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LASER CHECK PRINTING: MICR TONER VS. STANDARD TONER

When printing checks, it’s always best to use MICR toner in a MICR printer. We
don’t recommend ever using standard toner or a standard printer. Why? Because
meeting ANSI standards is important. It shows that you have done your due
diligence to prevent fraud, which could protect you from liability later.



MICR toner is similar to standard laser printer toner, but it includes an iron
oxide additive. This allows for electronic processing and ensures compliance
with American National Standards Institute (ANSI) specifications for
readability. While it is possible to physically print checks with non-MICR
toner, there are several important issues to consider first.


WHY IS MICR TONER BEST?

Financial institutions read checks optically and/or magnetically, using MICR.
But there is no guarantee that a check printed using non-MICR toner will be
handled by a bank that uses optical technology. If that bank only uses magnetic
technology, a non-MICR toner check may need to be processed manually or even
returned as unreadable. In either case, the processing time will be increased
and additional processing fees may be charged.




WHY IS IT IMPORTANT TO USE A MICR PRINTER?

Just like it is possible to print checks with non-MICR toner, it is also
possible to print checks using a standard laser printer with a MICR toner
cartridge. But we do not recommend that you do that. To be sure that you are
meeting ANSI standards, it’s best to use MICR toner in a MICR printer when
printing checks.

Manufacturers of standard laser printers cannot guarantee that the MICR line
will be readable or usable, whereas MICR laser printer manufacturers can make
that guarantee. In addition, MICR printers can offer a host of security
features—including paper tray or printer locks—that prevent unauthorized users
from printing checks. A special security cartridge, which can be removed and
stored in a secure area after use, can ensure that authorized signatures,
company logos and font information remains protected.


MICR = FRAUD PREVENTION

Using MICR toner and a MICR printer ensures that an organization has done its
due diligence to prevent fraud. An organization that does not exercise due
diligence risks their own security and may be ultimately responsible for any
losses that result from the fraud.

Want to keep learning about MICR? You can learn more here. Interested in seeing
what we offer? Check out our check options, MICR toner & MICR printers.

*This blog post was originally published in January 2011, it was updated and
republished on May 31, 2019.

Author Steph OeserPosted on May 31, 2019November 14, 2019Categories Blog, Laser
Check PrintingTags MICR, MICR check line, MICR printer, MICR toner


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