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ROSCON 2024


ODENSE, DENMARK


OCTOBER 21ST - 23RD, 2024



ROSCon 2024 will be held Odense Denmark on October 21st through the 23rd, 2024.
ROSCon 2024 is a chance for ROS developers of all levels, beginner to expert, to
spend an extraordinary two days learning from and networking with the ROS
community. Get tips and tricks from experts and meet and share ideas with fellow
developers.

ROSCon is a developers conference, in the model of PyCon and BoostCon. Following
the success of our past events, this year’s ROSCon will be our thirteenth ROSCon
and held in Odense, Denmark. Similar to previous years, the two-day program will
comprise of technical talks and tutorials that will introduce you to new tools
and libraries, as well as teach you more about the ones you already know. The
bulk of the program will be 10-30 minute presentations (some may be longer or
shorter) along with panel discussions, lightning talks, demonstrations, and
workshops.

We aim for ROSCon to represent the entire ROS community, which is global and
diverse. Whoever you are, whatever you do, and wherever you do it, if you’re
interested in ROS, then we want you to join us at ROSCon. We encourage women,
members of minority groups, and members of other under-represented groups to
attend ROSCon. We expect all attendees to follow our code of conduct.

If you have questions, concerns, or ideas for ROSCon 2024, please contact the
executive committee

We also welcome suggestions for what else we can do to encourage more
participation. Contact us if you have ideas that you’d like to share.

DATES


ROSCON 2024 KEY DATES





CALL FOR PROPOSALS CIRCULATED

March 15th, 2024





WORKSHOP SUBMISSION DEADLINE

May 7th, 2024





DIVERSITY SCHOLARSHIP APPLICATION DEADLINE

April 5th, 2024





PROPOSAL SUBMISSION DEADLINE

June 3rd, 2024





PROPOSAL ACCEPTANCE NOTIFICATION

July 8th, 2024





EARLY REGISTRATION DEADLINE

June 3rd, 2024





LATE REGISTRATION STARTS

October 1st, 2024




SPONSORS


SPONSOR ROSCON 2024!

We’re presently putting together the sponsorship prospectus for ROSCon 2024. If
you were previously a ROSCon sponsor we’ll be sure to reach out to you when the
prospectus is ready. If you’ve never sponsored ROSCon, or if you have questions
or concerns, please contact the executive committee and we’ll reach out when
we’re ready.

ATTEND


ATTENDING ROSCON 2024





EVENT LOCATION

ROSCon 2024 will be held at the The Odeon concert hall in Odense, Denmark. The
event address is: Odeons Kvarter 1, 5000 Odense, Denmark. The venue is a short
walk from the Odense Train station.

–Google Maps–Open Street Maps–





TRAVEL TO ODENSE

 * Air travel to Odense is serviced by Copenhagen Airport (CPH).
 * Train travel to Odense is supported by Rejseplanen.





ODENSE TOURISM INFORMATION

 * Odense Tourism Board
 * Wiki Travel Page for Odense
 * Wiki Voyage Page for Odense
 * Atlas Obscura Odense




SCHOLARSHIP


ROSCON 2024 DIVERSITY SCHOLARSHIPS



The ROSCon 2024 organizing committee aims for ROSCon to represent the entire ROS
community, which is diverse and global. In addition to promoting technology that
is open source, we strive to ensure that our community is as open and accessible
as possible. Inclusion and diversity benefit the ROS ecosystem as a whole.

Whoever you are, whatever you do, and wherever you do it, if you’re interested
in ROS, then we want you to join us at ROSCon. To help reduce financial barriers
to conference attendance, the ROSCon Diversity Committee is offering a limited
number of scholarships to members of traditionally underrepresented groups in
the robotics community. Thanks to the support of the program’s sponsors, each
scholarship includes:

 * One complimentary conference registration;
 * Three nights’ hotel accommodation; and
 * A travel stipend (limited to those participants whose travel to the
   conference would otherwise be infeasible).

All other expenses (including any visa requirements) will be the responsibility
of the participant.

Please note the following about the scholarship program:

 * To maximize the impact of scholarship funds, scholarship recipients will be
   asked to share a room with another recipient. Under special circumstances
   alternative arrangements can be accommodated.
 * Participants will be responsible for covering their travel expenses up front.
   The travel stipend will be provided on-site at the conference.


Pedro Xavier, a 2018 ROSCon diversity scholar from Brazil, shares his
experience.





ELIGIBILITY

We invite applications from members of groups that have been traditionally
underrepresented in the robotics community, including but not limited to: women,
people in LGBTQIA+ communities, people with disabilities, people from racial
and/or ethnic minorities in the robotics community, and people from developing
nations who may not otherwise be able to attend ROSCon. Previous ROSCon
Diversity Scholarship recipients are not eligible to re-apply.


REVIEW PROCESS

The ROSCon Diversity Committee reviews applicants according to the following
criteria:

 * How will the applicant increase the diversity of ROSCon?
 * How will the applicant contribute to ROSCon through their attendance?
 * Is the applicant engaged with the ROS community?

The applicants who are reviewed most favorably, subject to available funding,
are offered scholarships. We always receive more good applications that we are
able to fund. The most common reason for a less favorable review is lack of
effort shown in the application, such that we are unable to meaningfully review
the candidate. Please take the time to completely and thoughtfully complete the
scholarship application.


APPLICATION PROCESS

To apply for the ROSCon Diversity Scholarship interested applicants should use
the Google form below. Applicants will need to include their name and contact
information, some basic demographic data, and a brief narrative section about
their participation in the ROS community.

We recommend interested developers submit their application as soon as possible.
The deadline for the Diversity Scholarship application is April 5th, 2024.

ORGANIZERS


GENERAL CO-CHAIRS

Vanessa Yamzon Orsi (Open Source Robotics Foundation)

Geoff Biggs (Open Source Robotics Foundation)





ORGANIZING COMMITTEE

Ryan Gariepy (Clearpath Robotics)

Brian Gerkey (Intrinsic)

Tully Foote (Intrinsic)





PROGRAM COMMITTEE

Ingo Lütkebohle (Bosch)

Yadu Vijay (Intrinsic)





COMMUNICATIONS CHAIR

Kat Scott (Intrinsic)





DIVERSITY CHAIRS

Kimberly McGuire (BitCraze)

Belén Torres (Wymaq)









CODE OF CONDUCT

All attendees, speakers, sponsors and volunteers at our conference are required
to agree with the following code of conduct. Organisers will enforce this code
throughout the event. We expect cooperation from all participants to help ensure
a safe environment for everybody.





THE QUICK VERSION

Our conference is dedicated to providing a harassment-free conference experience
for everyone, regardless of gender, gender identity and expression, age, sexual
orientation, disability, physical appearance, body size, race, ethnicity,
religion (or lack thereof), or technology choices. We do not tolerate harassment
of conference participants in any form. Sexual language and imagery is not
appropriate for any conference venue, including talks, workshops, parties,
Twitter and other online media. Conference participants violating these rules
may be sanctioned or expelled from the conference without a refund at the
discretion of the conference organizers.


THE LESS QUICK VERSION

Harassment includes offensive verbal comments related to gender, gender identity
and expression, age, sexual orientation, disability, physical appearance, body
size, race, ethnicity, religion, technology choices, sexual images in public
spaces, deliberate intimidation, stalking, following, harassing photography or
recording, sustained disruption of talks or other events, inappropriate physical
contact, and unwelcome sexual attention.

Participants asked to stop any harassing behavior are expected to comply
immediately.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors
should not use sexualised images, activities, or other material. Booth staff
(including volunteers) should not use sexualized clothing/uniforms/costumes, or
otherwise create a sexualised environment.

If a participant engages in harassing behavior, the conference organisers may
take any action they deem appropriate, including warning the offender or
expulsion from the conference with no refund.

If you are being harassed, notice that someone else is being harassed, or have
any other concerns, please contact a member of conference staff immediately.
Conference staff can be identified as they’ll be wearing badges as well as there
will be staff at the registration desk.

Conference staff will be happy to help participants contact hotel/venue security
or local law enforcement, provide escorts, or otherwise assist those
experiencing harassment to feel safe for the duration of the conference. We
value your attendance.

We expect participants to follow these rules at conference and workshop venues
and conference-related social events.






SOCIAL MEDIA



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