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Executive Office, Administrative Assistant, Frankfurtlocation_onFrankfurt,
Hessen, Germany
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Opportunity Overview
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CORPORATE TITLESupport
language
OFFICE LOCATION(S)Frankfurt
assignment
JOB FUNCTIONRegional Leadership
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DIVISIONExecutive Office Division
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Executive Assistant, Executive Office, Warsaw 

This is a full-time role providing onsite assistance coverage for Managing
Directors within the Executive Office division at the Goldman Sachs Frankfurt
office. This role requires a highly proactive, motivated and organised
individual who is able to multitask, prioritise effectively and demonstrate
excellent time management.

HOW YOU WILL FULFILL YOUR POTENTIAL

 * Provides administrative support in a complex team environment to a senior
   group or executives.
 * Comprehensive and pro-active diary management and scheduling of meetings -
   room bookings, documentation, media services for audio visual/video
   conference facilities
 * Coordinates complex, senior-level internal/ external meetings and conference
   calls.
 * Interacts with high level business leaders in a professional and effective
   manner.
 * Responds and follows up on client requests.
 * Prepares and distributes divisional correspondence, memos, meeting minutes,
   reports, Power Point presentations or other documents as requested.
 * Maintains understanding of firm policies and handles certain issues
   independently.
 * Coordinates domestic and international travel arrangements and processes
   expense reports (using Concur)
 * Assists with visa applications/requirements.
 * Logs MDs weekly time on in-house system (using Artemis)
 * Enters MDs whereabouts and vacation details (using Excel and/or
   MyVacationCalendar)
 * Supports visiting MDs – assisting with diary management, arranging offices,
   transportation, access to buildings and team events if required.
 * Coordinates townhalls, team events and/or socials - booking rooms across
   global campus, setting up registration details, sign up links, dial-in
   numbers, Zoom IDs, arranging refreshments, lunches and dinners.
 * Manages space (planning and executing department moves, occupancy updates in
   GS Space
 * Works closely with divisional Chiefs of Staff, Leadership Team, global
   Assistants and office-wide Networks and Pillars
 * Supports Internal Communications efforts for the office (sends newsletters,
   manages distribution lists and share points)

 SKILLS AND EXPERIENCE WE ARE LOOKING FOR

 * Min. 3 years of administrative/ personal/ executive assistance, preferably
   within the international financial services/consultancy industry
 * Advanced knowledge of English
 * Requires excellent interpersonal and communication skills (verbal and
   written)
 * Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and
   Excel
 * Professional with high attention to detail.
 * Ability to solve problems quickly and efficiently.
 * Ability to handle highly sensitive, confidential, and non-routine
   information.
 * Demonstrated dependability and sense of urgency about getting results.
 * Demonstrates high degree of integrity and confidentiality.
 * Strong organizational skills.
 * Ability to work well under pressure, adapt to unexpected events, prioritize
   and multi-task in a deadline driven environment.

We Offer Best-In-Class Benefits

Healthcare & Medical Insurance
We offer a wide range of health and welfare programs that vary depending on
office location. These generally include medical, dental, short-term disability,
long-term disability, life, accidental death, labor accident and business travel
accident insurance.

Holiday & Vacation Policies
We offer competitive vacation policies based on employee level and office
location. We promote time off from work to recharge by providing generous
vacation entitlements and a minimum of three weeks expected vacation usage each
year.

Financial Wellness & Retirement
We assist employees in saving and planning for retirement, offer financial
support for higher education, and provide a number of benefits to help employees
prepare for the unexpected. We offer live financial education and content on a
variety of topics to address the spectrum of employees’ priorities.

Health Services
We offer a medical advocacy service for employees and family members facing
critical health situations, and counseling and referral services through the
Employee Assistance Program (EAP). We provide Global Medical, Security and
Travel Assistance and a Workplace Ergonomics Program. We also offer
state-of-the-art on-site health centers in certain offices.

Fitness
To encourage employees to live a healthy and active lifestyle, some of our
offices feature on-site fitness centers. For eligible employees we typically
reimburse fees paid for a fitness club membership or activity (up to a
pre-approved amount).

Child Care & Family Care
We offer on-site child care centers that provide full-time and emergency back-up
care, as well as mother and baby rooms and homework rooms. In every office, we
provide advice and counseling services, expectant parent resources and
transitional programs for parents returning from parental leave. Adoption,
surrogacy, egg donation and egg retrieval stipends are also available.

Benefits at Goldman Sachs
Read more about the full suite of class-leading benefits our firm has to offer.
Learn More
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