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GLOBAL PRIVACY STATEMENT

Ceridian’s Global Privacy Statement was last updated on November 7, 2022

 

SCOPE

Ceridian HCM Holding, Inc., and its affiliates and subsidiaries (herein
“Ceridian”) are committed to protecting your Personal Information and processing
it responsibly. This Privacy Statement (“Statement”) describes our general
practices relating to the collection, use and disclosure of data relating to our
websites’ and physical sites’ visitors, consumers, and individuals within our
client, supplier and business partner organizations with whom we have or
contemplate a business relationship (“Personal Information”).

This Statement does not apply to the data about our customers’ employees or
prospective employees which Ceridian processes as a service provider on our
customers’ behalf (please see Ceridian’s Service Provider Privacy Statement for
related details). This Statement also does not apply to prospective employees of
Ceridian (please see Ceridian’s Job Applicant Privacy Statement for related
details).

This Statement applies to any websites that link to this Statement but does not
apply to those websites that have their own unique Statement.

TABLE OF CONTENTS

The Personal Information Ceridian Collects
How Personal Information is Used
How Personal Information is Disclosed
Third Party Websites
Cross Border Transfers
How Personal Information is Protected
Retention of Personal Information
Do Not Track Disclosure
How to Exercise Your Rights
How to Contact Ceridian
Changes to this Privacy Statement

 

THE PERSONAL INFORMATION CERIDIAN COLLECTS

Directly from You

Ceridian collects Personal Information directly from you when you interact with
us online, in person or through other communication channels. For example:

 * When you request information about our services, chat with Ceridian online,
   register for a webinar or download content from our website or mobile app, we
   collect your contact
   information such as name, telephone number, mailing address and email
   address;
 * When you register for and/or engage with us at a trade show or other event,
   we collect your contact information and employment-related information such
   as the name of your employer and job title;
   * If the event is managed by Ceridian, we may also collect payment
     information (such as credit card number), emergency contact information and
     dietary requirements for meals at the event;
 * When you create an account on a Ceridian platform, we collect authentication
   credentials such as username and password;
 * When you enter a contest or a sweepstakes, we collect your contact
   information and employment-related information;
 * When you access our website, we automatically collect information about your
   device including your browsing history, IP address, and other system
   settings, and use of the website through cookies and similar technologies
   —See Ceridian’s Cookie Statement;
 * When you use a Ceridian product or service, including mobile applications
   made available by Ceridian, we automatically collect information, such as
   usage data, product interaction, device ID, diagnostics, performance, and
   crash data; 
 * When you interact with the emails that we send to you, we automatically
   collect information about your activity, such as whether you opened the
   email;
 * When you give us permission to post a customer testimonial, we collect photos
   or videos as well as your opinions;
 * When you respond to a survey, we collect your contact information and your
   opinions on our products and services;
 * When you engage with us via a social media platform, we collect contact
   information that includes social media handles;
 * When you contact our customer support center, we collect personal information
   in order to authenticate you, voice recordings and chat transcripts;
 * When you visit our offices, we collect your contact information and details
   about your visit such as the time and date of your arrival and departure; we
   may also capture your
   image through security cameras;
 * We may also collect other information you may choose to provide through our
   interactions.

From Other Sources

Ceridian also obtains Personal Information from third parties. For example:

 * Other companies provide us with the contact information and
   employment-related information of businesses or individuals that they think
   may be interested in our products or services;
 * Ceridian purchases contact information and other information from third
   parties and combines it with information we already have to develop marketing
   leads and tailor advertising to customers and prospects;
 * A colleague at your organization may share your contact information with us
   because they think you will be interested in our products or services;
 * Ceridian collects contact information from publicly available sources as
   permitted by applicable law.

 

HOW PERSONAL INFORMATION IS USED

Ceridian uses Personal Information for Ceridian’s legitimate business purposes
which include, among others, to:

 * Develop and maintain business relationships;
 * Personalize users’ experience on our websites and while using our
   applications;
 * Plan and manage Ceridian-sponsored events;
 * Send marketing communications
   * If you decide you do not want to receive marketing communications from
     Ceridian, you can opt-out by clicking on the “unsubscribe” link provided at
     the bottom of every marketing email or by visiting our Preference Center;
 * Understand how you interact with our marketing communications in order to
   provide tailored communications;
 * Send informational communications such as invitations to events, satisfaction
   surveys, training and product alerts;
 * Conduct sweepstakes and contests;
 * Communicate with customers concerning normal business administration such as
   projects, services and billing;
 * Provide access to information systems and premises;
 * Develop, improve and maintain our products, services, mobile applications
   (apps), software and website through research, development, analytics and
   business intelligence;
 * Comply with data protection legislation, information security requirements
   and other legal requirements;
 * Manage claims with and between customers, Ceridian, individuals and/or third
   parties, including beyond termination of the Agreement;
 * Manage Ceridian’s internal operations;
 * Respond to inquiries and feedback from business contacts;
 * Prevent fraud;
 * Conduct internal audits or investigations;
 * Manage network security, which includes disaster recovery and business
   continuity;
 * Publish customer testimonials;
 * Display targeted ads to groups of people who may be interested in our
   products and services.

Depending on the circumstances and applicable law, Ceridian processes Personal
Information on a number of lawful bases, including obtaining your consent,
performance of a contract, compliance with a legal obligation, to protect yours
or someone else’s vital interests, to perform a task in the public interest or
for other legitimate interest. In Europe and other jurisdictions where this is
permitted, we rely on “legitimate interest” for example, for fraud prevention,
network security, resolving product issues, planning and managing Ceridian
events, developing and improving our services, sending informational
communications and some direct marketing.

In the event that Ceridian de-identifies Personal Information in support of
legitimate business purposes, we will not attempt to re-identify the data.

HOW PERSONAL INFORMATION IS DISCLOSED

Subsidiaries and Affiliates

We disclose Personal Information to subsidiaries and affiliates of Ceridian.

Service Providers

We share disclose Personal Information  to companies or individuals that provide
us with services. These services include, among other things, providing products
and services to you on our behalf, creating or maintaining our databases, 
preparing and distributing communications, managing events or responding to
inquiries. Service providers can only process Personal Information as instructed
by Ceridian. We use third-party services, such as Google Analytics, to view
aggregated information about end-user usage and interactions. 

Partners

We disclose Personal Information to other companies that provide products or
services that we think will be of interest to you.

Blogs, Online Postings and Testimonials

We allow users to share comments, postings, testimonials, or other information.
If you choose to submit such information to us, the information you submit will
be available generally to the public. Information you provide in these areas may
be read, collected and used by others who access them.

Business Transaction

In the event that Ceridian sells or divests assets or any portion thereof,
Ceridian may disclose Personal Information to the company involved in the
business transaction in support of the sale or divestiture, and where
applicable, in support of integration activities. It is Ceridian’s practice to
require appropriate protection for Personal Information in these types of
transactions.

Applications and Tools

We offer tools, widgets and applications on our website such as search engine
functionalities, that are powered by third parties. If you use those
applications or tools, any Personal Information that you provide will be
disclosed to the third party that provides that functionality. The third party’s
use of that Personal Information is subject to their Privacy Statement.

Law Enforcement

We may report to law enforcement agencies any activities that we reasonably
believe to be unlawful, or that we reasonably believe will aid a law enforcement
investigation into unlawful activity. In addition, we reserve the right to
release your Personal Information to law enforcement agencies if we determine,
in our sole judgment, that either you have violated our policies, or the release
of your Personal Information will protect the rights, property, or safety of
Ceridian, or another person.

Legal Process

We may disclose your Personal Information to others as required by, or permitted
by, law. This includes  disclosing your Personal Information to governmental
entities, or third parties in response to subpoenas, court orders, other legal
process, or as we believe is necessary to exercise our legal rights, to defend
against legal claims that have been brought against us, or to defend against
possible legal claims that we determine in our sole discretion might be brought
against us.

 

THIRD PARTY WEBSITES

Our website, emails, or our application may link to third parties’ websites. It
is also possible that third parties’ websites or emails may link to our website.
We are not responsible for the content or the privacy practices employed by
third parties and Personal Information collected by third parties is not
governed by Ceridian’s Global Privacy Statement. We encourage you to read the
Privacy Statements of these websites before transmitting any Personal
Information to third parties. 

 

CROSS BORDER TRANSFERS

Ceridian utilizes the adequacy determinations made by the European Commission to
transfer Personal Information to countries with data protection that is adequate
to the EU. Ceridian also utilizes  Standard Contractual Clauses (SCCs) for the
transfer of Personal Information from the EU, UK and Switzerland to other
countries.

 

SALE / SHARE OF PERSONAL INFORMATION

In accordance with the disclosure requirements under the California Privacy
Rights Act (“CPRA”), Ceridian does not “sell” or “share” your Personal
Information.

 

HOW PERSONAL INFORMATION IS PROTECTED

Ceridian has implemented policies and procedures to protect Personal
Information. Ceridian uses recognized industry standard security safeguards
appropriate to the sensitivity of the Personal Information. Ceridian reviews its
security policies and procedures on a regular basis and updates them as needed
to maintain their relevance. Ceridian makes reasonable security arrangements to
protect Personal Information from and against risks, such as loss or theft, as
well as unauthorized access, collection, use, disclosure, copying, modification,
disposal and destruction. The methods of protection include physical measures,
organizational measures and technological measures. Ceridian requires all third
parties to whom it transfers Personal Information to maintain adequate
safeguards in compliance with applicable laws and standards to protect Personal
Information. In the event that Ceridian is required by law to inform you of a
breach of your Personal Information, we will notify you electronically, in
writing or by telephone, if permitted by law.

 

RETENTION OF PERSONAL INFORMATION

Ceridian will retain your Personal Information for as long as necessary to
fulfill the purpose for which it was collected or as required to comply with
legal obligations and, thereafter, Ceridian will securely delete the Personal
Information. If there is any data that we are unable, for technical reasons, to
delete entirely from our systems, we will put in place appropriate measures to
prevent any further use of such data.

 

DO NOT TRACK DISCLOSURE

Do Not Track (DNT) is a preference that users can set for their browsers to opt
out of the online tracking activities by some websites. Ceridian responds to DNT
and GPC signals where required to do so by applicable law.

 

HOW TO EXERCISE YOUR RIGHTS

Ceridian makes reasonable efforts to keep Personal Information as accurate,
complete and up- to-date as is necessary to fulfill the purposes for which the
information is to be used. Unless Ceridian is permitted or required by law to
prohibit access, you can view and if necessary, update and correct your Personal
Information. Depending on the jurisdiction in which you are, you may have
additional rights such as the right to request deletion of your Personal
Information, the right to restrict or object to processing your Personal
Information by Ceridian or the right to transfer your Personal Information to
another organization.

Individuals can submit requests for any of these rights here or by using the
toll-free number (1-888-975-7674).

Note that, as required by law, we will require you to prove your identity. We
may verify your identity by phone call or email. Depending on your request, we
will ask for information such as your name and contact information. We may also
ask you to provide a signed declaration confirming your identity. In some
circumstances, you may designate an authorized agent to submit requests on your
behalf here. We will require verification that you provided the authorized agent
permission to make a request on your behalf.

If you choose to exercise any of these rights, we will not discriminate against
you or deny services to you or provide different quality of services.

Individuals can raise concerns or file complaints here. Ceridian will
investigate all complaints and take appropriate action to remedy any issues.

 

HOW TO CONTACT CERIDIAN

For privacy-related questions, comments or concerns, contact Ceridian at:

Chief Privacy Officer
Ceridian HCM, Inc.
3311 E. Old Shakopee Road
Bloomington, MN 55425
Telephone: 1-888-975-7674
Email: privacy@ceridian.com

 

CHANGES TO THIS PRIVACY STATEMENT

Ceridian will update this Statement periodically to reflect changes to our
privacy practices. We will provide notice online when we make any material
changes to this Statement.

ADDITIONAL INFORMATION

 * Ceridian’s Biometric Statement

Also of Interest
 * Three keys to a successful strategic onboarding program
 * Ceridian’s Biometric Statement
 * Data Privacy Complaint Form

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your preferences or your device and is mostly used to make the site work as you
expect it to. The information does not usually directly identify you, but it can
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be used by those companies to build a profile of your interests and show you
relevant adverts on other sites.    They do not store directly personal
information, but are based on uniquely identifying your browser and internet
device. If you do not allow these cookies, you will experience less targeted
advertising.

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These cookies enable the website to provide enhanced functionality and
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services we have added to our pages.    If you do not allow these cookies then
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Performance Cookies

These cookies allow us to count visits and traffic sources so we can measure and
improve the performance of our site. They help us to know which pages are the
most and least popular and see how visitors move around the site.    All
information these cookies collect is aggregated and therefore anonymous. If you
do not allow these cookies we will not know when you have visited our site, and
will not be able to monitor its performance.

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These cookies are necessary for the website to function and cannot be switched
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which amount to a request for services, such as setting your privacy
preferences, logging in or filling in forms.    You can set your browser to
block or alert you about these cookies, but some parts of the site will not then
work. These cookies do not store any personally identifiable information.

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Accessibility Adjustments
Reset Settings Statement Hide Interface

Choose the right accessibility profile for you
OFF ON
Seizure Safe Profile Clear flashes & reduces color
This profile enables epileptic and seizure prone users to browse safely by
eliminating the risk of seizures that result from flashing or blinking
animations and risky color combinations.
OFF ON
Vision Impaired Profile Enhances website's visuals
This profile adjusts the website, so that it is accessible to the majority of
visual impairments such as Degrading Eyesight, Tunnel Vision, Cataract,
Glaucoma, and others.
OFF ON
ADHD Friendly Profile More focus & fewer distractions
This profile significantly reduces distractions, to help people with ADHD and
Neurodevelopmental disorders browse, read, and focus on the essential elements
of the website more easily.
OFF ON
Cognitive Disability Profile Assists with reading & focusing
This profile provides various assistive features to help users with cognitive
disabilities such as Autism, Dyslexia, CVA, and others, to focus on the
essential elements of the website more easily.
OFF ON
Keyboard Navigation (Motor) Use website with the keyboard
This profile enables motor-impaired persons to operate the website using the
keyboard Tab, Shift+Tab, and the Enter keys. Users can also use shortcuts such
as “M” (menus), “H” (headings), “F” (forms), “B” (buttons), and “G” (graphics)
to jump to specific elements.

Note: This profile prompts automatically for keyboard users.
OFF ON
Blind Users (Screen Reader) Optimize website for screen-readers
This profile adjusts the website to be compatible with screen-readers such as
JAWS, NVDA, VoiceOver, and TalkBack. A screen-reader is software that is
installed on the blind user’s computer and smartphone, and websites should
ensure compatibility with it.

Note: This profile prompts automatically to screen-readers.
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Align Left
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Accessibility StatementCompliance status

We firmly believe that the internet should be available and accessible to anyone
and are committed to providing a website that is accessible to the broadest
possible audience, regardless of ability.

To fulfill this, we aim to adhere as strictly as possible to the World Wide Web
Consortium’s (W3C) Web Content Accessibility Guidelines 2.1 (WCAG 2.1) at the AA
level. These guidelines explain how to make web content accessible to people
with a wide array of disabilities. Complying with those guidelines helps us
ensure that the website is accessible to blind people, people with motor
impairments, visual impairment, cognitive disabilities, and more.

This website utilizes various technologies that are meant to make it as
accessible as possible at all times. We utilize an accessibility interface that
allows persons with specific disabilities to adjust the website’s UI (user
interface) and design it to their personal needs.

Additionally, the website utilizes an AI-based application that runs in the
background and optimizes its accessibility level constantly. This application
remediates the website’s HTML, adapts its functionality and behavior for
screen-readers used by blind users, and for keyboard functions used by
individuals with motor impairments.

If you wish to contact the website’s owner please use the website's form

Screen-reader and keyboard navigation

Our website implements the ARIA attributes (Accessible Rich Internet
Applications) technique, alongside various behavioral changes, to ensure blind
users visiting with screen-readers can read, comprehend, and enjoy the website’s
functions. As soon as a user with a screen-reader enters your site, they
immediately receive a prompt to enter the Screen-Reader Profile so they can
browse and operate your site effectively. Here’s how our website covers some of
the most important screen-reader requirements:

 1. Screen-reader optimization: we run a process that learns the website’s
    components from top to bottom, to ensure ongoing compliance even when
    updating the website. In this process, we provide screen-readers with
    meaningful data using the ARIA set of attributes. For example, we provide
    accurate form labels; descriptions for actionable icons (social media icons,
    search icons, cart icons, etc.); validation guidance for form inputs;
    element roles such as buttons, menus, modal dialogues (popups), and others. 
    
    Additionally, the background process scans all of the website’s images. It
    provides an accurate and meaningful image-object-recognition-based
    description as an ALT (alternate text) tag for images that are not
    described. It will also extract texts embedded within the image using an OCR
    (optical character recognition) technology. To turn on screen-reader
    adjustments at any time, users need only to press the Alt+1 keyboard
    combination. Screen-reader users also get automatic announcements to turn
    the Screen-reader mode on as soon as they enter the website.
    
    These adjustments are compatible with popular screen readers such as JAWS,
    NVDA, VoiceOver, and TalkBack.
    
    
 2. Keyboard navigation optimization: The background process also adjusts the
    website’s HTML and adds various behaviors using JavaScript code to make the
    website operable by the keyboard. This includes the ability to navigate the
    website using the Tab and Shift+Tab keys, operate dropdowns with the arrow
    keys, close them with Esc, trigger buttons and links using the Enter key,
    navigate between radio and checkbox elements using the arrow keys, and fill
    them in with the Spacebar or Enter key.
    
    Additionally, keyboard users will find content-skip menus available at any
    time by clicking Alt+2, or as the first element of the site while navigating
    with the keyboard. The background process also handles triggered popups by
    moving the keyboard focus towards them as soon as they appear, not allowing
    the focus to drift outside.
    
    Users can also use shortcuts such as “M” (menus), “H” (headings), “F”
    (forms), “B” (buttons), and “G” (graphics) to jump to specific elements.

Disability profiles supported on our website
 * Epilepsy Safe Profile: this profile enables people with epilepsy to safely
   use the website by eliminating the risk of seizures resulting from flashing
   or blinking animations and risky color combinations.
 * Vision Impaired Profile: this profile adjusts the website so that it is
   accessible to the majority of visual impairments such as Degrading Eyesight,
   Tunnel Vision, Cataract, Glaucoma, and others.
 * Cognitive Disability Profile: this profile provides various assistive
   features to help users with cognitive disabilities such as Autism, Dyslexia,
   CVA, and others, to focus on the essential elements more easily.
 * ADHD Friendly Profile: this profile significantly reduces distractions and
   noise to help people with ADHD, and Neurodevelopmental disorders browse,
   read, and focus on the essential elements more easily.
 * Blind Users Profile (Screen-readers): this profile adjusts the website to be
   compatible with screen-readers such as JAWS, NVDA, VoiceOver, and TalkBack. A
   screen-reader is installed on the blind user’s computer, and this site is
   compatible with it.
 * Keyboard Navigation Profile (Motor-Impaired): this profile enables
   motor-impaired persons to operate the website using the keyboard Tab,
   Shift+Tab, and the Enter keys. Users can also use shortcuts such as “M”
   (menus), “H” (headings), “F” (forms), “B” (buttons), and “G” (graphics) to
   jump to specific elements.

Additional UI, design, and readability adjustments
 1. Font adjustments – users can increase and decrease its size, change its
    family (type), adjust the spacing, alignment, line height, and more.
 2. Color adjustments – users can select various color contrast profiles such as
    light, dark, inverted, and monochrome. Additionally, users can swap color
    schemes of titles, texts, and backgrounds with over seven different coloring
    options.
 3. Animations – epileptic users can stop all running animations with the click
    of a button. Animations controlled by the interface include videos, GIFs,
    and CSS flashing transitions.
 4. Content highlighting – users can choose to emphasize essential elements such
    as links and titles. They can also choose to highlight focused or hovered
    elements only.
 5. Audio muting – users with hearing devices may experience headaches or other
    issues due to automatic audio playing. This option lets users mute the
    entire website instantly.
 6. Cognitive disorders – we utilize a search engine linked to Wikipedia and
    Wiktionary, allowing people with cognitive disorders to decipher meanings of
    phrases, initials, slang, and others.
 7. Additional functions – we allow users to change cursor color and size, use a
    printing mode, enable a virtual keyboard, and many other functions.

Assistive technology and browser compatibility

We aim to support as many browsers and assistive technologies as possible, so
our users can choose the best fitting tools for them, with as few limitations as
possible. Therefore, we have worked very hard to be able to support all major
systems that comprise over 95% of the user market share, including Google
Chrome, Mozilla Firefox, Apple Safari, Opera and Microsoft Edge, JAWS, and NVDA
(screen readers), both for Windows and MAC users.

Notes, comments, and feedback

Despite our very best efforts to allow anybody to adjust the website to their
needs, there may still be pages or sections that are not fully accessible, are
in the process of becoming accessible, or are lacking an adequate technological
solution to make them accessible. Still, we are continually improving our
accessibility, adding, updating, improving its options and features, and
developing and adopting new technologies. All this is meant to reach the optimal
level of accessibility following technological advancements. If you wish to
contact the website’s owner, please use the website's form

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