that we may
   deny such a request if the requested deletion falls under an exception to
   this right set as provided by the relevant law. Additionally, if you request
   the deletion of your personal information and we have obtained such
   information from a third-party source, we may retain such data by keeping a
   record of the deletion request and the minimum data necessary to ensure that
   your personal information remains deleted from our records and that such
   retained data is not used for any other purpose, or we may opt you out of the
   processing of such personal information for any purpose except for those
   allowed under the relevant legislation.
 * Right to data portability. You have the right to access and obtain a copy of
   your personal information that you previously provided to us in a portable
   and, to the extent technically feasible, readily usable format that allows
   you to transmit the data to another business without hindrance, where the
   processing is carried out by automated means.
 * Right to opt out of targeted ads, sales to third parties, or profiling. You
   have the right to opt-out of the processing of your personal information for
   purposes of: (i) targeted advertising; (ii) the sale of personal information;
   or (iii) profiling in furtherance of decisions that produce legal or
   similarly significant effects concerning you. As described in this privacy
   notice:
   * We DO process personal information for the purposes of targeted
     advertising;
   * We DO NOT sell your personal information in exchange for monetary
     consideration;
   * We DO NOT engage in profiling decisions based on your personal information
     that produce legal or similarly significant effects concerning you.

How to exercise your rights

You may exercise your privacy rights described above as follows:

 * Right to information, access and deletion. You can request to exercise your
   information, access and deletion rights by: visiting
   https://www2.smartbrief.com/subscribertools/login.jsp or emailing
   privacy@smartbrief.com
 * Right to opt-out of the “sale” or “share”of your Personal Information.  We do
   not sell your Personal Information in the conventional sense (i.e., for
   money).  However, like many companies, we use services that help deliver
   interest-based ads to you.  Virginia,  Colorado, and Connecticut  law
   classifies our use of these services as a “sale” or “share” of your Personal
   Information to the companies that provide the services. This is because we
   allow them to collect information from our website users (e.g., online
   identifiers and browsing activity) so they can help serve ads more likely to
   interest you. You can request to opt-out of this activity here: Do Not Sell
   or Share My Personal Information.

We will need to confirm your identity and your  residency to process your
requests to exercise your information, access or deletion rights.  We cannot
process your request if you do not provide us with sufficient detail to allow us
to understand and respond to it.

Our Response Time to Your Request

We will make every effort to respond to your request within forty-five (45) days
from when you contacted us. If you have a complex request, the legislation 
allows us up to ninety (90) days to respond. We will still contact you within
forty-five (45) days from when you contacted us to let you know we need more
time to respond and the reason for the extension.

 


CHANGES TO THIS PRIVACY POLICY

We review this Privacy Policy annually and may also amend it from time to time,
so we encourage you to check it periodically. If we make material changes we
will endeavour to provide you with appropriate notice before such changes take
effect.


LEGAL INFORMATION

Copyright © 1999-2023 Future US LLC. All rights reserved. Protected by copyright
laws of the United States and international treaties. Reproduction, copying or
redistribution for commercial purposes is strictly prohibited without the
express written permission of SmartBrief. SmartBrief contains links to
third-party websites. The linked sites are not under the control of SmartBrief,
and SmartBrief is not responsible for the contents, advertising, products, or
any other materials or links contained in those linked sites. SmartBrief
provides these links only as a convenience, and inclusion of a link does not
imply endorsement of the linked site by SmartBrief, its Business Partners or its
affiliates. Information, documents, and links included in SmartBrief are
provided “as is” without any warranty. While SmartBrief uses reasonable efforts
to include accurate information, it does not make any representation as to its
accuracy or completeness. The material is available to users at their own risk
and SmartBrief is not liable for any damages arising from the use of the
SmartBrief products and Services.

 

A Future plc business.



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