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     Konexo
     
     
     WHERE ACTIVITY MEETS CREATIVITY
     
     Alternative legal and compliance services developed by Eversheds Sutherland
     
     Legal, compliance, corporate secretarial and HR services that connect with
     you in many ways. That�s Konexo. Through creative use of emerging
     technology and global resources, we connect your needs with real benefits,
     and your challenges with transformative solutions. This is where complexity
     meets clarity.
     
     Konexo is now present in the UK, US, Hong Kong, Singapore and Malaysia.
     
     Find out more by visiting the Konexo website
     
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PRIVACY NOTICE




IN SUMMARY...

 * We use your personal data to provide legal advice and related services
   (including marketing communications, where you have requested them), manage
   our business, recruit new staff, comply with our legal obligations, and
   improve and monitor the performance of our digital platforms
   
 * We may add your personal data to our global contact database managed by
   Eversheds Sutherland (International) LLP ("Eversheds Sutherland"), and used
   by the Eversheds Sutherland network of firms, especially if you're a client
   or prospective client
   
 * We have measures in place to safeguard your personal data when we transfer it
   outside the European Union
   
 * We take steps to minimise the amount of personal data we hold about you and
   to keep it secure
   
 * We delete your personal data when we no longer need it, and we have policies
   in place to govern when that is
   
 * You have a number of rights in relation to your personal data
   
 * We are happy to answer your questions about any of the above – please send
   them to dataprotectionoffice@eversheds-sutherland.com
   

For further details about how we process your personal data you can read the
appropriate Privacy Notices below:


WHO ARE YOU?

I am…



a client, prospective client, someone who has signed up to receive marketing
communications from Eversheds Sutherland or just browsing the Eversheds
Sutherland website

Last updated: May 2022

Quickly find what you’re looking for by clicking the links below:

 * About this notice
 * What types of personal data do we collect and where do we get it from?
 * What do we do with your personal data, and why?
 * Who do we share your personal data with, and why?
 * Where is your personal data transferred to?
 * How do we keep your personal data secure?
 * How long do we keep your personal data for?
 * What are your privacy rights and how can you exercise them?
 * Purposes for processing personal data
 * Purposes for processing special categories of personal data


ABOUT THIS NOTICE

This Privacy Notice applies to the Eversheds Sutherland network of law firms
except for the ES entities in Austria, Finland, Hungary, Ireland, Italy, Sweden
and Switzerland, which have their own Privacy Notices that apply instead.

This notice explains how and why your personal data is processed by the
Eversheds Sutherland network of law firms when we provide you with legal and
related services, when you use our websites and other digital platforms, and
when we send you marketing communications.

Eversheds Sutherland is a "controller" in relation to its use of your personal
data. This is a legal term – it means that we make decisions about how and why
we use your personal data and, because of this, we are responsible for making
sure it is used in accordance with applicable data protection laws. The
controller in respect of personal data processed in connection with the
www.eversheds-sutherland.com website is Eversheds Sutherland (International)
LLP. For the purposes of the other processing activities set out in this notice,
the controller will be the relevant Eversheds Sutherland entity providing you
and/or your organisation with legal services or any website or digital platform
or sending you marketing communications. Click here for a list of the Eversheds
Sutherland operating entities providing (or formerly providing) legal services
and their contact details. (In limited circumstances, where we work with a
consultant to provide you with legal advice, we and the consultant may be joint
controllers of your personal data in relation to the consultant’s processing to
provide legal advice to you. Where this is the case, it will be notified to you
by the consultant. If you have any questions about our joint controllership with
a consultant, or to exercise your rights in relation to personal data which is
jointly controlled, please contact us as set out in this notice.)

In this notice, when we talk about personal data we mean any information that
relates to an identifiable natural person – in this case, you.

You should read this notice, so you know what personal data we collect about
you, what we do with it and how you can exercise your rights in connection with
it. You should also read any other privacy notices that we give you, that might
apply to our use of your personal data in specific circumstances from time to
time. If you have any questions about this notice, please contact
dataprotectionoffice@eversheds-sutherland.com.


WHAT TYPES OF PERSONAL DATA DO WE COLLECT AND WHERE DO WE GET IT FROM?

The personal information we process about you broadly falls into five main
categories: (i) Contact Information; (ii) Identity and Other Regulatory
Information; (iii) Matter and Billing Information; (iv) Marketing Preferences;
and (v) Browsing and Device Usage Information.

We collect your personal information from various sources. The table below sets
out the different types of personal information that we collect and the sources
we collect it from.

CategoryTypes of personal dataCollected from Contact Information  
 * Name
 * Address
 * Telephone number
 * Organisation details (e.g. your place of work, job title and organisation
   contact information)

 * You
 * Publicly available resources

Identity and Other Regulatory Information
 * Date of birth
 * Identification information (e.g. passport, utility bill and/or bank
   statement)
 * Details of whether you are a politically exposed person (PEP)

 * You
 * Third party systems used for our regulatory checks

Matter and Billing Information
 * Details relating to your matters or enquiries, including matter related
   communications with you
 * Information about other people (e.g. your customers and/or staff) that you
   share with us in connection with your matters
 * Information you provide to us when you come into an Eversheds Sutherland
   office (e.g. for a meeting)
 * User IDs and passwords used by you in relation to our platforms and services
 * You/your organisation’s billing, payment and banking details

 * You
 * Advisors and other third parties working on your matters on our/your behalf,
   or those on the other side of the transaction or litigation

Marketing Preferences
 * Legal practice area interests
 * Business industry sector interests
 * Marketing communications preferences

 * You
 * Publicly available information from online resources such as LinkedIn

Browsing and Device Usage Information
 * Information automatically generated through your use of our websites and
   other digital platforms
 * IP address
 * Information revealing the location of your electronic device

 * You and your use of our digital platforms

Please note that if you do not provide us with your Contact Information we may
not be able to provide you with any information you request, and if you do not
provide us with your Contact Information, Identity and Other Regulatory
Information or certain Matter and Billing Information, we will not be able to
act for you.


WHAT DO WE DO WITH YOUR PERSONAL DATA, AND WHY?

We use your personal data for a number of different purposes. We must always
have a “lawful basis” (i.e. a reason, prescribed by law) for processing your
personal data. The Personal data purposes table below sets out the purposes for
which we process the different categories of your personal data and the
corresponding lawful basis for that processing.

The purposes applicable to you will vary according to the relevant Eversheds
Sutherland controller of your personal data (as explained in the introductory
paragraph above). For some processing activities, we consider that more than one
lawful basis may be relevant – depending on the circumstances.

We also process certain special categories of personal data (including details
relating to your health when you visit our premises) and information relating to
your criminal record where applicable, which require a higher standard of
protection under applicable laws. For these special categories of personal data,
different lawful bases apply. The Special categories of personal data purposes
table below sets out the different purposes for which we process special
categories of personal data about you and the relevant lawful basis on which we
rely for that processing. The purposes applicable to you will vary according to
the relevant Eversheds Sutherland controller of your personal data (as explained
in the introductory paragraph above). For some processing activities, we
consider that more than one legal basis may be relevant – depending on the
circumstances. We also have policies in place explaining our procedures for
ensuring compliance with applicable laws in connection with the processing of
special categories of personal data.

Cookies and similar technologies

For more information regarding how we use cookies and similar technologies in
connection with your use of our platforms, please read our Cookies Policy.


WHO DO WE SHARE YOUR PERSONAL DATA WITH, AND WHY?

Sometimes we share your personal data with third parties where permitted by law,
including the following:

 * other companies in or branches or offices of the Eversheds Sutherland network
   of firms in connection with our business strategy and client targeting
   programmes and where necessary for us to provide you with
   multi-jurisdictional legal advice. For example, if you are a client or
   prospective client, we may add your personal data to our global client
   contact database which is available to lawyers across the Eversheds
   Sutherland network. You can find a list of the countries in which we operate
   here
 * barristers, other law firms and courts, as applicable in the context of the
   legal services we provide to you;
 * courts and other judicial or official bodies, where we are asked to respond
   to an order or other binding requests;
 * regulatory bodies and law enforcement agencies, where necessary for any
   investigations or to respond to enquiries in relation to our compliance with
   applicable law or regulations or in connection with criminal investigations,
   or where otherwise permitted or required by applicable law; and
 * professional advisors (such as third party law firms and accountants) and
   other third parties in connection with our legitimate business activities.

These organisations may use your personal data as a “controller” – they will
have their own privacy notices which you should read, and they have their own
responsibilities to comply with applicable data protection laws.

We also ask third party service providers to carry out certain business
functions for us. These include:

 * IT support, cloud platform and data hosting providers who help us with the
   operation of our websites, mobile applications, data rooms, document and
   workflow management systems and other systems and applications;
 * third party debt recovery organisations where we need to recover any money
   owed to us;
 * marketing service providers, including companies who send out surveys and
   marketing communications on our behalf; and
 * survey providers who help collate client feedback for us.

We will have in place an agreement with our service providers which will
restrict how they are able to process your personal data and impose appropriate
security standards on them.


WHERE IS YOUR PERSONAL DATA TRANSFERRED TO?

Since Eversheds Sutherland is a network of different law firms operating
globally, we will sometimes need to transfer your personal data to recipients in
jurisdictions other than your own. Some of these jurisdictions may not provide
the same level of protection to your personal data as provided in your
jurisdiction. If we transfer your personal data outside the European Union or
the United Kingdom, we will only make that transfer if:

 * that country ensures an adequate level of protection for your personal data;
 * the recipient or recipient country is subject to an approved certification
   mechanism or code of conduct with binding and enforceable commitments which
   amount to appropriate safeguards for your personal data; or
 * we have put in place appropriate safeguards to protect your personal data,
   such as a contract with the person or entity receiving your personal data
   which incorporates specific provisions as directed by the European
   Commission;
 * the transfer is permitted by applicable laws; or
 * you explicitly consent to the transfer;

If you would like to see a copy of any relevant safeguards used by us to protect
the transfer of your personal data, please contact
dataprotectionoffice@eversheds-sutherland.com.


HOW DO WE KEEP YOUR PERSONAL DATA SECURE?

We will put in place appropriate security measures to protect your personal data
from unlawful or unauthorised processing and accidental loss, destruction or
damage.

However please note that, in relation to any personal data you submit to us
online, we cannot guarantee the security of data sent to us in this way.
Transmission of data over the internet is at your own risk. You are responsible
for keeping any passwords you use to access Eversheds Sutherland platforms safe.


HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

We will only retain your personal data for a limited period of time, and for no
longer than is necessary for the purposes for which we are processing it for. 
This will depend on a number of factors, including:

 * any laws or regulations that we are required to follow;
 * whether we are in a legal or other type of dispute with each other or any
   third party;
 * the type of information that we hold about you; and
 * whether we are asked by you or a regulatory authority to keep your personal
   data for a valid reason.


WHAT ARE YOUR PRIVACY RIGHTS AND HOW CAN YOU EXERCISE THEM?

Where our processing of your personal data is based on your consent (see
Personal data purposes table below), you have the right to withdraw your consent
at any time. If you do decide to withdraw your consent we will stop processing
your personal data for that purpose, unless there is another lawful basis we can
rely on – in which case, we will let you know.

Where our processing of your personal data is based on the legitimate interests
lawful basis (see Personal data purposes table below), you can object to this
processing at any time. If you do this, we will need to show either a compelling
reason why our processing should continue, which overrides your interests,
rights and freedoms or that the processing is necessary for us to establish,
exercise or defend a legal claim.

Where we are processing your personal data for direct marketing purposes, you
have the right to object to that processing.

Depending on the circumstances, you may have the right to:

 * access your personal data and to be provided with certain information in
   relation to it, such as the purpose for which it is processed, the recipients
   or categories of recipient to whom it is disclosed and the period for which
   it will be stored;
 * require us to correct any inaccuracies in your personal data without undue
   delay;
 * require us to erase your personal data;
 * require us to restrict processing of your personal data;
 * receive the personal data which you have provided to us, in a machine
   readable format, where we are processing it on the basis of your consent or
   because it is necessary for your contract with us and where the processing is
   automated; and
 * object to a decision that we make which is based solely on automated
   processing of your personal data.

Please contact us at dataprotectionoffice@eversheds-sutherland.com if you would
like to exercise any of your privacy rights.

We also encourage you to let us know if you have any concern about how we are
processing your personal data so we can try to resolve your concerns. However,
if you consider that we are in breach of our obligations under data protection
laws, you are always entitled to submit a complaint with your data protection
supervisory authority – for contact details see here.


PURPOSES FOR PROCESSING PERSONAL DATA

 Lawful basis Purposes of processingYour consentTo perform a contract with you
To comply with a legal obligationFor our legitimate interests Providing Legal
Advice and Related Services  Responding to your enquiries  


(It is important that we can respond to your enquiries) Establishing you/your
organisation as a client on our systems  

  Providing you/your organisation with legal advice, training and other services
and/or products you may have requested from us  
    Producing reports and narratives to cover how we have spent our time in
relation to your matter(s)  


(We need to be able to properly record and account for our service-related
activities as part of our general business planning and management) Taking
payment from you in respect of our services  
    Hosting you at our offices and providing hospitality services      
(We need to be able to host our clients and prospective clients effectively)
Sharing relevant know-how and solicited legal updates with you and sending you
service-related communications  
 
(As part of providing a high quality legal service, we need to keep our clients
updated with the latest relevant legal developments) Sending you electronic
direct marketing communications
      Analysing how our electronic marketing communications are used by you
(including whether you open them and click through to access their contents)    
(We need this information to ensure we are providing you with information that
you are interested in) Conducting surveys for benchmarking, continuous
improvement and marketing purposes
   
(We need to collect your feedback in relation to our services, in order to
resolve any problems or complaints and improve and innovate) For our general
record-keeping and client relationship management  


(As a law firm, we need to store client related files so we can refer back to
them) Managing our business relationship with you resolving any complaints from
or disputes with you  
 
(We need to be able to try and maintain our position of being your trusted
advisor and resolve any complaint or dispute you might raise with us) Managing
and administering the user accounts and profiles you have with us, collecting
information about how you use them and your preferences and tailoring and
improving our services accordingly
   
(We need to tailor our services in accordance with feedback and preferences)
Resolving any complaints from or disputes with you      
(We need to be able to try and resolve any complaint or dispute you might raise
with us) Legal and Regulatory Compliance and Reporting         Performing
identity, financial and credit searches, screening and checks against third
party sources for anti-money laundering, identity verification, client conflicts
and anti-trust purposes    
  Conducting client conflict checks (not required by law) to confirm we can
provide services to you      
(We need to make sure that it is appropriate for us to act for you, taking
account of our other clients) Monitoring our systems and processes to identify,
record and prevent fraudulent, criminal and/or otherwise illegal activity    

(We need to be able to monitor our systems in this way to help protect them, us
and you from illegal activity) Complying with instructions, orders and requests
from law enforcement agencies, any court or otherwise as required by law    
  Complying with our general regulatory and statutory obligations (including our
responsibilities under codes of conduct and anti-bribery laws)    
  General Business Requirements         Managing, planning and delivering our
global business and marketing strategies (including recording and reporting on
our business development activities)      
(As a global law firm, we need to implement effective business development and
marketing strategies) Purchasing, maintaining and claiming against our insurance
policies    

(It is in our interests to protect our business against specified losses)
Training our staff    

(Sometimes, it is appropriate for us to use your personal information so that we
can provide our staff with training to manage risk and improve the quality of
our services) Continuously reviewing and improving our products and services
(including by seeking and obtaining your feedback) and developing new ones      
(We have a legitimate interest in making sure that we are continuously improving
our service offering) Complying with instructions from our clients in relation
to their regulatory obligations (including recording our telephone
communications with you)      
(Sometimes, we may need to record calls to our teams to assist with our clients’
regulatory obligations, and for training and quality purposes) Obtaining legal
advice, establishing, defending and enforcing our legal rights and obligations
in connection with, any legal proceedings (including prospective legal
proceedings)      
(We must be able to establish and defend our legal rights and understand our
obligations, and seek legal advice in connection with them) Monitoring and
producing statistical information regarding the use of our platforms, and
analysing and improving their functionality      
(We need to perform this routine monitoring to make sure our platforms work
properly, analyse how they are used and improve them) Managing the proposed
sale, restructuring, transfer or merging of any or all part(s) of our business,
including to respond to queries from the prospective buyer or merging
organisation    

(We have a legitimate interest in being able to sell any part of our business)
Maintaining the security and integrity of our systems, platforms, premises and
communications (and detecting and preventing actual or potential threats to the
same)  
 
(We need to make sure that our business processes are secure) Managing,
publicising and participating in corporate social responsibility initiatives
   
(We need to ensure our CSR initiatives are properly managed)

 


PURPOSES FOR PROCESSING SPECIAL CATEGORIES OF PERSONAL DATA

Purposes of processing Special category lawful basis
We are permitted to process your personal data because…
 1. You have given your explicit consent to the processing

 2. It is necessary to protect somebody’s vital interests or they are incapable
    of giving consent

 3. It is necessary for the establishment, exercise or defence of legal claims

 4. It is necessary for reasons of substantial public interest

Hosting you at our offices and providing hospitality services
(for your dietary and access requirements)
(in case of accidents or emergencies at our offices)     Providing legal advice
to our clients    

Investigating, evaluating, demonstrating, monitoring, improving and reporting on
our compliance with relevant legal and regulatory requirements (such as
anti-money laundering and client verification checks)      
Complying with (or assisting others’ compliance with) regulatory requirements
involving steps being taken to establish the existence of any unlawful act,
dishonesty, malpractice or other seriously improper conduct      
Complying with our general regulatory and statutory obligations      
Responding to binding requests or search warrants or orders from courts,
governmental, regulatory and/or enforcement bodies and authorities or sharing
information (on a voluntary basis) with the same    

Obtaining legal advice, establishing, defending and enforcing our legal rights
and obligations in connection with, any legal proceedings (including prospective
legal proceedings)    



 



applying (or enquiring) to become an employee, partner, staff, contractor,
consultant, temporary or agency worker at Eversheds Sutherland

Last updated: May 2022

Quickly find what you’re looking for by clicking the links below:

 * About this notice
 * Eversheds Sutherland’s data protection responsibilities
 * What types of personal data do we collect and where do we get it from?
 * What do we do with your personal data, and why?
 * Automated decision-making
 * Anonymised and aggregated data
 * Sensitive personal data (including criminal data)
 * Who do we share your personal data with, and why?
 * Where in the world is your personal data transferred to?
 * How do we keep your personal data secure?
 * How long do we keep your personal data for?
 * What are your rights in relation to your personal data and how can you
   exercise them?
 * Categories of personal data
 * Purposes for processing personal data
 * Purposes for processing sensitive personal data
 * Individuals' rights


ABOUT THIS NOTICE

This Privacy Notice applies to the Eversheds Sutherland network of law firms
except for the ES entities in Austria, Czech Republic, Finland, Hungary, Italy,
Slovakia, Sweden and Switzerland, which their own Privacy Notices that apply
instead.

This notice explains how and why Eversheds Sutherland uses personal data about
individuals who apply (or enquire about applying) to become our employees,
partners, staff, contractors, trainees, officers, consultants, work experience
students, vacation scheme students, apprentices and temporary or agency workers
(referred to as “applicants” or “you”). You should read this notice, so you know
what we are doing with your personal data. Please also read any other privacy
notices that we give you, that might apply to our use of your personal data in
specific circumstances in the future. For example, if you are successful in your
application you should read our HR Privacy Notice when you join us.

For the purposes of this notice, the controller will be the Eversheds Sutherland
entity that you are applying for a role with (the controller is also referred to
in this notice as “Eversheds Sutherland”, “ES” “we”, “our” and “us”). Click here
for a list of the Eversheds Sutherland operating entities and their contact
details.

This notice does not form part of any contract between us and you (including any
contract of employment that may be offered or any other services contract).


EVERSHEDS SUTHERLAND’S DATA PROTECTION RESPONSIBILITIES

“Personal data” is any information that relates to an identifiable natural
person. Your name, address, contact details, salary details and CV are all
examples of your personal data, if they identify you.

The term “process” means any activity relating to personal data, including, by
way of example, collection, storage, use, consultation and transmission.

Eversheds Sutherland is a “controller” of your personal data. This is a legal
term – it means that we make decisions about how and why we process your
personal data and, because of this, we are responsible for making sure it is
used in accordance with data protection laws.


WHAT TYPES OF PERSONAL DATA DO WE COLLECT AND WHERE DO WE GET IT FROM?

We collect many different types of personal data about you for lots of reasons.
We cannot administer your application without your personal data. Where we don’t
need your personal data, we will make this clear, for instance we will explain
if any data fields in our application forms are optional and can be left blank.

Further details of the personal data we collect and where we get it from are set
out at Schedule ‎1.

As you can see from the table at Schedule ‎1, we collect your personal
information from you directly and sometimes we obtain it from other people and
organisations, including some public sources, such as publicly available
directories and online resources, your emergency contacts, your use of Eversheds
Sutherland provided assets, systems and platforms, your line manager and
co-workers, your dependants and beneficiaries, third party benefits providers.  

If any of the personal information you have given to us changes, such as your
contact details, please inform us without delay by contacting
recruitment@eversheds-sutherland.com.


WHAT DO WE DO WITH YOUR PERSONAL DATA, AND WHY?

We process your personal data for particular purposes in connection with your
application or engagement with us, and in connection with the management and
administration of recruitment activities and strategies.

We are required by law to always have a “lawful basis” (ie a reason or
justification) for processing your personal data. There are six lawful bases for
processing – they are set out in the law, and they are where:

 * the individual has given his or her consent to the processing;
 * the processing of the individual’s personal data is necessary to perform a
   contract with that individual or to take steps at the request of the
   individual before entering into a contract;
 * the processing is necessary to comply with a legal obligation to which we are
   subject;
 * the processing is necessary in order to protect the vital interests of an
   individual;
 * the processing is necessary for the performance of a task carried out in the
   public interest or in the exercise of official authority vested in us; and
 * the processing is necessary for our legitimate interests, provided those
   interests are not overridden by the individual’s interests, rights or
   freedoms.

The table at Schedule ‎2 sets out the different purposes for which we process
your personal data and the relevant lawful basis on which we rely for that
processing.

If you would like more information on any of the purposes for which we process
your personal data, please contact the Risk team at
dataprotectionoffice@eversheds-sutherland.com for more information.    

Please note that:

where our processing is based on your consent, you can withdraw your consent at
any time. If you do this, it won’t impact any processing we’ve done prior to
that date.

where we process your personal data because it is necessary for our legitimate
interests, you can object to our processing at any time. If you object, we will
stop processing unless we can show you a compelling reason why the processing
overrides your privacy rights or where the processing is for the establishment,
exercise or defence of legal claims.

In addition, where we have indicated in Schedule ‎2 that our processing of your
personal data is either:

 * necessary for us to comply with a legal obligation; or
 * necessary for us to take steps, at your request, to potentially enter into an
   employment contract with you, or to perform it,
 * and you choose not to provide the relevant personal data to us, we may not be
   able to enter into our contract of employment or engagement with you.


AUTOMATED DECISION-MAKING

Sometimes, we may use your personal data for automated decision making (in other
words, decision-making without any human involvement), for example when we set
up automated alerts in our background checking processes.

If any of our automated decision-making has legal or other significant effects
on you, we will only make those decisions if:

 * it is necessary for us to enter into or perform a contract with you; or
 * it is authorised by applicable law; or
 * we have your explicit consent.


ANONYMISED AND AGGREGATED DATA

We may also convert your personal data into statistical or aggregated form to
better protect your privacy, or so that you are not identified or identifiable
from it.  Anonymised data cannot be linked back to you.  We may use it to
conduct research and analysis, including to produce statistical research and
reports.  For example, to help us understand which of our practice groups
attract the most applicants. 


SENSITIVE PERSONAL DATA (INCLUDING CRIMINAL DATA)

We are required by law to treat certain categories of personal data with even
more care than usual. These are called special categories of personal data – and
in this notice, we refer to them as “sensitive personal data”. For these
categories of personal data, different lawful bases apply.

The table at Schedule ‎3 sets out the different purposes for which we process
your sensitive personal data and the relevant lawful basis on which we rely for
that processing. For some processing activities, we consider that more than one
legal basis may be relevant – depending on the circumstances.


WHO DO WE SHARE YOUR PERSONAL DATA WITH, AND WHY?

Sometimes we need to disclose your personal data to other people.

Inside the Eversheds Sutherland network

We are part of the Eversheds Sutherland network of law firms. Therefore, we may
share your personal data with other entities in the Eversheds Sutherland network
for our general recruitment analysis and workforce management purposes.

Access rights between members of the Eversheds Sutherland network are limited
and granted only on a need to know basis, depending – for example –
jurisdictions, departments, job functions and roles.

Where any Eversheds Sutherland entities process your personal data on our behalf
(as our processor), we will make sure that they have appropriate security
standards in place to make sure your personal data is protected and we will
enter into a written contract imposing appropriate security standards on them.

Outside the Eversheds Sutherland network

From time to time we may ask third parties to carry out certain business
functions for us, such as the administration of our payroll and our IT support.
These third parties will process your personal data on our behalf (as our
processor). We will disclose your personal data to these parties so that they
can perform those functions. Before we disclose your personal data to other
people, we will make sure that they have appropriate security standards in place
to make sure your personal data is protected and we will enter into a written
contract imposing appropriate security standards on them. Examples of these
third party service providers include service providers and/or sub-contractors,
include our outsourced payroll, HR and marketing service providers, and our IT
systems software and maintenance, back up, and server hosting providers.

In certain circumstances, we will also disclose your personal data to third
parties who will receive it as controllers of your personal data in their own
right for the purposes set out above, in particular:

 * if we transfer, purchase, reorganise, merge or sell any part of our business
   or the business of a third party, and we disclose or transfer your personal
   data to the prospective seller, buyer or other third party involved in a
   business transfer, reorganisation or merger arrangement (and their advisors);
   and
 * if we need to disclose your personal data in order to comply with a legal
   obligation, to enforce a contract or to protect the rights, property or
   safety of our employees, clients or others.

We have set out below a list of the categories of recipients with whom we are
likely to share your personal data:

 * consultants and professional advisors including legal advisors and
   accountants;
 * recruitment agencies appointed by us or you;
 * courts, court-appointed persons/entities, receivers and liquidators;
 * business partners and joint ventures;
 * trade associations and professional bodies;
 * insurers; and
 * governmental departments, statutory and regulatory bodies.


WHERE IN THE WORLD IS YOUR PERSONAL DATA TRANSFERRED TO?

As we are an international network of law firms operating under a single brand,
we may transfer your personal data to recipients that are established in
jurisdictions other than your own. The data protection laws in these
jurisdictions may not provide the same level of protection to your personal data
as provided to it in your jurisdiction.

If you are employed or engaged by an Eversheds Sutherland entity in the United
Kingdom or European Union and any disclosures of personal data referred to above
require us to transfer your personal data from within the European Union to
outside the European Economic Area, or from within the United Kingdom to outside
the United Kingdom, we will only make that transfer if:

 * the country to which the personal data is to be transferred ensures an
   adequate level of protection for personal data;
 * we have put in place appropriate safeguards to protect your personal data,
   such as an appropriate contract with the recipient. Please contact our Data
   Protection Office at dataprotectionoffice@eversheds-sutherland.com if you
   wish to obtain a copy of these;
 * the transfer is necessary for one of the reasons specified in data protection
   legislation, such as the performance of a contract between us and you; or
 * you explicitly consent to the transfer.


HOW DO WE KEEP YOUR PERSONAL DATA SECURE?

We will take specific steps (as required by applicable data protection laws) to
protect your personal data from unlawful or unauthorised processing and
accidental loss, destruction or damage.


HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

If you are our employee we will keep your personal data during the period of
your employment and then, after your employment with us ends, for as long as is
necessary in connection with both our and your legal rights and obligations.
This may mean that we keep some types of personal data for longer than others.

We will only retain your personal data for a limited period of time.  This will
depend on a number of factors, including:

 * any laws or regulations that we are required to follow;
 * whether we are in a legal or other type of dispute with each other or any
   third party;
 * the type of information that we hold about you; and
 * whether we are asked by you or a regulatory authority to keep your personal
   data for a valid reason.

Please contact our Data Protection Office at
dataprotectionoffice@eversheds-sutherland.com to request a copy of our Data
Retention Policy.


WHAT ARE YOUR RIGHTS IN RELATION TO YOUR PERSONAL DATA AND HOW CAN YOU EXERCISE
THEM?

You may have certain legal rights in relation to your personal data,
particularly where the Eversheds Sutherland entity you are applying to is based
in the United Kingdom or European Union which are summarised at Schedule 4, in
relation to any personal data about you which we hold.

Where our processing of your personal data is based on your consent (see
Schedule ‎2), you have the right to withdraw your consent at any time. If you do
decide to withdraw your consent we will stop processing your personal data for
that purpose, unless there is another lawful basis we can rely on – in which
case, we will let you know. Your withdrawal of your consent won’t impact any of
our processing up to that point.

Where our processing of your personal data is necessary for our legitimate
interests (see Schedule ‎2), you can object to this processing at any time. If
you do this, we will need to show either a compelling reason why our processing
should continue, which overrides your interests, rights and freedoms or that the
processing is necessary for us to establish, exercise or defend a legal claim.

If you wish to exercise any of these rights please contact
dataprotectionoffice@everhseds-sutherland.com in the first instance.

If you are based in the European Union or United Kingdom or you are applying for
a position with an ES entity based in the European Union or United Kingdom, you
also have the right to lodge a complaint with the relevant data protection
supervisory authority – for contact details see here.


UPDATES TO THIS NOTICE

We may update this notice from time to time to reflect changes to the type of
personal data that we process and/or the way in which it is processed. We will
update you on material changes to this notice by email and we will publish
revised versions of this notice on www.eversheds-sutherland.com.


WHERE CAN YOU FIND OUT MORE?

If you have any queries about how Eversheds Sutherland process your personal
data, please contact the Risk team at
dataprotectionoffice@eversheds-sutherland.com.


SCHEDULE ‎1


CATEGORIES OF PERSONAL DATA

The table below sets out the different categories of personal data we collect
and where we get it from (we’ve sorted them into groups, to make it more clear
for you). As you can see, we collect your personal information from you directly
and sometimes we obtain it from other people and organisations, including some
public sources, such as publicly available directories and online resources,
your emergency contacts, your use of Eversheds Sutherland provided assets,
systems and platforms, your line manager and co-workers, your dependants and
beneficiaries, third party benefits providers.

Types of personal data Collected from
a) Contact Information


 * Name(s)
 * Address(es)
 * Email address(es)
 * Contact details including mobile telephone number(s)

 * You

b) Personal Information




 

 * Date of birth
 * Gender
 * Next of kin or other dependants
 * Marital or relationship status
 * Lifestyle and social circumstances
 * Emergency contact information
 * If successful: Previous and offered salary, compensation and other benefits
   National insurance number and tax codes Bank account details

 

 

 * You
 * Recruitment consultants and agencies
 * Your previous employers

 

 


c) Identity and Background Information

 

 *  LinkedIn profile and other available professional background information
   about you online
 *  Career history, experience and skills
 *  Passport information
 *  Driving licence information
 *  Psychometric test results
 *  Right to work, residency and/or other visa information (where unrelated to
   your race or ethnicity)
 *  Curriculum Vitae (CV) or resume
 *  Details of education, qualifications, results and certificates and other
   evidence of the same
 *  Image or photographs
 *  Application form
 *  Evaluative notes and decisions from job interviews
 *  Preferences relating to job location and salary
 *  Conflicts of interests (including where related to family networks)
 *  Background checks relating to credit history and criminal records (see also
   Sensitive Personal Data below)

 

 * You
 * Recruitment consultants and agencies
 * Your previous employers
 * Publicly available information from online resources

 

d) Sensitive Personal Data (see section ‎5 for further information)

 

 * Racial or ethnic origin (including your nationality and visa information)
 * Political opinions
 * Religious or philosophical beliefs
 * Trade union membership
 * Data concerning physical and/or mental health (including occupational health
   requirements, accident reports, day-to-day health concerns such as diabetes
   or epilepsy conditions which we should be aware of, dietary requirements,
   allergies, drug and alcohol test results and reasons for any short term or
   long term absence)
 * Sexual orientation
 * Information relating to actual or suspected criminal convictions and offences

 

 

 * You
 * Your emergency contact(s)
 * Your use of Eversheds Sutherland security control systems

 

 

e)Recruitment Administration, Performance and Grievance Information

 

 * Offered terms and conditions of employment
 * Working preferences and feedback in relation to Eversheds Sutherland and our
   staff
 * Preference in relation to our use of your personal data
 * Interview notes and associated feedback
 * Complaints, grievance and employment tribunal information

 

 * You

f)Asset, Systems and Platform Usage and Communications Information

 

 * User IDs and password information
 * IP addresses and device identifiers
 * Relevant records of calls, telephone/video interviews, messages and/or
   internet or other data traffic and communications
 * Access logs and usage records from application systems and other Eversheds
   Sutherland provided applications and technologies

 

 * You
 * Your use of Eversheds Sutherland assets, systems and platforms

 

 

g)Security, Location and Access Information
 * Information captured or recorded by electronic card access systems, CCTV and
   other security control systems

 

 * You
 * Your use of Eversheds Sutherland security control systems

 


SCHEDULE ‎2


PURPOSES FOR PROCESSING PERSONAL DATA

The table below sets out the different purposes for which we process your
personal data and the relevant lawful basis on which we rely for that
processing.

For some processing activities, we consider that more than one lawful basis may
be relevant – depending on the circumstances.

  Lawful basis
We are permitted to process your personal data because...
Purposes of processing

You have given your consent to the processing

(Please also see section ‎10.2)

It is necessary to perform your employment contract It is necessary for us to
comply with a legal obligation

It is necessary for our legitimate interests or those of third parties

(Please also see section ‎10.3)

 

It is necessary to protect your vital interests (or those of someone else) New
joiner activities           Developing, operating and collecting feedback on
recruitment activities and employee selection processes  
 
Administering your application for a job with us and considering your
suitability for the relevant role      
Obtaining, considering and verifying your employment references and employment
history    

Reviewing and confirming your right to work       
Conducting verification and vetting, including criminal background checks and
credit checks where required by law (Note: Sensitive Personal Data, please also
see Schedule ‎3)  
 


Conducting background checks, credit checks, verification and vetting which are
not required by law but needed by us to assess your suitability for your role

(Note: May involve Sensitive Personal Data, please also see Schedule ‎3)



 



Making a job offer to you and entering into a contract of employment with you
  

Identifying and assessing our strategic business direction, resourcing needs and
areas for development    
  Analysing recruitment and retention objectives, processes and employee
turnover rates    

Communicating with you and providing you with information in connection with
your application or engagement with us from time to time    





General staff administration, including workforce management and facilities
operations      
Managing our health and safety compliance obligations (Note: Sensitive Personal
Data, please also see Schedule ‎3)      
Determining whether any adjustments are necessary to enable you to carry out a
role (Note: Sensitive Personal Data, please also see Schedule ‎3)      
Considering your suitability for existing and future vacancies      
Handling grievances and complaints, including investigating issues, considering
appropriate resolution and mitigating actions and reviewing outcomes    

Responding to feedback from you or your recruitment agent  
 
Security and governance Monitoring the security of Eversheds Sutherland’s
physical premises and systems, networks and applications





Identifying and authenticating applicants and other individuals (Note: Sensitive
Personal Data, please also see Schedule ‎3)



Identifying, investigating and mitigating suspected misuse of Eversheds
Sutherland’s assets, systems and platforms (Note: Sensitive Personal Data,
please also see Schedule ‎3)





Ensuring compliance with Eversheds Sutherland policies and procedures (Note:
Sensitive Personal Data, please also see Schedule ‎3)



Legal and regulatory compliance and responsibilities Managing and administering
our equal opportunities reporting (Note: Sensitive Personal Data, please also
see Schedule ‎3)



Responding to binding requests or search warrants or orders from courts,
governmental, regulatory and/or enforcement bodies and authorities (Note:
Sensitive Personal Data, please also see Schedule ‎3)



Responding to non-binding requests or search warrants or orders from courts,
governmental, regulatory and/or enforcement bodies and authorities



Complying with disclosure orders arising in civil proceedings (Note: Sensitive
Personal Data, please also see Schedule ‎3)



Investigating, evaluating, demonstrating, monitoring, improving, reporting on
and meeting Eversheds Sutherland’s compliance with relevant legal and regulatory
requirements (Note: Sensitive Personal Data, please also see Schedule ‎3)



Investigating, evaluating, demonstrating, monitoring, improving, reporting on
and meeting Eversheds Sutherland’s compliance with best practice and good
governance responsibilities



Eversheds Sutherland business operations Implementing, adapting and enhancing
systems and processes to develop or improve our business and/or our recruitment
process



Managing, planning and delivering events, projects and initiatives in connection
with our global business, Finance, Sales, HR, IT, Marketing and other strategies
(for example arranging partner and practice group conferences)



Supporting our diversity programmes and targets (Note: Sensitive Personal Data,
please also see Schedule 3)



Supporting, updating and maintaining our technology infrastructure





Supporting the sale, transfer or merging of part or all of our business or
assets, or in connection with the acquisition of another business





Analysing recruitment-related objectives and results



Collecting feedback in relation to our recruitment and HR activities and
processes for continuous improvement purposes

 



 


SCHEDULE ‎3


PURPOSES FOR PROCESSING SENSITIVE PERSONAL DATA

The table below sets out the different purposes for which we process your
sensitive personal data and the relevant lawful basis on which we rely for that
processing. For some processing activities, we consider that more than one legal
basis may be relevant – depending on the circumstances.

  Sensitive Information - lawful basis
We are permitted to process your personal data because...
Purposes of processing

You have given your explicit consent to the processing

It is necessary for your/our obligations and rights in the field of employment
and social security and social protection law
It is necessary to protect the vital interests of the data subject or another
person you or they are physically or legally incapable of giving consent


It is necessary for our establishment, exercise or defence of legal claims

 

It is necessary for reasons of substantial public interest
It is necessary for preventive or occupational medicine, for the assessment of
the working capacity of the employee Recruitment and workforce planning
Conducting verification and vetting, including criminal background checks and
credit checks where required by law
   




Conducting background checks, verification and vetting which are not required by
law but needed by us to assess your suitability for your role
     




General application management and administration
   

Managing our health and safety compliance obligations
     





Determining whether any adjustments are necessary to enable you to carry out a
role
 



 




Security and governance

 

 

 

Identifying and authenticating Applicants and other individuals
  






Identifying, investigating and mitigating suspected misuse of our assets,
systems and platform
   
  Legal and regulatory compliance and responsibilities
Managing and administering our equal opportunities reporting
   





Responding to binding requests or search warrants or orders from courts,
governmental, regulatory and/or enforcement bodies and authorities or sharing
information (on a voluntary basis) with the same
     
Responding to non-binding requests or search warrants or orders from courts,
governmental, regulatory and/or enforcement bodies and authorities
    

Complying with disclosure orders arising in civil proceedings
   
  Investigating, evaluating, demonstrating, monitoring, improving and reporting
on our compliance with relevant legal and regulatory requirements    
Investigating, evaluating, demonstrating, monitoring, improving, reporting on
and meeting our compliance with best practice and good governance
responsibilities



 




Day-to-day business operations
Supporting the sale, transfer or merging of part or all of our business or
assets, or in connection with the acquisition of or by another business




 

    


SCHEDULE ‎4


INDIVIDUALS' RIGHTS



Your right What does it mean? Limitations and conditions of your right Right of
access Subject to certain conditions, you are entitled to have access to your
personal data (this is more commonly known as submitting a “data subject access
request”).

If possible, you should specify the type of information you would like to see to
ensure that our disclosure is meeting your expectations.

We must be able to verify your identity. Your request may not impact the rights
and freedoms of other people, eg privacy and confidentiality rights of other
staff.

Right to data portability Subject to certain conditions, you are entitled to
receive the personal data which you have provided to us and which is processed
by us by automated means, in a structured, commonly-used machine readable
format.

If you exercise this right, you should specify the type of information you would
like to receive (and where we should send it) where possible to ensure that our
disclosure is meeting your expectations.

This right only applies if the processing is based on your consent or on our
contract with you and when the processing is carried out by automated means (ie
not for paper records). It covers only the personal data that has been provided
to us by you.

Rights in relation to inaccurate personal or incomplete data

You may challenge the accuracy or completeness of your personal data and have it
corrected or completed, as applicable. You have a responsibility to help us to
keep your personal information accurate and up to date.

We encourage you to notify us of any changes regarding your personal data as
soon as they occur, including changes to your contact details, telephone number,
immigration status.

Please always check first whether there are any available self-help tools to
correct the personal data we process about you.

This right only applies to your own personal data. When exercising this right,
please be as specific as possible.

Right to object to or restrict our data processing Subject to certain
conditions, you have the right to object to or ask us to restrict the processing
of your personal data.

As stated above, this right applies where our processing of your personal data
is necessary for our legitimate interests.

You can also object to our processing of your personal data for direct marketing
purposes.

Right to erasure Subject to certain conditions, you are entitled to have your
personal data erased (also known as the “right to be forgotten”), eg where your
personal data is no longer needed for the purposes it was collected for, or
where the relevant processing is unlawful. We may not be in a position to erase
your personal data, if for example, we need it to (i) comply with a legal
obligation, or (ii) exercise or defend legal claims. Right to withdrawal of
consent As stated above, where our processing of your personal data is based on
your consent you have the right to withdraw your consent at any time. If you
withdraw your consent, this will only take effect for future processing.



You have given your explicit consent to the processing



someone else (such as a customer of an Eversheds Sutherland client, supplier or
press contact etc)

Last updated: June 2021

Quickly find what you’re looking for by clicking the links below:

 * About this notice
 * What types of personal data do we collect and where do we get it from?
 * What do we do with your personal data, and why?
 * Who do we share your personal data with, and why?
 * Where is your personal data transferred to?
 * How do we keep your personal data secure?
 * How long do we keep your personal data for?
 * What are your privacy rights and how can you exercise them?
 * Purposes for processing personal data
 * Purposes for processing special categories of personal data


ABOUT THIS NOTICE

This Privacy Notice applies to the Eversheds Sutherland network of law firms
except for the ES entities in Austria, Finland, Hungary, Ireland, Italy, Sweden
and Switzerland, which have their own Privacy Notices that apply instead.

This notice explains how and why Eversheds Sutherland use your personal data in
connection with our legal advice and related services and our general business
operations. You should read this notice if you are not an Eversheds Sutherland
client but you are dealing with us in relation to any service that we provide,
where you are providing us with a service or where you are a different type of
third party in communication with us.

For the purposes of this notice, the controller will be the relevant ES entity
providing the services which are relevant to your matter with us, or if you are
a supplier, the relevant ES entity that you are contracting with (or looking to
contract with). Click here for a list of the Eversheds Sutherland operating
entities and their contact details. (In limited circumstances, where we work
with a consultant to provide legal advice, we and the consultant may be joint
controllers of your personal data in relation to the consultant’s processing to
provide legal advice. Where this is the case, it will be notified to you by the
consultant, to the extent that you have contact with the consultant. If you have
any questions about our joint controllership with a consultant, or to exercise
your rights in relation to personal data which is jointly controlled, please
contact us as set out in this notice.)

In this notice, when we talk about personal data we mean any information that
relates to an identifiable natural person – in this case, you.

You should read this notice, so you know what personal data we collect about
you, what we do with it and how you can exercise your rights in connection with
it. You should also read any other privacy notices that we give you, that might
apply to our use of your personal data in specific circumstances from time to
time. If you have any questions about this notice, please contact
dataprotectionoffice@eversheds-sutherland.com.


WHAT TYPES OF PERSONAL DATA DO WE COLLECT AND WHERE DO WE GET IT FROM?

The personal information we process about you broadly falls into four main
categories: (i) Contact Information; (ii) Identity and Other Regulatory
Information; (iii) Matter Information; and (iv) Browsing and Device Usage
Information.

We collect your personal information from various sources. The table below sets
out the different types of personal information that we collect and the sources
we collect it from.

CategoryTypes of personal dataCollected from Contact Information  
 * Name
 * Address
 * Telephone number
 * Organisation details (e.g. your place of work, job title and organisation
   contact information)

 * Our clients
 * You
 * Publicly available resources such as LinkedIn and Google

Identity and Other Regulatory Information
 * Date of birth
 * Identification information (e.g. passport, utility bill and/or bank
   statement)

 * You
 * Third party systems used for our regulatory checks

Matter Information
 * Details relating to your matters, enquiries and other dealings with us or our
   clients (including matter related communications with you)

 * Our clients
 * You
 * Third parties also working on your matter

Browsing and Device Usage Information
 * Information automatically generated through your use of our websites and
   other digital platforms
 * IP address
 * Information revealing the location of your electronic device

 * You and your use of our digital platforms

Please note that if you do not provide us with your Contact Information we may
not be able to provide you with any information you request, and if you are a
supplier or prospective supplier and you do not provide us with your Contact
Information, Identity and Other Regulatory Information or Matter Information, we
may not be able to enter into a contract with you.


WHAT DO WE DO WITH YOUR PERSONAL DATA, AND WHY?

We use your personal data for a number of different purposes. We must always
have a “lawful basis” (i.e. a reason, prescribed by law) for processing your
personal data. The Personal data table below sets out the purposes for which we
process the different categories of your personal data and the corresponding
lawful basis for that processing. The purposes applicable to you will vary
according to the relevant Eversheds Sutherland controller of your personal data
(as explained in the introductory paragraph above). For some processing
activities, we consider that more than one lawful basis may be relevant –
depending on the circumstances.

We also process certain special categories of personal data, which require a
higher standard of protection under applicable laws. For these special
categories of personal data, different lawful bases apply. We only process this
type of information about you where it is necessary for the establishment,
exercise or defence of a legal claim or where it is necessary for reasons of
substantial public interest. We may also process certain information relating to
criminal convictions and offences where applicable, which require a higher
standard of protection under applicable laws. We also have policies in place
explaining our procedures for ensuring compliance with applicable laws in
connection with the processing of special categories of personal data.

Cookies and similar technologies

For more information regarding how we use cookies and similar technologies in
connection with your use of our platforms, please read our Cookies Policy.


WHO DO WE SHARE YOUR PERSONAL DATA WITH, AND WHY?

Sometimes we share your personal data with third parties where permitted by law,
including the following:

 * other companies in or branches or offices of the Eversheds Sutherland network
   of firms where necessary in connection with the legal matters we are
   instructed on or with our business operations. You can find a list of the
   countries in which we operate on our Contact Us page;
 * our clients, barristers, other law firms and courts, service providers and
   the courts as applicable in the context of the legal services we provide to
   our clients;
 * courts and other judicial or official bodies, where we are asked to respond
   to an order or other binding requests;
 * regulatory bodies and law enforcement agencies, where necessary for any
   investigations or to respond to enquiries in relation to our compliance with
   applicable law or regulations or in connection with criminal investigations,
   or where otherwise permitted or required by applicable law; and
 * professional advisors (such as third party law firms and accountants) and
   third parties in connection with our legitimate business activities.

These organisations will also use your personal data as a “controller” – they
will have their own privacy notices which you should read, and they have their
own responsibilities to comply with applicable data protection laws.

We also ask third party service providers to carry out certain business
functions for us. These include IT support, cloud platform and data hosting
providers who help us with the operation of our websites, mobile applications,
data rooms, document and workflow management systems and other systems and
applications. We will have in place an agreement with our service providers
which will restrict how they are able to process your personal data and impose
appropriate security standards on them.


WHERE IS YOUR PERSONAL DATA TRANSFERRED TO?

Since Eversheds Sutherland is a network of different law firms operating
globally, we will sometimes need to transfer your personal data to recipients in
jurisdictions other than your own. Some of these jurisdictions may not provide
the same level of protection to your personal data as provided in your
jurisdiction. If we transfer your personal data outside the European Union or
the United Kingdom, we will only make that transfer if:

 * the recipient country ensures an adequate level of protection for your
   personal data;or
 * the recipient or recipient country is subject to an approved certification
   mechanism or code of conduct with binding and enforceable commitments which
   amount to appropriate safeguards for your personal data; or we have put in
   place appropriate safeguards to protect your personal data, such as a
   contract with the person or entity receiving your personal data which
   incorporates specific provisions as directed by the European Commission; or
 * the transfer is permitted by applicable laws; or
 * you explicitly consent to the transfer.

If you would like to see a copy of any relevant safeguards used by us to protect
the transfer of your personal data, please contact
dataprotectionoffice@eversheds-sutherland.com.


HOW DO WE KEEP YOUR PERSONAL DATA SECURE?

We will put in place appropriate security measures to protect your personal data
from unlawful or unauthorised processing and accidental loss, destruction or
damage.

However please note that, in relation to any personal data you submit to us
online, we cannot guarantee the security of data sent to us in this way.
Transmission of data over the internet is at your own risk. You are responsible
for keeping any passwords you use to access Eversheds Sutherland platforms safe.


HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

We will only retain your personal data for a limited period of time, and for no
longer than is necessary for the purposes for which we are processing it for. 
This will depend on a number of factors, including:

 * any laws or regulations that we are required to follow;
 * whether we are in a legal or other type of dispute with each other or any
   third party;
 * the type of information that we hold about you; and
 * whether we are asked by you or a regulatory authority to keep your personal
   data for a valid reason.


WHAT ARE YOUR PRIVACY RIGHTS AND HOW CAN YOU EXERCISE THEM?

Where our processing of your personal data is based on your consent, you have
the right to withdraw your consent at any time. If you do decide to withdraw
your consent we will stop processing your personal data for that purpose, unless
there is another lawful basis we can rely on – in which case, we will let you
know.

Where our processing of your personal data is based on the legitimate interests
lawful basis, you can object to this processing at any time. If you do this, we
will need to show either a compelling reason why our processing should continue,
which overrides your interests, rights and freedoms or that the processing is
necessary for us to establish, exercise or defend a legal claim.

Depending on the circumstances, you may have the right to:

 * access your personal data and to be provided with certain information in
   relation to it, such as the purpose for which it is processed, the recipients
   or categories of recipient to whom it is disclosed and the period for which
   it will be stored;
 * require us to correct any inaccuracies in your personal data without undue
   delay;
 * require us to erase your personal data;
 * require us to restrict processing of your personal data;
 * receive the personal data which you have provided to us, in a machine
   readable format, where we are processing it on the basis of your consent or
   because it is necessary for your contract with us and where the processing is
   automated; and
 * object to a decision that we make which is based solely on automated
   processing of your personal data.

Please contact us at dataprotectionoffice@eversheds-sutherland.com if you would
like to exercise any of your privacy rights.

We also encourage you to let us know if you have any concern about how we are
processing your personal data so we can try to resolve your concerns. However,
if you consider that we are in breach of our obligations under data protection
laws, you are always entitled to submit a complaint with your data protection
supervisory authority – for contact details see here.


PURPOSES FOR PROCESSING PERSONAL DATA

 Lawful basis Purposes of processingYour consentTo perform a contract with you
To comply with a legal obligationFor our legitimate interests Matter Related
Purposes         Responding to your enquiries    
(It is important that we can respond to your enquiries) Resolving any complaints
from or disputes with you      
(We need to be able to try and resolve any complaint or dispute you might raise
with us) Performing identity checks (including those against third party
sources) for identity verification purposes    
(We need to verify the identities of people we deal with) Carrying out various
tasks and services in connection with our clients’ matters which may involve you
(eg arranging for monies due to you to be paid, sending you documents in
relation to a court case or consulting and further processing documents which
relate to you)      
(We need to be able to carry out the tasks required in connection the provision
of legal advice to our clients and other related services) Legal and Regulatory
Compliance and Reporting         Monitoring our systems and processes to
identify, record, and prevent fraudulent, criminal and/or otherwise illegal
activity    
(We need to be able to monitor our systems in this way to help protect them, us
and you from illegal activity) Complying with instructions, orders and requests
from law enforcement agencies, any court or otherwise as required by law      
Complying with our general regulatory and statutory obligations (including our
responsibilities under codes of conduct and anti-bribery laws)       Purchasing,
maintaining and claiming against our insurance policies    
(It' ss in our interests to protect our business against specified losses)
Training our staff    
(Sometimes, it is appropriate for us to use your personal information so that we
can provide our staff with training to manage risk and improve the quality of
our services) Continuously reviewing and improving our products and services
(including by seeking and obtaining your feedback) and developing new ones      
(We have a legitimate interest in making sure that we are continuously improving
our service offering) Complying with instructions from our clients in relation
to their regulatory obligations (including recording our telephone
communications with you)      
(Sometimes, we need to record calls to our teams to assist with our clients’
regulatory obligations, and for training and quality purposes)
General Business Requirements         Obtaining legal advice, and establishing,
defending and enforcing our legal rights and obligations in connection with, any
legal proceedings (including prospective legal proceedings)      
(We must be able to establish and defend our legal rights and understand our
obligations, and seek legal advice in connection with them) Monitoring and
producing statistical information regarding the use of our platforms, and
analysing and improving their functionality      
(We need to perform this limited routine monitoring to make sure our platforms
work properly) Managing the proposed sale, restructuring, transfer or merging of
any or all part(s) of our business, including to respond to queries from the
prospective buyer or merging organisation    
(We have a legitimate interest in being able to sell any part of our business)
Maintaining the security and integrity of our systems, platforms, premises and
communications (and detecting and preventing actual or potential threats to the
same)    
(We need to make sure our that our business processes are secure)

 



applying for or considering applying for a training contract, vacation scheme,
apprenticeship or other work experience at Eversheds Sutherland

Ths Privacy Notice applies to the Eversheds Sutherland (International) LLP only.

Last updated: May 2022

Quickly find what you’re looking for by clicking the links below:

 * What is this document and why should you read it?
 * Eversheds Sutherland’s data protection responsibilities
 * What types of personal data do we collect and where do we get it from?
 * What do we do with your personal data, and why?
 * Sensitive personal data (including criminal data)
 * Who do we share your personal data with, and why?
 * Where in the world is your personal data transferred to?
 * How do we keep your personal data secure?
 * How long do we keep your personal data for?
 * What are your rights in relation to your personal data and how can you
   exercise them?
 * Updates to this notice
 * Where can you find out more?


WHAT IS THIS DOCUMENT AND WHY SHOULD YOU READ IT?

This notice explains how and why Eversheds Sutherland uses personal data about
individuals who apply (or enquire about applying) to become our trainees,
vacation scheme students, apprentices and/or other work experience students
(referred to as “applicants” or “you”). For the purposes of this notice, the
controller will be the Eversheds Sutherland entity that you are applying for a
role with (the controller is also referred to in this notice as “Eversheds
Sutherland”, “ES” “we”, “our” and “us”).

You should read this notice, so you know what we are doing with your personal
data. Please also read any other privacy notices that we give you, that might
apply to our use of your personal data in specific circumstances in the future.
For example, if you are successful in your application you should read our HR
Privacy Notice when you join us.

This notice does not form part of any contract between us and you (including any
contract of employment that may be offered or any other services contract).


EVERSHEDS SUTHERLAND’S DATA PROTECTION RESPONSIBILITIES

“Personal data” is any information that relates to an identifiable natural
person. Your name, address, contact details, salary details and CV are all
examples of your personal data, if they identify you.

The term “process” means any activity relating to personal data, including, by
way of example, collection, storage, use, consultation and transmission.

Eversheds Sutherland is a "controller" of your personal data. This is a legal
term – it means that we make decisions about how and why we process your
personal data and, because of this, we are responsible for making sure it is
used in accordance with data protection laws.


WHAT TYPES OF PERSONAL DATA DO WE COLLECT AND WHERE DO WE GET IT FROM?

We collect many different types of personal data about you for lots of reasons.
We cannot administer your application without your personal data. Where we don’t
need your personal data, we will make this clear, for instance we will explain
if any data fields in our application forms are optional and can be left blank.

Further details of the personal data we collect and where we get it from are set
out at Schedule 1.

As you can see from the table at Schedule 1, we collect your personal
information from you directly and sometimes we obtain it from other people and
organisations, including some public sources, such as publicly available
directories and online resources, your emergency contacts, your use of Eversheds
Sutherland provided assets, systems and platforms, your line manager and
co-workers, your dependants and beneficiaries, third party benefits providers.

If any of the personal information you have given to us changes, such as your
contact details, please inform us without delay by contacting
gradrec@eversheds-sutherland.com.


WHAT DO WE DO WITH YOUR PERSONAL DATA, AND WHY?

We process your personal data for particular purposes in connection with your
application or engagement with us, and in connection with the management and
administration of recruitment activities and strategies.

We are required by law to always have a “lawful basis” (i.e. a reason or
justification) for processing your personal data. There are six lawful bases for
processing – they are set out in the law, and they are where:

 * the individual has given his or her consent to the processing;
 * the processing of the individual’s personal data is necessary to perform a
   contract with that individual or to take steps at the request of the
   individual before entering into a contract;
 * the processing is necessary to comply with a legal obligation to which we are
   subject;
 * the processing is necessary in order to protect the vital interests of an
   individual;
 * the processing is necessary for the performance of a task carried out in the
   public interest or in the exercise of official authority vested in us; and
 * the processing is necessary for our legitimate interests, provided those
   interests are not overridden by the individual’s interests, rights or
   freedoms.

The table at Schedule 2 sets out the different purposes for which we process
your personal data and the relevant lawful basis on which we rely for that
processing.

If you would like more information on any of the purposes for which we process
your personal data, please contact the Risk team at
dataprotectionoffice@eversheds-sutherland.com for more information.

Please note that:

 * where our processing is based on your consent, you can withdraw your consent
   at any time. If you do this, it won’t impact any processing we’ve done prior
   to that date.
 * where we process your personal data because it is necessary for our
   legitimate interests, you can object to our processing at any time. If you
   object, we will stop processing unless we can show you a compelling reason
   why the processing overrides your privacy rights or where the processing is
   for the establishment, exercise or defence of legal claims.

In addition, where we have indicated in Schedule 2 that our processing of your
personal data is either:

 * necessary for us to comply with a legal obligation; or
 * necessary for us to take steps, at your request, to potentially enter into an
   employment contract with you, or to perform it, and you choose not to provide
   the relevant personal data to us, we may not be able to enter into our
   contract of employment or engagement with you.


ANONYMISED AND AGGREGATED DATA

We may also convert your personal data into statistical or aggregated form to
better protect your privacy, or so that you are not identified or identifiable
from it. Anonymised data cannot be linked back to you. We may use it to conduct
research and analysis, including to produce statistical research and reports,
and to support our contextual recruitment and diversity initiatives.


SENSITIVE PERSONAL DATA (INCLUDING CRIMINAL DATA)

We are required by law to treat certain categories of personal data with even
more care than usual. These are called special categories of personal data – and
in this notice, we refer to them as “sensitive personal data”. For these
categories of personal data, different lawful bases apply.

The table at Schedule 3 sets out the different purposes for which we process
your sensitive personal data and the relevant lawful basis on which we rely for
that processing. For some processing activities, we consider that more than one
legal basis may be relevant – depending on the circumstances.


WHO DO WE SHARE YOUR PERSONAL DATA WITH, AND WHY?

Sometimes we need to disclose your personal data to other people.

Inside the Eversheds Sutherland network

We are part of the Eversheds Sutherland network of law firms. Therefore, we may
share your personal data with other entities in the Eversheds Sutherland network
for our general recruitment analysis and workforce management purposes.

Access rights between members of the Eversheds Sutherland network are limited
and granted only on a need to know basis, depending – for example –
jurisdictions, departments, job functions and roles.

Where any Eversheds Sutherland entities process your personal data on our behalf
(as our processor), we will make sure that they have appropriate security
standards in place to make sure your personal data is protected and we will
enter into a written contract imposing appropriate security standards on them.

Outside the Eversheds Sutherland network

From time to time we may ask third parties to carry out certain business
functions for us, such as the administration of our payroll and our IT support.
These third parties will process your personal data on our behalf (as our
processor). We will disclose your personal data to these parties so that they
can perform those functions. Before we disclose your personal data to other
people, we will make sure that they have appropriate security standards in place
to make sure your personal data is protected and we will enter into a written
contract imposing appropriate security standards on them. Examples of these
third party service providers include service providers and/or sub-contractors,
include our outsourced payroll, HR and marketing service providers, and our IT
systems software and maintenance, back up, and server hosting providers.

In certain circumstances, we will also disclose your personal data to third
parties who will receive it as controllers of your personal data in their own
right for the purposes set out above, in particular:

 * if we transfer, purchase, reorganise, merge or sell any part of our business
   or the business of a third party, and we disclose or transfer your personal
   data to the prospective seller, buyer or other third party involved in a
   business transfer, reorganisation or merger arrangement (and their advisors);
   and
 * if we need to disclose your personal data in order to comply with a legal
   obligation, to enforce a contract or to protect the rights, property or
   safety of our employees, clients or others.

We have set out below a list of the categories of recipients with whom we are
likely to share your personal data:

 * consultants and professional advisors including legal advisors and
   accountants;
 * recruitment agencies appointed by us or you;
 * courts, court-appointed persons/entities, receivers and liquidators;
 * business partners and joint ventures;
 * trade associations and professional bodies;
 * insurers; and
 * governmental departments, statutory and regulatory bodies.


WHERE IN THE WORLD IS YOUR PERSONAL DATA TRANSFERRED TO?

As we are an international network of law firms operating under a single brand,
we may transfer your personal data to recipients that are established in
jurisdictions other than your own. The data protection laws in these
jurisdictions may not provide the same level of protection to your personal data
as provided to it in your jurisdiction.

If you are employed or engaged by an Eversheds Sutherland entity in the European
Union or United Kingdom and any disclosures of personal data referred to above
require us to transfer your personal data from within to outside the European
Economic Area or United Kingdom, we will only make that transfer if:

 * the country to which the personal data is to be transferred ensures an
   adequate level of protection for personal data;
 * we have put in place appropriate safeguards to protect your personal data,
   such as an appropriate contract with the recipient. Please contact our Data
   Protection Office at dataprotectionoffice@eversheds-sutherland.com if you
   wish to obtain a copy of these;
 * the transfer is necessary for one of the reasons specified in data protection
   legislation, such as the performance of a contract between us and you; or
 * you explicitly consent to the transfer.


HOW DO WE KEEP YOUR PERSONAL DATA SECURE?

We will take specific steps (as required by applicable data protection laws) to
protect your personal data from unlawful or unauthorised processing and
accidental loss, destruction or damage.


HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

If you are our employee we will keep your personal data during the period of
your employment and then, after your employment with us ends, for as long as is
necessary in connection with both our and your legal rights and obligations.
This may mean that we keep some types of personal data for longer than others.

We will only retain your personal data for a limited period of time. This will
depend on a number of factors, including:

 * any laws or regulations that we are required to follow;
 * whether we are in a legal or other type of dispute with each other or any
   third party;
 * the type of information that we hold about you; and
 * whether we are asked by you or a regulatory authority to keep your personal
   data for a valid reason.

Please contact our Data Protection Office at
dataprotectionoffice@eversheds-sutherland.com to request a copy of our Data
Retention Policy.


WHAT ARE YOUR RIGHTS IN RELATION TO YOUR PERSONAL DATA AND HOW CAN YOU EXERCISE
THEM?

You may have certain legal rights in relation to your personal data,
particularly where the Eversheds Sutherland entity you are applying to is based
in the United Kingdom or European Union which are summarised at Schedule 4, in
relation to any personal data about you which we hold.

Where our processing of your personal data is based on your consent (see
Schedule 2), you have the right to withdraw your consent at any time. If you do
decide to withdraw your consent we will stop processing your personal data for
that purpose, unless there is another lawful basis we can rely on – in which
case, we will let you know. Your withdrawal of your consent won’t impact any of
our processing up to that point.

Where our processing of your personal data is necessary for our legitimate
interests (see Schedule 2), you can object to this processing at any time. If
you do this, we will need to show either a compelling reason why our processing
should continue, which overrides your interests, rights and freedoms or that the
processing is necessary for us to establish, exercise or defend a legal claim.

If you wish to exercise any of these rights please contact
dataprotectionoffice@everhseds-sutherland.com in the first instance.

If you are based in the United Kingdom or European Union or you are applying for
a position with an ES entity based in the European Union or United Kingdom, you
also have the right to lodge a complaint with the relevant data protection
supervisory authority – for contact details see here.


UPDATES TO THIS NOTICE

We may update this notice from time to time to reflect changes to the type of
personal data that we process and/or the way in which it is processed. We will
update you on material changes to this notice by email and we will publish
revised versions of this notice on www.eversheds-sutherland.com.


WHERE CAN YOU FIND OUT MORE?

If you have any queries about how Eversheds Sutherland process your personal
data, please contact the Risk team at
dataprotectionoffice@eversheds-sutherland.com.


SCHEDULE 1 – CATEGORIES OF PERSONAL DATA

The table below sets out the different categories of personal data we collect
and where we get it from (we’ve sorted them into groups, to make it more clear
for you). As you can see, we collect your personal information from you directly
and sometimes we obtain it from other people and organisations, including some
public sources, such as publicly available directories and online resources,
your emergency contacts, your use of Eversheds Sutherland provided assets,
systems and platforms, your line manager and co-workers, your dependants and
beneficiaries, third party benefits providers.

Type of personal data
Collected from a) Contact Information Name(s)
Address(es)
Email address(es)
Contact details including mobile telephone number(s) You b) Personal Information
Date of birth
Gender
Next of kin or other dependants
Marital or relationship status
Lifestyle and social circumstances
Stage in education, further education and/or employment
Emergency contact information
If successful: previous and offered salary, compensation and other benefits,
national insurance number and tax codes and bank account details You
Recruitment consultants and agencies
Your previous employers c) Identity and Background Information LinkedIn profile
and other available professional background information about you online
Career history, experience and skills
Passport information
Driving licence information
Psychometric test results
Right to work, residency and/or other visa information (where unrelated to your
race or ethnicity)
Curriculum Vitae (CV) or resume
Details of education, qualifications, results and certificates and other
evidence of the same
Images and/or video footage
Application form
Evaluative notes and decisions from job interviews
Preferences relating to job location and salary
Conflicts of interests (including where related to family networks)
Background checks relating to credit history and criminal records (see also
Sensitive Personal Data below) You
Recruitment consultants and agencies
Your previous employers
Publicly available information from online resources d) Sensitive Personal Data
(see section 5 for further information) Racial or ethnic origin (including your
nationality and visa information)
Religious or philosophical beliefs
Data concerning physical and/or mental health (including occupational health
requirements, accident reports, day-to-day health concerns such as diabetes or
epilepsy conditions which we should be aware of, dietary requirements,
allergies, drug and alcohol test results and reasons for any short term or long
term absence)
Sexual orientation
Information relating to actual or suspected criminal convictions and offences
You
Your emergency contact(s)
Your use of Eversheds Sutherland security control systems
e) Recruitment Administration, Performance and Grievance Information Offered
terms and conditions of employment
Working preferences and feedback in relation to Eversheds Sutherland and our
staff
Preference in relation to our use of your personal data
Interview notes and associated feedback
Complaints, grievance and employment tribunal information You f) Asset, Systems
and Platform Usage and Communications Information User IDs and password
information
IP addresses and device identifiers
Relevant records of calls, telephone and/or video interviews, messages and/or
internet or other data traffic and communications
Access logs and usage records from application systems and other Eversheds
Sutherland provided applications and technologies You
Your use of Eversheds Sutherland assets, systems and platforms g) Security,
Location and Access Information Information captured or recorded by electronic
card access systems, CCTV and other security control systems You
Your use of Eversheds Sutherland security control systems

Schedule 2 – Purposes for processing personal data

The table below sets out the different purposes for which we process your
personal data and the relevant lawful basis on which we rely for that
processing.

For some processing activities, we consider that more than one lawful basis may
be relevant – depending on the circumstances.

Where our processing is necessary for our legitimate interests, those interests
are the purposes listed below.

 Lawful basis
We are permitted to process your personal data because… Purposes of processing1.
You have given your consent to the processing (Please also see section 10.2) 2.
It is necessary to perform a contract with you or because you have asked us to
before entering into a contract 3. It is necessary for us to comply with a legal
obligation4. It is necessary for our legitimate interests or those of third
parties (Please also see section 10.3) 5. It is necessary to protect your vital
interests (or those of someone else) Recruitment activities   Sending you
communications regarding our recruitment events, application deadlines and other
recruitment related activities and processes
        Communicating with you and providing you with information in connection
with our vacancies, our recruitment events and processes and/or your
applications or engagement with us from time to time      

Administering your application for a job with us and considering your
suitability for the relevant role      
  Considering your suitability for existing and future vacancies      
  Organising and conducting interviews by telephone, video and/or face-to-face  
   
  Communicating with or providing feedback to you and/or your recruitment agent
     
  Obtaining, considering and verifying your employment references and employment
history      
  Reviewing and confirming your right to work    
    Conducting verification and vetting, including criminal background checks
and credit checks where required by law (Note: Sensitive Personal Data, please
also see Schedule 3)    
    Conducting background and credit checks, verification and vetting which are
not required by law but needed by us to assess your suitability for your role
(Note: May involve Sensitive Personal Data, please also see Schedule 3)
   
  New joiner activities   Making a job offer to you and entering into a contract
of employment with you  
 
  Managing, administering and carrying out the systems, processes and tasks
needed to facilitate the commencement and duration of your role with us  
 
  Determining whether any adjustments are necessary to enable you to carry out a
role (Note: Sensitive Personal Data, please also see Schedule 3)



  Security and governance   Monitoring, maintaining and improving the security
of Eversheds Sutherland’s physical premises and systems, networks and
applications    


Identifying and authenticating applicants and other individuals (Note: Sensitive
Personal Data, please also see Schedule 3)      
  Identifying, investigating and mitigating suspected misuse of Eversheds
Sutherland’s assets, systems and platforms (Note: Sensitive Personal Data,
please also see Schedule 3)    

  Ensuring compliance with Eversheds Sutherland policies and procedures (Note:
Sensitive Personal Data, please also see Schedule 3)      

Legal and regulatory compliance and responsibilities  Looking after the welfare
of our staff (Note: Sensitive Personal Data, please also see Schedule 3)      

Managing our health and safety compliance obligations (Note: Sensitive Personal
Data, please also see Schedule 3)    
 
Managing and administering our equal opportunities reporting (Note: Sensitive
Personal Data, please also see Schedule 3)    
    Responding to binding requests or search warrants or orders from courts,
governmental, regulatory and/or enforcement bodies and authorities (Note:
Sensitive Personal Data, please also see Schedule 3)    
    Responding to non-binding requests or search warrants or orders from courts,
governmental, regulatory and/or enforcement bodies and authorities      
  Complying with disclosure orders arising in civil proceedings (Note: Sensitive
Personal Data, please also see Schedule 3)         Investigating, evaluating,
demonstrating, monitoring, improving, reporting on and meeting Eversheds
Sutherland’s compliance with relevant legal and regulatory requirements (Note:
Sensitive Personal Data, please also see Schedule 3)         Investigating,
evaluating, demonstrating, monitoring, improving, reporting on and meeting
Eversheds Sutherland’s compliance with relevant legal and regulatory
requirements (Note: Sensitive Personal Data, please also see Schedule 3)        
Eversheds Sutherland business operations  Decision-making in relation to the
long term prospects of our vacation scheme students, work experience students,
trainees and apprentices and more general promotion and succession planning    
    Developing, operating and collecting feedback on recruitment activities and
employee selection processes         Analysing recruitment and retention
objectives, processes and staff turnover rates         Handling grievances and
complaints, including investigating issues, considering appropriate resolution
and mitigating actions and reviewing outcomes         General staff
administration, including workforce management and facilities operations        
Identifying and assessing our strategic business direction, resourcing needs and
areas for development         Implementing, adapting and enhancing systems and
processes to develop or improve our business and/or our recruitment process    
    Managing, planning and delivering events, projects and initiatives in
connection with our global business, Finance, Sales, HR, IT, Marketing and other
strategies (for example arranging partner and practice group conferences)      
  Supporting our diversity programmes and targets (Note: Sensitive Personal
Data, please also see Schedule 3)         Supporting, updating and maintaining
our technology infrastructure       Supporting the sale, transfer or merging of
part or all of our business or assets, or in connection with the acquisition of
another business       Analysing recruitment-related objectives and results    
    Collecting feedback in relation to our recruitment and HR activities and
processes for continuous improvement purposes        


 



SCHEDULE 3 – PURPOSES FOR PROCESSING SENSITIVE PERSONAL DATA

The table below sets out the different purposes for which we process your
sensitive personal data and the relevant lawful basis on which we rely for that
processing. For some processing activities, we consider that more than one legal
basis may be relevant – depending on the circumstances.

 Sensitive Information - lawful basis
We are permitted to process your personal data because… Purposes of
processingYou have given your explicit consent to the processing It is necessary
for your/our obligations and rights in the field of employment and social
security and social protection lawIt is necessary to protect the vital interests
of the data subject or another person you or they are physically or legally
incapable of giving consentIt is necessary for our establishment, exercise or
defence of legal claims It is necessary for reasons of substantial public
interestIt is necessary for preventive or occupational medicine, for the
assessment of the working capacity of the employee Recruitment and workforce
planning  Conducting verification and vetting, including criminal background
checks and credit checks where required by law  
   
  Conducting background checks, verification and vetting which are not required
by law but needed by us to assess your suitability for your role
     
  General application management and administration  Managing our health and
safety compliance obligations  
   
  Determining whether any adjustments are necessary to enable you to carry out a
role  
   
  Security and governance  Identifying and authenticating Applicants and other
individuals
     
  Identifying, investigating and mitigating suspected misuse of our assets,
systems and platform      
    Legal and regulatory compliance and responsibilities  Managing and
administering our equal opportunities reporting        
  Reviewing and confirming your right to work Responding to binding requests or
search warrants or orders from courts, governmental, regulatory and/or
enforcement bodies and authorities or sharing information (on a voluntary basis)
with the same      
    Responding to non-binding requests or search warrants or orders from courts,
governmental, regulatory and/or enforcement bodies and authorities
          Complying with disclosure orders arising in civil proceedings      
    Investigating, evaluating, demonstrating, monitoring, improving and
reporting on our compliance with relevant legal and regulatory requirements    
 
    Investigating, evaluating, demonstrating, monitoring, improving, reporting
on and meeting our compliance with best practice and good governance
responsibilities
   
    Day-to-day business operations   Supporting the sale, transfer or merging of
part or all of our business or assets, or in connection with the acquisition of
or by another business
         


SCHEDULE 4 – INDIVIDUALS’ RIGHTS

Your right What does it mean? Limitations and conditions of your right Right of
access Subject to certain conditions, you are entitled to have access to your
personal data (this is more commonly known as submitting a “data subject access
request”). If possible, you should specify the type of information you would
like to see to ensure that our disclosure is meeting your expectations.

We must be able to verify your identity. Your request may not impact the rights
and freedoms of other people, eg privacy and confidentiality rights of other
staff. Right to data portability Subject to certain conditions, you are entitled
to receive the personal data which you have provided to us and which is
processed by us by automated means, in a structured, commonly-used machine
readable format. If you exercise this right, you should specify the type of
information you would like to receive (and where we should send it) where
possible to ensure that our disclosure is meeting your expectations.

This right only applies if the processing is based on your consent or on our
contract with you and when the processing is carried out by automated means (ie
not for paper records). It covers only the personal data that has been provided
to us by you. Rights in relation to inaccurate personal or incomplete data You
may challenge the accuracy or completeness of your personal data and have it
corrected or completed, as applicable. You have a responsibility to help us to
keep your personal information accurate and up to date.

We encourage you to notify us of any changes regarding your personal data as
soon as they occur, including changes to your contact details, telephone number,
immigration status. Please always check first whether there are any available
self-help tools to correct the personal data we process about you.

This right only applies to your own personal data. When exercising this right,
please be as specific as possible. Right to object to or restrict our data
processing Subject to certain conditions, you have the right to object to or ask
us to restrict the processing of your personal data. As stated above, this right
applies where our processing of your personal data is necessary for our
legitimate interests.

You can also object to our processing of your personal data for direct marketing
purposes. Right to erasure Subject to certain conditions, you are entitled to
have your personal data erased (also known as the “right to be forgotten”), e.g.
where your personal data is no longer needed for the purposes it was collected
for, or where the relevant processing is unlawful. We may not be in a position
to erase your personal data, if for example, we need it to (i) comply with a
legal obligation, or (ii) exercise or defend legal claims. Right to withdrawal
of consent As stated above, where our processing of your personal data is based
on your consent you have the right to withdraw your consent at any time. If you
withdraw your consent, this will only take effect for future processing.




TRANSLATIONS

 * Dutch/Nederlands - Client Privacy Notice
 * Dutch/Nederlands - Third Party Privacy Notice
 * Dutch/Nederlands - Recruitment Privacy Notice
 * French/Français
 * German/Deutsch - Client Privacy Notice
 * German/Deutsch – Third Party Privacy Notice
 * German/Deutsch – Recruitment Privacy Notice
 * Polish/Polski
 * Romanian/Română


OTHER PRIVACY NOTICES

The following offices have their own Privacy Notice(s) which apply instead of
the relevant Privacy Notices above. Please follow the link below for a copy of
those Privacy Notices:-



Austria Client Privacy Notice
Third Party Privacy Notice
Recruitment Privacy Notice
Czech Republic Recruitment Privacy Notice Finland Client Privacy Notice
Third Party Privacy Notice
Recruitment Privacy Notice Hungary Client Privacy Notice
Third Party Privacy Notice
Recruitment Privacy Notice Ireland Client Privacy Notice
Third Party Privacy Notice Italy Client Privacy Notice
Third Party Privacy Notice
Recruitment Privacy Notice Slovakia Recruitment Privacy Notice Sweden Client
Privacy Notice
Third Party Privacy Notice
Recruitment Privacy Notice Switzerland Client and Third Party Privacy Notice
Recruitment Privacy Notice



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© Eversheds Sutherland 2023. All rights reserved. Eversheds Sutherland is a
global provider of legal and other services operating through various separate
and distinct legal entities.

Eversheds Sutherland is the name and brand under which the members of Eversheds
Sutherland Limited (Eversheds Sutherland (International) LLP and Eversheds
Sutherland (US) LLP) and their respective controlled, managed and affiliated
firms and the members of Eversheds Sutherland (Europe) Limited (each an
"Eversheds Sutherland Entity" and together the "Eversheds Sutherland Entities")
provide legal or other services to clients around the world. Eversheds
Sutherland Entities are constituted and regulated in accordance with relevant
local regulatory and legal requirements and operate in accordance with their
locally registered names. The use of the name Eversheds Sutherland, is for
description purposes only and does not imply that the Eversheds Sutherland
Entities are in a partnership or are part of a global LLP. The responsibility
for the provision of services to the client is defined in the terms of
engagement between the instructed firm and the client.

 




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cookies and may be used to keep track of pages visited within the site, help you
continue where you left off or remember your preferences, such as language
settings.

Cookies are very important to help us make online services easier to use, to
monitor the use of our site and to help us improve the service to you.

To make it easier for you to understand the way a website uses cookies, we have
grouped them into easy to understand categories. The category to which a cookie
belongs can be seen in the Cookie Panel.

The information in the Cookie Panel is provided to you in an open and
transparent way, so that you can see how cookies are used to enrich your visitor
experience and make an informed choice to allow their usage. However, if you
wish to control and remove cookies, this can be done via settings in your web
browser.

Please be aware that restricting cookies may impact the functionality of a
website. Many of the interactive functions offered by websites are dependent on
cookies and disabling or blocking cookies can prevent these services from
working or reduce their usefulness.

Different web browsers may use different methods for managing cookies. Please
follow the instructions below, from the web browser manufacturers directly, to
configure your browser settings*.

 * Microsoft Edge
 * Google Chrome
 * Apple Safari
 * Mozilla Firefox

* These links are to third party sites, over which we have no control – no
liability can be claimed if they are inaccurate.


Last updated 2023-02-20Powered by Digital Control Room

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