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Explore local nonprofit events and offers in your area

Free technology grants and discounts available for nonprofits.

Free technology grants and discounts available for nonprofits. Get started


NONPROFIT ELIGIBILITY

Microsoft provides grants and discounted solutions to eligible
nonprofits. Determine eligibility for your organization below.
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 * 1. Is my organization eligible?
 * 2. Who can register?
 * 3. Who can use a license?
 * Common questions


1. IS MY ORGANIZATION ELIGIBLE?

Familiarize yourself with our three eligibility requirements to begin the
process.
Organization Mission Non-Discrimination Additional terms of use
Previous Next

Organizations must be a:

 * Nonprofit or non-governmental organization with recognized legal status in
   their respective country (equal to 501(c)(3) status under the United States
   Internal Revenue Code);
 * Public library that provides general library services without charge to all
   residents of a given community, district or region; or
 * Public museum, including public or private institutions, open to the public,
   that conserve and exhibit tangible objects for purposes of cultural
   preservation, education, or aesthetic enjoyment.

If your organization does not meet these criteria, it is not currently eligible.

View eligibility FAQs for additional information

In addition to the organization criteria, eligible organizations must also
operate on a not-for-profit basis and have a mission to benefit the local
community that could include but is not limited to - providing relief to the
poor; advancing education; improving social welfare; preserving culture;
preserving or restoring the environment; promoting human rights; establishment
of civil society.

Any organization that does not meet the criteria outlined above for eligible
nonprofit missions is ineligible for Microsoft nonprofit
programs. Visit Microsoft Licensing for more information about licensing options
for ineligible organizations. Examples of ineligible organizations include, but
are not limited to:

 * Nonprofit organizations that have not obtained recognized legal status in
   their respective country;
 * Governmental organizations or agencies, including international governmental
   organizations, and United Nations Entities;
 * Schools, colleges and universities including formal educational institutions,
   nonprofit schools, and academic museums;
 * Healthcare organizations including, but not limited to, hospitals, healthcare
   networks, health plans, and ambulatory/outpatient healthcare organizations;
 * Public Utilities, including public transportation, telecommunications, and
   utilities;
 * Financial institutions, including banks, insurance providers, and pension and
   retirement funds;
 * Professional, commerce and trade associations;
 * Professional and semi-professional sports organizations, including governing
   bodies, Olympics, and national or international tournaments;
 * Political, labor, and fraternal organizations;
 * Refurbishers that will be installing the software on refurbished computers to
   be distributed or donated to nonprofits or schools. Please
   email oemmar@microsoft.com for more information about the Registered
   Refurbisher Program;
 * Individuals.

If your organization does not meet these criteria, it is not currently eligible.

See mission eligibility exceptions

View eligibility FAQs for more additional information

In additional to the previous criteria, Microsoft values and respects individual
and cultural differences and is committed to providing an inclusive environment
that is welcoming and free from discrimination.

Therefore, organizations are not eligible to participate in the Microsoft
nonprofit program if they have a policy or mission of discrimination in hiring,
compensation, promotion, termination, retirement, training, programs,
activities, and/or services based on race, color, sex, national origin,
religion, age, disability, gender identity or expression, marital status,
pregnancy, sexual orientation, political affiliation, union membership, or
veteran status.

If your organization does not meet these criteria, it is not currently eligible.

Microsoft reserves the right to grant or deny an organization's application or
participation at any time, for any reason, and to supplement or amend these
eligibility guidelines at any time without notice. Selections are made at the
sole discretion of Microsoft and are not subject to external review. Microsoft
requires that grantees regularly complete an attestation to our donor rules to
maintain eligibility. Failure to complete the required attestation may remove
eligibility for Microsoft’s nonprofit programs unless/until organization
completes the required attestation. Additionally, Microsoft reserves the right
to reduce or remove an organization's access to nonprofit offers if the
organization is determined to abuse the program. Examples of program abuse
include, but are not limited to, intentional user mis-licensing, sharing
licenses with ineligible organizations, or failing to remove unused grant
licenses from an organization’s subscription (i.e., failure to maintain at least
85% active usage of all granted licenses).

Back to tabs


2. WHO SHOULD REGISTER?


REGISTERING YOUR ORGANIZATION

The person completing the nonprofit registration must be an employee or
strategic volunteer of the nonprofit. If you are a third-party IT provider or
other entity working for a nonprofit, you may not complete registration on its
behalf.



3. WHO CAN USE THE LICENSE?

Nonprofit discounts and grants are permitted for specific employees and
volunteers. Nonprofit beneficiaries, donors, and members (such as members of a
church, club, or sports team) are not eligible for nonprofit offers.

GRANTS VS. DISCOUNTED LICENSES

Depending on the employee status and role in the nonprofit there is a difference
between available offers:


 * Grants – Granted licenses are only permitted for paid employees and unpaid
   executive staff if all organization eligibility is met. User amount limits do
   apply and vary by availability of country of usage. Additionally,
   organizations are expected to regularly remove unused granted licenses from
   their subscription. Adherence to policy guidance is encouraged and tenant may
   be subject to audit by Microsoft.
 * Discounts – Discounted licenses are permitted for all staff, including
   volunteers and temporary staff of the organization. Eligible nonprofits may
   access discounted pricing on commercial cloud offers, and some on-premise
   offers. Discounts vary by product, and/or quantity

PAID EMPLOYEES

Paid staff includes employees on mandatory unpaid time off but who remain
employees of the nonprofit, often referred to as furloughed staff. It does not
include staff whose employment has been terminated or is subject to layoff. Paid
staff are permitted to use granted and discounted licenses.


UNPAID EXECUTIVE STAFF

Unpaid executive staff is defined as unpaid staff that acts as senior leadership
for the nonprofit. Eligible unpaid executive roles are board of directors,
president, officer, executive director, and executive program directors.
Eligible unpaid executive staff are permitted to use granted and discounted
licenses.


VOLUNTEERS AND TEMPORARY STAFF

Volunteers is defined as all other non-executive unpaid staff and general
volunteers. Discounted nonprofit offers are permitted for all nonprofit staff
and volunteers.


Type Nonprofit Grant Offers Nonprofit Discount Offers Volunteer Use Benefit Paid
Employees
•
•
Unpaid Executive Staff
•
•
•
Volunteers
•
•
Contracted Staff (temporary, third-party)
•
Beneficiaries, Members, Donors

LICENSE RESTRICTIONS

Organizations cannot share, transfer, rent, or resell nonprofit licenses or
subscriptions with/to other organizations or individuals even if they are part
of the same group. If the group has both nonprofit and for-profit organizations
in its legal structure, nonprofit offers are only permitted for the eligible
nonprofit organizations. Additionally, groups with centrally managed information
technology (IT) systems are only eligible for one grant account. Please contact
Microsoft to learn more about enterprise licensing options.



GET STARTED WITH DISCOUNTS AND GRANTS

Eligible nonprofits may access discounted pricing on commercial cloud offers and
some on-premises offers.
Register now


COMMONLY ASKED ELIGIBILITY QUESTIONS

Expand all | Collapse all

 * WHAT ARE THE ELIGIBILITY REQUIREMENTS FOR THE MICROSOFT NONPROFIT PROGRAMS?
   
   Organizations must:
   
    * Hold recognized, legal charitable status as defined in their countries, or
      be a Public Library or Public Museum;
    * Have a mission to benefit the broader community;
    * Attest to Microsoft's anti-discrimination policy;
    * Only assign licenses to eligible staff;
    * Only use the licenses for their organization and not license partner,
      affiliate, or sister organizations.
   
   

 * WHICH PERSONS AFFILIATED WITH THE NONPROFIT ORGANIZATION ARE ELIGIBLE TO USE
   NONPROFIT LICENSES?
   
   Nonprofit grants are permitted only for paid nonprofit employees, and unpaid
   executive staff who act as leadership for the nonprofit. Nonprofit discounts
   are permitted for all nonprofit staff and volunteers. Nonprofit
   beneficiaries, members and donors are NOT eligible for nonprofit licenses and
   subscriptions.
   
   

 * HOW CAN I LICENSE VOLUNTEERS IN MY NONPROFIT?
   
    
   
   If your nonprofit has volunteers that you would like to invite to collaborate
   with your staff and employees as external guests, you can invite these
   external users to sign into your site and resources using a personal
   Microsoft account.
   
   Alternatively, discounted offers are available if you want to provide full
   Microsoft 365 capabilities, including an organization email address, to your
   volunteers. 
   
    

 * ARE THERE ANY RESTRICTIONS FOR VOLUNTEER LICENSES?
   
   Organizations cannot share, transfer, rent, or resell nonprofit licenses or
   subscriptions with/to other organizations or individuals even if they are
   part of the same group. If the group has both nonprofit and for-profit
   organizations in its legal structure, nonprofit offers are only permitted for
   the eligible nonprofit organizations. Additionally, groups with centrally
   managed information technology (IT) systems are only eligible for one grant
   account. Please contact Microsoft to learn more about enterprise licensing
   options.
   
   

 * MY NONPROFIT IS USING CHARITY LICENSES FOR MY STAFF LICENSING, BUT ALSO
   PROVIDES SKILLING AND/OR EDUCATION PROGRAMS IN OUR COMMUNITY. CAN I ALSO USE
   STUDENT AND FACULTY ACADEMIC LICENSES IN MY EXISTING TENANT?
   
   Nonprofits that meet the Academic eligibility rules can purchase available
   Academic licenses for students and faculty, but this Academic licensing will
   need to be procured and managed through a separate tenant.
   
   

 * IS THERE A CERTAIN USAGE REQUIREMENT FOR LICENSES?
   
   To maximize the number of nonprofit organizations we can serve through our
   grants, Microsoft Philanthropies requires nonprofits to manage within 85%
   active usage of all granted Assigned Licenses. We actively review utilization
   of granted software and nonprofits that fail to manage within this 85%
   utilization requirement run the risk of disqualifying for any future grants
   from Microsoft.
   
   

 * HOW IS ELIGIBILITY FOR THESE PROGRAMS DETERMINED?
   
   Microsoft has partnered with TechSoup to validate nonprofit organizations,
   public libraries, and public museums. As part of the process, TechSoup
   reviews your organization's mission and activities. TechSoup uses publicly
   available and locally relevant information as well as information you will
   provide during registration and compares it with the eligibility criteria for
   Microsoft's offerings to nonprofits.
   
   

 * WHAT IF A LIBRARY OR LIBRARY SYSTEM IS RUN BY A CITY OR COUNTY GOVERNMENT
   (FEDERAL OR STATE) – DO THEY STILL GET NONPROFIT PRICING?
   
   Microsoft recognizes the critical role that public libraries play in society,
   and so these customers will be provided access to nonprofit pricing even if
   they do not hold recognized nonprofit legal status (equal to 501(c)(3) status
   under the United States Internal Revenue Code). During registration, please
   add “Library” to the Org Name to ensure seamless processing.
   
   

 * HOW LONG DOES IT TAKE TO RECEIVE ELIGIBILITY VALIDATION?
   
   We strive to make eligibility determinations as quickly as possible, and the
   process can take up to 10 business days. This timeframe can vary depending on
   nonprofit responsiveness to requests for additional documentation and country
   requirements.
   
   

 * I’M NOT SURE IF MY ORGANIZATION QUALIFIES?
   
   Review the information at
   https://www.microsoft.com/nonprofits/eligibility and proceed with
   registration to confirm your eligibility.
   
   

 * WHY DON’T ALL NONPROFIT ORGANIZATIONS QUALIFY?
   
   Legal nonprofit status is only part of eligibility. There are additional
   eligibility requirements described at the top of this page.
   
   

 * HOW LONG DOES ELIGIBILITY LAST?
   
   Once a nonprofit organization is validated as eligible, Microsoft requires
   that grantees regularly complete an attestation to our donor rules to
   maintain eligibility. Microsoft will send a reminder when an attestation is
   due, but it is ultimately your organization’s responsibility to complete the
   required attestation. Failure to complete the required attestation may remove
   eligibility for Microsoft’s nonprofit programs unless/until you complete the
   required attestation. Additionally, you may be requested to review your
   current contact details and provide any required updates.
   
   

 * CAN A NONPROFIT SUBMIT AN APPEAL IF DENIED?
   
   Please review the eligibility guidelines for your country. If you still have
   questions, you can contact us. Please select issue category "eligibility" and
   issue subcategory "why nonprofit was denied eligibility" in the form.
   
   

 * WHAT IS MICROSOFT'S ANTI-DISCRIMINATION POLICY?
   
    
   
   Microsoft values and respects individual and cultural differences and is
   committed to providing an inclusive environment that is welcoming and free
   from discrimination.
   
   Therefore, organizations are not eligible to participate in the Microsoft
   nonprofit program if they have a policy or mission of discrimination in
   hiring, compensation, promotion, termination, retirement, training, programs,
   activities and/or services based on race, color, sex, national origin,
   religion, age, disability, gender identity or expression, marital status,
   pregnancy, sexual orientation, political affiliation, union membership, or
   veteran status.
   
    

 * WE ARE A RELIGIOUS-AFFILIATED ORGANIZATION; DO WE QUALIFY?
   
   Microsoft’s anti-discrimination policies take guidance from your country’s
   exemptions for religious organizations. Microsoft will review your
   application and confirm your eligibility.
   
   

 * WHAT INFORMATION DO I NEED TO PROVIDE TO PROVE COMPLIANCE WITH MICROSOFT’S
   ANTI-DISCRIMINATION POLICY?
   
   Microsoft expects organizations to honestly and accurately certify the
   anti-discrimination statement during the eligibility validation process.
   Microsoft does not require nor collect evidence of compliance with the
   anti-discrimination policy, nor does Microsoft make legal judgments of the
   accuracy of the certification or applicability of anti-discrimination law to
   your organization's practices. As always, however, Microsoft reserves the
   right to grant or deny an organization's application or participation at any
   time, for any reason.
   
   


QUESTIONS ABOUT NONPROFIT OFFERS?

Microsoft representatives can help you find the right products for your
organization and address inquiries related to eligibility and technical support.
Contact us
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