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InVisionApp, Inc.




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2021


HOW TO BETTER COLLABORATE WITH TEAMMATES ACROSS LOCATIONS AND TIME ZONES

3 MIN READ



BRITTANY ANAS

  •  AUG 23, 2021

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Since the shift to remote work, more workers deal with burnout. According to
Asana’s global “Anatomy of Work” study of 13,000 workers, people spend about 60
percent of their time on “work about work” — those non-strategic, unskilled
tasks necessary to move important projects forward. On top of that, workers
switch between 10 apps 25 times per day, making communication and workflow feel
fragmented.

“The problem with having all of these tools and all of this ‘work about work’ is
people are feeling less connected and less effective,” says Paige Costello,
Asana’s pillar lead of core product.

With workforces distributed around the world, scattered across different time
zones, Paige says teams must install the right infrastructure for effective
visual collaboration without contributing to tool fatigue.

In InVision’s Picture the Future video series, Paige chats with InVision’s
senior director of product Betty Liao about creating a work environment that
supports autonomy and more efficient workflows. They discuss how you can empower
cross-functional work using tools like Asana and InVision Freehand, a real-time
online whiteboard, to help organize, track, and manage their work.

Here, the pair’s best tips for effective collaboration with teammates across
locations and time zones:


USE TOOLS THAT HAVE A LOW LEARNING CURVE

Ultimately, a tool’s success across an organization depends on its accessibility
and inclusivity.

“If everyone on the team can’t comfortably leap into the tool, and you can’t
work across teams cross-functionally, then it’s just one team’s tool and it
silos the information and the imagination,” Paige says. “You want the tools to
be team tools.”

For instance, teams can use the easy-to-learn online digital whiteboard Freehand
for brainstorming, planning, workshopping, problem solving, and prototyping.
With a super low learning curve, anyone can hop right in and immediately share
ideas.


THINK ABOUT YOUR TOOL KITS’ FLEXIBILITY

People want flexibility in when and where they work. To do that, they need their
tools to be flexible, too.

“You really want to look for a tool that enables synchronous, as well as
asynchronous collaboration and that holds context so that not everybody needs to
actively be in the same room at the same time in order to get things done,”
Betty says. Freehand and Asana both work synchronously, but also act as a source
of truth to come back to time and time again.


USE TOOLS THAT ALLOW FOR SEAMLESS WORKFLOWS

Think about how new tools you introduce can integrate within your team’s
existing workflows. Limiting the time you spend jumping between tools can reduce
“work about work” and give you more focus time to do what actually matters. In
fact, teams that use integrations can save 30 hours a week by avoiding
task-switching, meaning more productivity across the board.

Freehand and Asana are seamlessly integrated, letting you open a Freehand right
within an Asana board just by pasting the link into a project brief. Jam with
your colleagues on project plans and ideas, and then move those ideas into Asana
tasks with due dates to make them actionable.

“We’re excited to make the connection between ideation and creation — between
capturing your thoughts and ideas, and putting those in action,” Paige says.


WANT MORE?

Are you facing collaboration challenges after shifting to remote work? You’re
not alone. Watch our 3-part video series with leaders from Microsoft Teams,
Asana, and PayPal and get tips on how to elevate your workflow to collaborate
more efficiently and get the most out of your time.

Access the series

BY BRITTANY ANAS

Brittany Anas is a Denver, Colorado-based freelance writer. She is a regular
contributor to publications including Apartment Therapy, Forbes and Men’s
Journal and previously was a reporter at the Daily Camera in Boulder and The
Denver Post. She worked three years as a federal background investigator before
transitioning into a full-time freelance role.




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