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   National Media
   
   Gold Cost
   
   Commerce Centre
   
   Level 1, 146 Bundall Road
   
   Bundall Qld 4217
   
   View of Google Maps
   
   Phone: +61 (7) 5510 5100
   
   
   
   


PRIVACY POLICY


ABOUT THIS POLICY




This section explains how to read this policy and describes its purpose.

Defining specific terms:

 



1. Interpretation of this document and general overview

 



Defining specific terms:

 



 * “Privacy information” includes personal information and sensitive
   information.
 * “Personal information” includes information that is capable of identifying an
   individual such as name, address and date of birth.
 * “Sensitive information” includes information relating to health or religion,
   racial or ethnic origin.
 * “We”, “us” and “our” refer to National Media Pty Ltd
 * “APPs” refer to the Australian Privacy Principles in the Privacy Act 1988
   (Cth).



 



1.1 Purpose of this policy

This Privacy Policy explains how our organisation protects your personal
information. Along with our Collection Statement and notification procedures,
our Privacy Policy lays down the principles by which we collect, store, use and
disclose any personal information you provide to us or we collect from other
sources. Our Privacy Policy also informs customers and stakeholders how they can
access their privacy information, correct privacy information held by us, and
lodge complaints.

 



2. Type of information we collect and hold

The kinds of personal information we collect includes;

 



 * Name
 * Address
 * Contact telephone number and email; and
 * Occupation

 



We do not intend to collect sensitive information, such as your political
opinions or ethnic origin.



 



3. How we collect your information

Like any business, knowing our clients and understanding the nature of our
business is central to what we do. We collect information directly from you by
the following means;

 



 * Online form or survey
 * Hard copy form or survey
 * On-ground oral survey
 * Phone oral survey

 



While our general policy is to collect information from you directly and not
from third parties, there are circumstances where it is unreasonable or
impracticable to collect privacy information from you directly. For example,
often collecting information from a broad range of potential clients and
stakeholders is not feasible or possible without obtaining information from
third parties, such as member associations. In these circumstances, we collect
information about attendees and exhibitors indirectly from third parties, where
that third party is lawfully permitted to disclose that information.

We are under a presumption that if you are an attendee of an exhibition or
client of ours you expect to receive marketing communications from us or an
exhibitor about an event.

This policy acts as notice to all attendees and exhibitors that we intend to
collect personal information indirectly from third parties in order to improve
our exhibition business for the benefit of all taking part. If you disagree or
have a query with regard to us collecting your information from third parties,
you may contact our Privacy Officer and request that we;



 



 * Cease disclosing information to exhibitors for the purpose of facilitating
   marketing
 * Disclose the source by which we received your information



 

If we receive either request we will, within a reasonable time, either cease
disclosing your personal information to exhibitors or notify you of our
third-party source, unless an exception applies.

If you use any of our websites, we may also collect information that is Personal
Information, and some information such as that identified in our Terms and
Conditions by our use of cookies. Some of that information may be Personal
Information and to the extent that it is, this Privacy Policy applies to that
information.



 

4. Purposes for which we collect and deal with your information



We run a national exhibition business in Australia and our main purpose is to
facilitate exposure of organisations and businesses to new customers and
clients. Marketing is central to our business model. We collect personal
information to promote our exhibitions, and to facilitate the communication
between exhibitors and attendees participating in the exhibition.



As a general principle, we only use privacy information for the primary purpose
for which we collect the information or a secondary purpose related to the
primary purpose for which you would reasonably expect us to use the collected
information.



The list of potential primary purposes for which we collect and deal with your
privacy information is as follows;



 

 * To enable us to communicate with attendees in organising and arranging
   exhibitions;
 * To identify and invite potential exhibitors to an event;
 * To identify and invite potential attendees to exhibitions;
 * To allow us to send past or prospective attendees promotional offers and
   information about special events;
 * To share information about past and prospective attendees with exhibitors for
   marketing purposes;
 * To allow us to conduct its business operations: Administrative, marketing,
   planning, product development and research activities;
 * To use remarketing or similar audience features, and any other purpose
   identified in our Terms and Conditions.



 

5. Direct Marketing


In all direct marketing communication you receive from us we will include a
simple opt-out procedure by which you may easily request to not receive direct
marketing communications.

In the circumstance we collect information from third parties and intend to use
that information for direct marketing, any direct marketing communication is
subject to your prior consent. To this end, we collect information from third
parties on the understanding that individuals have given their consent to the
third party for us to use the information for direct marketing. You are also
entitled to opt-out of any direct marketing you receive from us.

You are entitled to request a third party to not share your information with
third parties.



 

6. Cross border transfer or disclosure of information



In the event we transfer information to an entity overseas, such as routing or
storing information on cloud servers located overseas or transferring
information to an office of our company overseas, we will ensure that adequate
security mechanisms are in place to protect your information. For example, we
will enter into a contract with the cloud server that ensures the information is
for the limited purpose of storing and managing personal information.

We do not currently make overseas disclosures. However, it is possible that our
business will develop marketing or research activities overseas that require us
to make cross border disclosures.

In the event we make cross border disclosures, we will, unless an exception
applies, put in place mechanisms to ensure your personal information is under a
standard of protection that complies with the Australian Privacy Principles.
Mechanisms may include:

 



 * Verifying that the recipient to which the information is transferred overseas
   is subject to binding and enforceable laws that protect the information to a
   substantially similar standard as that imposed by the Australian Privacy
   Principles; or
 * We enter into a contract or memorandum of understanding that requires
   overseas recipients and any subcontractors to comply with the APPs in
   relation to the disclosed information.



 

7. The consequences of not providing us with personal information

If you choose to not provide us with personal information our ability to perform
some essential business functions, such as facilitating communication between
attendees and exhibitors – the primary purpose of an exhibition – might be
compromised.

Depending on whether you are an attendee or an exhibitor, not providing us with
personal information could mean we are unable to fulfil one of the above
purposes for which we collect personal information.



 

8. Maintaining the integrity, currency and safety of your privacy information

This section explains how we hold your personal information, how you can access
your privacy information, update your privacy information, complain about breach
of the APPs, or make any related enquiry.



 

8.1 Maintaining currency of your information

We rely on accurate and reliable information to deliver successful exhibitions.
If we are satisfied, that any of the information we have about you is
inaccurate, out-of-date, irrelevant, incomplete or misleading, or you request we
correct any information, we will take steps as are reasonable in the
circumstance to ensure the information held by us is accurate, up-to-date,
complete, relevant and not misleading.



 

8.2 Safety of your information

All privacy information is securely stored using appropriate electronic security
technology, settings and applications, and by ensuring staff dealing with
privacy information is trained in our privacy policies and procedures, such as
our Privacy Policy and Data Stewardship System.



These policies and procedures are designed to protect privacy information from
unauthorised access, modification or disclosure and from misuse, interference
and loss.



 

8.3 Accessing and correcting information

You are entitled at any time, upon request, to access your privacy information
held by us. We will respond within a reasonable time after the request is made
and give access to the information in the manner requested by you, unless it is
impracticable to do so. We are entitled to charge you a reasonable
administrative fee for giving you access to the information requested. Should
you be refused access to your information, we will explain the reasons for
refusal – any exceptions under the Privacy Act or other legal basis relied upon
as the basis for such refusal – and the complaint procedure if you wish to lodge
a formal complaint about our refusal.



 

8.4 Correcting your information

If at any time we discover that information held by us is inaccurate, not
up-to-date, incomplete, irrelevant or misleading, or you request us to correct
information held by us, we will take reasonable steps to correct that
information.



If we disclose your privacy information that is later corrected, we will, or
else you may ask us to, notify the entity that received the incorrect
information about that correction. Should we refuse to correct the information,
we will explain the reasons for the refusal.



We will also show you the complaint procedure if you wish to lodge a formal
complaint about our refusal.



 

8.5 Lodging a complaint

Should you wish to complain about a potential breach of this Privacy Policy or
the Australian Privacy Principles please contact our Privacy Officer. The
Privacy Officer will make good faith efforts to rectify the issue and respond
within a reasonable period after the complaint is made.



 

8.6 Contact details



National Media Pty Ltd
PO Box 8123
GOLD COAST MC QLD 9726
AUSTRALIA
Phone: 07 5510 5100
Fax: 07 5510 3044



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National Media

Gold Cost

Commerce Centre

Level 1, 146 Bundall Road

Bundall Qld 4217

View of Google Maps

Phone: +61 (7) 5510 5100



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