www.usg.edu
Open in
urlscan Pro
168.25.71.201
Public Scan
Submitted URL: http://www.usg.edu//policymanual//section6//C2655
Effective URL: https://www.usg.edu//policymanual//section6//C2655
Submission: On October 09 via api from US — Scanned from DE
Effective URL: https://www.usg.edu//policymanual//section6//C2655
Submission: On October 09 via api from US — Scanned from DE
Form analysis 0 forms found in the DOM
Text Content
×
* Home
* Chancellor's Policy Letters
* Policy Revisions
* Comparison Chart (2009)
* 1. Officers of the Board of Regents
* 1.0 Introduction & Contents
* 1.1 Officers of the Board of Regents
* 1.2 Chancellor
* 1.2 View all
* 1.2.1 System & Board Responsibilities
* 1.2.2 Membership & Committee Responsibilities
* 1.2.3 Report & Document Responsibilities
* 1.2.4 Fiscal Responsibilities
* 1.2.5 Publicity Responsibilities
* 1.3 Secretary to the Board of Regents
* 1.4 Treasurer
* 2. Institutional Governance
* 2.0 Introduction & Contents
* 2.1 Election of Presidents by the Board of Regents
* 2.2 Selection of Presidents for USG Institutions
* 2.3 Performance Assessment of Presidents
* 2.4 Compensation of Presidents
* 2.5 Presidential Transitions
* 2.5 View all
* 2.5.1 Resignation or Retirement
* 2.5.2 Re-Appointment Declined
* 2.5.3 Removal for Cause
* 2.5.4 Educational Leave and Continued Employment
* 2.6 Presidential Authority and Responsibilities
* 2.6 View all
* 2.6.1 Executive Head of Institution
* 2.6.2 Ex-Officio Faculty Chair
* 2.6.3 Personnel Policies
* 2.6.4 Agreements
* 2.6.5 Delegation of Authority and Responsibilities
* 2.7 Organization Structure and Changes
* 2.8 Institutional Mission
* 2.9 Institutional Effectiveness: Planning and Assessment
* 2.10 Presidents’ Meetings
* 2.11 Title of Emeritus or Emerita
* 3. Academic Affairs
* 3.0 Introduction & Contents
* 3.1 General Policy on Academic Affairs
* 3.2 Faculties
* 3.2 View all
* 3.2.1 Faculty Membership
* 3.2.2 Regents' Awards for Excellence in Teaching and Student Success
* 3.2.3 Faculty Meetings, Rules, and Regulations
* 3.3 Curriculum
* 3.3 View all
* 3.3.1 Core Curriculum
* 3.3.2 Academic Approval for Off-Campus Instructional Sites
* 3.3.3 Distance Education
* 3.3.4 United States and Georgia History and Constitutions
* 3.3.5 University System and Technical College System of Georgia
Articulation Agreement
* 3.3.6 Academic Credit Earned Through Extra-Institutional and Prior
Learning
* 3.3.7 Learning Support Programs
* 3.4 Academic Calendar
* 3.4 View all
* 3.4.1 Semester System
* 3.4.2 Uniform Academic Calendar
* 3.4.3 Religious Holidays
* 3.4.4 Instructional Time
* 3.5 Grading System
* 3.5 View all
* 3.5.1 Grade Point Average
* 3.5.2 Symbols Not Included in Determining the Grade Point Average
* 3.5.3 Grade Point Average Upon Academic Renewal
* 3.6 Creation & Elimination of Academic Programs
* 3.6 View all
* 3.6.1 Creation of Academic Programs
* 3.6.2 Termination of Academic Programs
* 3.6.3 Comprehensive Academic Program Review
* 3.7 Research
* 3.8 Degrees
* 3.8 View all
* 3.8.1 General
* 3.8.2 Associate Degrees
* 3.8.3 Nexus Degrees
* 3.8.4 Bachelors Degrees
* 3.8.5 Master Degrees
* 3.8.6 Ph.D. Programs
* 3.8.7 Diplomas Earned at Institutions Under a Previous Name
* 3.8.8 Honorary Degrees
* 3.9 Academic Advisement
* 3.9 View all
* 3.9.1 Undergraduate Academic Advisement
* 3.10 Academic Textbooks
* 4. Student Affairs
* 4. Introduction & Contents
* 4.1 General Policy on Student Affairs
* 4.1 View all
* 4.1.1 Institutional Responsibility
* 4.1.2 Financial Needs Analysis
* 4.1.3 Student Voting Privileges
* 4.1.4 Fraternities and Sororities
* 4.1.5 Students with Disabilities
* 4.1.6 Admission of Persons Not Lawfully Present in the U.S.
* 4.2 Undergraduate Admissions
* 4.2 View all
* 4.2.1 Admission Requirements for Programs Leading to an Associate or
Baccalaureate Degree
* 4.2.2 Admission Requirements for Undergraduate Programs Not Leading to
the Baccalaureate Degree
* 4.2.3 Additional Admission Policies
* 4.3 Student Residency
* 4.3 View all
* 4.3.1 Out-of-State and Out-of-Country Enrollment
* 4.3.2 Classification of Students for Tuition Purposes
* 4.3.3 Tuition Differential Waivers
* 4.3.4 Verification of Lawful Presence
* 4.4 Regents' Financial Assistance
* 4.4 View all
* 4.4.1 Regents' Opportunity Grants Program
* 4.5 Intercollegiate Athletics
* 4.5 View all
* 4.5.1 Purpose
* 4.5.2 Board Oversight
* 4.5.3 Delegation of Authority
* 4.5.4 Authorization and Approvals
* 4.5.5 Criteria for Proposal of Athletics Expansion
* 4.5.6 Monitoring
* 4.5.7 Management of Athletic Affairs
* 4.5.8 Funding of Intercollegiate Athletic Programs
* 4.6 Discipline of Students
* 4.6 View all
* 4.6.1 [Reserved]
* 4.6.2 Violations of State or Federal Law
* 4.6.3 Student Organization Responsibility for Drug Abuse
* 4.6.4 Alcohol and Drugs on Campus
* 4.6.5 Standards for Institutional Student Conduct Investigation &
Disciplinary Proceedings
* 4.7 Student Appeals
* 4.8 Immunizations
* 4.8 View all
* 4.8.1 Immunizations Against Disease During an Outbreak or Epidemic
* 4.8.2 Immunization Requirements for Students
* 4.9 University System Student Advisory Council
* 5. Public Service
* 5.0 Introduction & Contents
* 5.1 General Policy
* 5.1 View all
* 5.1.1 Service Agreements with Local & State Agencies
* 5.2 Lifelong Education
* 5.3 Economic Development
*
* 5.4 Special Public Service Organizations
* 5.4 View all
* 5.4.1 Cooperative Extension Service
* 5.4.2 The Rural Development Center
* 5.4.3 The Georgia Tech Research Institute
* 5.4.4 The Georgia Public Library Service
* 6. Campus Affairs
* 6.0 Introduction & Contents
* 6.1 Seals
* 6.2 Use of Institution Names, Symbols, and Trademarks
* 6.3 Intellectual Properties
* 6.3 View all
* 6.3.1 Preamble
* 6.3.2 Definitions
* 6.3.3 Determination of Rights & Equities in Intellectual Properties
* 6.3.4 Institutional Procedures
* 6.3.5 Trademarks
* 6.3.6 Filing of Institutional Policies
* 6.4 Political Interference
* 6.5 Freedom of Expression and Academic Freedom
* 6.5 View all
* 6.5.1 Academic Freedom
* 6.5.2 Institution Freedom of Expression Policies
* 6.6 Non-Discrimination and Anti-Harassment
* 6.7 Sexual Misconduct Policy
* 6.7 View all
* 6.7.1 Definitions and Prohibited Conduct
* 6.7.2 Reporting Sexual Misconduct
* 6.7.3 Responding to Reports of Sexual Misconduct
* 6.7.4 Responding to Reports of Sexual Harassment Pursuant of Title IX
* 6.7.5 Investigations
* 6.7.6 Hearings, Possible Sanctions and Appeals
* 6.8 Disruptive Behavior
* 6.9 Programs Serving Minors
* 6.10 Tobacco and Smoke-Free Campuses
* 6.10 View all
* 6.10.1 Definitions
* 6.10.2 Prohibition of Tobacco Products
* 6.10.3 Exceptions
* 6.10.4 Resources for Tobacco Cessation
* 6.11 Weapons
* 6.11 View all
* 6.11.1 Exceptions
* 6.11.2 Definitions
* 6.12 Social Security Numbers
* 6.13 Interment of Persons on Campus
* 6.14 Use of Institutional Facilities and Property
* 6.14 View all
* 6.14.1 In Political Campaigns
* 6.14.2 By Unaffiliated Outside Parties
* 6.15 Campus Security and Police
* 6.15 View all
* 6.15.1 Institution Police Departments
* 6.15.2 USG Chief of Police
* 6.15.3 Chief of Police Certification Requirements
* 6.15.4 Chief of Police Reporting Requirements
* 6.15.5 Personnel Actions: Chief of Police
* 6.15.6 Notification Requirements
* 6.15.7 Police Department Assessment Program
* 6.15.8.2 Retention of Weapon and Badge: Retiring Police Officer
* 6.16 Emergency Planning and Preparedness
* 6.17 Cooperative Organizations
* 6.17 View all
* 6.17.1 Definition
* 6.17.2 Relationship Between Cooperative Organizations and the USG and its
Institutions
* 6.18 Sales of Institutional Products
* 6.19 Business Enterprises
* 6.20 Motor Vehicles
* 6.20 View all
* 6.20.1 Passenger Automobiles
* 6.20.2 Institution-Owned Buses
* 6.20.3 Vehicle Regulations
* 6.21 Farming Operations
* 6.22 Identification of USG Institutions
* 6.23 Institution Publications
* 6.24 Records Retention
* 6.25 Healthcare Information
* 6.26 Application for Discretionary Review
* 6.27 Integrated Review
* 7. Finance and Business
* 7.0 Introduction & Contents
* 7.1 General Policy on Finance and Business
* 7.1 View all
* 7.1.1 Appropriation and Allocation of Funds
* 7.1.2 Accounting and Reporting
* 7.2 USG Budget
* 7.2 View all
* 7.2.1 Educational and General Revenues and Expenditures
* 7.2.2 Auxiliary Enterprises and Student Activities Revenues and
Expenditures
* 7.2.3 Operating Budgets
* 7.2.4 Budget Amendments
* 7.2.5 Liability for Expenditure of Budgets
* 7.3 Tuition and Fees
* 7.3 View all
* 7.3.1 Tuition
* 7.3.2 Student Fees and Special Charges
* 7.3.3 Tuition and Fee Payment and Deferral
* 7.3.4 Out-of-State and Out-of-Country Tuition Waivers & Waivers of
Mandatory Fees
* 7.3.5 Refunds
* 7.4 Private Donations to the USG and Its Institutions
* 7.4 View all
* 7.4.1 Naming of Places, Colleges, or Schools
* 7.5 Fund Management
* 7.5 View all
* 7.5.1 Banking
* 7.5.2 Investments
* 7.5.3 Loan Funds for Matching Purposes
* 7.5.4 Georgia Eminent Scholars Endowment Trust Fund
* 7.6 Travel
* 7.7 Purchasing and Contracting Regulations
* 7.7 View all
* 7.7.1 General Policy
* 7.7.2 Employee Purchasing
* 7.7.3 Construction Contracts
* 7.7.4 Contracts with Veterans Administration
* 7.7.5 Background Checks of Supplier and Contractor Employees
* 7.8 Insurance
* 7.8 View all
* 7.8.1 Property Insurance
* 7.8.2 Liability Insurance
* 7.8.3 Fidelity Bond
* 7.9 Auditing
* 7.9 View all
* 7.9.1 State Audits
* 7.9.2 Internal Audits
* 7.10 Board of Regents’ Retiree Health Benefit Fund
* 7.10 View all
* 7.10.1 Investment Policy
* 7.10.2 Other Post-Employment Benefits Funding Policy
* 7.11 Risk Management
* 7.11 View all
* 7.11.1 Definition of Risk
* 7.11.2 Management of Risk
* 7.11.3 Institution Implementation of Risk Management Procedures
* 7.12 Compliance
* 7.13 Designation of USG as a Hybrid Entity Under HIPAA
* 8. Personnel
* 8.0 Introduction & Contents
* 8.1 Personnel Categories
* 8.1 View all
* 8.1.1 Faculty Members
* 8.1.2 Classified Personnel
* 8.2 General Policies for all Personnel
* 8.2 View all
* 8.2.1 Equal Employment Opportunity
* 8.2.2 Age Criteria
* 8.2.3 Employment of Relatives
* 8.2.4 Employment of Foreign Nationals
* 8.2.5 Employee Orientation
* 8.2.6 Holidays
* 8.2.7 Leave
* 8.2.8 Retirement and Post Retirement
* 8.2.9 Insurance
* 8.2.10 Workers' Compensation Benefits
* 8.2.11 Social Security
* 8.2.12 Voluntary Savings Plans/Deferred Compensation Programs
* 8.2.13 Garnishment of Pay
* 8.2.14 Policy on Salary Administration and Incentive Rewards Program
* 8.2.15 Career Development
* 8.2.16 Use of University System of Georgia Resources
* 8.2.17 Voluntary Disclosure of Drug Use
* 8.2.18 Personnel Conduct
* 8.2.19 Tuition Assistance Program
* 8.2.20 [Reserved]
* 8.2.21 Employment Appeals
* 8.2.22 University System of Georgia Staff Council
* 8.3 Additional Policies for Faculty
* 8.3 View all
* 8.3.1 Faculty Employment
* 8.3.2 Regents' Professorships
* 8.3.3 Intrasystem Recruitment and Inter-Institutional Faculty
Appointments
* 8.3.4 Notice of Employment and Resignation
* 8.3.5 Evaluation of Personnel
* 8.3.6 Criteria for Promotion
* 8.3.7 Tenure and Criteria for Tenure
* 8.3.8 Non-Tenure Track Personnel
* 8.3.9 Discipline and Removal of Faculty Members
* 8.3.10 Faculty Employment Applications
* 8.3.11 Faculty Contracts
* 8.3.12 Compensation
* 8.3.13 Faculty Development
* 8.3.14 Enhancing Teaching and Learning in K-12 Schools and USG
Institutions
* 8.4 Additional Personnel Policies and Procedures
* 8.5 Financial Exigency
* 8.5 View all
* 8.5.1 Definition of Financial Exigency
* 8.5.2 Layoffs or Terminations
* 8.5.3 Program Modification or Discontinuance in the Event of Financial
Exigency
* 9. Facilities
* 9.0 Introduction & Contents
* 9.1 General Policy on Real Estate & Facilities
* 9.1 View all
* 9.1.1 Definitions
* 9.1.2 Portfolio Management & Utilization
* 9.1.3 Procedures, Standards, and Guidelines
* 9.1.4 Real Estate Delegation of Authority
* 9.2 Strategic Capital Planning
* 9.2 View all
* 9.2.1 Campus Master Planning
* 9.2.2 Master Planning Services
* 9.2.3 System Capital Plan
* 9.3 Facilities Approval for Off-Campus Instructional Sites
* 9.4 Capital Project Authorization, Procurement, and Contracting
* 9.4 View all
* 9.4.1 Authorization by Board of Regents
* 9.4.2 Project Delivery Methods
* 9.4.3 Contracting Authority
* 9.4.4 Professional Services Procurement
* 9.4.5 Construction Services Procurement
* 9.4.6 Furniture, Fixtures, and Equipment
* 9.4.7 Required Reporting
* 9.4.8 Debarment
* 9.5 Facilities and Campus Grounds Development
* 9.5 View all
* 9.5.1 Sustainable Design and Life Cycle Costing
* 9.5.2 Building Design Standards
* 9.5.3 Modular and Temporary Buildings
* 9.5.4 Campus Grounds and Landscape Standards
* 9.5.5 Plaques
* 9.6 Housing Operations
* 9.6 View all
* 9.6.1 Maintenance and Custodial Standards
* 9.6.2 Live-On Requirements
* 9.6.3 Presidents’ Homes
* 9.6.4 Employee Housing
* 9.6.5 Private Housing
* 9.7 Public Private Ventures
* 9.7 View all
* 9.7.1 Capital Liability Capacity and Affordability
* 9.7.2 Capital Liability Reserve Fund
* 9.7.3 PPV Rental Agreements
* 9.8 Real Property Ownership and Asset Management
* 9.8 View all
* 9.8.1 Acquisition
* 9.8.2 Disposition
* 9.8.3 Easements
* 9.8.4 Timber Sales
* 9.8.5 Reporting
* 9.9 Use of Board of Regents Property
* 9.9 View all
* 9.9.1 Leasing Authority as Landlord
* 9.9.2 When to Lease as Landlord
* 9.9.3 Lease of Residential Facilities
* 9.9.4 Lease of Research Facilities
* 9.10 Use of Property Not Owned by the Board of Regents
* 9.10 View all
* 9.10.1 Leasing Authority as Tenant
* 9.10.2 Leasing as Tenant
* 9.10.3 Reporting of Leases as Tenant
* 9.11 Management and Operations
* 9.11 View all
* 9.11.1 Sustainability, Efficiency, and Effectiveness
* 9.11.2 [Reserved]
* 9.11.3 Major Repairs and Rehabilitation
* 9.11.4 Environmental and Occupational Safety
* 10. Information, Records, & Publications
* 10.0 Introduction & Contents
* 10.1 General Policy on Information Technology
* 10.2 Board of Regents's Policies, Procedures, and Guidelines
* 10.3 Project Authorization for Information Technology
* 10.4 Cybersecurity
* 11. [Reserved]
* 11.0 Introduction & Contents
* 11.1 [Reserved]
* 12. Miscellaneous
* 12.0 Contents
* 12.1 [Reserved]
* 13. Changes
* 13.0 Contents
* 13.0 Changes
×
SITES A-Z
* About USG
* University System of Georgia
* Board of Regents
* Chancellor
* Divisions
* Academic Affairs
* External Affairs
* Fiscal Affairs
* Internal Audit, Ethics & Compliance
* Operations
* Policies
* Faculty and Staff
* Employment
* Staff Directory
* Contact Us
* Location
* Procurement
* Our Institutions
* Map and Information
* Institutional Directories
* Students
* Student Outcomes
* Current Students
* Free Speech / Censorship Concerns
* International Students
* Online Students
* Prospective Students
* Veterans and Service Members
* News & Reports
* Initiatives & Priorities
* Momentum Year
* Complete College Georgia
* Know More. Borrow Less.
* Mental Health Initiative
* Strategic Plan 2029
* Visit us on Twitter
* Visit us on Facebook
* Visit us on LinkedIn
* Visit us on Instagram
GIVE
Sub Menu Sub Menu
UNIVERSITY SYSTEM OF GEORGIA
UNIVERSITY SYSTEM OF GEORGIA
GIVE
* Visit us on Twitter
* Visit us on Facebook
* Visit us on LinkedIn
* Visit us on Instagram
SITES A-Z Main Menu Search Main Menu
* About USG
* University System of Georgia
* Board of Regents
* Chancellor
* Divisions
* Academic Affairs
* External Affairs
* Fiscal Affairs
* Internal Audit, Ethics & Compliance
* Operations
* Policies
* Faculty and Staff
* Employment
* Staff Directory
* Contact Us
* Location
* Procurement
* Our Institutions
* Map and Information
* Institutional Directories
* Students
* Student Outcomes
* Current Students
* Free Speech / Censorship Concerns
* International Students
* Online Students
* Prospective Students
* Veterans and Service Members
* News & Reports
* Initiatives & Priorities
* Momentum Year
* Complete College Georgia
* Know More. Borrow Less.
* Mental Health Initiative
* Strategic Plan 2029
UNIVERSITY SYSTEM OF GEORGIA
BOARD OF REGENTS POLICY MANUAL
OFFICIAL POLICIES OF THE UNIVERSITY SYSTEM OF GEORGIA
* Home
* Chancellor's Policy Letters
* Policy Revisions
* Comparison Chart (2009)
* 1. Officers of the Board of Regents
* 1.0 Introduction & Contents
* 1.1 Officers of the Board of Regents
* 1.2 Chancellor
* 1.2 View all
* 1.2.1 System & Board Responsibilities
* 1.2.2 Membership & Committee Responsibilities
* 1.2.3 Report & Document Responsibilities
* 1.2.4 Fiscal Responsibilities
* 1.2.5 Publicity Responsibilities
* 1.3 Secretary to the Board of Regents
* 1.4 Treasurer
* 2. Institutional Governance
* 2.0 Introduction & Contents
* 2.1 Election of Presidents by the Board of Regents
* 2.2 Selection of Presidents for USG Institutions
* 2.3 Performance Assessment of Presidents
* 2.4 Compensation of Presidents
* 2.5 Presidential Transitions
* 2.5 View all
* 2.5.1 Resignation or Retirement
* 2.5.2 Re-Appointment Declined
* 2.5.3 Removal for Cause
* 2.5.4 Educational Leave and Continued Employment
* 2.6 Presidential Authority and Responsibilities
* 2.6 View all
* 2.6.1 Executive Head of Institution
* 2.6.2 Ex-Officio Faculty Chair
* 2.6.3 Personnel Policies
* 2.6.4 Agreements
* 2.6.5 Delegation of Authority and Responsibilities
* 2.7 Organization Structure and Changes
* 2.8 Institutional Mission
* 2.9 Institutional Effectiveness: Planning and Assessment
* 2.10 Presidents’ Meetings
* 2.11 Title of Emeritus or Emerita
* 3. Academic Affairs
* 3.0 Introduction & Contents
* 3.1 General Policy on Academic Affairs
* 3.2 Faculties
* 3.2 View all
* 3.2.1 Faculty Membership
* 3.2.2 Regents' Awards for Excellence in Teaching and Student Success
* 3.2.3 Faculty Meetings, Rules, and Regulations
* 3.3 Curriculum
* 3.3 View all
* 3.3.1 Core Curriculum
* 3.3.2 Academic Approval for Off-Campus Instructional Sites
* 3.3.3 Distance Education
* 3.3.4 United States and Georgia History and Constitutions
* 3.3.5 University System and Technical College System of Georgia
Articulation Agreement
* 3.3.6 Academic Credit Earned Through Extra-Institutional and Prior
Learning
* 3.3.7 Learning Support Programs
* 3.4 Academic Calendar
* 3.4 View all
* 3.4.1 Semester System
* 3.4.2 Uniform Academic Calendar
* 3.4.3 Religious Holidays
* 3.4.4 Instructional Time
* 3.5 Grading System
* 3.5 View all
* 3.5.1 Grade Point Average
* 3.5.2 Symbols Not Included in Determining the Grade Point Average
* 3.5.3 Grade Point Average Upon Academic Renewal
* 3.6 Creation & Elimination of Academic Programs
* 3.6 View all
* 3.6.1 Creation of Academic Programs
* 3.6.2 Termination of Academic Programs
* 3.6.3 Comprehensive Academic Program Review
* 3.7 Research
* 3.8 Degrees
* 3.8 View all
* 3.8.1 General
* 3.8.2 Associate Degrees
* 3.8.3 Nexus Degrees
* 3.8.4 Bachelors Degrees
* 3.8.5 Master Degrees
* 3.8.6 Ph.D. Programs
* 3.8.7 Diplomas Earned at Institutions Under a Previous Name
* 3.8.8 Honorary Degrees
* 3.9 Academic Advisement
* 3.9 View all
* 3.9.1 Undergraduate Academic Advisement
* 3.10 Academic Textbooks
* 4. Student Affairs
* 4. Introduction & Contents
* 4.1 General Policy on Student Affairs
* 4.1 View all
* 4.1.1 Institutional Responsibility
* 4.1.2 Financial Needs Analysis
* 4.1.3 Student Voting Privileges
* 4.1.4 Fraternities and Sororities
* 4.1.5 Students with Disabilities
* 4.1.6 Admission of Persons Not Lawfully Present in the U.S.
* 4.2 Undergraduate Admissions
* 4.2 View all
* 4.2.1 Admission Requirements for Programs Leading to an Associate or
Baccalaureate Degree
* 4.2.2 Admission Requirements for Undergraduate Programs Not Leading to
the Baccalaureate Degree
* 4.2.3 Additional Admission Policies
* 4.3 Student Residency
* 4.3 View all
* 4.3.1 Out-of-State and Out-of-Country Enrollment
* 4.3.2 Classification of Students for Tuition Purposes
* 4.3.3 Tuition Differential Waivers
* 4.3.4 Verification of Lawful Presence
* 4.4 Regents' Financial Assistance
* 4.4 View all
* 4.4.1 Regents' Opportunity Grants Program
* 4.5 Intercollegiate Athletics
* 4.5 View all
* 4.5.1 Purpose
* 4.5.2 Board Oversight
* 4.5.3 Delegation of Authority
* 4.5.4 Authorization and Approvals
* 4.5.5 Criteria for Proposal of Athletics Expansion
* 4.5.6 Monitoring
* 4.5.7 Management of Athletic Affairs
* 4.5.8 Funding of Intercollegiate Athletic Programs
* 4.6 Discipline of Students
* 4.6 View all
* 4.6.1 [Reserved]
* 4.6.2 Violations of State or Federal Law
* 4.6.3 Student Organization Responsibility for Drug Abuse
* 4.6.4 Alcohol and Drugs on Campus
* 4.6.5 Standards for Institutional Student Conduct Investigation &
Disciplinary Proceedings
* 4.7 Student Appeals
* 4.8 Immunizations
* 4.8 View all
* 4.8.1 Immunizations Against Disease During an Outbreak or Epidemic
* 4.8.2 Immunization Requirements for Students
* 4.9 University System Student Advisory Council
* 5. Public Service
* 5.0 Introduction & Contents
* 5.1 General Policy
* 5.1 View all
* 5.1.1 Service Agreements with Local & State Agencies
* 5.2 Lifelong Education
* 5.3 Economic Development
*
* 5.4 Special Public Service Organizations
* 5.4 View all
* 5.4.1 Cooperative Extension Service
* 5.4.2 The Rural Development Center
* 5.4.3 The Georgia Tech Research Institute
* 5.4.4 The Georgia Public Library Service
* 6. Campus Affairs
* 6.0 Introduction & Contents
* 6.1 Seals
* 6.2 Use of Institution Names, Symbols, and Trademarks
* 6.3 Intellectual Properties
* 6.3 View all
* 6.3.1 Preamble
* 6.3.2 Definitions
* 6.3.3 Determination of Rights & Equities in Intellectual Properties
* 6.3.4 Institutional Procedures
* 6.3.5 Trademarks
* 6.3.6 Filing of Institutional Policies
* 6.4 Political Interference
* 6.5 Freedom of Expression and Academic Freedom
* 6.5 View all
* 6.5.1 Academic Freedom
* 6.5.2 Institution Freedom of Expression Policies
* 6.6 Non-Discrimination and Anti-Harassment
* 6.7 Sexual Misconduct Policy
* 6.7 View all
* 6.7.1 Definitions and Prohibited Conduct
* 6.7.2 Reporting Sexual Misconduct
* 6.7.3 Responding to Reports of Sexual Misconduct
* 6.7.4 Responding to Reports of Sexual Harassment Pursuant of Title IX
* 6.7.5 Investigations
* 6.7.6 Hearings, Possible Sanctions and Appeals
* 6.8 Disruptive Behavior
* 6.9 Programs Serving Minors
* 6.10 Tobacco and Smoke-Free Campuses
* 6.10 View all
* 6.10.1 Definitions
* 6.10.2 Prohibition of Tobacco Products
* 6.10.3 Exceptions
* 6.10.4 Resources for Tobacco Cessation
* 6.11 Weapons
* 6.11 View all
* 6.11.1 Exceptions
* 6.11.2 Definitions
* 6.12 Social Security Numbers
* 6.13 Interment of Persons on Campus
* 6.14 Use of Institutional Facilities and Property
* 6.14 View all
* 6.14.1 In Political Campaigns
* 6.14.2 By Unaffiliated Outside Parties
* 6.15 Campus Security and Police
* 6.15 View all
* 6.15.1 Institution Police Departments
* 6.15.2 USG Chief of Police
* 6.15.3 Chief of Police Certification Requirements
* 6.15.4 Chief of Police Reporting Requirements
* 6.15.5 Personnel Actions: Chief of Police
* 6.15.6 Notification Requirements
* 6.15.7 Police Department Assessment Program
* 6.15.8.2 Retention of Weapon and Badge: Retiring Police Officer
* 6.16 Emergency Planning and Preparedness
* 6.17 Cooperative Organizations
* 6.17 View all
* 6.17.1 Definition
* 6.17.2 Relationship Between Cooperative Organizations and the USG and its
Institutions
* 6.18 Sales of Institutional Products
* 6.19 Business Enterprises
* 6.20 Motor Vehicles
* 6.20 View all
* 6.20.1 Passenger Automobiles
* 6.20.2 Institution-Owned Buses
* 6.20.3 Vehicle Regulations
* 6.21 Farming Operations
* 6.22 Identification of USG Institutions
* 6.23 Institution Publications
* 6.24 Records Retention
* 6.25 Healthcare Information
* 6.26 Application for Discretionary Review
* 6.27 Integrated Review
* 7. Finance and Business
* 7.0 Introduction & Contents
* 7.1 General Policy on Finance and Business
* 7.1 View all
* 7.1.1 Appropriation and Allocation of Funds
* 7.1.2 Accounting and Reporting
* 7.2 USG Budget
* 7.2 View all
* 7.2.1 Educational and General Revenues and Expenditures
* 7.2.2 Auxiliary Enterprises and Student Activities Revenues and
Expenditures
* 7.2.3 Operating Budgets
* 7.2.4 Budget Amendments
* 7.2.5 Liability for Expenditure of Budgets
* 7.3 Tuition and Fees
* 7.3 View all
* 7.3.1 Tuition
* 7.3.2 Student Fees and Special Charges
* 7.3.3 Tuition and Fee Payment and Deferral
* 7.3.4 Out-of-State and Out-of-Country Tuition Waivers & Waivers of
Mandatory Fees
* 7.3.5 Refunds
* 7.4 Private Donations to the USG and Its Institutions
* 7.4 View all
* 7.4.1 Naming of Places, Colleges, or Schools
* 7.5 Fund Management
* 7.5 View all
* 7.5.1 Banking
* 7.5.2 Investments
* 7.5.3 Loan Funds for Matching Purposes
* 7.5.4 Georgia Eminent Scholars Endowment Trust Fund
* 7.6 Travel
* 7.7 Purchasing and Contracting Regulations
* 7.7 View all
* 7.7.1 General Policy
* 7.7.2 Employee Purchasing
* 7.7.3 Construction Contracts
* 7.7.4 Contracts with Veterans Administration
* 7.7.5 Background Checks of Supplier and Contractor Employees
* 7.8 Insurance
* 7.8 View all
* 7.8.1 Property Insurance
* 7.8.2 Liability Insurance
* 7.8.3 Fidelity Bond
* 7.9 Auditing
* 7.9 View all
* 7.9.1 State Audits
* 7.9.2 Internal Audits
* 7.10 Board of Regents’ Retiree Health Benefit Fund
* 7.10 View all
* 7.10.1 Investment Policy
* 7.10.2 Other Post-Employment Benefits Funding Policy
* 7.11 Risk Management
* 7.11 View all
* 7.11.1 Definition of Risk
* 7.11.2 Management of Risk
* 7.11.3 Institution Implementation of Risk Management Procedures
* 7.12 Compliance
* 7.13 Designation of USG as a Hybrid Entity Under HIPAA
* 8. Personnel
* 8.0 Introduction & Contents
* 8.1 Personnel Categories
* 8.1 View all
* 8.1.1 Faculty Members
* 8.1.2 Classified Personnel
* 8.2 General Policies for all Personnel
* 8.2 View all
* 8.2.1 Equal Employment Opportunity
* 8.2.2 Age Criteria
* 8.2.3 Employment of Relatives
* 8.2.4 Employment of Foreign Nationals
* 8.2.5 Employee Orientation
* 8.2.6 Holidays
* 8.2.7 Leave
* 8.2.8 Retirement and Post Retirement
* 8.2.9 Insurance
* 8.2.10 Workers' Compensation Benefits
* 8.2.11 Social Security
* 8.2.12 Voluntary Savings Plans/Deferred Compensation Programs
* 8.2.13 Garnishment of Pay
* 8.2.14 Policy on Salary Administration and Incentive Rewards Program
* 8.2.15 Career Development
* 8.2.16 Use of University System of Georgia Resources
* 8.2.17 Voluntary Disclosure of Drug Use
* 8.2.18 Personnel Conduct
* 8.2.19 Tuition Assistance Program
* 8.2.20 [Reserved]
* 8.2.21 Employment Appeals
* 8.2.22 University System of Georgia Staff Council
* 8.3 Additional Policies for Faculty
* 8.3 View all
* 8.3.1 Faculty Employment
* 8.3.2 Regents' Professorships
* 8.3.3 Intrasystem Recruitment and Inter-Institutional Faculty
Appointments
* 8.3.4 Notice of Employment and Resignation
* 8.3.5 Evaluation of Personnel
* 8.3.6 Criteria for Promotion
* 8.3.7 Tenure and Criteria for Tenure
* 8.3.8 Non-Tenure Track Personnel
* 8.3.9 Discipline and Removal of Faculty Members
* 8.3.10 Faculty Employment Applications
* 8.3.11 Faculty Contracts
* 8.3.12 Compensation
* 8.3.13 Faculty Development
* 8.3.14 Enhancing Teaching and Learning in K-12 Schools and USG
Institutions
* 8.4 Additional Personnel Policies and Procedures
* 8.5 Financial Exigency
* 8.5 View all
* 8.5.1 Definition of Financial Exigency
* 8.5.2 Layoffs or Terminations
* 8.5.3 Program Modification or Discontinuance in the Event of Financial
Exigency
* 9. Facilities
* 9.0 Introduction & Contents
* 9.1 General Policy on Real Estate & Facilities
* 9.1 View all
* 9.1.1 Definitions
* 9.1.2 Portfolio Management & Utilization
* 9.1.3 Procedures, Standards, and Guidelines
* 9.1.4 Real Estate Delegation of Authority
* 9.2 Strategic Capital Planning
* 9.2 View all
* 9.2.1 Campus Master Planning
* 9.2.2 Master Planning Services
* 9.2.3 System Capital Plan
* 9.3 Facilities Approval for Off-Campus Instructional Sites
* 9.4 Capital Project Authorization, Procurement, and Contracting
* 9.4 View all
* 9.4.1 Authorization by Board of Regents
* 9.4.2 Project Delivery Methods
* 9.4.3 Contracting Authority
* 9.4.4 Professional Services Procurement
* 9.4.5 Construction Services Procurement
* 9.4.6 Furniture, Fixtures, and Equipment
* 9.4.7 Required Reporting
* 9.4.8 Debarment
* 9.5 Facilities and Campus Grounds Development
* 9.5 View all
* 9.5.1 Sustainable Design and Life Cycle Costing
* 9.5.2 Building Design Standards
* 9.5.3 Modular and Temporary Buildings
* 9.5.4 Campus Grounds and Landscape Standards
* 9.5.5 Plaques
* 9.6 Housing Operations
* 9.6 View all
* 9.6.1 Maintenance and Custodial Standards
* 9.6.2 Live-On Requirements
* 9.6.3 Presidents’ Homes
* 9.6.4 Employee Housing
* 9.6.5 Private Housing
* 9.7 Public Private Ventures
* 9.7 View all
* 9.7.1 Capital Liability Capacity and Affordability
* 9.7.2 Capital Liability Reserve Fund
* 9.7.3 PPV Rental Agreements
* 9.8 Real Property Ownership and Asset Management
* 9.8 View all
* 9.8.1 Acquisition
* 9.8.2 Disposition
* 9.8.3 Easements
* 9.8.4 Timber Sales
* 9.8.5 Reporting
* 9.9 Use of Board of Regents Property
* 9.9 View all
* 9.9.1 Leasing Authority as Landlord
* 9.9.2 When to Lease as Landlord
* 9.9.3 Lease of Residential Facilities
* 9.9.4 Lease of Research Facilities
* 9.10 Use of Property Not Owned by the Board of Regents
* 9.10 View all
* 9.10.1 Leasing Authority as Tenant
* 9.10.2 Leasing as Tenant
* 9.10.3 Reporting of Leases as Tenant
* 9.11 Management and Operations
* 9.11 View all
* 9.11.1 Sustainability, Efficiency, and Effectiveness
* 9.11.2 [Reserved]
* 9.11.3 Major Repairs and Rehabilitation
* 9.11.4 Environmental and Occupational Safety
* 10. Information, Records, & Publications
* 10.0 Introduction & Contents
* 10.1 General Policy on Information Technology
* 10.2 Board of Regents's Policies, Procedures, and Guidelines
* 10.3 Project Authorization for Information Technology
* 10.4 Cybersecurity
* 11. [Reserved]
* 11.0 Introduction & Contents
* 11.1 [Reserved]
* 12. Miscellaneous
* 12.0 Contents
* 12.1 [Reserved]
* 13. Changes
* 13.0 Contents
* 13.0 Changes
6.7 SEXUAL MISCONDUCT POLICY
In accordance with federal and state law including, Title IX of the Education
Amendments of 1972 (“Title IX”) and Title VII of the Civil Rights Act of 1964
(Title VII), the University System of Georgia (USG) prohibits discrimination on
the basis of sex in any of its education programs or activities or in
employment. The USG is committed to ensuring the highest ethical conduct of the
members of its community by promoting a safe learning and working environment.
To that end, this Policy prohibits Sexual Misconduct, a form of sex
discrimination, as defined herein.
USG institutions are committed to reducing incidents of Sexual Misconduct,
providing prevention tools, conducting ongoing awareness and prevention
programming, and training the campus community in accordance with the Jeanne
Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
(“Clery Act”) and the Violence Against Women Act (“VAWA”). Prevention
programming and training will promote positive and healthy behaviors and educate
the campus community on consent, sexual assault, sexual harassment, alcohol and
drug use, dating violence, domestic violence, stalking, bystander intervention,
and reporting.
When Sexual Misconduct does occur, all members of the USG community are strongly
encouraged to report it promptly through the procedures outlined in this Policy.
The purpose of this Policy is to ensure uniformity throughout the USG in
reporting and addressing Sexual Misconduct. This Policy applies to all members
of the USG community. This Policy is not intended to infringe or restrict rights
guaranteed by the United States Constitution including free speech under the
First Amendment, or the due process clauses of Fifth and Fourteenth Amendments.
Reporting Structure
Title IX Coordinators (“Coordinators”) at USG institutions shall have a direct
reporting relationship to both the institution’s President or the President’s
designee and the USG System Director for Equity and Investigations (“System
Director”). The President of each institution shall determine the organizational
and operating reporting relationships for the Coordinators at the institution
and exercise oversight of institutional issues relating to Sexual Misconduct.
However, the System Director shall have authority to direct the Coordinators’
work at each institution as needed to address system-wide issues or directives.
The President of each institution shall consult with the System Director on
significant personnel actions involving Coordinators, to include but not be
limited to, appointment, evaluation, discipline, change in reporting structure,
and termination.
6.7.1 DEFINITIONS AND PROHIBITED CONDUCT
Community: Students, faculty, and staff, as well as contractors, vendors,
visitors and guests.
Complainant: An individual who is alleged to have experienced conduct that
violates this Policy.
Consent: Words or actions that show a knowing and voluntary willingness to
engage in mutually agreed-upon sexual activity. Consent cannot be gained by
force, intimidation or coercion; by ignoring or acting in spite of objections of
another; or by taking advantage of the incapacitation of another where the
respondent knows or reasonably should have known of such incapacitation. Minors
under the age of 16 cannot legally consent under Georgia law.
Consent is also absent when the activity in question exceeds the scope of
consent previously given. Past consent does not imply present or future consent.
Silence or an absence of resistance does not imply consent.
Consent can be withdrawn at any time by a party by using clear words or actions.
Dating Violence: Violence committed by a person who is or has been in a social
relationship of a romantic or intimate nature with the alleged victim. The
existence of such relationship shall be determined based on the totality of the
circumstances including, without limitation to: (1) the length of the
relationship; (2) the type of relationship; and (3) the frequency of interaction
between the persons involved in the relationship.
Dating violence includes, but is not limited to, sexual or physical abuse or the
threat of such abuse. Dating violence does not include acts covered under the
definition of Domestic Violence.
Domestic Violence: Violence committed by a current or former spouse or intimate
partner of the alleged victim; by a person with whom the alleged victim shares a
child in common; by a person who is cohabitating with, or has cohabitated with,
the victim as a spouse or intimate partner, or by a person similarly situated to
a spouse of the alleged victim.
Incapacitation: The physical and/or mental inability to make informed, rational
judgments. It can result from mental disability, sleep or any state of
unconsciousness, involuntary physical restraint, status as a minor under the age
of 16, or from intentional or unintentional taking of alcohol and/or other
drugs. Whether someone is incapacitated is to be judged from the perspective of
an objectively reasonable person.
Nonconsensual Sexual Contact: Any physical contact with another person of a
sexual nature without the person’s consent. It includes but is not limited to
the touching of a person’s intimate parts (for example, genitalia, groin,
breasts, or buttocks); touching a person with one’s own intimate parts; or
forcing a person to touch his or her own or another person’s intimate parts.
This provision also includes “Fondling” as defined by the Clery Act.
Nonconsensual Sexual Penetration: Any penetration of the vagina, anus, or mouth
by a penis, object, tongue, finger, or other body part; or contact between the
mouth of one person and the genitals or anus of another person. This provision
also includes “Rape, Incest, and Statutory Rape” as defined by the Clery Act.
Confidential Employees: Institution employees who have been designated by the
institution to talk with a Complainant or Respondent in confidence. Confidential
Employees must only report that the incident occurred and provide date, time,
location, and name of the Respondent (if known) without revealing any
information that would personally identify the alleged victim. This minimal
reporting must be submitted in compliance with Title IX and the Clery Act.
Confidential Employees may be required to fully disclose details of an incident
in order to ensure campus safety.
Privileged Employees: Individuals employed by the institution to whom a
complainant or alleged victim may talk in confidence, as provided by law.
Disclosure to these employees will not automatically trigger an investigation
against the complainant’s or alleged victim’s wishes. Privileged Employees
include those providing counseling, advocacy, health, mental health, or
sexual-assault related services (e.g., sexual assault resource centers, campus
health centers, pastoral counselors, and campus mental health centers) or as
otherwise provided by applicable law. Exceptions to confidentiality exist where
the conduct involves suspected abuse of a minor (in Georgia, under the age of
18) or otherwise provided by law, such as imminent threat of serious harm.
Reasonable Person: An individual who is objectively reasonable under similar
circumstances and with similar identities to the person being evaluated by the
institution.
Reporter: An individual who reports an allegation of conduct that may violate
this Policy but who is not a party to the complaint.
Respondent: An individual who is alleged to have engaged in conduct that
violates this Policy.
Responsible Employees: Those employees who must promptly and fully report
complaints of or information regarding sexual misconduct to the Coordinator.
Responsible Employees include any administrator, supervisor, faculty member, or
other person in a position of authority who is not a Confidential Employee or
Privileged Employee. Student employees who serve in a supervisory, advisory, or
managerial role are in a position of authority for purposes of this Policy
(e.g., teaching assistants, residential assistants, student managers,
orientation leaders).
Sexual Exploitation: Taking non-consensual or abusive sexual advantage of
another for one’s own advantage or benefit, or for the benefit or advantage of
anyone other than the one being exploited.
Examples of sexual exploitation may include, but are not limited to, the
following:
1. Invasion of sexual privacy;
2. Prostituting another individual;
3. Non-consensual photos, video, or audio of sexual activity;
4. Non-consensual distribution of photo, video, or audio of sexual activity,
even if the sexual activity or capturing of the activity was consensual;
5. Intentional observation of nonconsenting individuals who are partially
undressed, naked, or engaged in sexual acts;
6. Knowingly transmitting an STD or HIV to another individual through sexual
activity;
7. Intentionally and inappropriately exposing one’s breasts, buttocks, groin,
or genitals in non-consensual circumstances; and/or
8. Sexually-based bullying.
Sexual Harassment (Student on Student): Unwelcome verbal, nonverbal, or physical
conduct based on sex (including gender stereotypes), determined by a Reasonable
Person to be so severe, pervasive, and objectively offensive that it effectively
denies a person equal access to participate in or to benefit from an
institutional education program or activity.
Sexual Harassment (Other Than Student on Student): Unwelcome verbal, nonverbal,
or physical conduct, based on sex (including gender stereotypes), that may be
any of the following:
1. Implicitly or explicitly a term or condition of employment or status in a
course, program, or activity;
2. A basis for employment or educational decisions; or
3. Is sufficiently severe, persistent, or pervasive to interfere with one’s
work or educational performance creating an intimidating, hostile, or
offensive work or learning environment, or interfering with or limiting
one’s ability to participate in or to benefit from an institutional program
or activity.
The USG also prohibits unwelcome conduct determined by a Reasonable Person to be
so severe, pervasive and objectively offensive that it effectively denies a
person equal access to a USG education program or activity in violation of Title
IX.
Sexual Misconduct: Includes, but is not limited to, such unwanted behavior as
dating violence, domestic violence, nonconsensual sexual contact, nonconsensual
sexual penetration, sexual exploitation, sexual harassment and stalking.
Stalking: Engaging in a course of conduct directed at a specific person that
would cause a reasonable person to fear for their safety or the safety of others
or suffer substantial emotional distress.
For the purposes of this definition:
1. Course of conduct means two or more acts, including, but not limited to,
acts in which the stalker directly, indirectly, or through third parties, by
any action, method, device, or means, follows, monitors, observes, surveils,
threatens, or communicates to or about a person, or interferes with person’s
property.
2. Substantial emotional distress means significant mental suffering or anguish
that may but does not necessarily, require medical or other professional
treatment or counseling.
--------------------------------------------------------------------------------
6.7.2 REPORTING SEXUAL MISCONDUCT
USG encourages the reporting of all Sexual Misconduct as soon as possible. While
there is no statute of limitations on an institution’s ability to respond to a
report, the ability to respond diminishes with time as information and evidence
may be more difficult to secure.
6.7.2 (A) INSTITUTIONAL REPORTS
An institutional report occurs when the institution has notice of a complaint.
That notice occurs in two instances:
1. When a Responsible Employee receives a complaint; or
2. When the Title IX Coordinator or their designee receives a complaint.
Any individual may make a report, but the institution does not have notice of
the report until information is known to a Responsible Employee or the
Coordinator. The report may be made directly to the Coordinator in multiple
formats to include: writing, email, phone, letter, fax, interview, or other
method that provides the basis of the complaint of sexual misconduct. There is
no specific information required to constitute a report; however, the report
should contain as much information as can be provided. Reporting options should
be included on the Title IX website.
Complainants, or anyone with knowledge of Sexual Misconduct, may file a report
with a Responsible Employee or the Coordinator. That Responsible Employee must
provide a complete reporting of all information known to them to the
Coordinator. Responsible Employees informed about Sexual Misconduct allegations
should not attempt to resolve the situation, but must notify and report all
relevant information to the Coordinator as soon as practicable.
Upon receipt of an institutional report, the Coordinator will contact the
Complainant. That contact will discuss the availability of supportive measures,
the invitation to discuss their wishes with respect to implementation of
supportive measures, and explain the process of filing a complaint. An
institutional report does not automatically prompt an investigation.
The Coordinator’s identity and contact information shall be published by each
institution prominently on the institution’s website, as well as in any relevant
publication. Each institution may choose to have Deputy Title IX Coordinators to
whom reports may be made, as well.
The Coordinator shall notify the System Director of any allegation(s) of Sexual
Misconduct that could, standing alone as reported, lead to the suspension or
expulsion of the Respondent(s). The System Director will work with the
institution to determine whether any support services or interim measure(s) are
necessary and to assign an investigator who will work under the direction of the
System Director or designee, if directed by System Director. If an allegation is
not initially identified as one that would lead to the suspension or expulsion
of the Respondent(s), but facts arise during the course of the investigation
that could lead to the Respondent’s suspension or expulsion, the Title IX
Coordinator shall notify the System Director or designee. The System Director
shall have the discretion to oversee the handling of the complaint.
6.7.2 (B) CONFIDENTIAL REPORTS
Confidential Employees or Privileged Employees may receive reports of Sexual
-based Misconduct without the requirement to report that information to the
Coordinator, except as dictated by law or professional standards. Upon request
by the Complainant, Confidential Employees and Privilege Employees may make a
report to the Coordinator within the degree of specificity dictated by the
Complainant.
Nothing in this provision shall prevent an institution staff member who is
otherwise obligated by law (i.e, the Clery Act) to report information or
statistical data as required.
6.7.2 (C) LAW ENFORCEMENT REPORTS
Because Sexual Misconduct may constitute criminal activity, a Complainant also
has the option, should the Complainant so choose, of filing a report with campus
or local police, for the Complainant’s own protection and that of the
surrounding community. The institution may assist the Complainant in reporting
the situation to law enforcement officials. Filing a criminal report does not
automatically constitute an institutional report.
6.7.2 (D) ANONYMOUS REPORTS
Each institution shall provide a mechanism by which individuals can report
incidents of alleged Sexual Misconduct anonymously. Individuals should
understand, however, that it will be more difficult for the institution to
respond and to take action upon anonymous reports.
6.7.2 (E) COMPLAINT CONSOLIDATION
Each institution may consolidate complaints as to allegations of Sexual
Misconduct against more than one Respondent, by more than one Complainant
against one or more Respondents, or cross-complaints between parties, where the
allegations of Sexual Misconduct arise out of the same facts or circumstances.
Parties shall have the opportunity to request or object to the consolidation;
however, the institution shall have the authority to make the final
determination. For the purpose of this Policy consolidation may occur during the
investigation and/or the adjudication phases of the Sexual Misconduct process.
6.7.2 (F) COMPLAINT DISMISSAL
Each institution is permitted, but not required, to dismiss complaints on the
following grounds:
1. The alleged conduct, even if proved, would not constitute sexual misconduct;
2. The Complainant notifies the Coordinator in writing that they would like to
withdraw the complaint;
3. The Respondent is no longer enrolled or employed by the institution; or
4. There are circumstances that prevent the institution from gathering evidence
sufficient to reach a determination regarding the complaint.
The parties shall receive simultaneous written notice of the dismissal and the
reason(s) for the dismissal. The parties shall have a right to appeal the
institution’s decision to dismiss the complaint.
6.7.2 (G) RETALIATION
Anyone who has made a report or complaint, provided information, assisted,
participated or refused to participate in any manner in the Sexual Misconduct
Process, shall not be subjected to retaliation. Anyone who believes that they
have been subjected to retaliation should immediately contact the Coordinator or
their designee. Any person found to have engaged in retaliation in violation of
this Policy shall be subject to disciplinary action.
6.7.2 (H) FALSE COMPLAINTS
Individuals are prohibited from knowingly making false statements or knowingly
submitting false information to a system or institution official. Any person
found to have knowingly submitted false complaints, accusations, or statements,
including during a hearing, in violation of this Policy shall be subject to
appropriate disciplinary action (up to and including suspension or expulsion)
and adjudicated under the appropriate institutional process.
6.7.2 (I) AMNESTY
Individuals should be encouraged to come forward and to report Sexual Misconduct
notwithstanding their choice to consume alcohol or to use drugs. Information
reported by a student during an investigation concerning the consumption of
drugs or alcohol will not be used against the particular student in a
disciplinary proceeding or voluntarily reported to law enforcement; however,
students may be provided with resources on drug and alcohol counseling and/or
education, as appropriate. Nevertheless, these students may be required to meet
with staff members in regards to the incident and may be required to participate
in appropriate educational program(s). The required participation in an
educational program under this amnesty procedure will not be considered a
sanction.
Nothing in this amnesty provision shall prevent an institution staff member who
is otherwise obligated by law (the Clery Act) to report information or
statistical data as required.
--------------------------------------------------------------------------------
6.7.3 RESPONDING TO REPORTS OF SEXUAL MISCONDUCT
6.7.3 (A) SUPPORT SERVICES
Once the Title IX Coordinator has received information regarding an allegation
of Sexual Misconduct the parties will be provided written information about
support services. Support services are non-disciplinary, non-punitive
individualized services offered as appropriate, as reasonably available, and
without charge that are made available to the Complainant and Respondent before
or after the filing of a complaint or where no complaint has been filed. Support
services include counseling, advocacy, housing assistance, academic support,
disability services, health and mental services, and other services, available
at the student’s institution. Available support services should also be listed
on the institution’s Title IX website.
6.7.3 (B) INTERIM MEASURES
Interim measures may be implemented at any point after the institution becomes
aware of an allegation of Sexual Misconduct and should be designed to protect
any student or other individual in the USG community. Such measures are designed
to restore or preserve equal access to the education program or activity without
unreasonably burdening the other party, including measures designed to protect
the safety of all parties or the campus community, or deter Sexual Misconduct
and retaliation. Interim measures must be provided consistent with the
provisions in applicable Board and institutional policies and procedures.
6.7.3 (C) EMERGENCY REMOVAL
Emergency removal should only occur where necessary to maintain safety and
should be limited to those situations where the Respondent poses a serious and
immediate danger or threat to persons or property. In making such an assessment,
the institution should consider the existence of a significant risk to the
health or safety of the Complainant or the campus community; the nature,
duration, and severity of the risk; the probability of potential injury; and
whether less restrictive means can be used to significantly mitigate the risk.
6.7.3 (D) JURISDICTION
Each USG institution shall take necessary and appropriate action to protect the
safety and well-being of its community. Sexual misconduct allegedly committed is
addressed by this Policy when the misconduct occurs on institution property, or
at institution-sponsored or affiliated events, or off-campus, as defined by
other Board or institution conduct policies.
6.7.3 (E) ADVISORS
Both the Complainant and the Respondent, as parties to the matter, shall have
the opportunity to use an advisor (who may or may not be an attorney) of the
party’s choosing at the party’s own expense. The advisor may accompany the party
to all meetings and may provide advice and counsel to their respective party
throughout the Sexual Misconduct process, including providing questions,
suggestions and guidance to the party, but may not actively participate in the
process except as outlined in BOR 6.7.4 (E). All communication during the Sexual
Misconduct process will be between the institution and the party and not the
advisor. With the party’s permission, the advisor may be copied on all
communications.
6.7.3 (F) INFORMAL RESOLUTIONS
Allegations of Sexual Misconduct may be resolved informally. The Complainant,
the Respondent, and the institution must agree to engage in the informal
resolution process and to the terms of the informal resolution. The
Complainant(s) and the Respondent(s) have the option to end informal resolution
discussions and request a formal process at any time before the terms of an
informal resolution are reached. However, matters resolved informally shall not
be appealable.
6.7.3 (G) TIMEFRAME
Efforts will be made to complete the investigation and resolution within 120
business days. Temporary delays and limited extensions may be granted by the
institutions for good cause throughout the investigation and resolution process.
The parties will be informed in writing of any extension or delay and the
applicable reason. The institution shall keep the parties informed of the status
of the investigation.
--------------------------------------------------------------------------------
6.7.4 RESPONDING TO REPORTS OF SEXUAL HARASSMENT PURSUANT TO TITLE IX
The implementing Title IX regulations require special handling of complaints of
sexual harassment, as defined in the regulations and listed below. The following
section outlines the required specialized handling of these matters that may
differ from an institution’s handling of Sexual Misconduct, as defined in this
Policy. Unless expressly mentioned in this section, other provisions of this
Policy shall apply to all alleged Sexual Misconduct.
Other Title IX sex-discrimination allegations are handled pursuant to other
applicable Board and/or institutional policies.
6.7.4 (A) DEFINITION OF SEXUAL HARASSMENT
Under Title IX sexual harassment means conduct on the basis of sex that
satisfies one or more of the following:
1. An employee conditioning the provision of an aid, benefit, or service of the
institution on an individual’s participation in unwelcome sexual conduct
2. Unwelcome conduct determined by a reasonable person to be so severe,
pervasive, and objectively offensive that it effectively denies a person
equal access to the institution’s education program or activity; or
3. “Sexual assault” as defined by the Clery Act and “dating violence,”
“domestic violence,” and “stalking” as defined by the VAWA Amendments.
6.7.4. (B) JURISDICTION
Alleged misconduct is addressed by Title IX when the misconduct occurs against a
person in the United States on institution property, or at institution-sponsored
or affiliated events where the institution exercises substantial control over
both the Respondent and the context, or in buildings owned or controlled by a
student organization that is officially recognized by the institution.
6.7.4 (C) FORMAL COMPLAINTS
A Formal Complaint is a written document filed by the Complainant or signed by
the Coordinator alleging sexual harassment, as defined by Title IX and its
implementing regulations, against a Respondent and requesting that the
institution open an investigation. In order to file a Formal Complaint, the
Complainant must be participating in or attempting to participate in the
education program or activity of the institution occurring within the United
States at the time of the filing.
6.7.4 (D) INFORMAL RESOLUTION
Formal Complaints may be resolved informally, except in the instance of an
allegation by a student against an institution employee. The following must be
met in order to proceed with the informal resolution process:
1. The parties have received written notice of the allegations
2. The parties have received written explanation of the informal process to
include, but not limited to:
a. Written agreement of the parties to initiate the informal resolution
process;
b. Written notice that the parties may withdraw from the process at any time
prior to the agreement of the terms of the resolution;
c. Written notice that the final resolution precludes any further
institutional actions on the allegations
3. The institution has agreed to engage in the informal resolution process.
6.7.4 (E) ADVISORS
Both the Complainant and the Respondent, as parties to the matter, shall have
the opportunity to use an advisor (who may or may not be an attorney) of the
party’s choosing. The advisor may accompany the party to all meetings and may
provide advice and counsel to their respective party throughout the Sexual
Misconduct process but may not actively participate in the process except to
conduct cross-examination at the hearing. If a party chooses not to use an
advisor during the investigation, the institution will provide an advisor for
the purpose of conducting cross-examination on behalf of the relevant party.
All communication during the Sexual Misconduct process will be between the
institution and the party and not the advisor. The institution will copy the
party’s advisor prior to the finalization of the investigation report when the
institution provides the parties the right to inspect and review directly
related information gathered during the investigation. With the party’s
permission, the advisor may be copied on all communications.
--------------------------------------------------------------------------------
6.7.5 INVESTIGATIONS
All Sexual Misconduct investigations involving a student Respondent, shall
follow the investigation process set forth in Section 4.6.5, Standards for
Institutional Student Conduct Investigation and Disciplinary Proceedings.
All Sexual Misconduct investigations involving an employee Respondent, shall be
addressed utilizing Board and institutional employment policies and procedures
including Human Resources Administrative Practice Manual, Prohibit
Discrimination & Harassment.
--------------------------------------------------------------------------------
6.7.6 HEARINGS, POSSIBLE SANCTIONS AND APPEALS
All Sexual Misconduct hearings, sanctions, and appeals involving a student
Respondent, shall follow the hearing and resolution process set forth in this
Policy and Section 4.6.5, Standards for Institutional Student Conduct
Investigation and Disciplinary Proceedings.
All Sexual Misconduct adjudication involving an employee Respondent, shall be
addressed utilizing Board and institutional employment policies and procedures
including Human Resources Administrative Practice Manual, Prohibit
Discrimination & Harassment.
--------------------------------------------------------------------------------
↑ Top
CONTACT
270 Washington Street, S.W.
Atlanta, GA 30334
U.S.A.
WEBSITE INFORMATION
* Privacy Policy
* Accessibility
* Compliance & Ethics Reporting
ETHICS & COMPLIANCE REPORTING
* Report Ethical Concerns
* Report Free Speech and Censorship Concerns
USG INSTITUTIONS
* Map & Information
* Institutional Directories
INFORMATION FOR:
* Current Students
* Prospective Students
* International Students
* Online Students
* Veterans and Service Members
* Faculty and Staff
* USG Retiree Benefits
* Vendors & Suppliers
POLICIES & REPORTS
* University System of Georgia Policies
NEED HELP?
* Human Trafficking Notice
DIVISIONS
* Academic Affairs
* External Affairs
* Fiscal Affairs
* Internal Audit, Ethics & Compliance
* Operations
ABOUT
* University System of Georgia
* Board of Regents
* Chancellor
* Campus Consolidations
* Comprehensive Administrative Review
* Newsroom
* Employment
* Staff Directory
* Contact Us
* Open Records Requests
* Location
UNIVERSITY SYSTEM OF GEORGIA
© Copyright 2024. All Rights Reserved.
This website uses cookies. Find out more in our Privacy Policy at
https://www.usg.edu/siteinfo/web_privacy_policy. Questions, please email
gdpr@usg.edu.
OK
USG SITES A-Z
* 15 to Finish
* Academic Affairs and Policy
* Academic & Student Affairs Handbook
* Academic Common Market
* Academic Programs
* Advisory Committees
* Affordable Learning Georgia
* African-American Male Initiative
* Board of Regents
* Board of Regents Policy Manual
* Branding Guidelines
* Business Procedures Manual
* Chancellor's Office
* Communications
* Curriculum
* Cybersecurity
* Data Services
* Economic Development
* Faculty Affairs
* Faculty Council
* Fiscal Affairs
* Georgia Archives
* Georgia Film Academy
* GeorgiaBEST
* GeorgiaFIRST
* Georgia E-rate Services
* Georgia ONmyLINE
* Georgia Transfer
* GeorgiaVIEW
* Georgia WebMBA
* GIL Users Group Meeting
* Governmental Affairs
* Human Resources
* Information Officers Council
* Information Technology Handbook
* Information Technology Services
* Institutions
* Internal Audit
* International Education
* ITS Customer Services
* Legal Affairs
* Leadership and Institutional Development
* Newsroom
* PeachNet
* Policies and Reports
* Procurement
* Real Estate and Facilities
* Records Management
* Research and Policy Analysis
* Safety and Security
* Shared Services Center
* Staff Council
* Strategic Academic Initiatives
* Strategic Implementation
* Student Affairs
* Teaching & Learning Excellence
* Tobacco Free
* University System of Georgia
* USG Faculty and Staff Portal
* USG Foundation
* USG Services Status
* USG Technology Store
* Well-being
×