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 * My Account


HOW TO CREATE A MULTILINE TEXT FIELD AS SEARCHABLE

 * November 3, 2018
 * 2 min read
 * how to create a multiline text field as searchable Managed Property Office
   365 Search SharePoint SharePoint 2013 SharePoint 2016 SharePoint Online

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This is one of the challenges to SharePoint search content on a list from
multiline field. Multi line text field cannot be indexed as it’s an Unsupported
Column Type.



Indexing the field is separate from search crawling which is needed for search
result. Make sure the column has a managed property which allows a column to be
searchable, retrievable and quarriable.

I noticed an issue on a list with over 10000 lists items where content for
multiline text was not working on list search page and not showing the required
outcome whereas it shows the required result on the site search. So I believe
that in a SharePoint list, multiple line content search do not working properly
if list view threshold is over 5000 items.


STEPS TO CREATE MANAGED PROPERTY

First you need to create a site column and then create a Managed Property

1 – First create a site column for multi-line text field by going to site
settings –> Web Designer Gallery –> Site Columns –> Create



2 – Create the site column and add it to a content type or SharePoint list.

3 – Add atleast one list item to the list, its important so it can create the
crawled property for the body column. Now run full crawl on the list.



4 – Now go back to Site Settings –> Site Collection Administration –> Search
Schema and click on New Managed Property.



5 – Now select the add mapping properties



6 – Leave “Text” selected, also check Searchable, Queryable and Retrievable.

7 – You can map multiple properties against this managed property to make sure
you are fetching all the relevant columns.



8 – The crawled property is different depending upon what you named it. My
column was called Body, so I found it under “ows_body”, “Body”, “ows_Body1” and
“ows_Body_1”. I added multiple properties because I used body field in multiple
lists.

9 – Now you can start the list index or wait for some time so search crawl can
run automatically.

how to create a multiline text field as searchable Managed Property Office 365
Search SharePoint SharePoint 2013 SharePoint 2016 SharePoint Online
27   Likes
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ADNAN AMIN

Adnan is six time Microsoft MVP (Since 2015) with over 16 years of extensive
experience with major expertise on SharePoint, SharePoint based development,
Microsoft 365, Microsoft Teams, .Net Platform and Microsoft BI. He is currently
working Sr Microsoft Consultant at Olive + Goose. He is MCT Regional Lead for
Pakistan Chapter since 2012. He is working on SharePoint for past 12 years and
worked on different intranet/intranet solutions for private & govt. sector
majorly in United states and Gulf region and have experience of working with
multiple Fortune 500 companies. He is a trainer, technology evangelist and also
speaks in community forums.

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