www.intertrustgroup.com Open in urlscan Pro
141.193.213.21  Public Scan

Submitted URL: http://www.intertrustgroup.com/legal/data-protection-and-privacy
Effective URL: https://www.intertrustgroup.com/legal/data-protection-and-privacy/
Submission: On October 31 via api from SG — Scanned from DE

Form analysis 1 forms found in the DOM

https://www.intertrustgroup.com

<form action="https://www.intertrustgroup.com">
  <input type="text" name="s" placeholder="Search" value="">
</form>

Text Content

Menu
 * Home
 * Our services Open submenu
 * Our locations
 * About us
 * News & Insights
 * LoginOpen submenu

Close submenuOur services
 * Corporate Client Services Open submenu
 * Private Capital & Hedge Fund Services Open submenu
 * Capital Markets Open submenu
 * Private Clients Open submenu

Close submenuCorporate Client Services
 * Entity formationOpen submenu
 * Entity managementOpen submenu
 * M&A transaction supportOpen submenu

Close submenuEntity formation
 * Company formation
 * Domiciliation and management
 * SPV and legal administration services
 * Payroll services

Close submenuEntity management
 * Accounting and reporting
 * Executive compensation services
 * Global corporate secretarial services
 * Global treasury management
 * Regulatory and compliance services

Close submenuM&A transaction support
 * Carve-out support
 * Escrow and settlement services

Close submenuPrivate Capital & Hedge Fund Services
 * Private capital & hedge fund core servicesOpen submenu
 * Private capitalOpen submenu
 * Hedge fundOpen submenu
 * Technology solutionsOpen submenu
 * Other funds servicesOpen submenu

Close submenuPrivate capital & hedge fund core services
 * AIFMD Depositary
 * Fund formation and liquidation
 * Fund administration
 * Investor services
 * Regulatory and compliance services

Close submenuPrivate capital
 * Domiciliation and management
 * Escrow and settlement services
 * Fund accounting and reporting services
 * Global corporate secretarial services
 * Independent directorship and fiduciary services
 * Loan administration
 * Real estate accounting
 * SPV administration services

Close submenuHedge fund
 * CLO / Bank debt agency and administration services
 * Global treasury management
 * Middle office
 * Shadow accounting

Close submenuTechnology solutions
 * Industry technology
 * Proprietary technology solutions

Close submenuOther funds services
 * AIFM management company services
 * Executive compensation services
 * Fund finance advisory
 * Payroll services

Close submenuCapital Markets
 * SPV corporate servicesOpen submenu
 * Agency servicesOpen submenu
 * Loan administrationOpen submenu
 * Cross capital market servicesOpen submenu

Close submenuSPV corporate services
 * Accounting and reporting
 * Company formation
 * Domiciliation and management
 * Escrow and settlement services
 * Global corporate secretarial services
 * SPV and legal administration services

Close submenuAgency services
 * Listing agent
 * Process agent
 * Trustee services

Close submenuLoan administration
 * Cash management
 * CLO / Bank debt agency and administration services
 * Facility agent
 * Loan administration

Close submenuCross capital market services
 * Aviation finance services
 * Fund finance advisory
 * Global treasury management
 * SPAC services

Close submenuPrivate Clients
 * Structures implementation and managementOpen submenu
 * Private client servicesOpen submenu
 * Reporting servicesOpen submenu

Close submenuStructures implementation and management
 * Foundations
 * Fund administration
 * Holding companies
 * Private trust companies
 * Trusts & companies

Close submenuPrivate client services
 * Asset protection
 * Company formation
 * Domiciliation and management
 * Family office
 * Philanthropy
 * Private / investment funds
 * SPV and legal administration services
 * Succession and estate planning
 * Tax reporting

Close submenuReporting services
 * Accounting and reporting
 * Regulatory and compliance services
 * Shadow accounting

Close submenuLogin
 * Capital markets
 * Classic Awards
 * Document Share
 * IRIS
 * Virtual Board Room

Menu
Make an enquiry
 * Investors
 * Careers

Online services
Make an enquiry
 * Investors
 * Careers

Online services
 * Investors
 * Careers


Online services
 * Capital markets
 * Classic Awards
 * Document Share
 * IRIS
 * Virtual Board Room

 * Our services
 * Our locations
 * About us
 * News & Insights

Make an enquiry
Open Menu
Corporate Client Services Private Capital & Hedge Fund Services Capital Markets
Private Clients
 * Entity formation
   * Company formation
   * Domiciliation and management
   * SPV and legal administration services
   * Payroll services
 * Entity management
   * Accounting and reporting
   * Executive compensation services
   * Global corporate secretarial services
   * Global treasury management
   * Regulatory and compliance services
 * M&A transaction support
   * Carve-out support
   * Escrow and settlement services

Corporate Client Services overview ›
 * Private capital & hedge fund core services
   * AIFMD Depositary
   * Fund formation and liquidation
   * Fund administration
   * Investor services
   * Regulatory and compliance services
 * Private capital
   * Domiciliation and management
   * Escrow and settlement services
   * Fund accounting and reporting services
   * Global corporate secretarial services
   * Independent directorship and fiduciary services
   * Loan administration
   * Real estate accounting
   * SPV administration services
 * Hedge fund
   * CLO / Bank debt agency and administration services
   * Global treasury management
   * Middle office
   * Shadow accounting
 * Technology solutions
   * Industry technology
   * Proprietary technology solutions
 * Other funds services
   * AIFM management company services
   * Executive compensation services
   * Fund finance advisory
   * Payroll services

Private Capital & Hedge Fund Services overview ›
 * SPV corporate services
   * Accounting and reporting
   * Company formation
   * Domiciliation and management
   * Escrow and settlement services
   * Global corporate secretarial services
   * SPV and legal administration services
 * Agency services
   * Listing agent
   * Process agent
   * Trustee services
 * Loan administration
   * Cash management
   * CLO / Bank debt agency and administration services
   * Facility agent
   * Loan administration
 * Cross capital market services
   * Aviation finance services
   * Fund finance advisory
   * Global treasury management
   * SPAC services

Capital Markets overview ›
 * Structures implementation and management
   * Foundations
   * Fund administration
   * Holding companies
   * Private trust companies
   * Trusts & companies
 * Private client services
   * Asset protection
   * Company formation
   * Domiciliation and management
   * Family office
   * Philanthropy
   * Private / investment funds
   * SPV and legal administration services
   * Succession and estate planning
   * Tax reporting
 * Reporting services
   * Accounting and reporting
   * Regulatory and compliance services
   * Shadow accounting

Private Clients overview ›
 * FastTrack: Consultancy
 * Intertrust Law
 * IRIS: Technology Platform
 * Lab 52
 * Radar Workspace: Office solutions

CLOSE

Americas

Bahamas Brazil BVI Canada Cayman Islands Curaçao USA

Asia Pacific

Australia China Hong Kong India Japan New Zealand Singapore

Europe, Middle East & Africa

Belgium Cyprus Denmark Finland France Germany
Greece Guernsey Ireland Italy Jersey Luxembourg
Norway Spain Sweden Switzerland The Netherlands UAE
UK
CLOSE

Explore content

Show all >
Corporate Client Services Private Capital & Hedge Fund Services Capital Markets
Private Clients Events News

Featured articles and media

Insights | Corporate Client Services


WHY CURAÇAO ORGANISATIONS MUST PRIORITISE COMPLIANCE

12 October 2022

Read >

Insights | Corporate Client Services


CURAÇAO’S STRUCTURING OPTIONS ATTRACT ESTATE PLANNING ADVISORS AND FAMILY
OFFICES

7 October 2022

Read >

Insights | Corporate Client Services


WHAT CYPRUS’S NEW TRANSFER PRICING RULES MEAN FOR YOU

5 October 2022

Read >

Show all media for Corporate Client Services >

Featured articles and media

Insights | Private Capital & Hedge Fund Services


WHY RMB FUNDS ARE A STRONG DRAW FOR GLOBAL INVESTORS

20 October 2022

Read >

Insights | Private Capital & Hedge Fund Services


PRIVATE EQUITY: MEETING THE TECHNOLOGY AND DATA CHALLENGE

5 October 2022

Read >

Insights | Private Capital & Hedge Fund Services


CONSIDERATIONS FOR HEDGE FUNDS IN PRIVATE MARKETS

16 September 2022

Read >

Show all media for Private Capital & Hedge Fund Services >

Featured articles and media

Insights | Capital Markets


DRIVING THE MARKET FOR GREEN MORTGAGES IN THE NETHERLANDS

28 October 2022

Read >

Insights | Capital Markets


EUROPE’S SPECIAL PURPOSE VEHICLES (SPV) MARKET REMAINS RESILIENT IN THE FACE OF
ECONOMIC HEADWINDS

21 June 2022

Read >

Insights | Capital Markets


HOW THE SECURITISATION SECTOR IS ANSWERING CALLS FOR ESG COMPLIANCE

8 June 2022

Read >

Show all media for Capital Markets >

Featured articles and media

Insights | Private Clients


FAMILY OFFICES BUY INTO PRIVATE EQUITY – BUT THEY EXPECT BESPOKE SERVICE

7 September 2022

Read >

Insights | Private Clients


TRUSTEE SPOTLIGHT: WHY MANAGED INVESTMENTS NEED REGULAR REVIEWS

25 July 2022

Read >

Insights | Private Clients


HONG KONG’S NEW TAX REGIME MAKES IT A NATURAL HOME FOR FAMILY OFFICES

28 June 2022

Read >

Show all media for Private Clients >

Featured events

Events | Singapore


RULES, COMPLIANCE, RESPECT – SINGAPORE

27 Oct 2022

Watch event recordings >

Events | Guernsey


RULES, COMPLIANCE, RESPECT – GUERNSEY

12 Oct 2022

Learn more >

Events | Jersey


RULES, COMPLIANCE, RESPECT – JERSEY

11 Oct 2022

Learn more >
Show all events >
CLOSE

LEGAL

Data protection and privacy
 * Cookie notice
 * Disclaimer
 * Iris terms and conditions
 * Legal notice
 * Data protection and privacy
 * Information security overview
 * Intertrust outsourcee overview
 * Terms and conditions

LEGAL

Any questions regarding our policies?

Get in touch with us.

Make an enquiry
Home | Legal | Data protection and privacy


DATA PROTECTION AND PRIVACY

Your privacy is important to us, and we are committed to protecting your
personal data. Our role towards certain personal data may be that we collect
certain personal data or process certain personal data that is controlled by our
clients. Our commitments in both cases can be found in respectively the Privacy
Notice and the Data Processing Protocol.


DATA PROCESSING PROTOCOL

The Data Processing Protocol is applicable in the situation where we may process
certain personal information of which our client or client entities are the
controller. It sets, among others, out the principle of confidentiality, the
security practices and technical and organizational measures that Intertrust has
put in place.

Please find our full Data Processing Protocol in the snap-down below:

Data Processing Protocol

This Data Processing Protocol (the “Protocol”) shall apply between Intertrust
and the Client Entity (“Client”) it is servicing, where Intertrust Group may
process Personal Data, of which the Client is the Controller.

The Protocol forms part of any agreement in place between Intertrust and the
Client (the “Service Agreement”).


1. DEFINITIONS

Where this Protocol uses terms which are defined in the Regulation (EU) 2016/679
of the European Parliament and of the Council of 27 April 2016 on the protection
of natural persons with regard to the processing of personal data and on the
free movement of such data, and repealing Directive 95/46/EC (General Data
Protection Regulation, the “GDPR”), then the definitions set out in that
Regulation shall apply.

“Client” shall mean the company, trust, foundation, any other form of legal
entity, partnership, or unincorporated business, set up, to which Intertrust
provides any service at the request or instruction of such entity and/or its
group members

“Intertrust” shall mean the relevant Intertrust group compan(y)/(ies) that are
affiliates to Intertrust Group B.V. (the Netherlands, 1043 AP Amsterdam,
Basisweg 10) and have concluded a Service Agreement with the Client; and

“Personal Data” shall mean personal data as defined in Article 4 GDPR, which
Intertrust processes as a Processor in the course of providing services to the
Client.


2. SCOPE OF THE PROTOCOL

2.1 The Client and Intertrust note that:

a) Intertrust may process Personal Data whilst providing services to the Client,
acting on behalf and under the direct authority of the Client (acting as sole
controller) who (i) initiates and delegates such processing to Intertrust and
(ii) ultimately reviews, controls, confirms and approves such processing.
Intertrust shall (I) only carry out such processing on the instructions of the
Client and in accordance with the provisions of this Protocol and the associated
Service Agreement(s), and (II) immediately inform the Client if, in its opinion,
an instruction infringes the GDPR or other Union or Member State data protection
provisions, to the extent permitted by law; and

b) the Protocol does not apply to Intertrust’s processing of Personal Data
concerning the Client’s representatives, stakeholders and ultimate beneficial
owners as necessary for the purposes of its service providing or as required by
applicable laws (notably for AML and KYC purposes).

2.2 Intertrust will have no control over the purposes and means of processing
the Personal Data.

2.3 The GDPR and any other applicable privacy laws apply to this Protocol and
anything not specifically mentioned in this Protocol shall be governed by the
GDPR and any other applicable privacy laws.


3. CONFIDENTIALITY

3.1 Intertrust, and any person authorized to process Personal Data on its
behalf, receiving the Personal Data from the Client pursuant to the Service
Agreement, will exercise at least the same degree of care with respect to
Personal Data with which Intertrust protects its own Personal Data of the same
or similar nature.

3.2 Intertrust shall ensure that persons authorized to process the Personal Data
have committed themselves to confidentiality or are under an appropriate
statutory obligation of confidentiality. Intertrust and its employees shall not
communicate the Personal Data to or put the Personal Data at the disposal of
third parties without the Client’s prior written consent thereto unless (a) it
is required to do so by mandatory law or regulation or ordered to do so by a
competent authority or (b) pursuant to Clause 9.

3.3 Intertrust will only use or reproduce the Client’s Personal Data to the
extent necessary to it to fulfil its obligations under the Service Agreement.


4. SECURITY PRACTICES, PROCEDURES AND TECHNICAL AND ORGANISATIONAL MEASURES

4.1 Intertrust shall implement appropriate commercially reasonable, technical,
physical and organisational security measures to protect Personal Data from
misuse and/or accidental, unlawful and/or unauthorized destruction, loss,
alteration, disclosure, acquisition and/or access and against all other unlawful
forms of Processing in accordance with adequate internal instructions adopted by
Intertrust. Intertrust will ensure a level of security suitable (taking into
account the state of the art and the costs of implementation of such security)
in relation to the risks and the nature of the Personal Data to be protected to
the identified risks and pursuant to applicable Data Protection Laws and, where
the Processing concerns Personal Data of EU residents or in case GDPR applies,
shall take all measures required pursuant to Article 32 GDPR. Where local laws
prescribe specific instructions and measures to be adopted for the purposes of
this Article, local laws will be applied.

4.2 In fulfillment of Intertrust’s obligation to demonstrate compliance with
paragraph 4.1, Intertrust will make available a description of its Technical and
Organizational Measures. The Intertrust Information Security Overview as
published on the website of Intertrust includes an overview of the Technical and
Organizational Measures, as may be amended from time to time. Intertrust may
from time to time also make, at its discretion, reference to certificates, third
party audit reports or other relevant information.

4.3 Client shall provide Intertrust with thirty (30) calendar days advance
notice of any audit request, which may be at the Client’s expense. The Client
may not engage in an audit which would compromise confidentiality obligations
towards any other Clients of Intertrust, access to non-public external reports,
supplier internal pricing information, Intertrust confidential information
and/or any internal reports prepared by Intertrust’s internal audit function. If
the Client wishes to nominate another auditor to undertake the audit, it shall
ensure that the auditor enters into a confidentiality agreement with Intertrust
in such form as Intertrust shall reasonably require. Any liability, indemnity
and all obligations under this contract shall also remain with the Client, even
if it nominates another auditor. The Client warrants that any auditors are
suitably qualified to undertake such an exercise.


5. DURATION OF PROCESSING OF THE PERSONAL DATA

5.1 Intertrust will process the Personal Data for as long as it provides
services to the Client and will hold the Personal Data in archive after that
date to the extent necessary for legitimate business purposes or for bona fide
compliance purposes.

5.2 The Client may instruct Intertrust to delete or return Personal Data at the
end of the period during which Intertrust will process such Personal Data.
Intertrust shall be authorized to keep a copy to the extent required for legal,
regulatory or bona fide compliance purposes, as well as the exercise or defense
of legal claims for as long as is legally required for such purposes. Intertrust
will delete such Personal Data at the end of such period.


6. DATA BREACH INCIDENT

6.1 Intertrust will comply with GDPR requirements with respect to notifying the
impacted Client whenever Intertrust becomes aware that there has been a breach
of security leading to accidental or unlawful destruction, loss, alteration,
unauthorized disclosure of, or access to, Personal Data processed by Intertrust
in the context of this Protocol (“Data Breach Incident”). Intertrust will
investigate the Data Breach Incident and take necessary steps to eliminate or
contain the impact of the Data Breach Incident.

6.2 Intertrust shall maintain written procedures which enable it to provide a
response to the Client about a Data Breach Incident as soon as practicably
possible.


7. TRANSFER OF PERSONAL DATA

The Client confirms that Intertrust may transfer Personal Data to its affiliates
and subprocessors inside and outside the European Economic Area (EEA) for
purposes of servicing, support, back-up or any other legitimate interest
Intertrust may have to transfer Personal Data in order to fulfil its
obligation(s) as per the relevant Service Agreement(s). Intertrust confirms that
it has established safeguards to protect Personal Data transferred to countries
outside the EEA that are, as a minimum, in accordance with the relevant Standard
Contractual Clauses as approved by the European Commission. Where Intertrust
enters such arrangements, it may act either for itself or as an agent for the
Client or in both capacities. Every Intertrust group company has adhered to or
is bound by the Standard Contractual Clauses through an intragroup arrangement.


8. RIGHTS OF DATA SUBJECTS

8.1 Upon instruction of the Client, Intertrust will cooperate to enable the
Client:

a) in providing access to Data Subjects whose Personal Data are being processed
via the provision of the services by Intertrust;

b) in deleting or correcting their Personal Data;

c) demonstrating that their Personal Data have been deleted or corrected if they
are incorrect, or, if the Client disagrees with the point of view of the Data
Subject, recording that the Data Subject is of the opinion that the Personal
Data is incorrect;

d) in restricting the processing of Personal Data as per Article 18 GDPR;

e) in protecting the rights of Data Subjects to its best advantage;

f) in case a Data Subject exercises his or her right to data portability to
another Data Controller pursuant to Article 20 GDPR and where technically
feasible; and

g) in case a Data Subject exercises his or her right to object in accordance
with Article 21 GDPR.

8.2 Notwithstanding Clause 8.1, Intertrust shall not be obligated to delete
copies of Personal Data that it holds, to the extent where further processing is
required in order to comply with a legal obligation to which Intertrust is
subject or for the establishment, exercise or defence of legal claims.

8.3 The Client, as Controller, has the responsibility to provide the Data
Subject with the information necessary to ensure fair and transparent processing
in respect of the Data Subject (as set out in Article 14.1 of the GDPR or any
similar provision under other applicable Data Protection Law). Where further
processing of the Personal Data is required, for a purpose other than that for
which the Personal Data were obtained, the Client shall provide the Data Subject
prior to that further processing with information on that other purpose and with
any relevant further information as referred to in Articles 13.1 and 14.2 of the
GDPR or any similar provision under any other applicable privacy laws.
Intertrust shall not be held responsible if it is not aware of such information
not being provided to the Data Subject.

8.4 Intertrust shall not correct, delete or restrict data to be processed on
behalf of the Client in an unauthorized manner. Should a Data Subject contact
Intertrust directly in this context, Intertrust shall forward this request to
the Client without undue delay.


9. SUBPROCESSORS AND CONTRACTORS

9.1 The Client hereby generally authorizes Intertrust to use subprocessors
and/or contractors (as defined and under the conditions described in
Intertrust’s General Terms & Conditions and/or Intertrust’s Service Delivery
Conditions) to provide support to the services under the Service Agreement.

9.2 Intertrust shall remain primarily responsible for the performance of its
obligations under this Protocol and shall ensure that its agreements with such
subprocessors and/or contractors are at least as restrictive as this Protocol. A
list of the current main subprocessors and Contractors can be found in the
Intertrust Outsourcee Overview as published on the website of Intertrust.
Intertrust may change or add subprocessors and/or contractors from time to time,
which changes shall be announced via an update of the Intertrust Outsourcee
Overview as published on the website of Intertrust. The Client shall consult the
Intertrust Outsourcee Overview regularly in order to be kept informed of such
changes and may, within a reasonable period of time, object to such changes.


10. MODIFICATION OR AMENDMENT

Any amendment to this Protocol shall be published on the website of Intertrust,
but shall not reduce or otherwise limit the rights of the Client.


11. ASSISTANCE TO CLIENT COMPLIANCE WITH ARTICLES 32 TO 36 GDPR

Intertrust shall assist the Client in ensuring compliance with its obligations
pursuant to Articles 32 to 36 GDPR taking into account the nature of processing
and the information available to Intertrust.


12. APPLICABLE LAW AND JURISDICTION

This Data Processing Protocol is governed by the applicable law of the relevant
Service Agreement and any dispute in respect of this Data Processing Protocol or
execution thereof shall be submitted to the Intertrust entity servicing the
Client and before the competent court as defined in the relevant Service
Agreement.

 

Annex 1 – Description of processing of personal data

1. Subject Matter, Nature and Purpose


All processing activities (including the collection, organization and analysis
of Personal Data) as are reasonably required to facilitate or support the
provision of the services described under the Service Agreement.

2. Categories of Data Subjects


The Data Subjects may include individuals that represent the Client, that are
advising the Client, that are in any contractual or statutory relationship with
the Client, or that the Client has collected in view of its servicing towards
such individuals or are otherwise connected to such individuals.

Most commonly the Data Subjects will include: (1) employees, contractors or
other workers of the Client and/or their family members, representatives or
others connected with workers and (2) past, existing or prospective Clients
and/or contractual counterparties of the Client, and/or their employees or other
individuals connected with them, and/or their family members, representatives or
others connected with them.

3. Types of Personal Data

The services under the Service Agreement may involve the processing of the
following types of Personal Data:

 * names and contact information;
 * general demographic information (such as gender, age, date of birth, marital
   status, nationality, employment details, residence, utility bills, etc.);
 * personal identification documentation and related information such as
   passport numbers and employee identification numbers;
 * financial and payment data such as bank account numbers and transaction
   information;
 * details of shareholdings and other assets which are legally or beneficially
   owned by the Data Subject;
 * details of people and organizations which may be connected to the Data
   Subject (family or otherwise); and
 * information related to the provision of the services performed under the
   Service Agreement or per the services provided by the Client to such
   individuals.


PRIVACY NOTICE

The Privacy Notice sets out what personal data we collect and how we collect and
use it. It also sets out the rights you have in relation to the Personal Data.

Please find our full Privacy Notice in the snap-down below:

Intertrust Group Privacy Notice

4 February 2022


ABOUT INTERTRUST, INTRODUCTION

This Privacy Notice is issued by Intertrust Group B.V. (the Netherlands, 1043 AP
Amsterdam, Basisweg 10) and applies to Intertrust N.V. (with same registered
office) and to its direct or indirect subsidiaries (hereinafter “Intertrust”).

Intertrust’s main establishment in charge of decision-making regarding the
purposes and means of data processing in the EU (Intertrust Group B.V.) is
established in the Netherlands. Therefore, Intertrust’s lead supervisory
authority is the Dutch Data Protection Authority (Authoriteit Persoonsgevens).

Intertrust understands that your privacy is important. Therefore, we respect and
protect your right to privacy and will process your personal data in accordance
with the provisions of the European General Data Protection Regulation (“GDPR”)
and other applicable privacy laws.

The GDPR and any other applicable privacy laws apply to this Privacy Notice and
anything not specifically mentioned in this notice shall be governed by the GDPR
and any other applicable privacy laws.

This Privacy Notice explains how we may use, process and store your personal
data.


WHAT KIND OF PERSONAL DATA DOES INTERTRUST COLLECT?

Personal data means any information relating to an identified or identifiable
natural person. Intertrust collects and processes the following types of
personal data:

 * name, address, email address, telephone number and other contact information;
 * date and place of birth;
 * nationality;
 * gender;
 * employment details;
 * marital status;
 * copies of identity documents (such as passport, national ID cart, driver’s
   license, employee identification numbers);
 * source of wealth;
 * utility bills, bank statements;
 * tax residency;
 * details of shareholdings and other assets which are legally or beneficially
   owned by the data subject; and
 * details of people and organisations which may be connected to the data
   subject (family or otherwise).

Please note that the list is not exhaustive and that Intertrust may also collect
and process personal data to extent this is useful or necessary for the
provision of our services.


HOW DOES INTERTRUST COLLECT PERSONAL DATA?

Intertrust obtains and processes personal data in different ways.

 * Personal data provided to Intertrust directly;

We collect personal data directly from (prospective) clients, business partners
and intermediaries for the purposes of entering into a contract or a service
agreement and/or to meet certain legal requirements.

 * Personal data obtained from third parties;

We also collect and process personal data from publicly accessible sources such
as internet, social networks, World-Check or commercial registers. Furthermore
we may receive personal data from third parties as part of the service we
provide to you or to people which are connected to you (including but not
limited to organisations in which you have a shareholding or by which you are
employed) or in connection with legal requirements that are applicable to us.


HOW DOES INTERTRUST USE PERSONAL DATA?

The majority of the personal data processed by Intertrust is necessary for the
performance of a contract to which the data subject is a party or to comply with
the request of the data subject prior to entering into a contract. Intertrust
also processes personal data in order to comply with our legal and regulatory
obligations.

We may furthermore process personal data for the purposes of the legitimate
business interests pursued by Intertrust. Such legitimate interests include
general research and development (including statistical research or as a basis
to analyze our current security measures), administration of our business and
systems, including IT, billing and invoicing systems or to develop and improve
our services or to strengthen our relationship with you. We may provide you with
communications or information regarding our service offering which we think will
be interesting for you. When we process your personal data for our legitimate
business interests, or where consent to process personal data was received, we
will consider and balance any potential impact on you and your rights under the
relevant data protection and any other relevant law. Whenever we process
personal data for these purposes you have the right to object to this way of
processing.


TO WHOM DOES INTERTRUST PROVIDE PERSONAL DATA?

Intertrust may disclose or transfer personal data collected by Intertrust to our
group companies insofar as reasonably necessary for the purposes of our service
offering or for bona fide compliance purposes as well as on the legal basis as
set out in this Privacy Notice.

Except as described in this paragraph, Intertrust will not disclose, transfer or
sell your personal data to any third party unless you have consented to this.

Intertrust may disclose or transfer personal data to subcontractors,
intermediaries or external advisors for the purpose of the proper performance of
the services we provide to our clients. It may, for example, disclose or
transfer such personal data to third party service providers who provide
administrative, computer, payment, data processing, debt collecting or other
services. We enter into data processing agreements with such subcontractors to
ensure that they process your data, on our behalf, with the same level of
security and confidentiality as applied by Intertrust. Intertrust may
furthermore disclose or transfer personal data when we received your consent to
do so.

In addition Intertrust may disclose or transfer personal data to protect our
rights or those of our clients and/or to prevent fraud. Intertrust can also be
obliged to disclose or transfer personal data to competent authorities in order
to comply with our legal and/or regulatory obligations.


JOB APPLICANTS AND EMPLOYEES

This section describes how Intertrust is handling and protecting personal
information of employees and job applicantss provided to Intertrust, i.a.
through the online Intertrust career website. This section should be read
together with the rest of this Privacy Notice (except for the sections ‘What
kind of personal data do we collect’ and ‘How does Intertrust use your personal
data’).

Intertrust processes the following types of personal data of employees and job
applicants:

 * Name, address, email address, telephone number and other contact information;
 * Date and place of birth;
 * Nationality;
 * Immigration, right-to-work and (tax) residence status;
 * Job-related information such as years of experience and work record;
 * Educational and training information;
 * Skills and competencies;
   * Name and contact details of references (please note that if you provide us
     with contact details of reference it is your responsibility to obtain
     consent from that individual before sending this information to
     Intertrust).
   * Any other personal information you choose to submit to Intertrust in
     connection with your application.

Intertrust does not process sensitive personal data. However, if Intertrust
under certain circumstances does process sensitive personal data we will ask the
applicants explicit prior consent. To the extent you make sensitive personal
data available to Intertrust, you consent to Intertrust processing such personal
data in accordance with this Privacy Notice. We use the personal data you
provide in your application for the purpose of carrying out our recruitment
activities. Your personal data will be used to assess if you are qualified for
the position you apply to, to verify your information, to conduct reference
checks, to communicate with you and to inform you of further career
opportunities.


INTERNATIONAL TRANSFERS AND DATA STORAGE

Intertrust may disclose or transfer personal data to other companies of the
Intertrust group that are located in countries that are outside the European
Economic Area in connection with the above purposes.

The personal data Intertrust processes is stored by Intertrust on our servers,
and/or on the servers of the cloud-based database management services Intertrust
engages.

If disclosure or transfer of personal data is being done in a country that does
not ensure an adequate level of protection of your personal data, Intertrust
will make sure additional safeguards will be put in place.


RETENTION

Intertrust will process and store the relevant personal data for the duration of
our services or for the duration of the business relationship. Intertrust may
also store the data for as long as it is necessary or required in order to
fulfill legal, contractual or statutory obligations or for the establishment,
exercise or defense of legal claims, and in general where it has a legitimate
interest for doing so.


YOUR RIGHTS

You have the following rights:

 * Access to your information

You have the right to access the personal information that Intertrust holds
about you at any time.

 * Data portability

You may ask Intertrust to provide you with a copy of the personal information
that Intertrust holds about you.

 * Correction of your personal information (the right to rectification)

You have the right to ask Intertrust to update and correct any out-of-date or
incorrect personal information that we would hold about you.

 * Deletion of your personal information (the right to be forgotten)

You have the right to ask Intertrust to delete your personal information, to the
extent that Intertrust has no legal and/or regulatory obligations to keep such
personal information.

 * Restriction of processing of your personal information

You have the right to ask Intertrust to restrict the processing of your personal
information in case:

a. You contested the accuracy of the personal information held by Intertrust;
b. The processing is unlawful but you objected to the deletion of the personal
data and requested the restriction of the use instead;
c. Intertrust no longer needs the personal data for the purposes of the
processing, but you require them for legal reasons;
d. You objected to processing and Intertrust is investigating whether there are
legitimate grounds to override your objection.

 * Automatic decision making
   

Intertrust generally does not make decisions by purely automatic means, but if
we do, you have the right to object.

 * Object

You have the right to object at any time to the processing of your personal data
for any direct marketing (and related profiling) by Intertrust.

If you wish to exercise any of the above rights, you can contact Intertrust
using the below contact details.

In addition you have the right to make a complaint with the local supervisory
authority with respect to the way Intertrust is processing your personal data or
the way Intertrust is handling your rights.


NAVIGATION AND COOKIES

Please note that Intertrust is the controller of personal data collected through
the Intertrust website (the “Website”) and the Intertrust global client portal,
styled as Iris (the “Portal”).

Intertrust collects personally-identifiable information on certain areas of the
Website and Portal when users register, request publications or other
information, send Intertrust instructions in connection with services, sign up
for conferences and events, apply for jobs, and participate in user posting
areas, such as bulletin boards, discussion forums, and surveys. The
personally-identifiable information collected may consist of information that
you provide, such as names, mailing addresses, e-mail addresses, telephone and
fax numbers, and, for recruiting purposes, any other personally-identifiable
information on your resume.

The Website and the Portal also uses cookies to identify you and your interests
and to track usage of the Website and Portal. Cookies are small pieces of text
stored on your computer that help us know which browser you are using and where
you have been on the Website and the Portal and on websites to which you may
link in order to use some of our features. By accepting our cookie, you will be
permitted access to certain pages of the Website and the Portal without having
to log in each time you visit. A user who does not accept the cookie from the
Website or Portal may not be able to access certain areas of the Website or
Portal. Intertrust also logs IP addresses, access history or the location of
computers on the Internet, to help diagnose problems with our server, to
administer the Website and the Portal and/or to prevent or remedy any security
incidents. If you prefer not to accept a cookie, you can set your web browser to
warn you before accepting cookies, or you can refuse all cookies by turning them
off in your web browser.

Please click here to learn more about the cookies and third-party cookies that
are used on the Intertrust website and how to refuse the cookies.


HOW WE PROTECT PERSONAL DATA?

Intertrust is committed to ensuring the security of your personal data.
Intertrust takes appropriate commercially reasonable, technical, physical and
organisational measures to prevent unauthorised or unlawful processing of your
personal data or accidental loss or destruction of your personal data.
Intertrust will ensure a level of security suitable to the identified risks and
pursuant to applicable Data Protection Laws and, where the Processing concerns
personal data of EU residents or in case GDPR applies, shall take measures
required pursuant to article 32 GDPR.

Employees of Intertrust are trained to handle personal data securely and with
utmost respect and they will treat your personal data strictly confidential.
Staff members shall be authorized to access personal data only to the extent
necessary to serve the applicable legitimate purposes for which the data are
processed by Intertrust and to perform their job.

Intertrust will not divulge client information to a third party unless we have
received explicit client authorisation or we are required to do so by law.


CHANGES TO THIS NOTICE

Intertrust may update this Privacy Notice from time to time. We advise you to
periodically review this Privacy Notice to be informed of how Intertrust is
protecting your privacy.


CONTACT INTERTRUST/DATA PROTECTION OFFICER

If you have any questions, concerns or complaints with respect to this Privacy
Notice, the way Intertrust is handling your privacy or you wish to exercise any
of your rights please contact our Data Protection Officers as mentioned in Annex
1 attached hereto.

Annex 1 – Contact information Data Protection Officer

For Group:
Corneel Ryde – privacy@intertrustgroup.com


For Jersey:
Yezdi Patel – yezdi.patel@intertrustgroup.com


For Guernsey:
Ben Looijenga – GG-DataProtection@intertrustgroup.com

For Cayman:
Rhona Sambula – rhona.sambula@intertrustgroup.com

For the United Arab Emirates:
Marta Cicheka – marta.cichecka@intertrustgroup.com

For Switzerland:
Maria Bomrad – maria.bomrad@intertrustgroup.com

Data controllers in Switzerland:

 * Intertrust (Suisse) S.A.
 * Intertrust Services (Schweiz) A.G.
 * Intertrust Suisse Trustee GmbH
 * Intertrust Services (Liechtenstein) Trust Reg.
 * Intertrust Director (Malta) Limited
 * Intertrust Nominees Limited
 * Directo S.A.
 * Edelweiss (Directors) Limited

LEGAL

Any questions regarding our policies?

Get in touch with us.

Make an enquiry
 * Corporate Client Services
   * Accounting and reporting
   * Carve-out support
   * Company formation
   * Domiciliation and management
   * Escrow and settlement services
   * Executive compensation services
   * Global corporate secretarial services
   * Global treasury management
   * Payroll services
   * SPV and legal administration services
 * Private Capital & Hedge Fund Services
   * AIFM management company services
   * AIFMD Depositary
   * CLO / Bank debt agency and administration services
   * Fund formation and liquidation
   * Fund accounting and reporting services
   * Fund administration
   * Industry technology
   * Investor services
   * Independent directorship and fiduciary services
   * Middle office
   * Proprietary technology solutions
   * Real estate accounting
   * Shadow accounting
   * SPV administration services
 * Capital Markets
   * Aviation finance services
   * Cash management
   * Facility agent
   * Fund finance advisory
   * Loan administration
   * Listing agent
   * Process agent
   * SPAC services
   * Trustee services
 * Private Clients
   * Asset protection
   * Family office
   * Foundations
   * Holding companies
   * Philanthropy
   * Private / investment funds
   * Private trust companies
   * Succession and estate planning
   * Tax reporting
   * Trusts & companies


MAKE AN ENQUIRY

Can’t find what you’re looking for? We can support you with our wide range of
expert services.

Make an enquiry


LOGIN

 * Capital markets
 * Classic Awards
 * Document Share
 * IRIS
 * Virtual Board Room

 * Sitemap
 * Modern slavery act transparency statements
 * Legal
 * Careers
 * Employee login
 * Make an enquiry

 * Sitemap
 * Modern slavery act transparency statements
 * Legal
 * Careers
 * Employee login
 * Make an enquiry

©2022 Intertrust Group B V

Close menu



PRIVACY PREFERENCE CENTER




 * YOUR PRIVACY


 * STRICTLY NECESSARY COOKIES


 * PERFORMANCE COOKIES


 * TARGETING COOKIES

YOUR PRIVACY

When you visit any website, it may store or retrieve information on your
browser, mostly in the form of cookies. This information might be about you,
your preferences or your device and is mostly used to make the site work as you
expect it to. The information does not usually directly identify you, but it can
give you a more personalized web experience. Because we respect your right to
privacy, you can choose not to allow some types of cookies. Click on the
different category headings to find out more and change our default settings.
However, blocking some types of cookies may impact your experience of the site
and the services we are able to offer.
Read our cookie policy

STRICTLY NECESSARY COOKIES

Always Active

These cookies are necessary for the website to function and cannot be switched
off in our systems. They are usually only set in response to actions made by you
which amount to a request for services, such as setting your privacy
preferences, logging in or filling in forms. You can set your browser to block
or alert you about these cookies, but some parts of the site will not then work.
These cookies do not store any personally identifiable information.

PERFORMANCE COOKIES

Performance Cookies


These cookies allow us to count visits and traffic sources so we can measure and
improve the performance of our site. They help us to know which pages are the
most and least popular and see how visitors move around the site. All
information these cookies collect is aggregated and therefore anonymous. If you
do not allow these cookies we will not know when you have visited our site, and
will not be able to monitor its performance.

TARGETING COOKIES

Targeting Cookies


These cookies may be set through our site by our advertising partners. They may
be used by those companies to build a profile of your interests and show you
relevant adverts on other sites. They do not store directly personal
information, but are based on uniquely identifying your browser and internet
device. If you do not allow these cookies, you will experience less targeted
advertising.

Back Button Back



Vendor Search
Filter Button
Consent Leg.Interest
checkbox label label
checkbox label label
checkbox label label

Clear
checkbox label label
Apply Cancel
Confirm My Choices
Allow All



COOKIES ON THE INTERTRUST GROUP WEBSITE

By clicking “Allow all”, you agree to the storing of cookies on your device to
enhance site navigation, analyze site usage, and assist in our marketing
efforts. You can manage your preferences at any time. Read our cookie policy

Allow all
Manage preferences