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MYLIFEORGANIZED: THE MOST FLEXIBLE TASK MANAGEMENT TOOL


LIFE IS SIMPLE WHEN ORGANIZED

for windows for ios for android


Community
MyLifeOrganized solutions
 * Windows Windows
 * Mac OS Mac OS

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Download v. 5.1.3,  Aug 18, 2021
Buy PRO
 * Professional $59.95*
 * Standard $49.95
 * Upgrade Standard → Pro $10
 * Upgrade ver. 4 → ver. 5 $29.95
 * Compare versions

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You can run MLO on Mac with the help of third-party programs.
How to set up MLO on Mac
 * iPhone iPhone
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 * Android Phone Android Phone
 * Android Tablet Android Tablet

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(*) TAX/VAT may apply for certain countries.
The version you purchase will never expire. Optional renewals grant access to
new major versions and ongoing support.


NEW FEATURE PACK 4 FOR ANDROID IS OUT

Go try it!

Learn more


CREATE A TO-DO LIST

Create new tasks and checklists easily. An elegant To-Do list view will help you
to focus on the most important items and act immediately.

Clean and simple drag-and-drop interface allows you to rearrange tasks within a
plain list or organise them into a tree.

 1. 
 2. 
 3. 
 4. 



 1. 
 2. 
 3. 
 4. 




OUTLINE HIERARCHY

Simple To-Do lists are awesome but what if you want to break a task into
subtasks and that task into more subtasks? MLO allows you to do this …
INFINITELY!

You can create flexible hierarchical lists and add dependencies between the
tasks. Planning a business trip or your wedding has never been easier.

MLO has gone further…




TURN A HIERARCHY INTO A TO-DO LIST

Once you have added due dates, contexts and dependencies, MLO will automatically
generate a smart list of action items that require your immediate attention.

Use an outline for planning and a plain list for doing. MLO dual view empowers
you to use GTD® or any task management methodology which is most suitable for
you.

Watch animation
Click me



 * 

 * GYM (1)
   
    * 100 pushups

 * MARKET (5)
   
    * Potato 1 kg
    * Carrots 2kg
    * Flour 5 kg
    * Bread
    * Butter

 * HOME (1)
   
    * Prepare presentation




LOCATION - BASED REMINDERS

Get the right information in the right place. MLO is designed to send you smart
reminders when you arrive to one of your locations.

When you are at a mall, MLO can send you a notification with a shopping list.
Once you get home, a reminder with a list of actions will be there for you.


 1. 
 2. 


SYNC WITH CLOUD

MLO syncs across all your devices and you always stay on top of your tasks.

With Cloud subscription the changes made on one of your devices will
automatically appear on all others.




SYNC WITH WI-FI

With Wi-Fi one-to-one secure connection you can take control over the
data transmitted.

Simply connect your mobile device to the same Wi-Fi network as your desktop and
sync the changes you made in your task lists and projects.




CLOUD SYNC VS. WI-FI SYNC

MLO for Windows MLO for Mobile Feature Purpose Std Pro Free Pro Cloud Sync
Multiple devices sync Wi-Fi Sync One mobile - one desktop

 — A paid cloud subscription is needed to sync all your MLO (desktop and mobile)
devices

 — One desktop app synchronises with one of your mobile devices (included to Pro
version)




CREATE TASKS VIA E-MAIL

Create new tasks easily by sending an e-mail to your MLO inbox. You can then
convert them into action items and place under the relevant project.

This way you never lose important information even when on the go and don’t have
instant access to the app.

 



CHOOSE YOUR MYLIFEORGANIZED APP

MLO FOR WINDOWS

Current Version: 5.1.3 (Aug 18, 2021)

Requires: Windows 10/8/7/Vista/XP

Pricing: Standard: $49.95* | Professional: $59.95*


One time purchase. No monthly charges.**

 * Download installer
 * Download portable
 * Features
 * Compare versions
 * Change log
 * Reviews
 * Additional downloads

 * Restore Activation Codes
 * FAQ
 * Download manual (PDF)
 * Upgrade
 * Previous versions
 * Support

Quick Links
Buy PRO Buy Standard

CLOUD SYNC SERVICE

MLO syncs across all your devices.

Low cost paid subscription required.

Pricing: Year: $14.95* | 6 months: $9.95*


Get your free trial Cloud subscription.

 * Subscribe
 * Renew subscription
 * Reviews
   
 * FREE cloud

 * Features
 * FAQ
 * Support

Quick Links
Subscribe or Renew

MLO FOR IOS (IPHONE, IPAD AND APPLE WATCH)

Current version: 3.3.14 (Jun 15, 2021)

Requires: iOS 9+

Pricing: FREE | Professional: $29.99


One time purchase. No monthly charges.**

 * Features iPhone
 * Features iPad
 * Compare versions
 * Reviews

 * FAQ
 * Support
 * Upgrade from v2

PRO available with In-App purchase

Quick Links
App Store

MLO FOR ANDROID (PHONE AND TABLET)

Current version: 4.0.2 (Sep 20, 2021)

Requires: Android OS 4.1+

Pricing: FREE | Professional: $29.99


One time purchase. No monthly charges.**

 * Download from our site
 * Purchase PRO on our site
 * Features Phone
 * Features Tablet
 * Compare versions
 * Change log
 * Reviews

 * Restore Activation Codes
 * FAQ
 * Upgrade
   
 * Support

PRO available with In-App purchase or on our site

Quick Links
Google play
(*) TAX/VAT may apply for certain countries.
(**) The version you purchase will never expire. Optional renewals grant access
to new major versions and ongoing support.
Help Me Choose!


VERSION COMPARISON

 * Compact
 * Detailed

Features

Windows

iOS

Android OS



Standard

Pro

Free

Pro

Free

Pro

Task outliner



 * Organize your tasks into projects and break down large tasks into subtasks
   until you get reasonably sized actions.

Generating ordered To-Do list



 * Once loaded with your information, MyLifeOrganized goes to work and prepares
   a simple list containing only the next actions which require your immediate
   attention. This is a simple non-hierarchical list of actions selected from
   the entire Outline. This list is updated automatically once you complete a
   task, change context or move to other location.

Different predefined views



 * With predefined views you can filter, sort and group tasks in a hierarchy or
   in a plain list. When you create new data file, MyLifeOrganized creates
   various default views for you.

Add new tasks quickly to "Inbox"



 * Use Inbox for quick task entry while on the go and process entered tasks
   later when you have more time.



Schedule tasks for a specific date and time



 * You can set the start and due date for the tasks so that they do not bother
   you until the start date and remind you about the strict deadlines.

Reminders



 * Set time based reminders for the tasks to get alerts about the most important
   actions.

Task Importance and Urgency



 * For each task you can specify its Importance in relation to accomplishing its
   parent project. You can also add the Urgency to help MyLifeOrganized sort
   your To-Do list in the correct order.

Goal planning



 * MyLifeOrganized helps you organize your goals. You can indicate that a task
   is a weekly goal, monthly goal or yearly goal. The special Goals view is
   designed to easily review all your goals.

Contexts



 * Contexts are the categories to organize your tasks or they are the places
   where you can complete your tasks. You can assign several contexts for the
   same task to include it to the different lists.

Star to highlight a task



 * You can mark a task with a star to highlight it and include to the special
   list of Starred tasks.



Filter by context



 * You can filter the task list by Context. In this case, only tasks assigned to
   this Context (or any of its included Contexts) will be added to the list.

Search-as-you-type



 * It is easy to find a specific task in MyLifeOrganized. The search feature is
   very fast and provides search-as-you-type: it immediately displays search
   results as you type the text you want to find.
   

Zoom to a branch of tasks



 * You can use Zoom if you have a complex tree of tasks with many branches and
   want to concentrate on one project and temporally hide all the others.

Smart To-Do Sorting based on Computed-Score priority



 * You will find that MyLifeOrganized will do an excellent job in presenting
   to-do lists that are sensibly prioritized according to the importance,
   urgency and deadline.

Cloud Sync with Mobile/Desktop edition



 * MyLifeOrganized Cloud Sync service allows you to synchronize your tasks
   between different devices in which you are using MyLifeOrganized task manager
   (a low-cost, fee-based subscription required).

Task by e-mail using Cloud Sync



 * MyLifeOrganized Cloud Sync service allows you to send e-mails which will be
   delivered as tasks to your Inbox.

Collaboration using Cloud Sync



 * With MyLifeOrganized Cloud you can share your task list with other people
   located anywhere or even work together on the same project.

WiFi Sync Mobile to Desktop



 * WiFi Synchronization allows you to synchronize MyLifeOrganized-Desktop with
   MyLifeOrganized on mobile devices connected to the same WiFi network. The
   data transfer performed to your device directly. This feature is included to
   Pro versions and does not required additional subscription. Please note that
   for WiFi sync to work the both desktop and mobile application should be in
   Pro mode.



Templates for different task management systems (GTD, etc)



 * Templates for different task management systems from GTD® to Franklin-Covey
   and Do-It-Tomorrow can be used to help you start quickly with your own task
   management system.

Flags



 * You can mark a task with a flag. This is used to visually highlight tasks
   with icons and separate them from other tasks while grouping in the To-Do
   list.

Text tag



 * You can mark a task wtih a tag and then use it to search, group or sort the
   tasks

Format notes with Markdown

 

 

 

 

 * Markdown is here to enhance notes formatting potential. It is a lightweight
   and easy-to-use markup language which lets you add headings, lists, bold,
   italic, links, images and other elements without ever touching a mouse.

Calendar view

 

 









 * Visualize your everyday workload! MyLifeOrganized will show all the tasks and
   events you have for the next few weeks in a graph form, by simply connecting
   with your calendar. And you will plan your time more effectively!

Password protection



 * You can protect your tasks in MyLifeOrganized application so that nobody
   opens it without your password.

Recurring & regenerating tasks

Only basic recurring templates supported on mobile. You can setup complex
templates on desktop and sync to mobile.





 * You can set a task to occur repeatedly. For example a task that occurs on a
   regular basis, such as a weekly status report or periodical car maintenance,
   can be set up as a recurring task.

Projects tracking



 * You can indicate that a certain task is a Project. All projects with their
   statuses are included to a special Projects view where you can review them.
   The completion percentage is automatically calculated for each project.

Complete the tasks in a specific order



 * You can instruct MLO to place the next subtask of a project in the To-Do list
   only after the previous subtask is completed. This way you can create
   projects where certain tasks are dependent on the completion of other tasks.

Dependencies



 * There can be tasks in the outline which cannot be started until some tasks
   from other branches are completed. To prevent a task from being shown in the
   To-Do list in Active Actions view until other tasks are completed, add these
   tasks to the Dependencies section for the task you want to block.

Set colors and formatting to your tasks

 

 





 * You can assign custom formatting to the tasks in the Outline. Parameters such
   as font color or bold can be set.

Workspaces (tabs)



 * The Workspaces (or tabs) are used to store and quickly access a particular
   configuration for the selected view, additional filter, zoom, selected task
   etc.

Custom views with filtering, grouping and sorting



 * With predefined views you can filter, sort and group tasks the way you need
   it. You can use default predefined views or create your own views using
   built-in MLO advanced features for filtering, sorting and grouping your
   tasks.
   
   

Review



 * You can indicate that a certain task should be periodically reviewed. For
   example you can review a project weekly to add new tasks to it or to change
   priorities of the subtasks. When it is time for the next review this project
   is placed to the Review default view. You can open this view periodically to
   review the tasks.

Bookmarks

 

 

 

 

 * To speed up the navigation in the outline, you can set a bookmark to a task
   and then jump back to it anytime.

Open/Closed hours for contexts

You can set open/closed hours on desktop and use them on mobile after sync.



You can set open/closed hours on desktop and use them on mobile after sync.

 * A Context may have a schedule: specific times during which it is open or
   closed. If a Context you select as a To-Do filter is closed at the moment,
   the tasks associated with this Context will not be shown in the To-Do list.

Contexts may include other contexts



 * Each Context may include other Contexts. This can form a hierarchy (or even a
   net) of contexts. For example Contexts "Phone" and "Internet" can be included
   to the Context "Work" as well as to the Context "Home".
   

Nearby view on mobile devices

 

 









 * In the Nearby view you can see the list of tasks which can be done near your
   current location.

Location based alerts on mobile devices

 

 









 * You can receive alerts from MLO mobile application when you are near the
   place where there are active tasks for you.

View-sensitive navigation button on mobile

 

 









 * This view-sensitive navigation button will help you to navigate in the long
   outlines on your mobile device by finding selected task and collapsing parent
   tasks.

Undo/Redo



 * Use undo to revert previous changes you made in your task list.

Multiselect



 * Use multiselect to perform an action on several selected tasks at the same
   time.

Task counters for views (badges)



 * You can use counters to see how many different kinds of tasks you have in
   each view.

Input parsing



 * MLO can parse or interpret the text you enter in Inbox on mobile and in some
   text input fields on Windows. For example you can enter "in 30 min" or "next
   Friday at 2pm" in date and time pickers. In Rapid Task Entry dialog you can
   even type: "Call Bob about the party tomorrow at 3pm remind 10 min in
   advance". The parameters of the task will be converted from the text
   automatically.

Purge/Archive completed tasks



 * Archiving is a way to backup or delete old completed tasks from
   MyLifeOrganized. Depending on the configuration, completed tasks that are
   over a certain age can be moved to an archive data file, copied to an archive
   data file or deleted permanently.
   
   

Task statistics



 * You can see all statistics for your tasks: How many tasks do I have? How many
   of them did I complete yesterday? How many suspended projects do I have? How
   many tasks did I add in the past year? For these and other questions, the
   statistics feature gives the answers.

Unlimited number of files/profiles



 * You can create different data files/profiles for your tasks. You can create
   unlimited number of data files and profiles on desktop and mobile devices in
   Pro mode. Free mode will only allow 3 profiles on mobile devices.

Customize application appearance



 * You can customize the application appearance like font size and information
   layout.

Send task by e-mail

 

 









 * You can send a task from MLO application to another person by e-mail.

Application for smartwatches

 

 





 

 

 * MyLifeOrganized version for smartwatches. Only MyLifeOrganized for Apple
   Watch is currently available.

Windows Features

Advanced data backup

 

 

 

 

 * Keep your tasks safe with MLO automatic backup feature.

Setup columns

 

 

 

 

 * You can select which columns to display in the current view.

Customize hot-keys

 

 

 

 

 * MLO has keyboard shortcuts (hot-keys) for the most common functions and
   commands. You can customize the keyboard shortcuts by changing the default
   keyboard shortcuts to the keys or combinations of keys that you want to use.
   

Command line

 

 

 

 

 * You can perform certain operations on your MLO data files or tasks by using
   the command line.

Sync with Google Calendar

 

 

 

 

 * MLO and Google Calendar can mirror each other. You can see all your scheduled
   MLO tasks inside your Google Calendar and visually assess the whole load of
   yours. At the same time, creating events there you automatically add subtasks
   to your MLO file.

Import/Export

 

 

 

 

 * Import and Export commands are used to exchange data between MyLifeOrganized
   and other applications. The following formats are currently supported: XML,
   Excel, Tab Delimited, MindManager

Links between tasks

 

 

 

 

 * You may need to associate a task with other related tasks in the Outline. You
   can do this by inserting links into the task notes. When you click a task
   link, the linked task is selected in the Outline.

Conditional automatic formatting

 

 

 

 

 * Automatic Formatting uses rules to format tasks individually, based on their
   properties. For example, you may want to underline and set an icon for all
   the tasks that were created this week and contain the word "report" in the
   subject.
   

Sync with Outlook

 

 

 

 

 * You can configure the synchronization with MS Outlook, if you want to use
   Outlook together with MyLifeOrganized in your planning.

Drag’n’Drop items from Outlook

 

 

 

 

 * You can drag&drop e-mails from Outlook to MyLifeOrganized outline to convert
   them to tasks.

Sync with FTP or LAN

 

 

 

 

 * You can synchronize MLO to other data file via FTP or LAN. Note: this feature
   is deprecated. It is recommended to use Cloud Sync instead.

Android features

Widgets

 

 

 

 





 * Android widgets are an essential aspect of home screen customization. You can
   configure the most important data to show by MLO in the widgets.

App Shortcuts

 

 

 

 





 * You can run your most common actions in MLO without opening the app: add a
   new task with text or by voice, open a view, add a reminder or search tasks.
   

Voice input

 

 

 

 





 * You can use voice input to enter new tasks to MLO

Share MLO tasks with other applications (like Calendar or E-mail)

 

 

 

 





 * Sharing will allow you to send MLO tasks to other applications like E-mail or
   Calendar as well as send data from these applications to MLO.

Customize individual task reminders

 

 

 

 





 * In the Pro version you can customize reminder settings for individual tasks.
   In the Free version default reminder configuration is used for all tasks with
   reminders.

Repeat alerts for reminder

 

 

 

 





 * You can configure how many times the reminder should repeat.

Configurable promoted action button

 

 

 

 





 * In the Pro version you can configure and use promoted action button with
   actions you use the most.

Google Assistant integration

 

 

 

 





 * In the Pro version you can use "OK, Google" to enter tasks and perform MLO
   commands using voice recognition.
   
   UPD: Unfortunately, the command ’OK Google, take a note’ is not working at
   the moment because of the changes in the latest versions of Google Assistant.
   
   We are working to restore this feature as soon as possible. As a workaround,
   you can use the voice input parsing in the Google Assistant widget, MLO
   widget/shortcut/notification panel.

Swipe actions

 

 

 

 





 * You can set dates, skip occurence, complete or delete a task with a quick
   swipe action.

Adding contacts to notes

 

 

 

 





 * You can insert contact information (name, phone number and email) to the task
   notes using autocomplete.

Parsed actions

 

 

 

 





 * In widget and reminder you can see if the task has a context with a defined
   location, email address, phone number, or links in notes.

Task templates

 

 

 

 





 * When dealing with typical projects you can save much time by creating them
   from a template.

Undo/Redo description

 

 

 

 





 * When undoing/redoing your last action, you can see what exactly it was. Also,
   MLO keeps track of recent actions, so you can them and roll back to any
   position in the list.




WE LOVE OUR CUSTOMERS & THEY LOVE US BACK

MLO for Windows  |  Aug 17, 2020


> Once I was introduced to MLO, I literally lost my weekend setting up my task
> list. Love to organize with it! My IT guy turned me on to this app as a gift
> and I cannot love on it enough! I was all about To Do Lists, but hated paper.
> Wanted to go 100% digital, but no digital To Do List worked like my
> brain...master task with multiple smaller tasks in priority order, for
> example. Once I was introduced to MLO, I literally LOST my Mother’s Day
> weekend setting up just my work life list! I now have work life and personal
> life lists set up and the app sits prominently on my home screen (no burying
> this app in a folder!!). I recommend this app to everyone! Peace, Sarah

CrunchiestOne
MLO for iPad  |  Aug 13, 2019


> A great combination of Covey, GTD and whatever else you want to use! Takes a
> bit of time to learn to use but absoultely awesome! Best advice I can give is
> to watch videos on what it *can* do and then be determined to figure out how.
> Also, download their user document from their website. I would have walked
> away had I not known it *could* do all the things it can. Hard to find where
> settings are/how to use. It is amazingly powerful!! But, only after you really
> figure it out!

Family Arlt
MLO Cloud Sync  |  Apr 18, 2019


> It understands the difference between Parallel and Sequential subtasks.
> MyLifeOrganized is the only task management app I have found really up to the
> task. (Get it?) It understands the concept of Next Actions, hiding non-next
> actions in a to-do overview if so desired. It also understands the difference
> between Parallel and Sequential subtasks, which is crucial for Next Actions to
> actually work. Also equipped with a Review view, MLO allows for true GTD task
> management, with many, many additional options for customisation. Do be aware
> that purchase of the Pro version of this app activates on the Android client
> only. Subscription to MLO Cloud is optional, as is buying the Pro version of
> the Desktop Client. The upside of this is that the team behind MLO is actively
> developing for all of these platforms, which probably would not have been
> possible for them without charging per client. Each of them is a different
> piece of software after all, fully tailored to get the max out of its
> platform.

Hans Cronau
MLO for iPhone  |  Jul 31, 2020


> Desktop version acts as master task manager, while my smartphone is my
> collecting tool. For a long time I’ve been searching for an App that can be my
> centralized/master task manager. The massive pros in MLO is it’s
> multilevel/hierarchy feature. This can be very helpful, especially for people
> who struggle to take action, with the unlimited ability to subtask we can
> break a big/difficult task into smaller-actionable ones while preserving the
> big picture.
> 
> Its true that to be productive we need at least have one reliable productivity
> system, my system is based on ZenToDone, with the key concept of focus on
> doing things and collecting any incoming thoughts into inbox, MLO helps
> tremendously.
> 
> Desktop version acts as master task manager, while on my smartphone my
> collecting tools--with the gadget feature I can quickly check what needs to be
> done or add any new to-dos to my inbox with ease.

Zenit Arimbhawa
Read all testimonials


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