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Blogs
Cloud Platform and Technology
March 25, 2024April 3, 2024


AN INTERESTING VIEW INTO SAP’S ERP CLOUD MIGRATION METHODS

Brian Wilchusky Sr. Director, Global SAP Practice, Vertex
SHARE THIS POST

Richard Horvath



KEY TAKEAWAYS

⇨
IMPLEMENTING A TAX ENGINE DURING SAP S/4HANA MIGRATION ENHANCES REGULATORY
COMPLIANCE, IMPROVES TAX CALCULATION ACCURACY, AND ALLOWS FOR REAL-TIME
REPORTING AND SCALABILITY.

⇨
ORGANIZATIONS MUST PROACTIVELY PLAN FOR SAP S/4HANA MIGRATION BY ALLOCATING
SUFFICIENT TIME AND RESOURCES, AS WELL AS UNDERSTANDING THE VARIOUS DEPLOYMENT
OPTIONS AVAILABLE TO ENSURE A SUCCESSFUL TRANSITION.

⇨
CHOOSING THE RIGHT SUPPORT PARTNER FOR THE ERP MIGRATION IS CRITICAL, AS
EXPERIENCED PARTNERS CAN FACILITATE PROJECT MANAGEMENT, OPTIMIZE WORKFLOWS, AND
ASSIST WITH TECHNICAL ASPECTS, LEADING TO A SMOOTHER MIGRATION PROCESS.


For tax and finance teams across the world, the implementation of a tax engine
as part of their SAP S/4HANA migration is a win-win situation. A tax engine
brings enhanced regulatory compliance, increased accuracy for tax calculation,
real-time reporting and its flexibility to scale. Integrating a tax engine in
any SAP S/4HANA migration processes can be highly beneficial for all parties.

To ensure successful implementation of a tax engine in the ERP migration, tax
and finance professionals would be wise to inform about specific SAP S/4HANA
migration drivers, strategies and best practices.

The new SAP S/4HANA Benchmark Report , based on survey respondents from 161
members of the SAPinsider community, is a guide for tax professionals to improve
their understanding of the best practices for ERP cloud migration. The report
details numerous components of SAP S/4HANA migration including adoption status,
the factors that are driving migration, deployment best practices and a few more
useful details.

One of the biggest takeaways from the report was that SAP’s upcoming end of
mainstream maintenance date in 2027 is proving to be one of the largest drivers
of migration. Christian Klein, SAP CEO, stated that SAP would not extend the end
of mainstream maintenance beyond 2027. With the deadline now on paper, it is
critical that an organization’s finance and tax teams work with IT leadership to
plan for the impact of a migration or a maintenance position post-2027.

The plan for financial transformation success 

Although the report contains a treasure trove of insights to aid tax
professionals in their migration initiatives, the key takeaway is a game plan
designed to position any SAP S/4HANA initiatives for success.

Act now and be proactive, not reactive 

The longer an SAP ERP system has been running for an organization, the more
complex it is likely to be. The accumulation of numerous customizations to the
system, a vast amount of historical data or being the product of multiple
upgrade cycles and patches – all factors that complicate the matter. It also
means organizations that have used the same SAP ERP system for many years will
face a herculean effort to completely modernize or replace their systems.

Many organizations have tools available to determine if their system is ready
for a transition, but the inspections are typically not thorough enough,
ultimately causing delays once the project has started. For tax professionals
looking to either deploy any plans for replacement, move to SAP S/4HANA or
eliminate legacy code, the sooner the process is started, the better.

Determine enough time for planning and deployment

The biggest challenge identified by survey respondents for moving to SAP S/4HANA
was finding the necessary time to prioritize the project. Although on the
surface this could suggest that a migration project could be deemed as
unimportant to organizations, it in fact indicates that, as a lengthy and
resource-intensive initiative, it proves difficult to dedicate enough resources
from start to finish.

For example, the report details how one major transformation project involved
over 250 internal team members for 12-18 months. For a certain subset of
business team members, 50 percent of their time was allocated to the project.

It’s crucial that everyone involved with any migration project can dedicate
enough of their time and resources, as this will determine the overall success
rate of the project.

Analyze which deployment options are available to you

There are numerous deployment options for SAP S/4HANA available and it’s
fundamentally important that tax and finance professionals fully examine every
deployment option and licensing requirements to gain full understanding of their
ability. Many organizations rule out SAP S/4HANA cloud as they fail to
differentiate between the public cloud, private cloud, hyperscaler and customer
data center options. Collectively differentiating these terms could determine
the implementation of the right software needed.

This can be the result of a lack of understanding and misconceptions about the
capabilities, security and flexibility of a deployment model. If tax
professionals take the time to understand the nuances and differences between
the range of SAP S/4HANA deployment options, while raising any concerns to their
S/4HANA project teams, they can ensure that any decisions made will be fully
informed.

Determining the correct support partner

Any large-scale ERP deployment can be a massive ordeal and it’s important that
organizations enlist support from partners and system integrators to allow for
the migration journey to run smoothly. Typically, partners usually look after
the project and change management processes; they can also assist with the
optimization of workflows, help develop new code, share key knowledge and assist
with data cleansing protocols.

While only a small number of organizations opt to not use partners in any move
to SAP S/4HANA, for the majority that do, it is essential they enlist the
support of the right partner; either one that has regularly been used for
previous transformation projects or one that specializes in SAP S/4HANA. This
will allow for the project to run smoothly and on schedule, optimizing time and
resources for those involved.

As more organizations look to adopt their migration to SAP S/4HANA, it’s crucial
they follow a clear plan of action to not only ensure that their ERP and SAP
S/4HANA initiatives are deployed successfully, but that it sets a foundation for
success in the years to come.

Tax teams must do their due diligence and raise any concerns to the IT teams in
charge of the migration process, ensuring that any move to ERP cloud migration
is completed successfully. Once you make decisions backed up with the correct
knowledge, your business will continue making strides with your growth goals.

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