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RPA, ZBLOG


REAL ESTATE AUTOMATION: TOP 10 RPA USE CASES IN REAL ESTATE AND FACILITY
MANAGEMENT

atif | Updated: January 27, 2023



Real estate and Facility management are two of the most important aspects of
running a successful business. These industries are responsible for maintaining
and managing physical assets such as buildings, properties, and other
infrastructure. With the increasing demand for cost-effective and efficient
solutions, many companies are turning to Robotic Process Automation (RPA) to
streamline their operations and improve their bottom line.

RPA is a technology that allows companies to automate repetitive and
time-consuming tasks, such as data entry, by using software robots. These robots
can be programmed to mimic human actions and work alongside human employees,
freeing up time and resources for more critical tasks.

A recent study shows that the global RPA market is expected to grow at a CAGR of
24.3% from 2020-2025. The increasing adoption of RPA in various industries,
including real estate and facility management, drives this growth.

This blog post will look at the top 10 use cases of RPA in real estate and
facility management, with real-life examples of each use case. We will see how
RPA can help companies automate their operations, save time and money, and
improve their bottom line.

 * 1. Lease administration: RPA can automate the process of tracking and
   managing leases, including tasks such as rent calculation, renewals, and
   lease expirations. This can save time and reduce errors for real estate
   companies and facility managers. For example, a large commercial real estate
   firm used RPA to automate its lease administration process, resulting in a
   50% reduction in errors and a 40% increase in productivity.
 * 2. Maintenance and repairs: RPA can automate the scheduling and tracking of
   maintenance and repairs for buildings and properties. For example, a facility
   management company used RPA to automate its maintenance and repair process,
   resulting in a 30% reduction in downtime and a 15% increase in customer
   satisfaction. A real estate company integrated RPA with its CMMS software to
   automate work order management, which resulted in a 20% increase in
   efficiency.
 * 3. Building energy management: RPA can automate monitoring and controlling
   building energy usage, including HVAC, lighting, and other systems. This can
   lead to energy savings and cost reduction for real estate companies and
   facility managers. A large real estate company used RPA to automate energy
   consumption tracking and reporting, resulting in a 10% reduction in energy
   costs.
 * 4. Tenant and vendor management: RPA can automate tasks such as communication
   and coordination with tenants and vendors. This can improve efficiency and
   reduce errors for real estate companies and facility managers. A property
   management company used RPA to automate tenant and vendor communications,
   which resulted in a 20% reduction in response time and a 15% reduction in
   errors.
 * 5. Space management: RPA can automate tasks such as tracking and managing
   space usage, including occupancy and availability. This can improve
   efficiency and reduce errors for real estate companies and facility managers.
   A commercial real estate company used RPA to automate its space management
   process, which resulted in a 25% increase in occupancy rate and a 10%
   reduction in errors.
 * 6. Invoicing and payment processing: RPA can automate invoicing, processing,
   and tracking of rent and other payments. This can save time and reduce errors
   for real estate companies and facility managers. A property management
   company used RPA to automate their invoicing and payment processing, which
   resulted in a 30% reduction in errors and a 15% increase in payment
   processing speed.
 * 7. Compliance and regulations: RPA can automate tracking and compliance with
   regulations, including health and safety, environmental, and financial
   regulations. This can reduce errors and improve compliance for real estate
   companies and facility managers. A facility management company used RPA to
   automate its compliance and regulatory reporting, which resulted in a 40%
   reduction in errors and a 20% reduction in compliance-related costs.
 * 8. Security and access control: RPA can automate tasks such as managing
   security and access control systems, including cameras, alarms, and other
   systems. This can improve security and reduce errors for real estate
   companies and facility managers. A commercial real estate company used RPA to
   automate access control and security systems, which resulted in a 20%
   reduction in security-related incidents and a 10% reduction in
   security-related costs.
 * 9. Asset management: RPA can automate tasks such as tracking and managing
   assets, including equipment, furniture, and other property. This can improve
   efficiency and reduce errors for real estate companies and facility managers.
   A facility management company used RPA to automate its asset management
   process, which resulted in a 25% increase in asset utilization and a 20%
   reduction in errors.
 * 10. Workforce management: RPA can automate scheduling, tracking, and managing
   staff and contractors. This can improve efficiency and reduce errors for real
   estate companies and facility managers.

In summary, RPA can be used in real estate and facility management to automate
various tasks, from lease administration and maintenance to space management,
invoicing, and security. By automating these tasks, RPA can save time, reduce
errors, and improve efficiency for real estate companies and facility managers,
leading to cost savings and higher customer satisfaction.

Transform your property management and housing services with Trantor’s Robotic
Process Automation (RPA) solutions. Our cutting-edge technology boosts
productivity and increases efficiency in processes within the finance
department, property management, and tenant screening. Trantor’s platform, which
harnesses the power of artificial intelligence and machine learning, streamlines
these tasks, reducing errors and labor costs. Moreover, by automating these
processes, Trantor aims to improve accuracy and ease the workload of real estate
professionals. Trantor is at the forefront of modernizing the real estate
industry, making it more accessible and efficient for all.









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As teams and individuals, we collaborate across our internal organization
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I know my role contributes to the wider success of our organization.
We have an agile approach on how we work, where we can learn fast and re-adjust
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without negative consequences to me.




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Everyone as Innovator


(DESIGN THINKING)

Regardless of the work level, everyone can express their thoughts without fear
of consequences.
One of our strengths as an organization is a high level of trust that encourages
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If the data and evidence do not support my approach, I am open to changing and
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‹›





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Growth Mindset


(FAIL/LEARN FAST)

Innovation is so important to our organization that it is reflected in our
performance metrics.
Change does not come naturally to me and I try to avoid it where I can.



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Courage to Act


(DEVELOPED MANAGEMENT)

Our organization is always challenging us to do things in a different way.(e.g
"Do it like a startup").
Our leaders share with us their failures and how they learn from their mistakes.
My team adapts quickly when things change.



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