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Home > Business Contact Privacy Notice


BUSINESS CONTACT PRIVACY NOTICE

1. Introduction

This Privacy Notices to Business Contacts (“Notice”) describes the steps IDEX
Corporation, its subsidiaries, affiliates and Business Units (“BU” or “BUs”)
around the world (collectively, “the Company” or “IDEX”), takes to protect the
Personal Data that we Process about Business Contacts. The Company is committed
to the protection of the Personal Data that we process about you in line with
the data protection principles set out in the applicable Data Protection Law.
This Notice informs you how we Process your Personal Data if you are one of our
Business Contacts. In regard to the Processing of Personal Data of website
users, please see our Website Privacy Statement, which you may access
at https://www.idexcorp.com/privacy-statement/.

This Notice may be amended from time to time. The Company will post any change
to this Notice a reasonable period of time in advance of the effective date of
the change.

2. Definitions

The following terms are used within this Notice and are defined as follows:

TermDefinitionBusiness ContactsAll Consumers, Corporate Partners or employees of
a Corporate Partner or any other person which IDEX contacts or interacts with in
the context of establishing, developing, maintaining, servicing or otherwise
furthering the business relationship.ConsentAny freely given, specific, informed
and unambiguous indication of the Data Subject’s wishes by which he/she, by a
statement or by a clear affirmative action, signifies agreement to the specific
processing of his/her Personal Data. It has to be a clear affirmative act
(“Opt-In”). Silence or inactivity are not sufficient. Consent may be withdrawn
at any time with effect for the future.ConsumerA person that buys goods or
services mainly for personal purposes.Corporate PartnerPersons or organizations
that buy goods or services from IDEX mainly for their own business purposes, or
other business partners with which we have a contractual or commercial
relationship, like subcontractors and suppliers; this includes existing as well
as prospective Corporate Partners.Data ControllerThe natural or legal person,
public authority, agency or other body which alone, or jointly with others,
determines the purposes and means of the Data Processing.Data ProcessingAny
operation, or set of operations, which is performed on Personal Data or on sets
of Personal Data, whether or not by automated means, such as collection,
recording, organization, structuring, storage, adaptation or alteration,
retrieval, consultation, use, disclosure by transmission, dissemination or
otherwise making available, alignment or combination, restriction, erasure or
destruction.Data ProcessorA natural or legal person, public authority, agency or
other body, which processes Personal Data on behalf of the Data Controller
(Article 28 GDPR).Data Protection ProceduresAny local BU internal
policies/procedures supplementing this Policy.Data Protection LawAll applicable
state, local and federal/national laws related to data protection including, but
not limited to, GDPR.Data Production Office (“DPO”)The person which is appointed
by the Company (only where required by law) to protect the Data Subjects’ rights
and to act as the point of contact between the Company and you in order to
ensure that the Company complies with all applicable Data Protection Law.Data
SubjectAny person to whom the respective Personal Data refers.Personal DataAny
information relating to an identified or identifiable natural person (Article 4
GDPR).

3. Identity and Contact Details of the Data Controller

The Company is responsible for Processing your Personal Data and is the Data
Controller. If you have any questions about this Notice, please contact us
at privacy@idexcorp.com.

4. Categories and Sources of Personal Data Processed

The Company Process different categories of Personal Data of our Business
Contacts. These may include:

 * Identity details, including name; information about your job title and
   hierarchical position; and educational level or work experience.
 * Business contact details, including company address, business telephone
   number and e-mail address.
 * Information you provide us during the course of our business
   relationship, including in response to corporate surveys or questionnaires;
   or other correspondence.
 * Data from initiation, maintenance and execution of our business
   relationship, including performed and planned orders and related data such as
   delivery modalities or insurance coverages; user login and subscription data;
   use of our web services or newsletters; and data about your budget.
 * Company data of our Corporate Partners, such as company name and company
   business registration number; information from our due-diligence or other
   onboarding procedures; or our Corporate Partner´s business needs.
 * Data relating to the assertion or defense against legal claims, including
   the prevention of misconduct; compliance checks or investigations; and
   information regarding compliance violations or other infringements.

Most of the Personal Data we Process, you have provided directly to us. Other
Personal Data may be provided by your employer, our Corporate Partners or other
instances involved in the initiation of your business relationship and/or the
execution of contracts with our Corporate Partners. In addition, we may process
Personal Data which we permissibly obtain from publicly accessible sources (such
as LinkedIn) or that are legitimately transmitted to us by third parties (such
as credit agencies).

5. Purposes of Data Processing

The Company Processes Personal Data of Business Contacts for various business
purposes in connection with your business relationship with the Company or our
Corporate Partner:

 * For the initiation, performance and execution of a contract with you or our
   Corporate Partners, including to meet our contractual obligations; necessary
   due diligence and other onboarding requirements in regard to our Corporate
   Partners.
 * For market analysis, including through surveys, to better understand the
   markets in which we do business; and for product and service development.
 * For business communication and promotion of our products and services.
 * For the fulfillment of legal obligations, including local tax and commercial
   law, as well as audits by governmental and regulatory authorities.
 * For security control of the IDEX’ physical premises or for IT security and
   data breach procedures.
 * For asserting or the defense of legal claims or the prevention of misconduct,
   compliance violations or other infringements, such as routine inspections;
   internal investigations; or dispute resolution cases.
 * For customer services activities, such as responding to queries; or
   investigating and resolving complaints.
 * For customer relationship management, including listing important contacts
   for our business; connecting individuals with accounts of our Corporate
   Partners; listing important stakeholders; and for customers surveys.
 * For business process optimization, such as account management, including
   establishing and on-going management of business relationships; maintenance
   of a supplier or customer database; risk management; and activities geared
   toward preventing or detecting crime.

6. Legal Bases for Processing Personal Data

The Company Processes Personal Data relating to its Business Contacts based on
multiple different legal bases:

 * Once you have been informed about the intended Processing of your Personal
   Data and you have provided your consent. You may withdraw your consent at any
   time. The withdrawal of consent will not affect the lawfulness of processing
   based on your consent before the withdrawal. Article 6 GDPR.
 * If the Processing of your Personal Data is necessary in order to carry out
   the contract concluded between you and us. Article 6 GDPR.
 * If the Processing is necessary for the Company to comply with an applicable
   legal obligation. (E.g., a court orders the release of certain information
   for legal proceedings). Article 6 GDPR.
 * If the Processing is necessary for purposes of the legitimate interests
   pursued by the Company or by a third party except where overridden by
   Employee interests or fundamental rights and freedoms of a Data Subject which
   require protection of Personal Data. Article 6 GDPR. These legitimate
   interests can include:
   * Management of our business relationships with our Corporate
     Partners, including meeting our contractual obligations; and corresponding
     communications in relation to our business relationship.
   * The optimization of our business processes, including the implementation of
     optimized customer service and/or customer management systems, including
     with regard to you as an employee of our Corporate Partner.
   * For the security of our property and infrastructure, such as IT Security
     and Data Breach Procedures; and measures to ensure operational, building
     and plant safety and for business management;
   * For the assertion and defense of legal claims and the prevention of
     compliance violations or other infringements;
   * To grow the Company’s business by networking and market research and
     analysis of potential business opportunities as well as through direct
     marketing, including marketing activities and communications or in regard
     to product or service development processes.

7. Your Rights

The GDPR provides you with rights relating to the Processing of your Personal
Data. These rights include:

 * Request access to Personal Data about you (commonly known as a “data subject
   access request”). This enables you to receive information about the Personal
   Data we hold about you and to check that we are lawfully Processing it.
 * Request rectification, correction, or updates to Personal Data that we hold
   about you. This enables you to correct any incomplete or inaccurate
   information.
 * Request Personal Data to be transferred in machine-readable format (“data
   portability”) to the extent this right is relevant in the employment context.
 * Request erasure of Personal Data. This enables you to request deletion or the
   removal of Personal Data where there is no legitimate reason for us to
   continue to Process it. You also have the right to ask us to delete or remove
   Personal Data where you have exercised your right to object to Processing
   (see below).
 * Request the restriction of Processing of your Personal Data. This enables you
   to ask us to suspend the Processing of Personal Data about you if you want us
   to establish its accuracy or the reason for Processing it.
 * Withdraw consent you have given at any time without affecting the lawfulness
   of processing based on consent before its withdrawal.

Object to the Processing of your Personal Data in certain circumstances.

This right may apply where the Processing of your Personal Data is based on the
legitimate interests of Company, as described in Annex 1, or where decisions
about you are based solely on automated processing, including profiling.

Notwithstanding, you have the right to object at any time to Processing of your
Personal Data for direct marketing purposes.

These rights are not absolute and are subject to various conditions under Data
Protection Law and any other applicable laws and regulations.

You may exercise these rights by contacting your Privacy Lead (see Section 3).
You also have the right to lodge a complaint with a Supervisory Authority.

8. Data Sharing and International Data Transfers: Intra-Group and External Third
Parties

Intra-group transfers

As a member of a multinational enterprise operating under a decentralized
management structure, the Company may share Employee Personal Data with IDEX
affiliates / BUs listed here, for the purposes set out in this Notice. Please
note that the Company only shares Employee Personal Data with those listed
companies where this is covered by a lawful basis for such Processing.

These transfers are protected by the obligations set out in intra-group
agreements that we have entered into between the various IDEX legal entities.
International transfers within the IDEX are governed by EU Commission-approved
Standard Contractual Clauses for Data Controllers and, where relevant, for Data
Processors. You may receive a copy of these Standard Contractual Clauses used in
our intra-group agreements by contacting the Privacy Lead (see Section 3).

External Third Parties

The Company may share Personal Data with external vendors whom we engage to
perform services or functions on our behalf and under our instructions. Where
applicable, their Processing of your data will be subject to the GDPR
requirements. The Company will also ensure that its contracts with these parties
ensure they only Process Personal Data in accordance with our instructions and
in order to provide the agreed services and protect the integrity and
confidentiality of the Personal Data entrusted to them, in line with the GDPR
requirements.

For the purposes set out in this Notice, we may also disclose your Personal Data
to our IT service providers, auditors, lawyers, consultants, law enforcement,
courts and tribunals and other public authorities, such as tax and social
security bodies. Some of these recipients are themselves responsible to
determine the purposes and means of the Processing and for the lawfulness of the
Processing on their end. Where necessary, we will ensure that appropriate
contractual measures are in place to ensure the protection of your Personal
Data.

Some of the vendors we engage to Process your Personal Data are located outside
the European Economic Area. We will ensure that these transfers are either:

 * To countries, which fall under an adequacy decision by the EU Commission and
   have been deemed to provide an adequate level of protection, currently
   including Switzerland, Uruguay, Argentina, Japan, Israel, Isle of Man, New
   Zealand, Guernsey, Canada, Andorra, Faroe Islands and Jersey; or are
 * Governed by one of the following safeguards: EU Commission-approved Standard
   Contractual Clauses; GDPR-compliant Data Processor clauses where the US
   vendor is certified under the EU-US Privacy Shield Framework; or Binding
   Corporate Rules approved by an EU data protection authority. You may receive
   a copy of these data protection safeguards by contacting us at the contact
   details given in Section 3 above.

9. Retention of Personal Data

The Company will keep and Process your Personal Data only for as long as is
necessary for the purposes for which it was collected or for legal obligations.
Such legal obligations may arise particularly under tax and commercial law. If
your data is no longer necessary for the fulfilment of contractual or legal
obligations it will be deleted; unless they are needed to secure, assert or
enforce legal claims. In this case, we will retain them in accordance with the
regular limitation period. During this period, this data is blocked and is no
longer available for any other use.

10. Statutory/Contractual Requirements

You may choose to not provide us with your Personal Data and/or provide
incomplete Personal Data. However, please be aware that, in certain cases, we
may not be able to engage in, or continue a business relationship with you, as
your Personal Data is required for administrative purposes and/or to fulfill
statutory requirements.

11. Automated Decision-Making and Profiling

Your Personal Data will not be used for automated decision-making and/or
profiling.

ANNEX: List of IDEX Corporation Affiliates

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