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Submission: On July 16 via manual from US — Scanned from DE
Submission: On July 16 via manual from US — Scanned from DE
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We use cookies to improve your experience. Please read our Privacy Policy or click Accept.× skip to main content The University of Mississippi Office of Procurement Services The University of Mississippi * Accounts Payable * Current Bids * Fleet Management * Mail Services * Procurement Card * Property Control * Purchasing * Receiving * Travel * Vendors VENDORS UM DEPARTMENTS ONLY: FORM 13 AND REQUEST FOR PAYMENT Please visit the Form 13 and Request for Payment page for vendor applications and forms. NOTE: Any person, including a student or employee, who is paid through Procurement will be assigned a vendor number in order to receive payment. UM Departments, do you need help with searching for a vendor? Check out the Vendor Search Help Document. *If you do not have access to ZFK03 in SAP, connect with the person in your department who does. You can also gain access by completing one of the following SAP trainings: Grants Management, Budget and Line Items, or Purchase Order Reports. Have questions about vendor numbers? Check out this Vendor Number help document. -------------------------------------------------------------------------------- UNITED STATES COMPANIES AND CITIZENS (65 VENDOR) Please complete the vendor application below for United States companies and individuals. Forms will no longer be accepted via email and must be uploaded to the Vendor Application Submission Portal at the link below. Please email vendors@olemiss.edu for assistance. If you are a current vendor and needing to update information, please complete a new vendor application below. We may be contacting you via the information on your vendor record with the University to verify updates submitted for your vendor account. * VENDOR APPLICATION (DOWNLOAD AND SAVE PDF) * VENDOR APPLICATION SUBMISSION PORTAL NOTE: * July 1, 2024: We will no longer accept W9s or Accounts Payable forms. A new vendor application will be required. * Do not email these forms. Upload them to the secure Vendor Application Submission Portal. * All pages and essential fields must be completed in order for the application to be processed. * Do not complete this application if you are an employee, international company, or non-U.S. citizen. * If you are an employee for The University of Mississippi, this vendor application will not be processed. Please see UM Policy 10000357 for more information. For an employee or student Request for Payment Vendor Application, visit the UM Departments Only: Form 13 and Request for Payment page. -------------------------------------------------------------------------------- INTERNATIONAL COMPANIES (65 VENDOR) Please complete the W-8BEN-E below for international companies. Forms will no longer be accepted via email and must be uploaded to the Vendor Application Submission Portal at the link below. Please email vendors@olemiss.edu for assistance. INTERNATIONAL COMPANIES PAYMENT METHODS: * For check payments, the United States address on the W-8BEN-E will be used. * For direct deposit payments for United States bank accounts, complete the United States ACH form and submit it to the Vendor Application Submission Portal. * For international wire payments, complete the International Wire form and submit it to the Vendor Application Submission Portal. * W8-BEN-E (DOWNLOAD AND SAVE PDF) * INTERNATIONAL WIRE (DOWNLOAD AND SAVE PDF) * UNITED STATES ACH (DOWNLOAD AND SAVE PDF) * VENDOR APPLICATION SUBMISSION PORTAL NOTE: Do not email these forms. Upload them to the secure Vendor Application Submission Portal. -------------------------------------------------------------------------------- NON-UNITED STATES CITIZENS (65 VENDOR) Please complete Form 13-S below for non-U.S. citizens. Submit Form 13-S to the Office of International Programs. For questions about Form 13-S, please refer to the International Programs contact information on the form. NON-U.S. CITIZENS PAYMENT METHODS: * For check payments, the United States address on the Form 13-S will be used. * For direct deposit payments for United States bank accounts, complete the United States ACH form and submit it to the Vendor ACH & Wire Portal. * For international wire payments, complete the International Wire form and submit it to the Vendor ACH & Wire Portal. * LINK TO FORM 13-S (RETURN THIS FORM TO THE OFFICE OF INTERNATIONAL PROGRAMS.) * INTERNATIONAL WIRE (DOWNLOAD AND SAVE PDF) * UNITED STATES ACH (DOWNLOAD AND SAVE PDF) * VENDOR ACH & WIRE PORTAL NOTE: Do not email these forms. Upload the International Wire and United States ACH forms to the secure Vendor ACH & Wire Portal. -------------------------------------------------------------------------------- VENDOR RESOURCES All purchases are governed by the University of Mississippi Terms and Conditions. Please visit the links below to familiarize yourself with our purchasing requirements: * Downloadable Tax exempt letter * State Contract Purchases – Current Item Listing * ITS Express Products list – For Software & Computer Supplies * Requirements for Rental of Non University Owned Space * Downloadable Vendor Rental Agreement * Procurement Manual/Purchasing Guidelines * Current Bids Listing Provides the time and date of bid file openings. The University Department Directory can be found at https://olemiss.edu/departments/. -------------------------------------------------------------------------------- VENDOR BIDS To submit an electronic bid, please click on the link https://secure24.olemiss.edu/prelecbids/CurrentBids for more information. If electronic bid submissions are allowed, you may click on the word “Electronic” beside the bid you are interested in. This action will take you to the submission page that details further instructions on how to submit your response. No responses will be accepted through the secure Vendor Portal. If you have any questions regarding the bid process, please contact Procurement Services at (662) 915-7448 or bids@olemiss.edu. -------------------------------------------------------------------------------- VENDOR PARKING If a vendor is in a vehicle with a company logo painted on it, they do not need a vendor pass but only need to park in a legally marked space. It is only when they do not have a company logo on their vehicle that they must get a permit. All vendors in unmarked vehicles are required to register with the Department of Parking & Transportation (DPT) and display a parking permit. They will not be permitted to park in residential designated parking places or in parking spaces otherwise reserved by special posted signage (except they will be allowed to park in service vehicle only places) but will be allowed to park in faculty/staff areas (except the special reserved parking places), commuter designated areas, and visitor designated areas. They are expected to adhere to campus traffic and parking regulations. Any citations received must be paid through DPT. Any unpaid fees or fines must be paid before they will be issued a parking permit. For more information or to purchase a visitor parking pass or view parking zones and maps, visit The Department of Parking & Transportation Website. CONTACT PROCUREMENT SERVICES * General Contact Information * procurement@olemiss.edu * 662-915-7448 * 662-915-7752 Fax * 164 Jeanette Phillips Drive * Direct Contact * bids@olemiss.edu * craf@olemiss.edu * mailroom@olemiss.edu * payables@olemiss.edu * prepayment@olemiss.edu * property@olemiss.edu * purchase@olemiss.edu * receiving@olemiss.edu * solesource@olemiss.edu * travel@olemiss.edu * vendors@olemiss.edu * General Information * Procurement Staff * Form Bank * Office of Contracts Management SIDEBAR ADDITIONAL LINKS * Closed Bids and Sole Source Notices * Current Bids and Sole Source Notices * Expenditure General Ledger Listing * Purchasing Terms and Conditions * Spending Policy * State Contracts * University of Mississippi Tax Exempt Letter Also of Interest: * Travel Authorization Form * Purchasing * Office of Contracts Management | Ole Miss * Blackboard * myOleMiss * Email * Go! 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