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LAST UPDATED: OCTOBER 2022


PRIVACY NOTICE – KALTURA


1. INTRODUCTION

This Privacy Notice is intended to describe the practices EY follows in relation
to the Kaltura (“Tool”) with respect to the privacy of all individuals whose
personal data is processed and stored in the Tool. This Privacy Notice should be
read together with the ey.com Privacy Statement , and in case of any conflict
with the ey.com Privacy Statement , the terms of this Privacy Notice will
prevail. Please read this Privacy Notice carefully.

2. Who manages the Tool?

“EY” refers to one or more of the member firms of Ernst & Young Global Limited
(“EYG”), each of which is a separate legal entity and can determine the purposes
and means for data processing in its own right (i.e. act as a data controller or
in a similar capacity).

The entity that is acting as data controller (or similar capacity) by providing
this Tool on which your personal data will be processed and stored is:

· For the personal data of EY personnel: The data controller is the EY entity
which employs you.

· For the personal data of third party personnel (including EY clients): The
data controller is the EY local member firm with which the third party has a
relationship.

You can find a list of local EY member firms and affiliates on the ey.com
Privacy Statement : https://www.ey.com/en_gl/privacy-statement

The personal data in the Tool is shared by the above data controller with one or
more member firms of EYG (see “Who can access your personal data” section 6
below).

The Tool is hosted externally by the vendor or its third-party hosting provider
AWS in US-East (North Virginia / Ohio).

3. How does the Tool process personal data?

The purpose of the Kaltura platform is twofold. Firstly, to provide a scalable
alternative webcasting product and secondly to provide a premium experience
virtual event platform.

Kaltura is a Virtual Event technology platform that can deliver a range of use
cases from webcasts to complex virtual events to both internal and external
clients.

This is a virtual event platform to deliver internal and externally facing
virtual & hybrid events. It consists of a webcast component to record, produce
and broadcast live or pre-recorded content as part of an event as well as an
attendee hub where participants can view the content being broadcast and
interact with sessions. Finally, there is a video hub to access content post
event / post broadcast. Supporting services are available throughout the
delivery lifecycle of an event ranging from discrete specialist skills (e.g.
content production) to fully managed events.

Your personal data processed in the Tool is used as follows:

As individuals are attending a virtual event, their data will be used for
registration purposes to identify them during their participation throughout the
event. Following the event, EY will maintain records of attendance and the
individual’s participation in the event as well as monitoring on-going
engagement with the content as it will be available on-demand. This reporting
and the data used are for the purposes for measuring event & content
performance. In a learning setting it can also be used to award CE or CPE
credits.

For EY Employees - EY relies on the following basis to legitimize the processing
of your personal data in the Tool:

Processing of your personal data is necessary for the purposes of the legitimate
interests pursued by the data controller or by a third party, except where such
interests are overridden by the interests or fundamental rights and freedoms of
the data subject which require protection of personal data. The specific
legitimate interest(s) are:

· Learning and events registration and management

· Kaltura will be used for high-profile, EY flagship events that were typically
in person. Users’ data will only be processed when they choose to register and
attend an optional event. For internal EY events, users’ data will be used to
track attendance at the event and issue CPE (continuing professional education)
credits when applicable.

· For external, client-facing events this basic level of data collection is used
to track attendance at a specific event for networking and business development
purposes. Particularly in the context of the ongoing Covid pandemic, Kaltura
will allow EY to continue to host such global flagship events in a secure and
safe way.

You have the right to object at any time, on grounds relating to your particular
situation, to the processing of personal data concerning you based on the above
legitimate interest(s).

For Client (External) Users

We process your personal data based on your consent. The provision of your
personal data to EY is optional. However, if you do not provide all or part of
your personal data, we may be unable to carry out the purposes for processing.
You have the right to withdraw your consent at any time.



4. What type of personal data is processed in the Tool?

The Tool processes these personal data categories:

EY Employees data:

 * Full Name

· Official email address

Optional data based on the event:

· Event recording (audio & visual)

 * Education
 * Address
 * Job Title

· Photograph or image for personal profile

· Telephone number

 * IP Address
 * Gender

Client (External) data:

 * Full Name

· Official email address

Optional data based on the event:

· Event recording (audio & visual)

 * Education
 * Address

· Employer Name

· Occupation/Job Title

· Photograph or image for personal profile

· Telephone number

 * IP Address
 * Gender

This data is sourced For EY employee from Active Directory, GHRDB or provided
directly when employee registers directly through Kaltura tool.

Client/potential client data is sourced from Marketo (External) and CVENT
(External). Clients, and potential clients attending an Intrado event will enter
their registration information directly, if Kaltura is used for registration
instead of Marketo or CVENT.

5. Sensitive personal data

Sensitive personal data reveals your racial or ethnic origin, political
opinions, religious or philosophical beliefs, trade union membership, genetic
data, biometric data, data concerning health or data concerning sex life or
sexual orientation.

EY does not intentionally collect any sensitive personal data from you via the
Tool. The Tool’s intention is not to process such information.

6. Who can access your personal data?

Your personal data is accessed in the Tool by the following persons/teams:

USer Group

LOCATION

PURPOSE

ACCESS

AMOUNT



Group name

Identify country

The action that the group performs

Identify whether access is read, update, add

Provide the approx. number of users with access

EY IT Product Managers

Global

Full access

Read, Update, Add

Less than 10

EY Event Managers

Global

Event specific access

Read, Update, Add

Less than 10

EY Webcast Producers

Global

Webcast specific access

Read, Update, Add

Less than 10

Kaltura event support inc producers

Global

Full Access

Read, Update, Add

Less than 10

Event Attendees

Global

Registration, engagement within sessions, engagement out of sessions

Read, update, add their own data only

Event based ~

The access rights detailed above involves transferring personal data in various
jurisdictions (including jurisdictions outside the European Union) in which EY
operates (EY office locations are listed at https://www.ey.com/en_gl/locations
). An overview of EY network entities providing services to external clients is
accessible here (See Section 1 (About EY) - “View a list of EY member firms and
affiliates”). EY will process your personal data in the Tool in accordance with
applicable law and professional regulations in your jurisdiction. Transfers of
personal data within the EY network are governed by EY’s Binding Corporate Rules
.

We transfer or disclose the personal data we collect to third-party service
providers (and their subsidiaries and affiliates) who are engaged by us to
support our internal ancillary processes. For example, we engage service
providers to provide, run and support our IT infrastructure (such as identity
management, hosting, data analysis, back-up, security and cloud storage
services) and for the storage and secure disposal of our hard copy files. It is
our policy to only use third-party service providers that are bound to maintain
appropriate levels of data protection, security and confidentiality, and that
comply with any applicable legal requirements for transferring personal data
outside the jurisdiction in which it was originally collected.

To the extent that personal data has been rendered anonymous in such a way that
you or your device are no longer reasonably identifiable, such information will
be treated as non-personal data and the terms of this Privacy Notice will not
apply.

For data collected in the European Economic Area (EEA) or which relates to
individuals in the EEA, EY requires an appropriate transfer mechanism as
necessary to comply with applicable law. The transfer of personal data from the
Tool to Kaltura Europe Ltd is governed by an agreement between EY and the
service provider that includes standard data protection clauses adopted by the
European Commission.

7. Data retention

Our policy is to retain personal data only for as long as it is needed for the
purposes described in the section “How does the Tool process personal data?”
Retention periods vary in different jurisdictions and are set in accordance with
local regulatory and professional retention requirements.

In order to meet our professional and legal requirements, to establish, exercise
or defend our legal rights and for archiving and historical purposes, we need to
retain information for significant periods of time.

The policies and/or procedures for the retention of personal data in the Tool
are:

The total retention period is defined and will be implemented in accordance with
EY Records Retention Global Policy and the relevant Country Retention Schedule
(CRS) .

Log Data will be retained in accordance with the EY IT Logging Policy .

After the end of the data retention period, your personal data will be deleted.

8. Security

EY protects the confidentiality and security of information it obtains in the
course of its business. Access to such information is limited, and policies and
procedures are in place that are designed to safeguard the information from
loss, misuse and improper disclosure. Additional information regarding our
approach to data protection and information security is available in our
ey-protecting-your-data-2018.pdf brochure.

9. Controlling your personal data

EY will not transfer your personal data to third parties (other than any
external parties referred to in section 6 above) unless we have your permission
or are required by law to do so.

10. Your rights in relation to your personal data



Depending on the applicable jurisdiction, you may have certain rights in
relation to your personal data, including:

 * To request details of the personal data EY processes about you and to access
   the personal data that EY processes about you
 * To have your personal data corrected, for example, if it is incomplete or
   incorrect
 * To restrict or object to the processing of personal data or request the
   erasure of your personal data
 * To receive a copy of the personal data which you have provided to EY in a
   structured, commonly used and machine-readable format which you can re-use
   for your own purposes (known as “data portability”)
 * Where you have provided consent to the processing of your personal data, the
   right to withdraw your consent.
 * The right to complain to a data protection authority (see section
   “Complaints”)

If you have any questions about how EY processes your personal data or your
rights related to your personal data, please send an e-mail to
global.data.protection@ey.com .

11. Complaints

If you are concerned about an alleged breach of privacy law or any other
regulation, contact EY’s Global Privacy Leader, Office of the General Counsel, 6
More London Place, London, SE1 2DA, United Kingdom or via email at
global.data.protection@ey.com or via your usual EY representative. An EY Privacy
Leader will investigate your complaint and provide information about how it will
be handled and resolved.

If you are not satisfied with how EY resolved your complaint, you may have the
right to complain to your country’s data protection authority. You may also have
the right to refer the matter to a court of competent jurisdiction.

Certain EY member firms in countries outside the European Union (EU) and the UK
have appointed representatives in the EU and the UK respectively to act on their
behalf if, and when, they undertake data processing activities to which the EU
General Data Protection Regulation (GDPR) and/or the UK General Data Protection
Regulation (UK GDPR) applies. Further information and the contact details of
these representatives are available below:

EU data protection representative | EY

UK Data protection representative (ey.com)

12. Contact us

If you have additional questions or concerns, contact your usual EY
representative or email global.data.protection@ey.com .


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member firms of Ernst & Young Global Limited, each of which is a separate legal
entity. Ernst & Young Global Limited, a UK company limited by guarantee, does
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