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UNDP-Global Fund and Health Implementation

Guidance Manual

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PAGE RESOURCES




OPERATIVE FRAMEWORK


I. GRANT REGULATIONS

The UNDP–Global Fund partnership is defined through agreed Grant Regulations
(Annex A to the Framework Agreement between the Global Fund and UNDP).  Except
for matters specifically agreed to in the Grant Agreement or the Exchange of
Letters, UNDP uses its normal operating framework for implementation of Global
Fund-financed projects. Article 2 (a) of the Grant Regulations to the Grant
Agreement recognizes that UNDP will administer the programme in accordance with
its regulations, rules and procedures.


II. IMPLEMENTATION MODALITIES

When acting as Principal Recipient (PR), UNDP is acting as an ‘Executing
Agent/Implementing Partner’ and, therefore, uses the Direct Implementation (DIM)
modality. At the country level, DIM can only apply in non-harmonized countries
or for projects outside a signed Country Programme Action Plan (CPAP) in
harmonized countries. For projects under a signed CPAP, DIM replaces the Direct
Execution (DEX) terminology that was used in the past.

UNDP’s role as PR to Global Fund grants requires it to have the technical and
administrative capacity to assume the responsibility for mobilizing and applying
effectively the required inputs to reach the expected outputs. On the other
hand, it is expected that the implementation of the DIM modality contributes to
building national capacities. The UNDP CO ascertains the national capacities
during the project formulation stage (through an SR assessment), determining
where the strengths and weaknesses are, how UNDP can assist in building new
capacities, and the exit strategy of the project, ensuring that UNDP’s
intervention has contributed to the development of new capacities.

As Executing Agent/Implementing Partner, UNDP assumes overall management
responsibility and accountability for project implementation, while as a funding
agency it is accountable to the UNDP Executive Board for all aspects of its
operations. UNDP must follow UNDP Programme and Operations Policies and
Procedures (POPP).

UNDP may identify a ‘Responsible Party’, such as a Sub-recipient (SR), to carry
out activities within a DIM project. This may be the government,
non-governmental organizations (NGO), community-based organizations (CBO),
community groups, academic organizations or a United Nations agency. UNDP’s
relationship with this SR must be agreed and defined in an SR agreement.

The main requirements for DIM are:

 * to identify partners and define their roles and responsibilities in the
   project, ensuring broad participation by stakeholders;
 * to adapt the CO structure and to assign the technical, managerial and
   administrative tasks to carry out DIM projects; and
 * to establish administrative procedures and operational systems to ensure the
   management of project inputs in an effective, efficient and transparent
   manner.


III. PROJECT DOCUMENT

UNDP operates Global Fund-financed programmes under the framework set forth in
the Country Office’s Standard Basic Assistance Agreement (SBAA) with the host
country. A Project Document must be formulated and approved by all parties
involved. This Project Document constitutes the legal framework for the project.
Please refer to the Programme and Project Management area of UNDP POPP.


IV. AUDIT

Audits of UNDP are guided by the ‘single audit’ principle, under which any
review by any external authority, including any governmental authority, is
precluded under the United Nations Legal Framework. This framework reaffirms the
role of the Board of Auditors and the Joint Inspection Unit as external
oversight bodies, and, in this regard, affirms that any external review, audit,
inspection or investigation of a CO can be undertaken only by such bodies or
those mandated to do so by the General Assembly. Internal audits are conducted
by the Office of Audit and Investigation (OAI). OAI audits all sources of funds
that are administered by UNDP, including UNDP-managed Global Fund projects.
Please refer to the audit section of the Manual for further information and
guidance on types of audit.

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