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Submitted URL: https://z538q5ky.r.us-west-2.awstrack.me/L0/https:%2F%2Fapp.hireez.com%2Fpolicies%2Fcandidateprivacynotice/1/010101933dab18ef-c987f2e2-16...
Effective URL: https://app.hireez.com/policies/candidateprivacynotice
Submission: On November 18 via manual from IN — Scanned from US
Effective URL: https://app.hireez.com/policies/candidateprivacynotice
Submission: On November 18 via manual from IN — Scanned from US
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This website uses cookies to make the website work properly and to provide the most relevant products and services to our customers and site visitors. For more information, please check our Cookie Policy. Accept * Log in PRODUCT TERMS * Terms of Use * Appendix 1: Prohibited Usage * Appendix 2: Binding Arbitration * Service Level Agreement * Data Processing Agreement Service Specific Terms Diversity Features AddendumTexting Feature AddendumAI Features AddendumSourcing Feature AddendumSecurity Clearance Feature AddendumApplicant Match Feature AddendumRecruitMate Addendum * hireEZ Chrome Extension License Agreement * RecruitMate Terms of Use for Candidates POLICIES * General Privacy Policy * Cookie Policy * EU User Privacy Policy * Candidate Privacy Notice * Data Privacy Framework Notice * List of Sub-processors * DPAs * Data Broker Registration * Vulnerability Disclosure * Archived Policies AGREEMENTS * NDAs Candidate Privacy Notice Effective Date: [August 21, 2024] Who Are We? We are HireTeamMate, Inc. dba hireEZ (“hireEZ”, “we” and “HTM”). You can contact us via email at privacy@hireez.com or by mail addressed to: Attn: Legal Dept. HireTeamMate, Inc. dba hireEZ 2513 E Charleston Road, Suite 200 Mountain View, CA 94043 You may also contact our Data Protection Officer via email at: privacy@hireez.com If you are in the EU, we have appointed EU Business Partners as our representatives for the purposes of Article 27 of the EU General Data Protection Regulations. You may contact our EU representative, as well as HTM directly, with any query that you may have in relation to your personal data. The contact details of our EU representative are as follows: EU Business Partners, 10 Ashe Street, Clonakilty, Co. Cork P85 E403, Ireland info@eubusinesspartners.com If you are in the UK, we have appointed UK GDPR Representatives Limited as our representatives in the UK for the purposes of Article 27 of the UK General Data Protection Regulation. You may contact our UK representative, as well as us directly, with any query that you may have in relation to your personal data. The contact details of our UK representative are as follows: UK GDPR Representatives Limited, 7 Bell Yard, London, WC2A 2JR info@ukgdprrepresentative.com To Whom Does this Privacy Notice Apply? This Privacy Notice applies to individuals that are listed in our Talent Database (“Candidates”). What Data is Being Collected and Processed? hireEZ collects data from third parties who legally sell or provide data they collected and are authorized to share. Through these sources we collect data such as: names, email addresses, phone numbers, city or region, educational background, career background, social media profile picture, social media profile links, job skills, projects, and publications. We may also automatically collect certain electronic information about your interaction with our service, such as whether an email was opened or responded to. We do not knowingly collect personal data from children under the age of 16. If we become aware that we have inadvertently received personal information from a child under the age of 16, we will delete such information from our platform. With Whom is Data Shared? The data we collect is shared with hireEZ customers, who are employers and recruiting teams looking to discover talent to fill their current and future job openings. We also share data with our sub-processors, who are contractually bound to only process data in accordance with our instructions for limited purposes. The list of our third-party sub-processors can be found here: https://app.hireez.com/policies/subprocessor. We further share data with hireEZ’s data suppliers to ensure data is accurate and up to date. Such sharing is only performed with suppliers that pass our due diligence process, maintain strong data privacy and security safeguards, and are contractually bound by stringent Data Processing Agreements. How is Data Processed and What is the Purpose? We process your data to help make great matches between employers and prospective employees. We process your data by combining information we receive from third parties regarding your contact information, employment history, skillset, and similar information. Employers and recruiters are then able to search our platform for potential candidates that they believe may be fit for a job opening. If an employer is interested in you for a potential job opportunity, they will reach out to you directly via email, phone, or text message, if and as permissible under applicable law. Our platform does not infer any skills that you may have. Instead, this data is received directly from third parties, often traced back to information from other publicly available platforms and websites on which you have disclosed this information. Our platform also attempts to predict whether you may be available for a potential job opening by analyzing previous patterns of similar candidates, current employment status, recent job applications, and market trends, though this prediction does not affect search results. We also assist employers at their request with their diversity, equity, and inclusion recruiting goals and/or affirmative action plans. This is done by assessing publicly available data (such as job candidates’ pronouns, school(s), languages spoken, and participating memberships) to infer whether a candidate is a member of an underrepresented group. This information helps ensure that companies are complying with anti-discrimination laws and proactively building a diverse workforce. For Candidates of the European Union (EU), European Economic Area (EEA), United Kingdom (UK) and other regions that require similar lawful purposes to process personal data, What is the Legal Basis for Data Processing? hireEZ has performed an assessment and determined that the applicable legal basis for processing candidate data is found under EU and UK GDPR Article 6(1)(f) - the legitimate interests of all parties involved, which are as follows: 1) candidates’ interest in learning about job openings that fit their skillset and experience, 2) employers’ and recruiters’ interests in discovering and contacting potential employees to fill their job openings, 3) society’s interest in reducing unemployment and increasing employee retention by efficiently matching candidates to job openings, and 4) hireEZ’s interest in providing these services and competing with other talent sourcing providers. Where is the Data Being Processed? hireEZ stores and processes personal data in the United States. For data being transferred from the EU/EEA/Switzerland to the United States, we use the European Commission-approved Standard Contractual Clauses, and the EU-U.S. Data Privacy Framework and/or Swiss-U.S. Data Privacy Framework, as applicable, as the appropriate data transfer mechanisms. For data being transferred from the UK to the United States, we use the UK Parliament-approved International Data Transfer Agreement (IDTA), and the UK Extension to the EU-U.S. Data Privacy Framework, as the appropriate data transfer mechanisms. Data Privacy Framework HireTeamMate, Inc. dba hireEZ complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework, as set forth by the U.S. Department of Commerce. HTM has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF. HTM has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. For more information, please refer to our Data Privacy Framework Notice here: https://app.hireez.com/policies/dataPrivacyFrameworkNotice. For How Long is Data Retained? We retain candidate data for as long as such data would be useful to potential employers and recruiters. This could conceivably be for the duration of your career in the workforce, but we have committed to retain data for no longer than thirty years. Of course, you may request that we delete your data at any time, and we will promptly comply with such a request. What are my Data Subject Rights? hireEZ provides Candidates with all required data subject rights available under applicable data privacy regulations, including: the right to access, correct, and delete your data, the right to restrict and/or object to processing, the right to withdraw any consent provided, the right to data portability, and the right to opt out of any sale of data, targeted advertising, or profiling activities that produce legal or similarly significant effects. You may exercise these rights by using our portal here - https://app.hireez.com/ownyourdata, or by e-mailing privacy@hireez.com. You may also call our toll-free phone: +1 888-797-9291 ext. 1. You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. You have the right to not receive discriminatory treatment by us for the exercise of your privacy rights. To complete a request, you, or an authorized agent, may be required to verify your email address or other personal information. If our response to you is not to your satisfaction, you may appeal a decision with regard to your request by emailing legal@hireez.com. For EU Candidates, if our response to you is not to your satisfaction, you may also lodge a complaint with the supervisory authority in the Member State where you have your habitual residence, place of work, or where an alleged infringement of the GDPR has taken place. For UK Candidates, if our response to you is not to your satisfaction, you may also lodge a complaint with the Information Commissioner’s Office. Categories of Personal Data Collected, Sold/Shared and Disclosed Candidates can find the categories of Personal Data hireEZ collected, sold/shared and disclosed in the past 12 months in our Privacy Policies here: https://app.hireez.com/policies/generalpolicy. For clarity, any information “Sold or Shared” was done with our customers as part of the hireEZ Outbound Recruiting Platform product to assist with our customers’ talent acquisition needs. Any information disclosed by HTM for a “Business Purpose” was done with our sub-processors and data providers as described above. Where can I learn more about hireEZ’s privacy practices? You can review our Privacy Policies here: https://app.hireez.com/policies/generalpolicy.