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AHFE 2024 International Conference
July 22-27, 2024 - Nice, France
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AHFE 2024 International Conference

JULY 22-27, 2024 - NICE, FRANCE







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Call for Papers

Conference Submissions













SUMMARY OF SUBMISSION REQUIREMENTS & DEADLINES


Abstract Length
Deadline for
Abstract Receipt Notification of
Review Outcome  Final Deadline for Receipt of Accepted Papers (Camera-ready)
Upload Paper presentations * 500 words 1 Dec 2023 
After 1 Dec 2023 1 Feb 2024 Posters/demonstrations **

300 words

1 Feb 2024

After  1 Dec 2023 1 Feb 2024 Special interest groups **

500 words

1 Feb 2024

**

1 Feb 2024 Tutorials

300 words

1 Dec 2023

**

not applicable


* If your submission was invited by a particular Session Chair, please mark as
such and include their name when submitting.
** Since frequently the intent of posters, presentations and SIG is to convey
late-breaking scientific news and work in progress, they will be promptly peer
reviewed as they are received.

Deadline for receiving camera-ready (full papers): 1 February, 2024






For inclusion in the Conference Proceedings, at least one unique registration
per paper or poster is required.





SUBMISSION INSTRUCTIONS:

 1. If you have not submitted an abstract through the system, then Log in to the
    AHFE Conference Submission System to submit your abstract. New AHFE
    Submission System Users? Sign up here. If you forgot your password? Reset
    here.
    
    
 2. If you have submitted an abstract, then log in to find your submission
    “Paper ID”. Please DO NOT create a new submission system ID. Use your
    original and accepted paper submission ID.
    
    
 3. Following the peer-review process, a decision will be communicated to the
    author(s). Upon receiving a positive decision, authors can submit their
    optional camera-ready full papers to the system. The recommended page size
    of full papers is 6 pages  with a maximum of 10 pages, including all paper
    components such as references, appendices, acknowledgements,…etc.
    
    
 4. Follow the AHFE 2023 Full Paper Submission Instructions and paper
    preparation format exactly to avoid delays. Papers formatted improperly will
    be returned to the author(s). A signed “Consent to Publish” form (Copyright
    Transfer Agreement) must be uploaded and submitted (PDF format) during the
    full paper submission process, Consent to Publish File Name Format
    (Consent_primary author lastname_firstname_PaperID.pdf). Full papers must be
    submitted using a Microsoft word document file format (DOC, DOCX). The paper
    File Name Format should be: primary author lastname_firstname_PaperID.doc
    (example, Doe_John_111.doc).




REGISTRATION REGULATION:

ALL PRESENTERS, REGARDLESS OF THE MODE OF PRESENTATION (VERBAL OR POSTER), ARE
INVITED TO PREPARE FULL PAPERS FOR THE CONFERENCE PROCEEDINGS (OPTIONAL).
CO-AUTHORS MAY APPEAR ON MULTIPLE PAPERS. HOWEVER, IN ORDER TO PROVIDE A GREATER
OPPORTUNITY FOR MORE PEOPLE TO PRESENT AT THE CONFERENCE, EACH ACCEPTED PAPER
SHOULD HAVE A DIFFERENT CONFERENCE REGISTRANT.







GUIDELINES FOR PREPARING CAMERA-READY (FULL PAPERS) FOR THE AHFE CONFERENCE
PROCEEDINGS:


 


Camera ready/full paper preparation template and the Consent to Publish form
(Copyright Transfer Agreement) available directly from the submission system.

Instructions: login to the submission system using your author credentials (once
abstract decision is made) and download the paper preparation template and the
consent to publish form, both files will be available in your author account
under "Camera-ready submission". If you have problems accessing the system or
downloading the files, then send the conference administration at:
admin@ahfe.org


Your camera ready paper must be saved in Microsoft Word Document file format
(.doc, .docx), with Paper File Name Format (primary author
lastname_firstname_PaperID.doc) and submitted to the AHFE Conference Submission
System.




Consent to Publish (Copyright Transfer Agreement): Download, Complete, Print,
Sign then scan the signed consent to publish form. Upload the file saved in
acrobat PDF file during camera ready (full paper) submission. Consent to Publish
File Name Format (Consent_primary author lastname_firstname_PaperID.pdf). One
author may sign on behalf of all of the other authors of a particular paper.

If you have problems accessing the submission website or forgot your password,
then Click here to Reset password











   CAMERA-READY (FULL PAPER) SUBMISSION INSTRUCTIONS:




LOGIN TO THE AHFE SUBMISSION SYSTEM AND UPLOAD THE FOLLOWING THREE FILES FOR
CAMERA-READY PAPER:

 1. Final proofread paper (MS Word in DOC or DOCX, including all figures and
    tables). File Name Format should be:
    [PrimaryAuthorLastName_FirstName_PaperID.DOC].
    
    
 2. Final PDF file corresponding exactly to the final paper. File Name Format
    should be: [PrimaryAuthorLastName_FirstName_PaperID.PDF].
    
    
 3. Scanned copy of a filled in and signed Copyright Form (PDF file). Modified
    forms are not acceptable. File Name Format should be:
    [Consent_PrimaryAuthorLastName_FirstName_PaperID.PDF]
    
    
    Note: One author may sign on behalf of all of the other authors of a
    particular paper. Please note that the field "Volume Editor" should be left
    blank.












INSTRUCTIONS FOR PREPARING AND UPLOADING PRESENTATION FILES FOR THE ON-SITE
CONFERENCE PROGRAM:




Login to the submission system and author console, select “+Submit Presentation
Files” and follow the steps to upload the following three files directly in the
system:

For Paper Presentations:

 1. PowerPoint presentation slides (.PPSX), we recommend 15 slides per
    presentation
 2. PDF proof for the presentation slides (.PDF)
 3. Presentation screen recording (Audio/Video) with file format (MP4)
    presentation duration should be about 10-12 minutes. i.e. recorded slide
    show with audio narration using MS PowerPoint Slide Show format (.ppsx)
    converted to MP4 (If your MP4 file size is above 80 MB then click here to
    compress or reduce the file size).

FOR POSTER DEMONSTRATIONS:

 1. PowerPoint presentation slides (.PPSX), we recommend up to 5 slides per
    poster demonstration
 2. PDF proof for the presentation slides (.PDF)
 3. Presentation screen recording (Audio/Video) with file format (MP4)
    presentation duration should be about 5 minutes, i.e recorded slide show
    with audio narration using MS PowerPoint Slide Show format (.ppsx) converted
    to MP4. (If your MP4 file size is above 80 MB then click here to compress or
    reduce the file size).




Using webcam for presentation or demonstration recording is optional but highly
recommended in order to prepare professional and quality presentation with
proper visual “cues” and improve engagement of the speakers with audience.
Adjust webcam at eye-level and use proper presenter camera framing and
background light ( Helpful Tips to Prepare for Speaking at AHFE Conference).




  Important: Before you submit your files, check recording and presenter voice
is loud and clear, playback the MP4 Video file to verify audio recorded
successfully. Recommended MP4 file size: 40 MB. 




Click here  for more information or help to record a slide show with audio
narration in (.ppsx) in either macOS or Windows OS.

Click here for quick tutorial on how to record audio narration and Convert
Presentation to Video(.MP4) with PowerPoint.

Click here for help reducing (compressing) the MP4 file size.




The following video provide a step-by-step instructions on how to record slide
show with audio narration using MS PowerPoint Slide Show format (.ppsx).

type="video/mp4">
Video source: Microsoft Office Support

Questions or need help preparing your presentation files? Please send to
support@ahfe.org












FULL PAPER PEER-REVIEWING PROCESS:

THE FULL PAPER PEER-REVIEWING PROCESS IS CRITICAL FOR ASSURING THE HIGHEST
SCIENTIFIC QUALITY OF THE PAPERS ACCEPTED FOR PUBLICATION.

AT LEAST TWO INDEPENDENT REVIEWERS WILL REVIEW ALL SUBMISSIONS ACCORDING TO A
SPECIFIC FIELD OF RESEARCH. THE REVIEWERS' COMMENTS WILL BE PROVIDED TO ASSIST
THE AUTHORS IN IMPROVING THE PAPER'S TECHNICAL CONTENT, STRUCTURE, AND LANGUAGE.
THE REVIEWERS AND TRACK CHAIRS ARE RESPONSIBLE FOR ENSURING SCIENTIFIC EQUALITY
AND HIGH STANDARDS OF THE ACCEPTED PAPERS.

AUTHORS ENSURES THAT THE SUBMISSION REPORTS ON UNPUBLISHED WORK EXCEPT FOR ANY
MINOR EXCERPTS FROM OTHER WORKS INCLUDING PRE-PUBLISHED ILLUSTRATIONS, TABLES,
TEXT QUOTATION, ETC. SUCH MATERIAL HAS BEEN CITED ACCORDINGLY IN THE CURRENT
SUBMISSION, AND WILL BEEN INCLUDED UPON PERMISSION FROM OR ON BEHALF OF THE
RIGHTS HOLDER IN CASE THEY ARE PROTECTED BY COPYRIGHT.

PLEASE NOTE THAT PARTICIPANT REGISTRATION FOR THE CONFERENCE DOES NOT GUARANTEE
PAPER PUBLICATION AS ALL PAPERS UNDERGO A STRICT PEER-REVIEW PROCESS.
PARTICIPANT REGISTRATION COVERS CONFERENCE PROGRAM AND SCIENTIFIC FUNCTIONS
PARTICIPATION AND ATTENDANCE, OPTIONAL SOCIAL EVENTS, AND ACCESS TO DIGITAL
PROCEEDINGS.




AHFE EDITORIAL PROCESS

AHFE operates a peer-review process for both abstract submissions and full paper
proposals with two to three independent reviewers, followed by a final
acceptance/rejection decision by track chair(s) and the respective volume
Editor(s). The scientific program chair is responsible for the scientific
quality of the overall publication process, including acceptance decisions,
approval of Volume Editors and selection of topics, and new Scientific Board
members.


Full paper editorial process schedule:



 * Abstract Submissions: (Notification of decision 10 days on Average)

 * Full Paper Submissions (Optional):  (Notification of decision between 30-60
   days)

 * Final Revised Manuscript Due: (At least 45 days before the conference start)












The AHFE Conference Proceedings will be published in Multi-volume series. All
papers presented during the conference and accepted (based on the review process
for inclusion in the AHFE Conference Proceedings) with at least one registered
author will also be submitted for indexing. The conference proceedings published
in the series will be submitted for consideration in Web of Science. 


All presenters, regardless of the mode of presentation (verbal or poster), are
invited to prepare full papers for the Conference Proceedings (Optional).

In order to provide a greater opportunity for more people to present at the
Conference, each accepted paper should have a different conference registrant.
However, co-authors may appear on multiple papers.




AHFE AUTHOR SERVICES:

The 3rd party dedicated author and English editing services are fast, accurate,
and competitively priced. All manuscripts are welcome to use our services no
matter if they aim for AHFE conference proceedings or AHFE open access journal.
For formatting and English editing, all manuscripts are edited by native
speakers who will help to improve formatting, grammar and phrasing at any stage
prior to publication. For more information please visit AHFE Author Services.


INSTRUCTIONS ON HOW TO PREPARE YOUR PRESENTATION:

> In general, the duration of each presentation should last 15 min with 2 min
> for discussion. The session chairs may, at their discretion, increase the time
> allocation to each presenter. Prepare and bring your presentation file saved
> in Microsoft PowerPoint (.ppt), (.pptx) file format. Internet access will NOT
> be available in the meeting rooms.
> 
> Check in at the Session Room, preferably 30-45 minutes before your session, to
> submit/upload your files and to preview your presentation. If checking in the
> day of your session, please arrive by at least 4 hours prior to the start of
> your session (this refers to the session start time, not the presentation
> start time). Each room is equipped with a laptop PC and a projection system.
> 
> Session chairs or support team will be available to assist with the upload of
> your files and provide the opportunity to preview and/or edit the
> presentation, as necessary.
> 
> Bring a Backup: Be sure to bring a backup copy of your presentation with you
> to the meeting. Please note, the Scientific Program may be changed due to
> speakers attendance, etc.
> 
> 
> 
> 
> 
> 
> REQUIREMENTS FOR MAKING POSTERS:
> 
> All presenters, regardless of the mode of presentation (verbal or poster) are
> invited to prepare full papers for the Conference Proceedings (Optional).
> Since frequently the intent of posters is to convey late-breaking scientific
> news and work in progress, they will be promptly peer reviewed as they are
> received.
> 
> In order to submit your Poster login to the Conference Submission System
> 
> 
> 
> The posters will be mounted on poster boards (one poster per board) with tacks
> which will be available on site. The poster boards are [3 feet (height) x 4
> (feet) wide OR 90 cm x 120 cm]. Presenters can mount multiple single sheets of
> paper, larger posters, pictures, or any printed materials on the boards.
> Please note that equipment needed for demonstration is the responsibility of
> the author. Construct the poster to include the title, the author(s),
> affiliation(s), and a description of the research, highlighting the major
> elements that are covered in the abstract. Make sure your lettering is neatly
> done and is large enough to be read from a distance.
> 
> 
> 
> 
> Note: Inclusion of extended poster abstract in the Conference Proceedings is
> conditional upon registration of at least one author per poster. A different
> author should register for each poster demonstration.
> 
> 
> 
> 
> 
> 
> 
> 
> 
> SUBMISSION TYPES:
> 
> > 1. PARALLEL PRESENTATIONS
> > 
> > An abstract of about 500 words should be submitted through the AHFE website
> > and should include a statement of the objective and significance of the
> > proposed presentation, a description of methods, and a discussion of
> > results. Please indicate to which Board your submission should be sent for
> > review. In some cases when considering submissions for the parallel
> > presentations, authors should consider whether their material may be more
> > effectively presented in the poster/demonstration sessions.
> > 
> > All submitted abstracts will be peer-reviewed by at least three independent
> > referees from the international program boards.
> > 
> > All submitted abstracts will be peer-reviewed by at least three independent
> > referees from the international program boards. All submissions should be
> > done through AHFE 2023 submission website.
> > 
> > 
> > 2. POSTER/DEMONSTRATION SESSIONS
> > 
> > This session has been especially designed to accommodate the presentation of
> > late-breaking scientific and professional news, work in progress, work which
> > can be more effectively presented via demonstration or when the author feels
> > more comfortable presenting the material in written form or demonstrating it
> > rather than by oral presentation. An abstract of 300 words should be
> > submitted through the website and should include the essence of the planned
> > presentation. Equipment needed for demonstration is the responsibility of
> > the author.
> > 
> > All submitted poster abstracts will be peer-reviewed by three independent
> > referees from the international program boards. In order to provide a
> > greater opportunity for more people to present at the Conference, each
> > accepted poster demonstration should have a different conference registrant.
> > However, co-authors may appear on multiple posters.
> > 
> > 3. SPECIAL INTEREST GROUPS (SIG)
> > 
> > The objective of these sessions is to bring together Conference participants
> > to discuss a topic of common interest.
> > 
> > A 500 word abstract should be submitted through the web and state the
> > objective and significance of the session, potential participants or how
> > participants will be selected, format of session, and anticipated duration
> > (should not exceed 2 hours unless session is divided into Part I and Part
> > II, etc.). If you are submitting to a specific SIG, please include the
> > session title and session chair name. Each SIG session participant should
> > submit an abstract to receive a unique system ID number.
> > 
> > 4.TUTORIALS
> > 
> > An abstract of 300 words should state the objective, content, target
> > audience, a bio-sketch about the presenter(s) and A/V requirements. Indicate
> > whether the proposed tutorial is for a half-day or full-day. Please submit
> > abstract through the AHFE submission website.
> > 
> > In order to submit your Abstract, you need sign up or login to the AHFE 2023
> > Conference Submission System



































AHFE 2024 Conference
July 22-27, 2024 - Nice, France

AHFE 2024 Conference Address:
Université Nice Sophia-Antipolis - St Jean d’Angély
24 Avenue des Diables Bleus, 06300 Nice, Franc

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