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Fit For Work

Ergonomics

Primary Menu
 * Self Assessment and Education Tool
 * Services
   * Ergonomics Programme
   * Office Moves & First Day Of Business
   * Workstation Ergonomics Evaluations
   * Ergonomics Talks
   * Virtual Ergonomics Evaluations
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   * Ergonomic Office Design Consultation
   * Wellness Event
   * New Hire Orientation
 * About Us
   * Acceptable Use Policy
 * Blog
 * Contact

 * Facebook
 * Linkdin


PRIVACY POLICY



 
Last updated June 10, 2019

Current version: November 29, 2021
Previous version: read

 

INTRODUCTION 
 

Welcome to the Fit for Work Limited’s privacy policy.
 
Fit For Work Pte. respects your privacy and is committed to protecting your
personal data.
 
This privacy policy will inform you as to how we look after your personal data
when you visit our website (regardless of where you visit it from) and tell you
about your privacy rights and how the law protects you.
 
This privacy policy is provided in a layered format so you can click through to
the specific areas set out below. Please also use the Glossary to understand the
meaning of some of the terms used in this privacy policy.
 
1. [IMPORTANT INFORMATION AND WHO WE ARE]
2. [THE DATA WE COLLECT ABOUT YOU]
3. [HOW IS YOUR PERSONAL DATA COLLECTED]
4. [COOKIES]
5. [HOW WE USE YOUR PERSONAL DATA]
6. [DISCLOSURES OF YOUR PERSONAL DATA]
7 [INTERNATIONAL TRANSFERS]
8. [DATA SECURITY]
9. [DATA RETENTION]
10. [YOUR LEGAL RIGHTS]
11. [GLOSSARY]
12. [CONTROLS FOR DO-NOT-TRACK FEATURES]
13. [DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS]
14. [APPROPRIATE POLICY DOCUMENT]
15. [CONTROLLER FOR YOUR DATA]
 


1. IMPORTANT INFORMATION AND WHO WE ARE

 
PURPOSE OF THIS PRIVACY POLICY
 
This privacy policy aims to give you information on how Fit For Work collects
and processes your personal data through your use of this website, including any
data you may provide through this website when you sign up to our newsletter,
purchase a product or service or take part in a competition.
 
This website is not intended for children, and we do not knowingly collect data
relating to children.
 
It is important that you read this privacy policy together with any other
privacy policy or fair processing policy we may provide on specific occasions
when we are collecting or processing personal data about you so that you are
fully aware of how and why we are using your data.
 
This privacy policy supplements other notices and privacy policies and is not
intended to override them.
 
WHO WE ARE:
 
Fit for Work is made up of different legal entities, details of which can be
found here. This privacy policy is issued on behalf of the Fit for Work Group so
when we mention “Fit for Work”, “we”, “us” or “our” in this privacy policy, we
are referring to the relevant company in the Fit for Work Group responsible for
processing your data. We will let you know which entity will be the controller
for your data when you purchase a product or service with us. Fit For Work Pte.
Ltd. is the controller and responsible for this website.
We have appointed a data protection officer (DPO) who is responsible for
overseeing questions in relation to this privacy policy. If you have any
questions about this privacy policy, including any requests to exercise, see
link and please contact us at: info@fitforworksg.com in the first instance. If
you are not satisfied with resolving your request, please contact the DPO using
the details set out below.
 
CONTACT DETAILS
 
Please contact our DPO in the following ways:
 
Please send your inquiry by post at:
For the attention of:
Stefan Certic
74, South Bridge Road
#02-01
Wong Shee Fun Building,
Singapore 058704
 
If you are not satisfied with the resolution provided by DPO, you always have
the right to make a complaint to your local data protection supervisory
authority (see
http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm). We
would, however, appreciate the chance to deal with your concerns before you
approach the DPSA so please contact us in the first instance.
 
CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES

We keep our privacy policy under regular review. Historic versions can be
obtained by contacting us.
 
It is important that the personal data we hold about you is accurate and
current. Please keep us informed if your personal data changes during your
relationship with us.
 
THIRD-PARTY LINKS
 
This website may include links to third-party websites, plug-ins and
applications. Clicking on those links or enabling those connections may allow
third parties to collect or share data about you. We do not control these
third-party websites and are not responsible for their privacy statements. When
you leave our website, we encourage you to read the privacy policy of every
website you visit.
 


2. THE DATA WE COLLECT ABOUT YOU

 
Personal data, or personal information, means any information about an
individual from which that person can be identified. It does not include data
where the identity has been removed (anonymous data).
 
We may collect, use, store and transfer different kinds of personal data about
you which we have grouped together as follows:
 
Identity Data includes first name, maiden name, last name, username or similar
identifier, date of birth and gender.
Contact Data includes billing address, delivery address, email address and
telephone numbers.
Financial Data includes bank account and payment card details.
Transaction Data includes details about payments to and from you and other
details of products and services you have purchased from us.
Technical Data includes internet protocol (IP) address, your login data, browser
type and version, time zone setting and location, browser plug-in types and
versions, operating system and platform, and other technology on the devices you
use to access this website.
Profile Data includes your username and password, purchases or orders made by
you, your interests, preferences, feedback and survey responses, including
messages between you and our consultants and answers to questions of multiple
choice or other free form text inputs. This also includes information about your
fitness activities, working patterns, movement behaviors and sleep patterns.
Usage Data includes information about how you use our website, products and
services.
Marketing and Communications Data includes your preferences in receiving
marketing from us and our third parties and your communication preferences.
Location Data includes your preferences in receiving marketing from us and our
third parties and your communication preferences.
Data concerning Health including information about your health and biometric
data. Information on why we process such data can be found here.
 
We also collect, use and share Aggregated Data such as statistical or
demographic data for any purpose. Aggregated Data could be derived from your
personal data but is not considered personal data in law as this data will not
directly or indirectly reveal your identity. For example, we may aggregate your
Usage Data to calculate the percentage of users accessing a specific website
feature. However, if we combine or connect Aggregated Data with your personal
data so that it can directly or indirectly identify you, we treat the combined
data as personal data which will be used in accordance with this privacy policy.
We do not collect any information about criminal convictions and offences.
Where we need to collect personal data by law, or under the terms of a contract
we have with you, and you fail to provide that data when requested, we may not
be able to perform the contract we have or are trying to enter into with you
(for example, to provide you with services). In this case, we may have to cancel
a product or service you have with us but we will notify you if this is the case
at the time.
 


3. HOW IS YOUR PERSONAL DATA COLLECTED?

 
We will collect and process the following data about you:
Information you give us. This is information (including Identity, Contact,
Financial, and Marketing and Communications Data) you consent to giving us about
you by filling in forms on the website http://fitforworksg.com and any related
services, sales, marketing or events (together Our Sites), or by corresponding
with us (for example, by post, email or chat). This includes personal data you
provide when you:
apply for our products or services;
create an account on our website;
subscribe to our service or publications;
request marketing to be sent to you;
share data via Our Sites’ social media functions;
enter a competition, promotion or survey; or
give us feedback or contact us.
Automated technologies or interactions. As you interact with our website, we
will automatically collect Technical Data about your equipment, browsing actions
and patterns. We collect this personal data by using cookies, server logs and
other similar technologies. We may also receive Technical Data about you if you
visit other websites employing our cookies. Please see our cookie section below
for further details.
Third parties or publicly available sources. We will receive personal data about
you from various third parties as set out below:
Technical Data from the following parties:
analytics providers such as Google;
public databases and joint marketing partners;
 
advertising networks; and
 
search information providers such as Google.
Contact, Financial and Transaction Data from providers of technical, payment and
delivery services.
Identity and Contact Data from data brokers or aggregators, social media profile
information, marketing leads and search results and links, including paid
listings (such as sponsored links). We may collect limited data from public
databases, marketing partners, and other outside sources.
 


4. COOKIES

 
Our website uses cookies to distinguish you from other users of our website.
This helps us to provide you with a good experience when you browse our website
and also allows us to improve our site.
 
Cookies are text files placed on your computer to collect standard Internet log
information and visitor behavior information. When you visit our websites, we
may collect information from you automatically through cookies or similar
technology. We may also use similar tracking technologies (like web beacons and
pixels) to access or store information.
 
For further information, visit allaboutcookies.org.
 
HOW DO WE USE COOKIES
 
We use cookies in a range of ways to improve your experience on our website,
including:
keeping you signed in;
understanding how you use our website;
protect from malicious activities such as automated registrations;
aggregate non-personalized reports of usage such as geographic area, device
type, browser type;
estimate our audience size and usage pattern;
store information about your preferences, and so allow us to customise our site
and to provide you with offers that are targeted to your individual interests;
speed up your searches;
recognise you when you return to our site; or
allow you to use our site in a way that makes your browsing experience more
convenient, for example, by allowing you to store items in an electronic
shopping basket between visits. If you register with us or complete our online
forms, we will use cookies to remember your details during your current visit,
and any future visits provided the cookie was not deleted in the interim.
 

WHAT TYPES OF COOKIES DO WE USE
 
There are a number of different types of cookies, however, our website uses:
Strictly necessary cookies. These are cookies that are required for the
operation of our website. They include, for example, cookies that enable you to
log into secure areas of our website, use a shopping cart or make use of
e-billing services.
Analytical or performance cookies. These allow us to recognise and count the
number of visitors and to see how visitors move around our website when they are
using it. This helps us to improve the way our website works, for example, by
ensuring that users are finding what they are looking for easily.
Functionality cookies. These are used to recognise you when you return to our
website. This enables us to personalise our content for you, greet you by name
and remember your preferences (for example, your choice of language or region).
A mix of first-party and third-party cookies are used.
Targeting cookies. These cookies record your visit to our website, the pages you
have visited and the links you have followed, and information about your browser
device and your IP address. We will use this information to make our website and
the advertising displayed on it more relevant to your interests. We may also
share this information with third parties for this purpose.
 

HOW YOU CAN MANAGE COOKIES
 
You can set your browser to not accept cookies, and this website
(https://allaboutcookies.org)the above website tells you how to remove cookies
from your browser. However, if you use your browser settings to block all
cookies (including essential cookies) you may not be able to access all or parts
of our website.
HOW DO WE USE YOUR PERSONAL DATA
 
We will only use your personal data when the law allows us to. Most commonly, we
will use your personal data in the following circumstances:
Where we need to perform the contract we are about to enter into or have entered
into with you.
Where it is necessary for our legitimate interests (or those of a third party)
and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal obligation.
 
Review the Lawful Basis section in the Glossary to find out more about the types
of lawful basis that we will rely on to process your personal data.
 
Generally, we do not rely on consent as a legal basis for processing your
personal data although we will get your consent before sending third party
direct marketing communications to you via email or text message. You have the
right to withdraw consent to marketing at any time by contacting us.
 


5. PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA

 
We have set out below, in a table format, a description of all the ways we plan
to use your personal data, and which of the legal bases we rely on to do so. We
have also identified what our legitimate interests are where appropriate.
 
Note that we may process your personal data for more than one lawful ground
depending on the specific purpose for which we are using your data. Please
contact us if you need details about the specific legal ground we are relying on
to process your personal data where more than one ground has been set out in the
table below.
 

Purpose/Activity Type of data Lawful basis for processing including basis of
legitimate interest To register you as a new customer
 1. Identity
 2. Contact

Performance of a contract with you To process and deliver your order including:



 1. Manage payments, fees and charges
 2. Collect and recover money owed to us

 1. Identity
 2. Contact
 3. Financial
 4. Transaction
 5. Marketing and Communications

 1. Performance of a contract with you
 2. Necessary for our legitimate interests (to recover debts due to us)

To manage our relationship with you which will include:



 1. Notifying you about changes to our terms or privacy policy
 2. Asking you to leave a review or take a survey

 1. Identity
 2. Contact
 3. Profile
 4. Marketing and Communications\
 5. Location

 1. Performance of a contract with you
 2. Necessary to comply with a legal obligation
 3. Necessary for our legitimate interests (to keep our records updated and to
    study how customers use our products/services)

To enable you to partake in a prize draw, competition or complete a survey
 1. Identity
 2. Contact
 3. Profile
 4. Usage
 5. Marketing and Communications

 1. Performance of a contract with you
 2. Necessary for our legitimate interests (to study how customers use our
    products/services, to develop them and grow our business)

To administer and protect our business and this website (including
troubleshooting, data analysis, testing, system maintenance, support, reporting
and hosting of data)
 1. Identity
 2. Contact
 3. Technical

 1. Necessary for our legitimate interests (for running our business, provision
    of administration and IT services, network security, to prevent fraud and in
    the context of a business reorganisation or group restructuring exercise)
 2. Necessary to comply with a legal obligation

To deliver relevant website content and advertisements to you and measure or
understand the effectiveness of the advertising we serve to you
 1. Identity
 2. Contact
 3. Profile
 4. Usage
 5. Marketing and Communications
 6. Technical
 7. Location
 8. Special

Necessary for our legitimate interests (to study how customers use our
products/services, to develop them, to grow our business and to inform our
marketing strategy) To use data analytics to improve our website,
products/services, marketing, customer relationships and experiences
 1. Technical
 2. Usage
 3. Profile
 4. Location

Necessary for our legitimate interests (to define types of customers for our
products and services, to keep our website updated and relevant, to develop our
business and to inform our marketing strategy) To make suggestions and
recommendations to you about goods or services that may be of interest to you
 1. Identity
 2. Contact
 3. Technical
 4. Usage
 5. Profile
 6. Marketing and Communications
 7. Location

Necessary for our legitimate interests (to develop our products/services and
grow our business) To provide you with customized products and services
 1. Profile
 2. Data concerning health

 1. Performance of a contract with you
 2. Necessary for our legitimate interests (to estimate your needs and provide
    you with customized ergonomics services)

 

MARKETING
 
We strive to provide you with choices regarding certain personal data uses,
particularly around marketing and advertising.
 
PROMOTIONAL OFFERS FROM US
 
We may use your Identity, Contact, Technical, Usage and Profile Data to form a
view on what we think you may want or need, or what may be of interest to you.
This is how we decide which products, services and offers may be relevant for
you (we call this marketing).
 
You will receive marketing communications from us if you have requested
information from us or purchased goods or services from us and you have not
opted out of receiving that marketing.
 
THIRD-PARTY MARKETING
 
We will get your express opt-in consent before we share your personal data with
any third party for marketing purposes.

 
OPTING OUT
 
You can ask us or third parties to stop sending you marketing messages at any
time by following the opt-out links on any marketing message sent to you or by
contacting us at any time.
 
Where you opt out of receiving these marketing messages, this will not apply to
personal data provided to us as a result of a product/service purchase, warranty
registration, product/service experience or other transactions.
 
CHANGE OF PURPOSE
 
We will only use your personal data for the purposes for which we collected it,
unless we reasonably consider that we need to use it for another reason and that
reason is compatible with the original purpose. If you wish to get an
explanation as to how the processing for the new purpose is compatible with the
original purpose, please contact us.
 
If we need to use your personal data for an unrelated purpose, we will notify
you and we will explain the legal basis which allows us to do so.
 
Please note that we may process your personal data without your knowledge or
consent, in compliance with the above rules, where this is required or permitted
by law.
 


6. DISCLOSURES OF YOUR PERSONAL DATA

 
We may share your personal data with the parties set out below for the purposes
set out in the table above.
Internal Third Parties as set out in the Internal Third Parties section below
within the Glossary.
External Third Parties as set out in SECTION The External Third parties below
within the Glossary.
Third parties to whom we may choose to sell, transfer or merge parts of our
business or our assets. Alternatively, we may seek to acquire other businesses
or merge with them. If a change happens to our business, then the new owners may
use your personal data in the same way as set out in this privacy policy.
We require all third parties to respect the security of your personal data and
to treat it in accordance with the law. We do not allow our third-party service
providers to use your personal data for their own purposes and only permit them
to process your personal data for specified purposes and in accordance with our
instructions.
 


7. INTERNATIONAL TRANSFERS.

 
In Short: We may transfer, store, and process your information in countries
other than your own.
 
Our servers are located in Singapore. If you are accessing our Sites from
outside Singapore, please be aware that your information may be transferred to,
stored, and processed by us in our facilities and by those third parties with
whom we may share your personal information [link], in and other countries.
 
If you are a resident in the European Economic Area, please consider that we and
many of our external third parties are based outside the EEA so our and their
processing of your personal data will involve a transfer of data outside the
EEA.
 
Whenever we transfer your personal data out of the EEA, we ensure a similar
degree of protection is afforded to it by ensuring at least one of the following
safeguards is implemented :
We will only transfer your personal data to countries that have been deemed to
provide an adequate level of protection for personal data.
Where we use certain service providers, we may use specific contracts approved
for use in the EEA which give personal data the same protection it has in the
EEA.
Please contact us if you want further information on the specific mechanism used
by us when transferring your personal data out of the EEA.
 
We share your personal data within the Fit for Work Group. This will involve
transferring your data outside the EEA. We ensure your personal data is
protected by requiring all our group companies to follow the same rules when
processing your personal data. These rules are called “binding corporate rules”.
 
Please contact us if you want further information on the specific mechanism used
by us when transferring your personal data out of the EEA.
 


8. DATA SECURITY

 
In Short: We aim to protect your personal information through a system of
organisational and technical security measures.
 
We have put in place appropriate security measures to prevent your personal data
from being accidentally lost, used or accessed in an unauthorised way, altered
or disclosed. In addition, we limit access to your personal data to those
employees, agents, contractors and other third parties who have a business need
to know. They will only process your personal data on our instructions and they
are subject to a duty of confidentiality.
 
We have implemented appropriate technical and organisational security measures
designed to protect the security of any personal information we process.
However, please also remember that we cannot guarantee that the internet itself
is 100% secure. Although we will do our best to protect your personal
information, transmission of personal information to and from our Sites is at
your own risk. You should only access the services within a secure environment.
 
We have put in place procedures to deal with any suspected personal data breach
and will notify you and any applicable regulator of a breach where we are
legally required to do so.
 


9. DATA RETENTION

 
We will only retain your personal data for as long as reasonably necessary to
fulfil the purposes we collected it for, including for the purposes of
satisfying any legal, regulatory, tax, accounting or reporting requirements.
Most commonly we store personal data within one year of your giving a consent to
process your personal data, for example by login or other use of our Sites. We
may retain your personal data for a longer period in the event of a complaint or
if we reasonably believe there is a prospect of litigation in respect to our
relationship with you.
 
To determine the appropriate retention period for personal data, we consider the
amount, nature and sensitivity of the personal data, the potential risk of harm
from unauthorised use or disclosure of your personal data, the purposes for
which we process your personal data and whether we can achieve those purposes
through other means, and the applicable legal, regulatory, tax, accounting or
other requirements.
 
By law we have to keep basic information about our customers (including Contact,
Identity, Financial and Transaction Data) for three years after they cease being
customers for tax purposes.
 
In some circumstances you can ask us to delete your data: see below for further
information.
 
In some circumstances we will anonymise your personal data (so that it can no
longer be associated with you) for research or statistical purposes, in which
case we may use this information indefinitely without further notice to you.
 
When we have no ongoing legitimate business need to process your personal
information, we will either delete or anonymize it, or, if this is not possible
(for example, because your personal information has been stored in backup
archives), then we will securely store your personal information and isolate it
from any further processing until deletion is possible.
YOUR LEGAL RIGHTS
 


10. YOUR LEGAL RIGHTS

 
Under certain circumstances, you have rights under data protection laws in
relation to your personal data. Please see below to find out more about these
rights; further information can be found in the Glossary:
  
Request access to your personal data.
Request correction of your personal data.
Request erasure of your personal data.
Object to processing of your personal data.
Request restriction of processing your personal data.
Request transfer of your personal data.
Right to withdraw consent.
If you wish to exercise any of the rights set out above, please contact us.
 
NO FEE USUALLY REQUIRED
 
You will not have to pay a fee to access your personal data (or to exercise any
of the other rights). However, we may charge a reasonable fee if your request is
clearly unfounded, repetitive or excessive. Alternatively, we could refuse to
comply with your request in these circumstances.
 
WHAT WE MAY NEED FROM YOU
 
We may need to request specific information from you to help us confirm your
identity and ensure your right to access your personal data (or to exercise any
of your other rights). This is a security measure to ensure that personal data
is not disclosed to any person who has no right to receive it. We may also
contact you to ask you for further information in relation to your request to
speed up our response.
 
TIME LIMIT TO RESPOND
 
We try to respond to all legitimate requests within one month. Occasionally it
could take us longer than a month if your request is particularly complex or you
have made a number of requests. In this case, we will notify you and keep you
updated.
 


11. GLOSSARY

 
YOUR LEGAL RIGHTS
 
You have the right to:
 
Request access to your personal data (commonly known as a “data subject access
request”). This enables you to receive a copy of the personal data we hold about
you and to check that we are lawfully processing it.
 
Request correction of the personal data that we hold about you. This enables you
to have any incomplete or inaccurate data we hold about you corrected, though we
may need to verify the accuracy of the new data you provide to us.
 
Request erasure of your personal data. This enables you to ask us to delete or
remove personal data where there is no good reason for us continuing to process
it. You also have the right to ask us to delete or remove your personal data
where you have successfully exercised your right to object to processing (see
below), where we may have processed your information unlawfully or where we are
required to erase your personal data to comply with local law. Note, however,
that we may not always be able to comply with your request of erasure for
specific legal reasons which will be notified to you, if applicable, at the time
of your request.
 
Object to processing of your personal data where we are relying on a legitimate
interest (or those of a third party) and there is something about your
particular situation which makes you want to object to processing on this ground
as you feel it impacts on your fundamental rights and freedoms. You also have
the right to object where we are processing your personal data for direct
marketing purposes. In some cases, we may demonstrate that we have compelling
legitimate grounds to process your information which override your rights and
freedoms.
 
Request restriction of processing of your personal data. This enables you to ask
us to suspend the processing of your personal data in the following scenarios:
If you want us to establish the data’s accuracy.
Where our use of the data is unlawful but you do not want us to erase it.
Where you need us to hold the data even if we no longer require it as you need
it to establish, exercise or defend legal claims.
You have objected to our use of your data but we need to verify whether we have
overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will
provide to you, or a third party you have chosen, your personal data in a
structured, commonly used, machine-readable format. Note that this right only
applies to automated information which you initially provided consent for us to
use or where we used the information to perform a contract with you.
 
Withdraw consent at any time where we are relying on consent to process your
personal data. However, this will not affect the lawfulness of any processing
carried out before you withdraw your consent. If you withdraw your consent, we
may not be able to provide certain products or services to you. We will advise
you if this is the case at the time you withdraw your consent.
 
LAWFUL BASIS
 
Legitimate Interest means the interest of our business in conducting and
managing our business to enable us to give you the best service/product and the
best and most secure experience. We make sure we consider and balance any
potential impact on you (both positive and negative) and your rights before we
process your personal data for our legitimate interests. We do not use your
personal data for activities where our interests are overridden by the impact on
you (unless we have your consent or are otherwise required or permitted to by
law). You can obtain further information about how we assess our legitimate
interests against any potential impact on you in respect of specific activities
by contacting us.
 
Performance of Contract means processing your data where it is necessary for the
performance of a contract to which you are a party or to take steps at your
request before entering into such a contract.
 
Comply with a legal obligation means processing your personal data where it is
necessary for compliance with a legal obligation that we are subject to.
 

THIRD PARTIES
 

INTERNAL THIRD PARTIES
 
Other companies in the Fit For Work Group and who provide IT and system
administration services and undertake leadership reporting.
 
EXTERNAL THIRD PARTIES
Service providers who provide IT and system administration services.
Professional advisers including lawyers, bankers, auditors and insurers who
provide consultancy, banking, legal, insurance and accounting services.
Regulators and other authorities based in Singapore or other countries who
require reporting of processing activities in certain circumstances.
Market researchers and web and mobile analytics who provide web, mobile and
market analytics services such as Google analytics.
Price comparison sites who provide price comparison services.
Virtual assistance and customer support service providers who provide customer
support services such as Tawk.to.
Service providers, which provide various services in relation to our website,
products and services, including AWS, Mondo DB, Sendgrid, Chaport.
 


12. CONTROLS FOR DO-NOT-TRACK FEATURES

 
Most web browsers and some mobile operating systems and mobile applications
include a Do-Not-Track (“DNT”) feature or setting you can activate to signal
your privacy preference not to have data about your online browsing activities
monitored and collected. No uniform technology standard for recognizing and
implementing DNT signals has been finalized. As such, we do not currently
respond to DNT browser signals or any other mechanism that automatically
communicates your choice not to be tracked online. If a standard for online
tracking is adopted that we must follow in the future, we will inform you about
that practice in a revised version of this privacy policy.
 


13. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

 
In Short: Yes, if you are a resident of California, you are granted specific
rights regarding access to your personal information.
 
California Civil Code Section 1798.83, also known as the “Shine The Light” law,
permits our users who are California residents to request and obtain from us,
once a year and free of charge, information about categories of personal
information (if any) we disclosed to third parties for direct marketing purposes
and the names and addresses of all third parties with which we shared personal
information in the immediately preceding calendar year. If you are a California
resident and would like to make such a request, please submit your request in
writing to us using the contact information provided below.
 
If you are under 18 years of age, reside in California, and have a registered
account with the Sites, you have the right to request removal of unwanted data
that you publicly post on the Sites. To request removal of such data, please
contact us using the contact information provided below, and include the email
address associated with your account and a statement that you reside in
California. We will make sure the data is not publicly displayed on the Sites,
but please be aware that the data may not be completely or comprehensively
removed from our systems.
You have the right to request that we delete any of your personal information
that we collected from you and retained, subject to certain exceptions (the
“right to delete”). Once we receive your request and confirm your identity, we
will review your request to see if an exception allowing us to retain the
information applies. We may deny your deletion request if retaining the
information is necessary for us or our service provider(s) to:
Complete the transaction for which we collected the personal information,
provide a good or service that you requested, take actions reasonably
anticipated within the context of our ongoing business relationship with you,
fulfill the terms of a written warranty or product recall conducted in
accordance with federal law, or otherwise perform our contract with you.
Detect security incidents, protect against malicious, deceptive, fraudulent, or
illegal activity, or prosecute those responsible for such activities.
Debug products to identify and repair errors that impair existing intended
functionality.
Exercise free speech, ensure the right of another consumer to exercise their
free speech rights, or exercise another right provided for by law.
Comply with the California Electronic Communications Privacy Act (Cal. Penal
Code § 1546 et. seq.).
Engage in public or peer-reviewed scientific, historical, or statistical
research in the public interest that adheres to all other applicable ethics and
privacy laws, when the information’s deletion may likely render impossible or
seriously impair the research’s achievement, if you previously provided informed
consent.
Enable solely internal uses that are reasonably aligned with consumer
expectations based on your relationship with us.
Comply with a legal obligation.
Make other internal and lawful uses of that information that are compatible with
the context in which you provided it.
We will delete or deidentify personal information not subject to one of these
exceptions from our records and will direct our service providers to take
similar action.
 
We take serious measures to protect sensitive personal data, especially medical
records in compliance with Federal Information Processing Standard Publication
(FIPS) 140-2 Level 2 encryption.
 


14. APPROPRIATE POLICY DOCUMENT

 
This is the “appropriate policy document” for Fit for Work Ltd. setting out how
we will protect Special Categories of Personal Data.
 
Information about you and your health is recorded when you receive our
ergonomics services, to help with your care. Information includes:
details of health conditions and illnesses; and
medicines and other treatments.
To the extent that information we collect is health data or another special
category of personal data subject to the GDPR, we ask for your explicit consent
to process the data. We obtain this consent separately when you take actions
leading to our obtaining the data, for example, when you contact our ergonomics
consultants. You can use ‘withdraw your consent’ at any time by contacting us
at: info@fitforworksg.com.
Accurate assessment of your working conditions requires information about your
health, so it’s very important that this information is recorded. But it’s also
very personal – so you need to be confident that it’s looked after securely and
in line with the law.
WHY WE COLLECT SOME INFORMATION ABOUT YOUR HEALTH
Our main long-term goal is to improve the health and working conditions of
employees. To carry out these duties, we need to collect, store, use and
sometimes share information about you.
 
We process specific health data for the following purposes:
assessing an employee’s working conditions;
providing recommendations on improving working conditions;
providing customized ergonomics services.
 
SECURITY MEASURES
We take the security of Special Categories of Personal Data very seriously. We
have administrative, physical and technical safeguards in place to protect
Personal Data against unlawful or unauthorised Processing, or accidental loss or
damage. We will ensure, where Special Categories of Personal Data is Processed
that:
The Processing is recorded, and the record sets out, where possible, a suitable
time period for the safe and permanent erasure of the different categories of
data in accordance with our Data Retention Policy.
Where we no longer require Special Categories of Personal Data for the purpose
for which it was collected, we will delete it or render it permanently anonymous
as soon as possible.
Where records are destroyed we will ensure that they are safely and permanently
disposed of.
 
 


15. COMPANY GROUP STRUCTURE

 

No. Entity Registration Details 1 Fit For Work Pte. Ltd. Registration number
201838625E and registered office address at 74, South Bridge Road #02-01 Wong
Shee Fun Building, Singapore 058704, doing business as Fit For Work 2 Fit For
Work Limited Registration number 671620 and registered office address at
Geashill, Ballinlough, Dunshaughlin Co. Meath, Dunshaughlin, Meath.

 


16. CONTROLLER FOR YOUR DATA

 
If we have let you know that you are purchasing a product or service with Fit
for Work Limited located in Ireland (Fit for Work Limited), this entity will be
the controller for your data. Please see above for the company’s details.
We can tell you about this before or at the time of processing your order, by
reference in any invoice submitted to you, or we will notify you about this at
any other time.
From time to time, we may change the controller for your data, but we will
include the name of the current controller in the appropriate invoice, or we
will notify you otherwise. You can always contact us to know about the name of
the entity, which is the current controller for your data.
If Fit for Work Limited is the controller for your data, this privacy policy
will apply together with the following terms imposed by Irish laws.
Irish Data Protection Act 2018 (DPA Ireland) allows the processing of special
categories of personal data in certain circumstances, as follows.
Personal Data must be processed lawfully, fairly and in a transparent manner in
relation to the Data Subject.
 
We will only process personal data fairly and lawfully and for specified
purposes. General Data Protection Regulation ((EU) 2016/679) and DPA Ireland
restrict our actions regarding personal data to specified lawful purposes. We
can process special categories of personal data only if we have a legal ground
for processing and one of the specific processing conditions relating to special
categories of personal data applies. We will identify and document the legal
ground and specific processing condition relied on for each processing activity.

 
 

Our company aims for dignified and proper working conditions for everyone and is
working on an initiative to improve the working conditions of people.
We share your sensitive personal data within the Fir for Work Group. This will
involve transferring your data outside the EU.
We ensure your personal data is protected by requiring all our group companies
to follow the same rules when processing your personal data. These rules are
called “binding corporate rules”. For further details, please contact us.
You can use ‘withdraw your consent’ to process any special categories of your
data at any time by contacting us at: info@fitforworksg.com.

 * +353 1 254 4549
 * ireland@fitforworksg.com
 * +65 8300 7187
 * info@fitforworksg.com


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