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Submission: On September 11 via api from GB — Scanned from GB
Submission: On September 11 via api from GB — Scanned from GB
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<p><span
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1. Home
2. The Rest of the World Applicant Privacy Notice
Privacy Notice – Applicants and EPAM Anywhere
(exc. North America, EEA, CIS)
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Please note that by proceeding, you consent to EPAM processing your personal
data as set forth in our Applicant Privacy Notice. Please take a moment to read
it before applying.
I have read and agree to the content in the Applicant Privacy Notice.
*
Keep me up to date via email on career opportunities and company news.
* Indicates required fields
Submit *Please complete required fields
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WHAT IS THE PURPOSE OF THIS DOCUMENT?
EPAM Systems Inc. and its affiliates (“EPAM”, “we”) are committed to protecting
the privacy and security of your personal information.
This privacy notice describes how we collect and use personal information about
you during and after your application process.
This privacy notice applies to all applicants for employment or contracting
engagements based in South America, Africa, Middle East, Asia and Australasia,
and describes how we collect and use personal information about you during and
after your application process. This privacy notice does not apply to TestIO
freelancers.
We may update this privacy notice at any time. The most current version can
always be accessed on our Career Site.
This privacy notice should be read in conjunction with the general privacy
policy and cookie notice for general use of our corporate websites, and
specific EPAM platform notices.
We have set out below the full details of the relevant EPAM entity based on the
country of the role you are applying for and the entity which decides how we
process your personal information.
This privacy notice does not imply in any way any contract of employment or
contract for services or any other relationship between you and EPAM.
THE KIND OF INFORMATION WE HOLD ABOUT YOU
Personal data, or personal information, means any information, by itself or
combined with other information, about an individual from which a person can be
identified. It does not include data where the identity has been removed
(anonymous data).
We may collect, store, and use the following categories of personal information
about you:
* Personal contact details such as name, title, addresses, telephone numbers,
and personal email addresses;
* Date of birth, social security number and/or other government issued
identifiers in connection with post-offer background checks, where applicable
* Your CV, professional social media profile such as LinkedIn, cover letter,
application forms and other information regarding your employment history
such as dates of employment, job titles, job descriptions, skills, reason for
leaving, previous salary and benefits information, any websites or blogs you
own or have contributed to, any photographs contained in your CV or
professional social media profile, areas of interests, notice
periods/availability for employment;
* Your salary or other remuneration expectations and details of any offers made
by us to you and your responses;
* Interview history, questions, notes and technical assessment results;
* Information obtained when conducting a post-offer background check, where
applicable, such as relative to references, criminal history, credit history,
drug-check, finger-print check, and other screening results that may be
applicable;
* Your feedback on EPAM’s recruitment process;
* How you heard about EPAM or any specific position;
* Information EPAM receives from your use of any EPAM websites, such as the IP
address, browser type, ISP, referring/exit pages, platform type, date/time
stamp, number of clicks, domain name and location information such as
country/state of user
* CCTV footage from attendance at any EPAM sites where we control the CCTV
systems and any recordings of online video meetings, interviews or
assessments;
* Any requests for reasonable accommodations or accommodations to comply with
applicable equality legislation;
* Information to assess your right to work in the hire location, such as for
example work permit status;
* Details of communications with you, how you interact with email
communications and marketing communications;
* Your data privacy and marketing communications preferences.
If you use your online profile using epam.com we will also collect, store, and
use the additional following categories of personal information about you, such
as:
* Your username and data required for log-in;
* Your log in frequency and activity;
* What software, devices or hardware you use to access your profile;
* Your profile preferences and other forms you may complete in the online
profile;
* Any privacy or communication channel and frequency preferences.
HOW IS YOUR PERSONAL DATA COLLECTED?
We mainly collect personal information about applicants from:
* Directly from you, when you share the information with us during discussions
or communications;
* Directly from you, when you use our website epam.com/careers, other EPAM
online platforms or applications, email applications or at a recruitment
fair;
* From recruitment agencies that you are registered with and have agreed for
them to provide us with your application information;
* From current EPAM employees or contractors, with your prior permission, as
part of our internal referral program;
* From third party websites and job boards that you have used to seek
employment or display a professional profile on, such as LinkedIn, Monster,
etc.;
* From third party websites or platforms that help us obtain your contact
details (if we do not already have it) or verify employment history from
publicly available sources
HOW WE WILL USE INFORMATION ABOUT YOU?
We may use your personal information for the following purposes:
* To allow you to register, set up, and maintain an online profile
* To consider you or contact you for any role you have applied to or that we
are otherwise considering candidates for
* To review or report on federal contractor compliance or other legal
requirements
* Updating you on any changes to our privacy notice, security updates, changes
to our website or online profile area
* To make a decision regarding your recruitment or candidacy for employment or
other engagement
* To determine any terms on which you may work for us
* To determine whether any reasonable adjustments or accommodation are required
in connection with your application
* Internal reporting and understanding how we can improve our internal
recruitment processes and website
* Understanding user traffic to our website
* Physical security of our people, visitors and property
* If you are hired or engaged, information may be incorporated into our HR or
vendor system and become part of your HR or vendor file, and used for
employment or engagement-related purposes
DATA SHARING
Where you are represented by a recruitment agency, we will share information
about your recruitment activity (such as interview feedback, any offers etc.) so
they can discuss this with you.
Given the nature of EPAM’s business, from time to time our clients would like to
receive summary CVs of applicants like you, as well as our existing employees.
At times we might provide only an anonymized summary CV but this is not always
possible.
In order to understand how we can improve our internal recruitment processes, we
may use a third party survey provider to (i) send you an invitation to a survey
and or (ii) collect your responses. Typically, we only share your name and
email address. Only team leaders and recruitment managers in EPAM’s appropriate
Talent Acquisition teams will have access to replies from applicants under their
remit. Your replies will not affect the progress or outcome of any recruitment
process with EPAM.
We may also partner with a background check vendor to assist in any post-offer
background checks of applicants, which may require sharing certain personal
information such as name, date of birth, address, social security number, etc.,
for purpose of ordering the check. Such checks will only be performed after
securing your express consent.
Where we need to technical testing of your skills, we may use third party
providers to undertake the testing on our behalf. We may typically share your
name and contact information, primary skills, the role or the type of role you
are applying for and your resume or CV, if required.
We may also use third party communication providers to help us manage
communications around our recruitment and information campaigns.
We may also need to use third party service providers, for example, to help us
manage our applicant tracking system or to host our websites or servers. We put
contractual terms in place to protect your personal data.
We will share your data with other companies within the EPAM group only for the
purposes set out above. As EPAM is a global company with a presence in over 25
countries, we transfer the personal information we collect about you to our
group companies which may include outside of your country. To ensure that your
personal information receives an adequate level of protection we have put in
place an intragroup data transfer agreement to ensure that your personal
information is treated in a way that is consistent with and which respects data
privacy laws.
Note, where, in accordance with this notice, we send or outsource your personal
information to a country other than the country in which you are applying to
render services for the Company, that personal information may be available to
the applicable foreign government or its agencies under a lawful order made in
that foreign country for purposes other than described herein.
We may need to disclose all or any part of your personal information if required
to do so by law, or pursuant to a request from a governmental or regulatory
entity/body or if we believe in good faith that such disclosure is necessary to
(1) comply with legal or regulatory requirements or for the purposes of
compliance with legal process; (2) prevent crime; (3) prevent any terrorist
activity or threat to national security; or (4) protect the safety or wellbeing
of users of our staff or any other person.
We will not otherwise sell your data that you provide to us in connection with
the application process.
DATA SECURITY
We have put in place appropriate security measures to prevent your personal
information from being accidentally lost, used or accessed in an unauthorized
way, altered or disclosed. In addition, we limit access to your personal
information to those employees, contractors and third parties who have a
business need to know. They will only process your personal information on our
instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach
and will follow any legally required breach notification processes where we are
required to do so.
DATA RETENTION
We will only retain your personal information for as long as necessary to fulfil
the purposes we collected it for, including for the purposes of satisfying any
legal, accounting, or reporting requirements. To determine the appropriate
retention period for personal data, we consider the amount, nature, and
sensitivity of the personal data, the potential risk of harm from unauthorised
use or disclosure of your personal data, the purposes for which we process your
personal data and whether we can achieve those purposes through other means, and
the applicable legal requirements.
In some circumstances, we may anonymise your personal information so that it can
no longer be associated with you, in which case we may use such information
without further notice to you.
RECRUITMENT CAMPAIGNS
You can opt out of receiving information about our recruitment campaigns from
EPAM.
You may unsubscribe from these emails at any time by a) unsubscribing using our
website, b) logging into your online profile, if you have one, or b) by clicking
the unsubscribe link on any recruitment campaign email from us.
We will take reasonable steps to unsubscribe you from these emails, but it may
take up to 72 hours to take effect.
YOUR CONSENT
By proceeding with your application, where required by applicable law, you
indicate your acceptance of our collection, saving, use, transfer and disclosure
of personal information as described in this notice. If you do not accept the
terms you will not be allowed access to apply for a position online or have your
written, offline submission considered for a position.
By using EPAM’s career site or otherwise applying for work with us, you also
agree to the transfer of personal information about you to countries outside the
country in which you reside, which may include countries with a different data
protection regime than in place in the country in which you reside, as outlined
above. We will take appropriate technical, organizational, and legal steps to
secure personal information about you.
The provision of personal information is voluntary. Please note however,
failure to provide sufficient information may result in EPAM being unable to
consider your application.
YOUR RIGHTS
According to applicable law, you may have the right to:
* Request access to your personal information (commonly known as a "data
subject access request"). This enables you to receive a copy of the personal
information we hold about you and to check that we are lawfully processing
it.
* Request correction of the personal information that we hold about you. This
enables you to have any incomplete or inaccurate information we hold about
you corrected.
* Request erasure of your personal information. This enables you to ask us to
delete or remove personal information where there is no good reason for us
continuing to process it. You also have the right to ask us to delete or
remove your personal information where you have exercised your right to
object to processing (see below).
* Object to processing of your personal information where we are relying on a
legitimate interest (or those of a third party) and there is something about
your particular situation which makes you want to object to processing on
this ground. You also have the right to object where we are processing your
personal information for direct marketing purposes such as our recruitment
campaigns or “hot jobs” emails.
* Request the restriction of processing of your personal information. This
enables you to ask us to suspend the processing of personal information about
you, for example if you want us to establish its accuracy or the reason for
processing it.
If you want to review, verify, correct or request erasure of your personal
information, object to the processing of your personal data, or request that we
transfer a copy of your personal information to another party, please
contact privacy@epam.com in writing.
What we may need from you
We may need to request specific information from you to help us confirm your
identity and ensure your right to access the information (or to exercise any of
your other rights). This is another appropriate security measure to ensure that
personal information is not disclosed to any person who has no right to receive
it.
QUESTIONS, REQUESTS AND COMPLAINTS
All queries and requests for should be sent initially by email
to: privacy@epam.com
EPAM SYSTEMS IN YOUR LOCATION
Country
EPAM Entity and address Australia
EPAM Systems (Australia) Pty. Ltd.
Suite 214, 33 Lexington Drive, Bella Vista, New South Wales 2153, Australia
Hong Kong
EPAM Systems (Hong Kong) Limited
26F, The Wellington Tower,
198 Wellington Street,
Central, HK.
India
EPAM Systems India Private Limited
Units 2 & 3, Floors - 10, 11 and 12,
Orwell Building, Salarpuria Sattva Knowledge City,
Plot No.2, Phase 1, Survey No 83/1, Raidurg Village,
Serilingampally Mandal, Hyderabad,
Rangareddy District, Telangana, India – 500081
Israel
Naya P.A.I. Technologies Ltd
71 HaNadiv St., Hertzliya, Israel
Japan
EPAM Systems Japan G.K.
Roppongi Denki Building, 6-1-20 Roppongi, Minato-ku, Tokyo, Japan
People’s Republic of China
EPAM Systems (Shenzhen) Co., Ltd.
3/F, Block 5, Viseen Business Park, No. 9, Gaoxin 9th South Road, Nanshan
District, Shenzhen, CHINA 518057
People’s Republic of China
EPAM Systems (Suzhou) Co., Ltd.
Building 12, Creative Industrial Park, 328 Xinghu Street, Suzhou Industrial
Park, Suzhou, CHINA 215123
People’s Republic of China
Shanghai EPAM Systems Co., Ltd.
3/F, Building 5, 570 Yongjia Road, Xuhui District, Shanghai, CHINA 200031
People’s Republic of China
Guangzhou EPAM Systems Co., Ltd.
Self-edited Room 1205, Agile Center, No. 26, Huaxia Road, Tianhe District,,
Guangzhou, CHINA 510623
People’s Republic of China
Design Continuum (Shanghai) Co., Ltd.
3/F, Building 5, 570 Yongjia Road, Xuhui District, Shanghai, CHINA 20003
Singapore
EPAM Systems Pte. Ltd.
80 Raffles Place, # 26-01 UOB Plaza 1, 048624, Singapore
United Arab Emirates
EPAM Systems FZ-LLC
Dubai Branch, Building 16, Office 241, Dubai Internet City
Vietnam
EPAM SYSTEMS (VIETNAM) COMPANY LIMITED
13th Floor, MB Sunny Tower Bldg., No. 259 Tran Hung Dao Street, Co Giang Ward,
District 1, Ho Chi Minh City, Vietnam
8 October 2020
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