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Welcome to EY United States (EN)
You are visiting EY United States (EN)
PRIVACY STATEMENT
19 DEC 2022
INTRODUCTION
This privacy notice explains how EY collects and uses personal data, and
describes the rights you have with respect to your personal data.
In this notice, “EY,” “our”, “we” or “us” refers to the global organization of
the member firms of Ernst & Young Global Limited, each of which is a separate
legal entity, or refers to one or more of those member firms. The controllers of
your personal data are one or more of the EY entities listed here (pdf) (see
the list of EY member firms and affiliates).
Certain EY member firms in countries outside the European Union (EU) have
appointed a representative in the EU to act on their behalf if, and when, they
undertake data processing activities to which the EU General Data Protection
Regulation (GDPR) applies. Further information and the contact details of these
representatives are available here.
EY processes personal data for a variety of purposes. We collect this personal
data directly from you, for example, if you engage us to prepare your tax
return, if you visit ey.com (our Site), if you submit your contact details to
receive marketing communications from us, if you submit event-related data to
attend EY events, or submit a job application via the EY careers website.
Alternatively, we process your personal data in the context of providing
professional services to your employer or service provider, for example,
conducting an audit of your bank or payroll for the company you work for.
Finally, we obtain your personal data via publicly available sources, such as
LinkedIn. This privacy notice is intended to cover all of the above-mentioned
scenarios.
Click on the links in our index to take you to the more detailed information
regarding various purposes for which we process personal data:
* Visitors to ey.com
* Entrepreneur Of The YearTM
* Clients
* Individuals whose personal data we obtain in connection with providing
services to our clients
* Insolvency services
* Contacts in our customer relationship management (CRM) systems
* Participants of EY meetings, conferences, events and learning sessions
* Individuals who use our applications
* Individuals who visit our social media sites, social media plugins and tools
* Individuals who correspond with EY via email
* Individuals who correspond with EY via voicemail services
* Job applicants
* Alumni
* Suppliers
* EY/Ethics
* Visitors to EY offices
If you have any questions regarding the processing of your personal data or wish
to contact the data protection officer of an EY member firm, please contact the
EY data protection team who will direct your query to the appropriate person or
team within the organization.
* WHAT DATA IS COVERED?
In this privacy notice, “personal data” means any information relating to an
individual who can be identified, directly or indirectly, in particular by
reference to an identifier such as a name, an identification number, location
data or an online identifier. Personal data also refers to one or more
factors specific to the physical, physiological, genetic, mental, economic,
cultural or social identity of an individual.
It also includes special categories of personal data (special category data)
from which we can determine or infer an individual's
* Racial or ethnic origin
* Political opinions
* Religious or philosophical beliefs
* Membership of a trade union
* Genetic data
* Biometric data
* Physical or mental health or condition
* Sex life or sexual orientation
As well as personal data relating to criminal convictions and offenses
* YOUR RIGHTS IN RELATION TO PERSONAL DATA
You have the following rights in relation to your personal data:
* To access the personal data held by EY about you
* To have your personal data corrected, for example, if it is incomplete or
incorrect
* To opt out of receiving marketing communications at any time
* To restrict or object to the processing of personal data or request
erasing personal data (in certain circumstances and subject to applicable
law)
* To receive a copy of the personal data which you have provided to EY, in a
structured, commonly used and machine-readable format (known as “data
portability”) (in certain circumstances and subject to applicable law)
* Where you have provided personal data voluntarily, or otherwise consented
to its use, the right to withdraw your consent
* The right to complain to a data protection authority (see section
“Complaints ”)
If you have a query or wish to exercise your rights, please speak to the
person you usually deal with at EY or contact the EY data protection team.
* COMPLAINTS
If you are concerned about an alleged breach of privacy law or any other
regulation by EY, you can contact the person you usually deal with at EY or
the EY global privacy leader, Office of the General Counsel, 6 More London
Place, London, SE1 2DA, United Kingdom. An EY privacy leader will investigate
your complaint and give you information about how it will be handled.
You also have the right to complain to the data protection authority in your
country, or refer the matter to a court of competent jurisdiction or as
specified in any applicable engagement agreement with EY.
* PURPOSES FOR WHICH WE PROCESS PERSONAL DATA
* VISITORS TO EY.COM
Personal data that we collect about you when you visit our site falls into
several categories.
Information that you provide voluntarily
We collect personal data that you provide voluntarily through our site,
for example, when completing online forms to contact us, subscribing to a
newsletter, using one of our online benchmark tools, subscribing to
receive marketing communications from us, participating in surveys or
registering for events that we are organizing. The information we collect
about you include the following:
* Name
* Job title, job level or job function, role
* Education
* Company or organization
* Company data
* Contact information, including primary email, email address and
telephone numbers
* Demographic information, such as industry, country, postcode,
preferences and interests
* Other information relevant to client surveys or similar research
* Information relating to events captured through event-related forms,
such as dietary restrictions, hotel and flight information,
registration/participation status, media interview attendance, previous
event experience and gender
* Information pertinent to fulfilling our services to you
* Any other personal data that you voluntarily choose to provide to us
We do not intentionally collect sensitive category data, unless you
provide us with such data. While there may be free text boxes on the site
where you are able to enter any information, we do not intend to process
sensitive information. You are not required to provide, and should not
disclose, sensitive personal information in the free text boxes. If you
choose to provide any sensitive personal information in this manner, you
acknowledge you consent to the collection and processing of this sensitive
information.
If you register on our site, your personal data will be stored in our CRM
system . Data of registrants is deleted after an individual has not
actively engaged with EY for 18 months, or sooner if required by law.
If you have opted out of receiving EY publications, your basic contact
details will remain on our opt-out list.
Information that we collect automatically
When you visit our site, we collect certain personal data automatically
from your device. Specifically, the data we collect automatically include
information, such as your IP address, pixel ID, device type, unique device
identification number, browser type, operating system, broad geographic
location (e.g., country or city-level location) and other technical
information. We also collect information about how your device has
interacted with our site, including the pages accessed, current URL, time
you visited the site and links clicked. Collecting this information
enables us to better understand the visitors who come to our site, where
they come from and what content on our site is of interest to them.
We use this information for our internal analytics purposes, and to
improve the quality and relevance of our site to our visitors. Information
will be collected using cookies and similar tracking technology, as
explained further in the EY Cookie Policy. Note that if the Do Not Track
setting or Global Privacy Control signal in your browser is enabled,
Marketing/Targeting cookies will be disabled by default.
Our site uses Adobe Analytics (“Adobe”) in order to provide reporting,
visualisations and analysis of data. Adobe processes the following types
of personal data: your IP address (to populate geosegmentation reports and
to identify internal EY and external users accessing our site) and user
IDs, email addresses, names and passwords to the extent provided directly
by visitors of the site. Your personal data will be processed by Adobe for
the following purposes: (i) to capture web metrics about the journey of
users within our site (e.g. pages viewed and links clicked); (ii) to
analyze and understand overall site traffic information; (iii) to allow us
to make informed decisions about our site; and (iv) to authenticate users
and permit them to access our site. EY Global Services Limited is the data
controller for the purposes of this processing and licenses Adobe from
Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business
Campus, Saggart, Dublin 24, Ireland, who hosts it in London, United
Kingdom. Click here to learn more about Adobe’s privacy practices and to
make choices regarding Adobe’s tracking activities.
Our site also uses various social media plugins.
Purposes for which we process your personal data as a visitor to our site
are:
* To administer and manage our site, including to confirm and
authenticate your identity, and prevent unauthorized access to
restricted areas of our site
* To personalize and enrich your browsing experience by displaying
content (including targeted advertising) that is more likely to be
relevant and of interest to you
* To analyze the data of visitors to our site and site traffic
information
* To capture webmetrics about the journey of users within our site
* To determine the company, organization, institution or agency that you
work for or with which you are otherwise associated
* To develop our business and services
* To provide you with marketing communications, EY Thought Leadership
materials and online benchmarking tools
* To conduct benchmarking and data analysis (for example, regarding usage
of our site and demographic analyses of visitors of our site)
* To understand how visitors use the features and functions of our site
* To monitor and enforce compliance with applicable terms of use
* To conduct quality and risk management reviews
* To enable the better management of EY events, including World
Entrepreneur of the Year
* To enable teams managing events to coordinate their email campaigns and
event notifications more effectively
* To allow for event and webinar sign-up
* To allow for content download and lead capturing
* To allow services and information to be delivered effectively to you
* Any other purpose for which you provided information to EY
Legal grounds for processing personal data of visitors of our site are:
* Our legitimate interest in the effective delivery of information and
services to you, and the effective and lawful operation of our
businesses
* Our legitimate interest in developing and improving our site, and your
user experience
* Explicit consent of the visitor
* ENTREPRENEUR OF THE YEAR
EY accepts nominations for the EY Entrepreneur Of The Year™ program via
our site. Personal data, including financial data, is required of the
nominee and he or she must sign the nomination form. Nomination forms are
provided to the program sponsors, and independent national and regional
panels of judges in order to select award recipients.
The EY Entrepreneur Of The Year™ global system contains a separate privacy
notice. We encourage individuals participating in our Entrepreneur Of The
Year™ program to refer to the privacy notice available on that system.
* CLIENTS
When you engage us to provide you with professional services, we collect
and use personal data when we have a valid business reason to do so in
connection with those services. For an overview of our services, click
here .
In the context of providing professional services to clients, EY also
processes personal data of individuals who are not directly our clients
(for example, employees, customers or suppliers of our clients). See the
section “Individuals whose personal data we obtain in connection with
providing services to our clients ” for additional information.
The majority of the personal data we collect and use to provide our
services is supplied voluntarily by (or collected by us from third-party
sources at the request of) our clients. Because of this, if you are a
client of EY, then it will generally be obvious to you what personal data
we collect and use. This information can include:
* Basic information, such as your name, the company you work for, your
position and your relationship to a person
* Contact information, such as your postal address, email address and
telephone numbers
* Financial information, such as payment-related information
* Any other personal data relating to you or other third parties which
you provide to us for the purpose of receiving our services
We use this information:
* To provide services to you
* To administer our relationship and maintain contractual relations
* For accounting and tax purposes
* For marketing and business development
* To comply with our legal and regulatory obligations
* To establish, exercise or defend legal rights
* For historical and statistical purposes
Given the diversity of the services we provide, we process many categories
of personal data. Please see below (non-exhaustive) examples of personal
data categories for our four main service lines:
* ASSURANCE
In providing assurance services, EY will process information that
contains personal data, such as payroll files, board records and other
documents attributable to the audit client's and any group companies'
activities. Examples of categories of personal data that are processed
are:
* Contact details, such as name, address, telephone numbers and email
address
* Details of employment, such as employment number, employment
department, role and employment time
* Health and absence data, e.g., medical certificate and information
on sick leave, leave of absence or parental leave
* Trade union membership
* Personal identity number
* Information on financial conditions, such as bank account
information, salary details and other benefits, insurance data and
the license plate number of a company car
* Information on insurances and occupational pensions
Or
* Other categories of personal data needed for conducting the audit in
accordance with good auditor’s and auditing standards
* TAX
Examples of personal data categories processed by EY tax client
engagement teams are:
* Personal details for the individual client and their family members,
including names, addresses and demographic, contact information,
dates of birth, and tax identifiers, including social security
numbers and email addresses
* Personal details for the individual client’s delegates, including
names, contact information and email addresses
* Tax return files: liability, dates produced and sent, and comments
on tax returns
* Tax equalization data: liability, dates produced, settlement amounts
and taxes paid
* Organizers used for collecting the individual taxpayer’s (and if
required, their family members’) country-specific personal income
tax information, education, employment, medical, legal history and
other data that is required in rendering services
* Workpapers used to edit client information received from organizers
or other means; compensation data from employers; sourcing of income
based on assignment and travel calendar data
* Current, past or future travel information for the individual,
including locations visited and workday activities that occurred in
each location
* Documents, such as tax returns, assignment letters, immigration
documents, audit requests from taxing authorities, and official and
personal documents (birth certificates, marriage licenses, education
documentations and degrees, and passport copies)
* Financial reporting oversight role (FROR) questionnaires, indicating
employment status, employer and job description
* Company-specific information: corporate client personnel contacts
and division names
* Assignments data: details regarding current working and living
arrangements, including country and city of assignment, employer
division funding salary and assignment costs
* Immigration data: work permit questionnaires, status of work permit,
copy of application form, copy of work permit, copy of visa, copy of
passport and other immigration documents
* ADVISORY
In providing advisory services, EY processes a wide variety of
information, including potentially all types of personal data. The
scope depends on the service and the sector in which the EY member
firm’s client is active. For example, providing cybersecurity services
for a bank involves the processing of different types of personal data
than helping a client in the pharmaceutical sector build a better way
of tracking health outcome data.
Examples of personal data categories received or processed by Advisory
client engagement teams are:
* Contact details, such as name, address, telephone numbers and email
address
* HR and supplier records of clients, which include personal details
of employees or suppliers of the client, such as name, contact
details, date of birth, race, government identification numbers,
employment contracts and service contracts
* Financial data, such as wage and salary information, pension and
retirement benefits information, and bank account numbers
* Health information about individuals receiving specific drugs or
treatments
* Personal data of employees potentially impacted by supply chain
changes or outsourcing
* Customer data, including race or gender during a customer experience
engagement
* STRATEGY AND TRANSACTIONS
Several personal data categories are processed by EY Strategy and
Transactions client engagement teams. These include information about
buyers and actual or potential targets, which mainly constitute
personal details of directors and key personnel, such as:
* Payroll details
* Employment contracts
* Pension and retirement benefits information
* Entries in accident books
* Insurance claims
* Customer lists
* Consumer contracts
* Company registers
In addition, we also process identification and background information as
part of our client acceptance, finance, administration and marketing
processes, including audit independence, anti-money laundering, conflicts,
reputational and financial checks, and to fulfill any other legal or
regulatory requirements to which we are subject.
The checks could include the following:
* Identity verification: proof of name and address
* Ultimate beneficial ownership of corporate and other legal entities
* Conflicts checks: to avoid a conflict of interest with any other client
* Anti-money laundering, proceeds of crime and terrorist financing checks
* Politically exposed persons (PEP) checks: those with prominent roles in
government, judiciary, courts, central banks, embassies, armed forces
and state-owned enterprises, including their family members and close
associates
* Adverse media checks
* Government sanctions list checks
* Independence checks
These checks are made for legal, regulatory or business reasons and need
to be repeated during the course of our engagement. As part of these
checks, we are required to process special category data (for example, to
verify if you are a politically exposed person or to collect information
about criminal convictions where this is required for anti-money
laundering laws). It is important you provide us with all necessary
information and documents as this affects our ability to provide services
to you.
Legal grounds for processing personal data of our clients are:
Performance of a contract
* Compliance with a legal or regulatory obligation
* Our legitimate interest in providing you with seamless, consistent,
high-quality services and securing prompt payment of any fees, costs
and debts in respect of our services
* Our legitimate interest in understanding any conflict of interest or
challenge with regard to independence legislation
* Our legitimate interest in safeguarding EY against inadvertently
dealing with the proceeds of criminal activities or assisting in any
other unlawful or fraudulent activities (for example, terrorism)
* INDIVIDUALS WHOSE PERSONAL DATA WE OBTAIN IN CONNECTION WITH PROVIDING
SERVICES TO OUR CLIENTS
As part of the professional services EY provides to clients, EY processes
personal data of individuals with whom we do not have a direct
(contractual or other) relationship. For example, if we perform a
statutory audit, our engagement team will be required to audit our
client’s books, which could include payroll data for employees of the
client, supplier data, financial administration, data regarding claimants
and legal proceedings. To take another example: if we undertake a due
diligence review of an acquisition of a target on behalf of a client, EY
obtains personal data concerning the target’s employees, management and
customers.
We seek confirmation from our clients that they have the authority to
provide personal data to us in connection with the performance of the
services and that any personal data they provide to us has been processed
in accordance with applicable law.
Given the diversity of services we provide, we process many categories of
personal data such as:
* Personal details (such as name, age, data of birth, gender, marital
status and country)
* Contact details (such as phone numbers, email address and postal
address)
* Financial details (such as salary, payroll, income, investments,
benefits and tax status)
* Employment details (such as role, rank, experience, performance data
and employment numbers)
For certain services, we also process special category data. For example,
in certain countries performing tax return services involves the
processing of details of payments made by our client, his or her spouse
and dependents with respect to a trade union membership, to a political
party, for medical treatments or to a religious charity. Such data is
collected intentionally and will be used only where necessary in
connection with the provision of the service for which the data was
collected, such as determining the correct taxation of our client’s income
and for claiming the correct tax deduction with respect to such payments.
Legal grounds for processing personal data of individuals whose personal
data we obtain in connection with providing services to our clients are:
* Compliance with a legal or regulatory obligation
* Our legitimate interest in making sure our clients are provided with
seamless, consistent and high-quality services worldwide
* INSOLVENCY SERVICES
Once a company undergoes an insolvency, one or more EY insolvency
practitioners (i.e., administrators and liquidators) could be appointed to
manage the company’s affairs, business and property. Similarly, when a
debtor is subject to insolvency or a restructuring regime, one or more EY
insolvency practitioners could be appointed to manage the debtor’s
affairs, business and property.
In this section:
* Office holder refers to the EY insolvency practitioners.
* Company refers to the insolvent entity for which the office holders
have been appointed.
* Debtor refers to the individual who is subject to an insolvency or
restructuring regime.
* “You” refers to the data subjects concerned by the insolvency procedure
of the company or debtor.
In providing insolvency services, EY processes your personal data for the
legitimate interests of assisting the office holders in the performance of
their legal and regulatory obligations with regard to the insolvency
procedures. For clarity purposes, the company or debtor remains data
controller of your personal data processed for purposes that are not
related to the legal and regulatory obligations of the office holders.
Most of the personal data we process is obtained from you directly, but we
also indirectly obtain personal data about you.
The office holders and EY process your personal data for the following
(non- exhaustive) purposes:
* Communicating with the company or debtor’s creditors and individual
creditors: specific information essential in order to carry out
statutory duties (this information is to be used to assess, for
example, an entitlement to any dividend should one be payable)
* Provision of references or reports to government departments,
regulatory authorities and appropriate bodies in connection with the
holding of public office or responding to requests
* Provision of statutory returns
* Case administration purposes, including the realization of assets,
agreement of claims and payment of distributions
* Processing for personal purposes of employees in accordance with the
law and the company’s own policies
* Administration of payroll, raising invoices, credit control and other
data relating to the company’s finances
* The reasonable and lawful provision of information to interested
parties
* The prevention and detection of crime or fraud
* Establishing, exercising or defending legal rights, taking legal
advice, taking or defending legal proceedings
* Complying with legal obligations to which the company or debtor is
subject
* Quality and risk management purposes
The types of personal data processed for the above purposes include (but
are not limited to) name, address, identifying information, payroll
information, as well as any information with your dealings with the
company or debtor that are necessary for the performance of the office
holders’ statutory obligations during the insolvency procedure.
You have certain rights in relation to your personal data. If you have a
query or wish to exercise your rights, please make a written request to
the party responsible for your personal data (the company, debtor or the
office holder) using the contact details provided in communications about
the insolvency.
* CONTACTS IN OUR CUSTOMER RELATIONSHIP MANAGEMENT AND MARKETING (CRM)
SYSTEMS
We process personal data about contacts (former, existing and potential
clients and individuals employed by, or associated with, such clients and
other business contacts, such as alumni, consultants, regulators and
journalists) in our CRM systems. These CRM systems support the marketing
operations of EY. Contacts in our CRM systems will be sent EY Thought
Leadership materials, newsletters, marketing materials, learning
opportunities, surveys and invitations to events.
In our CRM systems, we process the following categories of personal data:
* Name, job title, address, email address, phone and fax numbers
* Name of employer or organization the individual is associated with
* Marketing and user preferences including whether the individual has
opted in to marketing communications
* Invitation responses, reading activity and event attendance
confirmations via the use of cookies and similar technologies to tailor
our communications
We do not intentionally collect sensitive category data, unless you
provide us with such data (for example, special dietary requirements which
reveal your religious affiliation or any food allergies), if you attend
one of our events.
Data of business contacts in our marketing databases who have not been
actively engaged with EY will be periodically deleted in accordance with
applicable regulatory requirements. If you have opted out of receiving
future EY publications, your basic contact details may remain on our
opt-out list.
Legal grounds for processing personal data of business contacts are:
* Explicit consent of the business contact
* Our legitimate interest in managing the relationship with our business
contacts and providing information about EY, our services and events we
organize
* PARTICIPANTS IN EY MEETINGS, CONFERENCES, EVENTS AND LEARNING SESSIONS
We process personal data about participants in EY meetings, conferences,
events and learning sessions (events). We use various applications to
manage event registration processes, which applications will contain their
own privacy notices explaining why and how personal data is collected and
processed by these applications. We encourage participants to refer to the
privacy notices available on those applications.
As part of our event management processes, we process the following
personal data (but only to the extent required for a specific event):
* Name, age or date of birth
* Client personnel information (home, office and business information)
* Credit or debit card number
* Customer information (home, office and business information)
* Email address
* Gender
* Home or other physical address
* Names of employers (EY or company)
* Occupation (job title)
* Passport number
* Personal web URL (if you have a personal website that you would like to
share)
* Telephone or fax numbers
* Event-related data such as: Dietary restrictions or special
requirements, registration status, participant status/type, media
interview attendance, previous event experience, arrival time/departure
time, hotel check-in/check-out time, flight information (airline,
arrival and departure dates)
We do not intentionally collect sensitive category data, unless you
provide us with such data (for example, special dietary requirements which
reveal your religious affiliation or any food allergies or other data
relating to your health necessary to provide support to participants, if
needed, for example, if a wheelchair will be required).
Attendees of EY events hosted at external venues are required to bring a
photo ID for identification purposes to safeguard our people, assets and
information, and to prevent unauthorized people gaining access to off-site
EY events.
EY is allowed to take photographs and make audio or video recordings in
public areas of the EY events. We use such media in our marketing
materials. Images and voices of attendees will be recorded. Recordings
will be edited, copied, exhibited, published or distributed.
Legal grounds for processing personal data of participants are:
* Explicit consent of the participant
* Our legitimate interest in organizing events and managing the
registration process for such events.
* Our legitimate interest in protecting our people, assets and
information, and to prevent unauthorized people gaining access to
off-site EY events.
* Our legitimate interest in providing information about EY, our services
and events we organize
* INDIVIDUALS WHO USE OUR APPLICATIONS
We provide external users access to various applications managed by us
(such as the EY Client Portal and the My EY platform). In instances where
such applications process personal data that goes beyond basic contact
information used for application authentication purposes, such
applications will contain their own privacy notices explaining why and how
personal data is collected and processed by those applications. We
encourage individuals using our applications to refer to the privacy
notices available on those applications.
* INDIVIDUALS WHO VISIT OUR SOCIAL MEDIA SITES, SOCIAL MEDIA PLUGINS AND
TOOLS
* SOCIAL MEDIA SITES
EY uses various social media platforms, for example, for recruitment or
marketing purposes. We use social media to provide you with easy access
to relevant information regarding job opportunities at EY and events we
organize, and to promote our services and brand.
While EY will be responsible for the content it publishes using social
media platforms, EY will not be responsible for managing the social
media platforms (such as creating user statistics or placing cookies).
When using these social media platforms, you are obliged to adhere to
the legal and privacy terms imposed by the social media platform
providers. Such providers collect personal data about you, including
statistical and analytical data regarding your use of the social media
platforms, such as an overview of pages you have accessed, “likes,”
recent visits, posts you publish or find interesting. If you require
access to such data or want to invoke one of your other rights (such as
the right to object to the processing of your data), you should contact
the social media platform provider. Some social media providers provide
EY with aggregate data relevant for our pages, such as the amount of
“likes” triggered by our content or the amount of posts, visitors to
our sites, photos that are downloaded or links that are clicked.
* SOCIAL MEDIA PLUGINS (SUCH AS LIKE AND SHARE BUTTONS)
On our site, we implement so-called social media plugins. When you
visit a page that displays one or more of such buttons, your browser
will establish a direct connection to the relevant social network
server and load the button from there. At the same time, the social
media provider will know that the respective page on our site has been
visited. We have no influence on the data that the social media
providers collect on the basis of the buttons. If you wish to prevent
this, please log out of your social media accounts before visiting our
website. Social media providers set cookies as well, unless you have
disabled the acceptance and storage of cookies in your browser
settings.
Facebook plugins
Our site includes plugins for the social network, Facebook. The
Facebook plugins can be recognized by the Facebook logo or by the like
button on our sites. For an overview of Facebook plugins, click here.
When you visit our site, a direct connection between your browser and
the Facebook server is established via the plugin. This enables
Facebook to receive information that you have visited our site from
your IP address. If you click on the Facebook “like button” while you
are logged into your Facebook account, you can link the content of our
site to your Facebook profile. This allows Facebook to associate visits
to our site with your user account. If you are not yet logged into your
Facebook account, clicking a Facebook button will show you the Facebook
login page for you to enter your login credentials. Please note that we
have no knowledge of the content of the data transmitted to Facebook or
of how Facebook uses these data. For more information, please
see Facebook’s privacy policy.
Twitter plugin
Functions of the Twitter service have been integrated into our site.
When you use Twitter and the “retweet” function, the websites you visit
are connected to your Twitter account and made known to other users. If
you are not yet logged into your Twitter account, clicking a Twitter
button will show you the Twitter login page for you to enter your login
credentials. In doing so, data will also be transferred to Twitter. We
would like to point out that we have no knowledge of the content of the
data transmitted or how it will be used by Twitter. For more
information, see Twitter’s privacy policy.
Instagram plugin
Our site contains functions of the Instagram service.
If you are logged into your Instagram account, you can click the
Instagram button to link the content of our pages with your Instagram
profile. This means that Instagram can associate visits to our pages
with your user account. If you are not yet logged into your Instagram
account, clicking an Instagram button will show you the Instagram login
page for you to enter your login credentials. We expressly point out
that we receive no information on the content of the transmitted data
or its use by Instagram.
For more information, see Instagram’s privacy policy.
YouTube plugins
Our site uses plugins from YouTube, which is operated by Google.
If you visit one of our pages featuring a YouTube plugin, it is a
connection to the YouTube servers. Here, the YouTube server is informed
about which pages you have visited.
If you’re logged in to your YouTube account, YouTube allows you to
associate your browsing behavior directly with your personal profile.
You can prevent this by logging out of your YouTube account. If you are
not yet logged in, clicking a YouTube button will show you the YouTube
login page for you to enter your login credentials.
For more information, see Google’s privacy policy.
* SOCIAL MEDIA TOOLS
LinkedIn Lead Gen Forms
EY uses LinkedIn Lead Gen Forms for EY sponsored content, and sponsored
LinkedIn InMails for recruitment and marketing campaigns. Once LinkedIn
members click on EY advertisement, they will see a form that is
pre-filled with information from their LinkedIn profile, such as their
name, contact information, company name, seniority, job title and
location. As soon as a LinkedIn member submits a lead form, they will
be connected to EY.
Please click here for LinkedIn’s privacy policy.
Google Maps
Our site uses the Google Maps map service via an application
programming interface (API).
To use Google Maps, it is necessary to save your IP address. This
information is generally translated to a Google server in the United
States and stored there. We have no influence on this data transfer.
For more information, see Google’s privacy policy.
Legal grounds for processing personal data of visitors to our social
media pages, and the use of social media plugins and tools are:
* Our legitimate interest in promoting EY services and brand
* Our legitimate interest in attracting, identifying and sourcing
talent
* Our legitimate interest to improve your website experience and to
optimize our services
* INDIVIDUALS WHO CORRESPOND WITH EY VIA EMAIL
EY uses a variety of tools to maintain the security of our IT
infrastructure, including our email facilities. Examples of such tools
are:
* Systems that scan incoming emails to EY recipients for suspicious
attachments and URLs, in order to prevent malware attacks
* Tools that provide end-point threat detection to detect malicious
attacks
* Tools that block certain content or websites
If you correspond via email with an EY recipient, your emails will be
scanned by the tools EY operates to maintain the security of its IT
infrastructure, which could result in content being read by authorized EY
persons other than the intended recipient.
Legal grounds for processing personal data of individuals who correspond
with EY via email:
* Our legitimate interest in protecting our IT infrastructure against
unauthorized access or data leakage
* Our legitimate interest in analyzing email traffic
* INDIVIDUALS WHO CORRESPOND WITH EY VIA PHONE AND VOICEMAIL SERVICES
EY’s phone service is hosted internally at EY. When you call EY personnel,
only your phone number will be stored on EY servers and will be delivered
to the recipient of your call on their handset and via an email. No other
personally identifiable information is collected but technical logs and
reports may be stored for trouble shooting purposes.
EY’s voicemail service is provided by Microsoft. When you call EY
personnel and leave a voicemail, this voicemail and any personal data
contained within it will be stored on global Microsoft Azure servers and
will be delivered to the recipient of your call as an MP3 voice clip in an
email. Microsoft will not keep call logs in relation to your calls to EY
personnel.
Legal grounds for processing personal data of individuals who correspond
with EY via phone and voicemail services:
* Our legitimate interest in maintaining communication networks
* JOB APPLICANTS
We collect information from and about candidates in connection with
available employment opportunities at EY. The information that we collect,
the manner in which it is used, and the timing in which it is gathered
varies depending on the country in which you apply. As general matter, the
data we collect regarding our job applicants includes resumes or CVs,
identification documents, academic records, work history, employment
information and references.
We use your personal data to match your skills, experience and education
with specific roles offered by EY. This information is passed to the
relevant hiring managers and persons involved in the recruitment process
to decide whether to invite you for an interview. EY will collect further
information if you are invited to the interview (or equivalent) stage and
onward. Such information includes interview notes, assessment results,
feedback and offer details.
In connection with our recruitment activities including applications and
onboarding, we also collect special category data from candidates where we
have an employment law obligation to do so. This information is relevant
to their future working environment at EY or the future provision of
employment benefits, or with the individual's explicit consent, where
collecting such information is permitted by law. For example, where
allowed under applicable law, we will collect information about an
individual’s disabilities in order to analyze the diversity of our
workforce. Once onboarded, an individual’s provision of information
regarding disabilities will also be used to provide a suitable working
environment. We will also need to conduct criminal background checks for
certain candidates to assess their eligibility to work at EY or for EY
clients. In certain countries, we will also ask candidates to provide
diversity information about their race and ethnicity, and sexual
orientation for diversity monitoring purposes, although the provision of
this information will be entirely voluntary. However, where a candidate
does not voluntarily provide such information, we could be required by law
to make our own assessment of such criteria.
Our recruitment tools and websites contain their own privacy notices
explaining why and how personal data is collected and processed by those
applications. We encourage individuals using our recruitment tools and
websites to refer to the privacy notices available on those tools and
websites.
Depending on the country in which you apply, EY collects personal data
about candidates (“you”) from the following sources:
* Directly from you – for example, information that you have provided
when applying for a position directly through the EY careers website
(for additional information about the processing of your personal data
via our global recruitment management system, please read the data
privacy statement available in this system)
* From recruitment agencies – for example, when a recruitment agency with
your details contacts us to suggest you as a potential candidate;
* Through publicly available sources online – for example, where you have
a professional profile posted online (e.g., on your current employer's
website or on a professional networking site, such as LinkedIn)
* By reference – for example, through a reference from a former employee
or employer, or from a referee you have identified
* Results of background screening checks
Legal grounds for processing personal data of our job applicants are:
* Explicit consent of the candidate
* Our legitimate interest in attracting, identifying and sourcing talent
* Our legitimate interest to process and manage applications for roles at
EY, including the screening and selecting of candidates
* Our legitimate interest to hire and onboard candidates by making an
offer to successful candidates, and carrying out pre-employment
screening checks
* Our legitimate interest to manage our career websites (including
conducting statistical analyses)
* Compliance with a legal or regulatory obligation (when carrying out
background checks to warrant a candidate is eligible to work)
* ALUMNI
EY hopes to maintain a lifelong, mutually beneficial relationship with EY
alumni (former member firm partners, employees and contractors). If we
invite you to our alumni community, your name, contact details, role, last
EY office, rank, service line and country will be used to create a record
for you in one of our alumni databases, unless you have indicated that you
are not interested in participating in the EY alumni program. You have the
opportunity to create a more detailed profile and to decide how much
additional information you wish to share with EY and the wider alumni
community.
Our alumni databases contain their own privacy notices explaining why and
how personal data is collected and processed by those applications. We
encourage individuals using our alumni databases to refer to the privacy
notices available on those applications.
The legal grounds for processing personal data of our alumni are:
* Explicit consent of the alumnus
* Our legitimate interest in maintaining a strong relationship with our
alumni, sending publications about EY and our services, inviting alumni
to events, and helping alumni keeping in touch with other alumni
* SUPPLIERS
We process personal data about our suppliers (including subcontractors,
and individuals associated with our suppliers and contractors) in order to
manage our relationship and contract, and to receive services from our
suppliers.
The personal data we process is generally limited to contact information
(name, name of employer, phone, email and other contact details) and
financial information (payment-related information).
In addition, we also use data about our suppliers to check whether we have
a conflict of interest or audit independence restriction to appointing a
supplier. Before we take on a new supplier, we also carry out audit
independence and other background checks required by law or regulation,
for example, adverse media, bribery and corruption, and other financial
crime checks.
Legal grounds for processing personal data of our suppliers are:
* Performance of a contract
* Compliance with a legal or regulatory obligation
* Our legitimate interest in managing payments, fees and charges, and to
collect and recover money owed to EY
* Our legitimate interest in understanding any conflict of interest or
challenge with regard to independence legislation
* Our legitimate interest in safeguarding against EY inadvertently
dealing with the proceeds of criminal activities or assist in any other
unlawful or fraudulent activities (for example, terrorism)
* EY/ETHICS
EY/Ethics provides EY people, clients and others outside of EY with a
means to confidentially, and either anonymously or on a disclosed basis,
report an activity that involves unethical or illegal behavior that is in
violation of professional standards or otherwise inconsistent with our EY
Global Code of Conduct. Reports can be made either online or via a
telephone hotline.
EY/Ethics contains its own privacy notice and consent form which describes
the practices EY follows in relation to EY/Ethics. We encourage
individuals using EY/Ethics to refer to this EY/Ethics notice and consent
form.
* VISITORS TO EY OFFICES
When you visit an EY office, we process your personal data in order to
provide you with certain facilities (such as access to our buildings and
conference rooms or Wi-Fi), to control access to our buildings, and to
protect our offices, personnel, goods and confidential information (for
example, by using CCTV).
The personal data we collect is generally limited to your name, contact
information, location, and the time you enter and leave our office.
Visitor records and access badges
We require visitors to our offices to sign in at reception and we keep
that record of visitors for a short period of time. Visitors to our
offices are provided with a temporary access badge to access our offices.
Our visitor records will be used to verify that access badges are
returned, to look into a security incident and for emergency purposes (for
example, if an office needs to be evacuated).
Wi-Fi
We monitor and log traffic on our Wi-Fi networks. This allows us to see
limited information about a user’s network behavior, but will also include
being able to see at least the source and destination addresses the user
is connecting from and to.
CCTV
EY uses CCTV monitoring where permitted by law. CCTV images are securely
stored and only accessible on a need-to-know basis (for example, to look
into an incident). We are allowed to disclose CCTV images to law
enforcement bodies. We will also share CCTV images with our insurers for
purposes of processing an insurance claim as a result of an incident. CCTV
recordings are typically deleted or automatically overwritten after a
short period of time unless an issue is identified that requires further
investigation.
Legal grounds for processing personal data of visitors to EY offices are:
* Our legitimate interest in protecting our offices, personnel, goods and
confidential information
* Our legitimate interest in preventing and detecting crime, and
establishing, exercising and defending legal claims
* TRANSFERS OF PERSONAL DATA
EY member firms operate in more than 150 countries across the globe. Certain
aspects of the EY infrastructure are centralized, including information
technology services provided to member firms. In addition, where engagements
with EY clients span more than one jurisdiction, certain information will
need to be accessed by all those within the EY organization who are working
on the matter. Therefore, your personal data will be transferred to and
stored outside the country in which you are located. This includes countries
outside the European Economic Area (EEA) and countries with laws that have
not necessarily been determined to provide an adequate level of protection
for the processing of personal data under the laws of the EU or other
jurisdictions.
We take appropriate security and legal precautions to safeguard the safety
and integrity of personal data that is transferred within the EY
organization. EY has implemented binding corporate rules (BCRs) that allow
for global transfers within the EY organization of personal data originating
in the EEA in accordance with applicable European privacy laws. The BCRs
require all EY entities worldwide to use the same standards of protection for
personal data.
You can access our BCRs here.
Ernst & Young LLP, US, and its affiliated US entities, adheres to the EU-US
and Swiss-US Privacy Shield Frameworks published by the US Department of
Commerce. To learn more, see Ernst & Young LLP’s Privacy Shield Data Privacy
Statement.
Your personal data will also be processed by EY support providers that
support our internal ancillary processes. For more information, click the
section “Support providers”.
* SUPPORT PROVIDERS
We transfer or disclose the personal data we collect to external support
providers (and their subsidiaries and affiliates) who are engaged by us to
support our internal ancillary processes. For example, we engage support
providers to provide (a) general office support including printing, document
production and management, archiving, and translation services; (b)
accounting, finance and billing support; (c) IT functions including system
management and security, data storage, analytics, business applications,
voicemail and replication of systems for business continuity/disaster
recovery purposes; and (d) conflict checking, risk management and quality
reviews.
It is our policy to only use third-party support providers that are bound to
maintain appropriate levels of data protection, security and confidentiality,
and that comply with any applicable legal requirements for transferring
personal data outside the jurisdiction in which it was originally collected.
For data collected in the EEA or which relates to data subjects in the EEA,
EY requires an appropriate transfer mechanism as necessary to comply with
applicable law.
* OTHER DISCLOSURES
EY discloses your personal data:
* Where this is appropriate for the purposes described in the section
“Purposes for which we process personal data,” including within the EY
organization itself
* If required, by applicable law
* In connection with a reorganization or combination of our organization
with another organization
* If we believe that such disclosure is appropriate to enforce or apply
terms of engagement, and other agreements or otherwise protect and defend
EY rights, property or safety
* In order to comply with a judicial proceeding, court order or other legal
obligation, or a regulatory or government inquiry
Or
* With your consent
We would like to draw particular attention to the fact that in certain
jurisdictions, EY has a legal obligation to report suspicious transactions
and other activity to relevant regulatory authorities under anti-money
laundering, terrorist financing, insider dealing or related legislation. EY
also reports suspected criminal activity to the police and other law
enforcement bodies. We are not always permitted by the law to inform you
about this in advance of the disclosure, or at all.
Third-party recipients of personal data include:
* Professional advisors, such as law firms, tax advisors or auditors
* Insurers
* Audit regulators
* Tax and customs, and excise authorities
* Regulatory and other professional bodies
* Stock exchange and listing authorities
* Public registries of company directors and shareholdings
* Providers of identity verification services
* Credit reference agencies
* The courts, police and law enforcement agencies
* Government departments and agencies
* Service providers
* Support providers
* SECURITY
EY protects the confidentiality and security of information it obtains in the
course of its business. Access to such information is limited, and policies
and procedures are in place that are designed to safeguard the information
from loss, misuse and improper disclosure. Additional information regarding
our approach to data protection and information security is available in
our Protecting your data (pdf).
* KEEPING YOUR PERSONAL DATA UP-TO-DATE
We maintain the accuracy and completeness of the personal data we hold. It is
important that you inform us of any updates to your contact details or other
personal data so that we have the most up-to-date information about you.
Please contact the person you usually deal with at EY. You can also contact
our data protection team.
* RETENTION
Our policy is to retain personal data only for as long as it is needed for
the purposes described in the section “Purposes for which we process personal
data.” Note that retention periods vary in different jurisdictions and are
set in accordance with local regulatory and professional retention
requirements.
In order to meet our professional and legal requirements, to establish,
exercise or defend our legal rights, and for archiving and historical
purposes we need to retain information for significant periods of time.
* MINORS
Our Site is not intended for use by minors under the age of sixteen (16)
years. EY does not knowingly collect, disclose, or sell the personal data of
minors under 16 years of age through our Site. If you are under 16 years old,
please do not provide any personal data even if prompted to do so. If you
believe that you have inadvertently provided personal data, please ask your
parent(s) or legal guardian(s) to notify us and we will delete your personal
data.
* RELATED POLICIES
The following EY policies provide additional information on EY’s privacy
practices:
* For transfers of personal data between EY Network entities, see the EY
Binding Corporate Rules Program.
* For California residents: see the EY US State Law Privacy Statement.
* For Colorado residents: see the EY US State Law Privacy Statement.
* For Connecticut residents: see the EY US State Law Privacy Statement.
* For Virginia residents: see the EY US State Law Privacy Statement.
* For information about how Ernst & Young LLP and its affiliated US entities
adhere to the EU-US Privacy Shield Framework and the Swiss-US Privacy
Shield Framework, see the Ernst & Young LLP Privacy Shield Privacy
Statement.
* CHANGES TO THIS PRIVACY NOTICE
We will occasionally update this privacy notice to reflect changes in our
practices and services. When we post changes to this privacy notice, we will
revise the “last updated” date at the top of this privacy notice. If we make
any material changes in the way we collect, use, and share personal data, we
will notify you by prominently posting notice of the changes on the website.
We recommend that you check this page from time to time to inform yourself of
any changes in this privacy notice.
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About EY
EY is a global leader in assurance, consulting, strategy and transactions, and
tax services. The insights and quality services we deliver help build trust and
confidence in the capital markets and in economies the world over. We develop
outstanding leaders who team to deliver on our promises to all of our
stakeholders. In so doing, we play a critical role in building a better working
world for our people, for our clients and for our communities.
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