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PRIVACY POLICY

Date Effective: 7 May 2020

INTRODUCTION

This Privacy Policy explains what information OfficeMaps Pty Ltd collects about
you and what we do with that information, how we share it, and how we handle the
content you place in our products and services. It also explains the choices
available to you regarding our use of your personal information and how you can
access and update this information.

‘Personal Information’ in this privacy policy includes Personal Information as
that is defined in the Australian Privacy Act 1988 (Cth) (Act) and more broadly,
it also includes personal data as that is defined in the European data
protection laws (also known as the GDPR) which means any information relating to
an identified or identifiable natural person. At the very least, this may
include your name and contact details including phone numbers and email
addresses.

SCOPE OF PRIVACY POLICY

This Privacy Policy applies to the information that we obtain through your use
of OfficeMaps Services via a device such as a computer, laptop, tablet or mobile
phone or when you otherwise interact with OfficeMaps Services. In some cases,
users of our Services may be subject to the GDPR and may therefore qualify for
slightly different treatment of their personal information. We will always
endeavour to fulfil our legal obligations in good faith.

OfficeMaps services include our:

 * Websites
 * SaaS Software including OfficeMaps
 * Self- Hosted Software including OfficeMaps but does not include:

 1. OfficeMaps Software products or services for which a separate privacy policy
    is provided.
 2. Third party products or services that you may choose to integrate with
    OfficeMaps Services, such as third party add-ons, authentication services,
    directory services and other integrations. Please ensure you review the
    policies of third party products and services to make sure you agree with
    the ways in which they collect and use your information.
 3. Third party websites linked to or from our websites. Please ensure you
    review the policies of each third party to make sure you agree with the ways
    in which they collect and use your information.

Unless otherwise stated, our SaaS Software and our Self-Hosted Software are
treated the same for the purposes of this Privacy Policy.

CHANGES TO OUR PRIVACY POLICY

We may change this Privacy Policy from time to time and will notify you by
revising the “Date Effective” date at the top of this Privacy Policy on our
website. If we make any material changes, we will make every effort to notify
you via email or notification via the OfficeMaps Services. Your continued use of
the OfficeMaps Services will be deemed acceptance of any amended policy.

INFORMATION THAT YOU PROVIDE TO US

We ask for and collect personal information about you such as your name,
address, phone number, email address, as well as certain related information
like your company name and website name, when you register for an account to
access or utilise one or more OfficeMaps Services.

 * name;
 * employer company;
 * city, state, post code, country;
 * email address;
 * phone or mobile number;
 * job title;
 * job description, skills;
 * any additional information relating to you that you provide to us directly
   through our Services;

We do not collect “Sensitive Information” as deemed by the Privacy Act of
Australia or in the GDPR.

If you choose to pay for OfficeMaps Services by credit card, your credit card
details are not stored by OfficeMaps Services and cannot be accessed by our
employees. To enable us to automatically bill your credit card as required your
credit card details are encrypted and securely stored by Chargebee Inc. You
should review Chargebee’s Privacy Policy to make sure you agree with the ways in
which they collect and use your information.

In some cases, another user (such as a system administrator) may create an
account on your employer’s behalf and may provide your personal information
(usually when your company requests that you use our products). We collect
information under the direction of our customers and often have no direct
relationship with the individuals whose personal information we process. If you
are an employee of one of our customers and would no longer like us to process
your information, please contact your employer. If the GDPR applies to this
situation, then you should be aware that we may be acting as data processors and
in that case we have a Data Processing Agreement (DPA) with the data controller
who is primarily responsible for the collection and control of your personal
information.

If you are providing personal information about someone else, you must have the
authority to act for them and to consent to the collection and use of their
personal Information as described in this Privacy Policy.

We collect and store content that you create, input, submit, post, upload,
transmit, store or display in the process of using our SaaS Software or
Websites. Such content includes any personal information or other sensitive
information that you choose to include.

We may ask for and collect personal information from you when you submit web
forms on our Websites or as you use interactive features of the Websites,
including, participation in surveys, contests, promotions, events, requesting
customer support, or communicating with us.

If the GDPR applies to you, then we are required to assert the lawful basis for
our collection of your personal information.

What lawful basis do we rely on for our use of your personal information? We
will only use your personal information when the law allows us to. The table
below sets out our lawful basis for our use of your personal information.

USE OF PERSONAL DATA

LAWFUL BASIS

1. CUSTOMERS

Carrying out internal checks to ensure you satisfy our criteria for registration
on SaaS Software or Websites and creating your account.

Performance of our contract with you (or preparation for performance) and, in
respect of data relating to criminal convictions, protecting the public against
dishonesty.

Providing our Services to you and sending you service updates.

Performance of our contract with you and compliance with a legal obligation.

Corresponding with you.

Where the correspondence is in respect of your use of the Services in connection
with a registered account, performance of our contract with you. Otherwise, our
legitimate interests of properly servicing our users.

Sending you our latest news, events and information, vacancies, clients and
industry insights by email and/or SMS.

Our legitimate interests of promoting and expanding our Services and keeping our
users up to date.

Reviewing and analysing technical information, browsing history, and usage and
engagement with our Software.

Our legitimate interests of understanding how Customers use the Services so we
can improve the Software and maintain security.

2. END USERS

Registration of your or your business’/employers’ account with us.

Where we are registering the account in your individual name, performance of our
contract with you (or preparation for performance).

Providing our Software services to you or your business/employer and sending you
service updates.

Where you are our customer, performance of our contract with you. Where your
business/employer is our customer, our legitimate interests of performing our
contract with your business/employer.

Corresponding with you.

Where you are our customer and the correspondence is in respect of your account,
performance of our contract. Otherwise, our legitimate interests of properly
servicing our customers.

Sending you our latest news, information, and industry insights by email and/or
SMS.

Our legitimate interests of promoting and expanding our Platform and keeping our
users up to date.

3. OTHER USERS

To deal with and respond to your query.

Our legitimate interests of responding to queries we receiving and properly
servicing our potential clients/specialists.

Sending you our latest news, information and industry insights by email.

Your consent.

Reviewing and analysing technical information.

Our legitimate interests of reviewing understanding how our Software is used so
we can improve the Software and Services.

INFORMATION WE COLLECT FROM YOUR USE OF OFFICEMAPS SERVICES

Cookies and Other Tracking Technologies: We and our authorised third party
service providers use cookies and other information gathering technologies for a
variety of purposes. These technologies may provide us with personal
information, information about devices and networks you utilise to access our
Websites, and other information regarding your interactions with our Websites.

We may partner with third party service providers to either display advertising
on the Websites or to manage our advertising on other sites. Our third party
service providers may use technologies such as cookies to gather information
about your activities on our Websites and other sites in order to suggest
advertisements based upon your browsing activities and interests.

Web beacons, tags and scripts may be used on our Websites or in email or other
electronic communications we send to you. These assist us in delivering cookies,
counting visits to our Websites, understanding usage and campaign effectiveness
and determining whether an email has been opened and acted upon. We may receive
reports based on the use of these technologies by our third-party service
providers on an individual and aggregated basis.

We may use Local Storage Objects (“LSOs”) such as HTML5 to store content
information and preferences. Various browsers may offer their own management
tools for removing HTML5 LSOs. Third parties with whom we partner to provide
certain features on our Websites or to display advertising based upon your web
browsing activity use LSOs such as HTML5 and Flash to collect and store
information.

Logs: As is true with most websites and services delivered over the internet, we
gather certain information and store it in log files when you interact with
OfficeMaps Services. This information includes internet protocol (IP) addresses
as well as browser type, internet service provider, URLs of referring/exit
pages, operating system, date/time stamp, information you search for, locale and
language preferences, identification numbers associated with your devices, your
mobile carrier, and system configuration information.

Analytics: We collect analytics information when you use OfficeMaps Services to
help us improve them. We may also share anonymous data about your actions with
third-party service providers of analytics services.

We may also use mobile analytics software to allow us to better understand the
functionality of our mobile application on your device. This software may record
information such as how often you use the mobile application, the events that
occur within the mobile application, aggregated usage, performance data, and
where the mobile application was downloaded from.

INFORMATION WE COLLECT FROM OTHER SOURCES

We obtain information from third parties and combine that with information we
collect through OfficeMaps Services. For example, we may have access to certain
information from a third party social media or authentication service if you log
into OfficeMaps Services through the service or otherwise provide us with access
to information from the service.

Any access that we may have to such Information from a third party social or
authentication service is in accordance with the authorisation procedures
determined by that service. By authorising us to connect with a third party
service, you authorise us to access and store your name, email address, profile
picture, and other information that the third party service makes available to
us, and to use and disclose it in accordance with this Privacy Policy. You
should check your privacy settings on these third party services to understand
and change the information sent to us through these services.

We use the following short lasting cookies:

 * Strictly necessary cookies. These are cookies that are required for the
   operation of our website. They include, for example, cookies that enable you
   to log into secure areas of our website.
 * Functionality cookies. These are used to recognise you when you return to our
   website. This enables us to personalise our content for you, greet you by
   name and remember your preferences (for example, your choice of language or
   region).

You block cookies by activating the setting on your browser that allows you to
refuse the setting of all or some cookies. However, if you use your browser
settings to block all cookies please note that some parts of our website may
become inaccessible or not function properly.

Except for essential cookies, all cookies will expire after 2 years.

HOW WE USE INFORMATION WE COLLECT

We collect your personal information so that we can provide you with OfficeMaps
Services and any related services that you may request.  As such we may use the
personal information we have collected from you in order:

 * verify your identity,
 * administer, improve and promote OfficeMaps Services,
 * notify you of new or changed services offered in relation to OfficeMaps
   Services,
 * carry out marketing or training relating to OfficeMaps Services,
 * assist with the resolution of technical support issues or other issues
   relating to OfficeMaps Services,
 * comply with laws and regulations in applicable jurisdictions, and
 * communicate with you.

By using OfficeMaps Services, you consent to your personal information being
collected, held and used for this purpose and in this way and for any other use
you authorise.

We will only use your personal information for the purposes described in this
policy or with your express permission.

INFORMATION SHARING AND DISCLOSURE

We will not share or disclose any of your personal information or content with
third parties except as described in this policy.

However, you should be aware that we may disclose your personal information in
order to:

 * comply with any court orders, subpoenas, or other legal process or
   investigation, if such disclosure is required by law,
 * to enforce our agreements, policies and terms of service,
 * to protect the security or integrity of OfficeMaps Software’s products and
   services,
 * to protect OfficeMaps Software, our customers or the public from harm or
   illegal activities, or
 * to respond to an emergency which we believe in good faith requires us to
   disclose information to assist in preventing the death or serious bodily
   injury of any person.

We do not sell your personal information or content.

We work with third party service providers to provide website, application
development, hosting, maintenance, back-up, storage, virtual infrastructure,
payment processing, analysis and other services for us. These service providers
may have access to or process your information for the purpose of providing
those services for us.  We do not permit our third party service providers to
use the personal information that we share with them for their marketing
purposes or for any other purpose than in connection with the services they
provide to us.

DATA STORAGE AND TRANSFER

We use Amazon Web Services, a top tier, third party hosting provider to host our
SaaS Software on servers located in Australia, the USA and the United Kingdom.
This means, if you use our SaaS Software, the personal information uploaded by
your users will be stored in the country nominated in your subscription, that
is, either Australia, the USA or the United Kingdom and it will not be
transferred. Unless otherwise instructed the country nominated is determined by
the currency of your subscription.

In addition, we use third party providers for specific services (such as credit
card transaction processing and contact management systems) relating to the
operation of OfficeMaps Services.   These third party service providers may
store information about your organisation which may include personal information
relating to one or more contacts for your organisation (like for instance the
account manager who needs to correspond with us for the purpose of managing your
subscription) . This information may be stored on servers in Australia, the
United States and possibly other regions but, as we stated above, this does not
include the personal information of all your users, which is stored in either
Australia, the USA or the United Kingdom (determined by your subscription) and
does not get transferred out of that geography.

If you are the contact person for your organisation in Australia, then the
following exception applies to you, specifically:

Your Personal Information even if collected by us in Australia may be
transferred to and stored in a country outside Australia (on a temporary or
permanent basis).

By registering as a contact person for your organisation, you agree:

 * to and authorise us giving your personal information, in accordance with this
   Privacy Policy, to a third party who is not in Australia or a third party who
   may transfer and store outside Australia your personal information (Overseas
   Recipient);
 * that, while we will take reasonable steps to ensure that an Overseas
   Recipient does not breach the APPs, Overseas Recipients are not bound by the
   APPs and subclause 8.1 of the APPs does not apply to the disclosure of your
   personal information to an Overseas Recipient*; and
 * that, if an Overseas Recipient handles your information in breach of the
   APPs, you will not be able to seek redress under the Act.

*Subclause 8.1 of the APPs requires us to ensure that Overseas Recipients comply
with the APPs unless, in accordance with subclause 8.2, you agree otherwise. For
more information, please check the Office of the Australian Information
Commissioner (OAIC) website .

Each third party provider’s role is limited to providing specific service to us
relating to the operation of OfficeMaps Services.  They are not permitted to
access or use your personal information, except for the limited purpose of
providing the services.

SECURITY

The servers on which personal Information is stored are kept in a controlled
environment. While we take reasonable efforts to safeguard your personal
Information, no security system is impenetrable. Due to the inherent nature of
the internet we cannot guarantee that information, during transmission through
the internet or while stored on our systems or otherwise in our care, will be
absolutely safe from intrusion by others, such as malicious hackers.

Where data is transferred over the internet as part of OfficeMaps Services, the
data is encrypted using industry standard SSL (HTTPS).

Responsibility of securing access to the data you store in Self-Hosted software
rests with you and not OfficeMaps Software. We strongly recommend that
administrators of Self-Hosted Software configure SSL where relevant to prevent
interception of data transmitted over networks and to restrict access to the
databases and other storage used to hold data.

YOUR CHOICES

You may opt out of receiving promotional communications from us by using the
unsubscribe link within each email that has such a link, or emailing us to have
your contact information removed from our promotional email list or registration
database.  Please note opt-out requests are usually processed with 5 business
days. Even after you opt out from receiving promotional messages from us, you
will continue to receive transactional messages from us regarding OfficeMaps
Services.

ACCESSING AND UPDATING YOUR INFORMATION

You may correct, update, amend, or remove your personal information in your
account settings or by directing your query to your account administrator. You
may also contact our support services, or contact us by postal email or mail
using the address listed below.

You can often remove content using the tools provided by the OfficeMaps Services
concerned. In some cases, you may need to contact your administrator to request
they remove the content. You can contact us to request removal of personal
information from any of our Websites.

Retention: We will keep your Personal Information for as long as it remains
necessary for the identified purpose or as required by law, which may extend
beyond the termination of our relationship with you. We may retain certain data
as necessary to prevent fraud or future abuse, or for legitimate business
purposes, such as analysis of aggregated, non-personally-identifiable data,
account recovery, or if required by law. All retained personal information will
remain subject to the terms of this Privacy Policy.

When your subscription to our services is terminated, then we will purge the
personal information of users from our systems within a reasonable time after
that termination.

We will retain your account information for as long as your account is active,
or as reasonably useful for commercial purposes or as necessary to comply with
our legal obligations, resolve disputes, and enforce our agreements. If your
account is managed by an administrator, that account administrator may have
control with regards to how your account information is retained and deleted.

FOR USERS WHO ARE SUBJECT TO THE GDPR

Users residing in certain countries, including the EU, are afforded certain
rights regarding their Personal Information under the GDPR. Except where an
exception or exemption applies, these rights include the ability to access,
correct, and request deletion of your Personal Information. While these rights
are not applicable globally, if you are a User located in the European Community
then in addition to the other terms of this Privacy Policy which apply to you,
the laws require you to opt in for the ability to use your Personal Information
and share it with third parties so you can receive marketing communications from
us, or those third parties (which we would only do if we reasonably believed
that the third party offers goods or services that may be of interest to you)

If you have consented to our use of Personal Information for a specific purpose,
you have the right to change your mind at any time, but this will not affect any
processing that has already taken place. We can delete your Personal Information
upon your specific request.

Our Data Protection Officer can be contacted at: privacy@officemaps.com.

CONTACT US

If you have questions regarding this Privacy Policy or any related concern
please contact us by email at privacy@officemaps.com, or at:

OfficeMaps Pty Ltd
14 Railway Terrace
Milton   QLD  4064
Australia



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