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 3. Civica Property Management Software

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CIVICA PROPERTY MANAGEMENT SOFTWARE

Bringing focus and efficiency to property and estate management.

Book a demo


A COMPLETE CLOUD PROPERTY ASSET MANAGEMENT SOLUTION FOR PUBLIC SECTOR
ORGANISATIONS.

Civica Property Management (formerly tf cloud from The Technology Forge) is a
flexible, fully integrated and mobile enabled system to manage property and
operating costs, financial transparency, maintenance schedules and compliance.

It supports estate management, buildings and facilities management and their
associated day to day cost control, along with longer term capital works project
management. 

We are a trusted partner for over 150 local and central government entities,
NHS, fire and police, helping them to effectively manage their property
portfolio and assets.

Download product overview




WHY CHOOSE CIVICA PROPERTY MANAGEMENT SOFTWARE?

Optimise the use of your property assets and capital projects

Manage your income generation  

Improve your compliance and risk management

Deliver on your carbon reduction targets


CIVICA PROPERTY MANAGEMENT IS FULLY API ENABLED, WHICH PROVIDES REAL-TIME
INTEGRATION WITH OTHER KEY SYSTEMS.

Civica's property asset management software helps you as a property
owner-occupier, as a landlord or as a tenant, bringing focus to the following
property areas:

Understanding cost and resource management

A central hub for all your property data providing real-time visibility across
your entire portfolio.

Monitor and manage running costs such as utilities, insurance, valuations,
lease, rents, service charges, reactive maintenance and costs of sale.

Model and schedule forward maintenance plans with our facilities management
(CAFM) software module. Easily find and share property information and
collaborate with suppliers and internal/external partners. Increase efficiency
and reduce the cost of maintaining your property.

Managing your compliance requirements

Proactively monitors compliance to ensure you meet your statutory regulations
for building safety in key areas such as fire, electrical testing, and water
hygiene and where required, specialist areas such as asbestos.

Long term capital works programmes

Enables effective project management of capital works programmes such as new
buildings or refurbishment programmes, supporting the public sector in their
effort to deliver service transformation, economic regeneration or general
facility upgrades.

Revenue generation tracking and planning

Manage your revenue, accurately manage budgets, costs and invoicing. Integration
with finance software, like Civica FinancialsLIVE, saves time on monthly
reporting of key data and provides confidence in the accuracy of information.
Contractor portals to upload invoices and authorisation workflow helps better
manage reactive and planned maintenance.

Financial transparency

Attain financial transparency with the CIPFA compliant capital accounting
features, which easily integrate with financial reporting systems and enables
the management of projects across the full supply chain. At the year end,
seamlessly journal all capital adjustments into your General Ledgers.

Optimising your energy management

Fluctuating utility prices have made it even more difficult for the public
sector to forecast budgets. Stores all utility data including meter readings,
tariffs and bills, to assist decision making, especially around identifying
higher consumption and energy inefficient assets.

Long term service delivery planning

Matching the needs of the community with the property and facilities made
available, is an ongoing issue. For example, the number of school buildings,
community facilities and homes for the older generation, to meet an
ever-shifting set of community demographics. We can help resolve these
longer-term supply and demand questions.

Your environmental sustainability

Reducing carbon emissions and achieving net zero by 2050, has directly impacted
the public sector. We can help improve understanding of current emissions and
energy use across your portfolio. Carbon reduction plans can then be
incorporated into the existing property and asset maintenance plans to minimise
the cost of implementation.

Regeneration planning

Helps public sector organisations consider change and regeneration within a
portfolio or geographical area by comparing the footprint of property types
across an area, matched with usage needs.


EASIER ASSET MANAGEMENT FOR MIDDLESBROUGH COUNCIL

Local authority property team works more efficiently and reduces risk with
Civica Property Management

Read case study


Ijaz Bashir,

Asset Governance and Performance Manager,

Scottish Fire and Rescue Service

Civica Property Management removes complexity providing a secure and flexible
cloud solution. The full visibility of real-time data ensures we deliver better
outcomes. Integrating our core property information in one central location has
been key to managing our property portfolio efficiently and effectively.


CIVICA PROPERTY MANAGEMENT IS A 'SOFTWARE AS A SERVICE' (SAAS) SOLUTION

 

Our core system covers key property management activity along with standard
reporting, advanced reporting and data uploading.

Our 30+ optional modules fit into 4 key work areas:

Accordion-0

Corporate landlord

We offer these modules: Occupancy Manager, Condition Manager, Property
Timesheets, Property Projects, Property Projects Plus, Estates Manager, Rural
Estates, Building Information Management.

Accordion-1

Compliance and sustainability

We offer these modules: Plant Manager, Asbestos Assessor, Legionella Assessor,
Accessibility Assessor, Fire Risk Assessor, Tree Manager, Property
Questionnaire, Property Risk Assessor, Fixed Assets, Utility Manager, Running
Costs, Property Inspections, Water Manager, Incident Reporting.

Accordion-2

Income generation

We offer these modules: Property Finance, Property Instructor, Works Invoicing.

Accordion-3

Space and facilities management

We offer these modules: Property Workflow, Property Help Desk, Property
Workforce, Property Personnel, Grounds Maintenance, Cleaning, Resource Booking,
Suitability Reporting (England), Sufficiency Reporting (England), Core Facts
Reporting (Scotland), MCSW Reporting (Wales), Stock Manager, Work Permits.


BOOK YOUR DEMO

First Name *

Last Name *


 

Organisation *

Email Address *


 

Job Title

Business Phone *


 

What would you like to discuss?

address2

 



By clicking 'SUBMIT' I understand and agree to you using my information to
respond to my enquiry and to email me further marketing communications from
Civica. You can unsubscribe or select your email preferences at any time through
our Email Preference Centre.

Privacy – At Civica we take your privacy seriously. We collect data via our web
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Civica. You can read our full privacy notice here


CONSOLIDATING DATA INTO ONE CIVICA PLATFORM

South Kesteven chooses Civica cloud platform to deliver its strategic property
goals

Find out more



SOUTH AYRSHIRE COUNCIL MOVES TO CENTRALISED PROPERTY MANAGEMENT SYSTEM

Streamlining working practices to efficiently manage the property estate

Read more


SOME OF OUR CLIENTS

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THE LATEST FROM CIVICA UK

News

25th July 2023

New financials and HRP Civica system for Hyndburn

Read now

View all news stories
Insight

9th August 2023

Data and AI in Public Sector: Insights by Jeff Hewitt

Read now

View all insights


PROPERTY MANAGEMENT SOFTWARE FAQS

What is property management software?

Property management software helps you as a property owner-occupier, as a
landlord or as a tenant to efficiently manage your property portfolio and
associated assets. This can help you with estate management, buildings
management and facilities management, as well as longer term capital works
project management.

What are the key benefits of property management software?
 * Optimise the use of your property assets and capital projects
 * Manage your income generation
 * Improve your compliance and risk management
 * Deliver on your carbon reduction targets.

What are the key property management features?

Cost and resource management - A central hub for all your property data
providing real-time visibility across your portfolio. Monitor and manage running
costs such as utilities, insurance, valuations, lease, rents, service charges,
reactive maintenance and costs of sale. Facilities management (CAFM) - Model and
schedule forward property maintenance plans. Easily find and share property
information and collaborate with suppliers and partners. Increase efficiency and
reduce the cost of maintaining your property.

Compliance and risk management - Proactively monitor compliance to ensure you
meet your statutory regulations for building safety in key areas such as fire,
electrical testing, water hygiene and asbestos.

Revenue tracking - Accurately manage budgets, costs and invoicing. Integrates
with finance software, to save time on monthly reporting and confidence in the
accuracy of financial information. Contractor portals or apps enable better
management of building maintenance costs. CIPFA compliant capital accounting
features enables financial transparency and the management of projects across
the supply chain.

Energy management and sustainability - Analyse utility usage and costs to
identify higher consumption and energy inefficient assets. Store all utility
data including meter readings, tariffs and bills to assist decision making.
Improve understanding of current emissions and energy use across your portfolio.
Provides evidence to support carbon reduction strategies which can be
incorporated into existing asset maintenance plans to minimise implementation
costs.

Project management - Effectively project manage capital works programmes such as
new buildings or refurbishment. Supports the delivery of service transformation,
economic regeneration or general facility upgrades. Helps public sector
organisations consider change and regeneration within a portfolio or
geographical area by comparing the footprint of property types across an area,
matched with usage needs.

Who uses property management software?

Civica Property Management is designed for public sector organisations. We
support local and central government, NHS, fire and police to effectively manage
their property portfolio and assets.

Discover how we can help

Book a demo Email us 03333 214 914 Helpdesk
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