sitecapture.com Open in urlscan Pro
35.215.116.23  Public Scan

Form analysis
1 forms found in the DOM

POST /property-maintenance-efficiency-a-critical-ability-in-this-economy/?utm_campaign=SiteCapture+Prospecting&utm_medium=email&_hsmi=278006964&_hsenc=p2ANqtz-9MkK6MFssdmQBOP_8D4W_CnYF3MSnqI22mn2B9u0gKCDJBx_0NxIGIQ4BYQ6LmrajjVHMlj5c0mFhb94vp3HJ1Y2VYYw&utm_content=278006964&utm_source=hs_email

<form method="post" enctype="multipart/form-data" id="gform_7"
  action="/property-maintenance-efficiency-a-critical-ability-in-this-economy/?utm_campaign=SiteCapture+Prospecting&amp;utm_medium=email&amp;_hsmi=278006964&amp;_hsenc=p2ANqtz-9MkK6MFssdmQBOP_8D4W_CnYF3MSnqI22mn2B9u0gKCDJBx_0NxIGIQ4BYQ6LmrajjVHMlj5c0mFhb94vp3HJ1Y2VYYw&amp;utm_content=278006964&amp;utm_source=hs_email"
  data-formid="7" novalidate="" data-hs-cf-bound="true">
  <div class="gform-body gform_body">
    <div id="gform_fields_7" class="gform_fields top_label form_sublabel_below description_below">
      <div id="field_7_3" class="gfield gfield--type-email gfield--width-half subscribe gfield_contains_required field_sublabel_below gfield--no-description field_description_below hidden_label gfield_visibility_visible" data-js-reload="field_7_3">
        <label class="gfield_label gform-field-label" for="input_7_3">Email<span class="gfield_required"><span class="gfield_required gfield_required_text">(Required)</span></span></label>
        <div class="ginput_container ginput_container_email"> <input name="input_3" id="input_7_3" type="email" value="" class="large" placeholder="Enter your email" aria-required="true" aria-invalid="false"></div>
      </div>
      <div id="field_submit" class="gfield gfield--type-submit gfield--width-half field_sublabel_below gfield--no-description field_description_below gfield_visibility_visible" data-field-class="gform_editor_submit_container"
        data-field-position="inline" data-js-reload="true"><input type="submit" id="gform_submit_button_7" class="gform-button gform-button--white  button gform-button--width-full" value="Subscribe"
          onclick="if(window[&quot;gf_submitting_7&quot;]){return false;}  if( !jQuery(&quot;#gform_7&quot;)[0].checkValidity || jQuery(&quot;#gform_7&quot;)[0].checkValidity()){window[&quot;gf_submitting_7&quot;]=true;}  "
          onkeypress="if( event.keyCode == 13 ){ if(window[&quot;gf_submitting_7&quot;]){return false;} if( !jQuery(&quot;#gform_7&quot;)[0].checkValidity || jQuery(&quot;#gform_7&quot;)[0].checkValidity()){window[&quot;gf_submitting_7&quot;]=true;}  jQuery(&quot;#gform_7&quot;).trigger(&quot;submit&quot;,[true]); }">
      </div>
      <div id="field_7_4" class="gfield gfield--type-honeypot gform_validation_container field_sublabel_below gfield--has-description field_description_below gfield_visibility_visible" data-js-reload="field_7_4"><label
          class="gfield_label gform-field-label" for="input_7_4">Email</label>
        <div class="ginput_container"><input name="input_4" id="input_7_4" type="text" value="" autocomplete="new-password"></div>
        <div class="gfield_description" id="gfield_description_7_4">This field is for validation purposes and should be left unchanged.</div>
      </div>
    </div>
  </div>
  <div class="gform_footer top_label"> <input type="hidden" class="gform_hidden" name="is_submit_7" value="1"> <input type="hidden" class="gform_hidden" name="gform_submit" value="7"> <input type="hidden" class="gform_hidden" name="gform_unique_id"
      value=""> <input type="hidden" class="gform_hidden" name="state_7" value="WyJbXSIsImY0NDE3OGRlMDQ0NjU2ODBmZDZmNWQzY2JlOThjYTRlIl0="> <input type="hidden" class="gform_hidden" name="gform_target_page_number_7" id="gform_target_page_number_7"
      value="0"> <input type="hidden" class="gform_hidden" name="gform_source_page_number_7" id="gform_source_page_number_7" value="1"> <input type="hidden" name="gform_field_values" value=""></div>
</form>

Text Content

Skip to content
 * 
 * Industries
   * Solar
   * Single Family Rental
   * Construction
 * Use Cases
   * Inspections
   * Estimating
   * Work Orders
   * Field Communication
   * Reporting
   * Self Inspections
 * Solutions
   
   * * * INDUSTRIES
         
          * Solar
          * Single Family Rental
          * Construction
     
     * * USE CASES
         
          * Inspections
          * Estimating
          * Work Orders
     
     * * USE CASES
         
          * Field Communication
          * Reporting
          * Resident Surveys and Inspections
 * Product
 * Pricing
 * About
 * Resources
   * Blog
   * Case Studies
   * Contact
 * Blog
 * Case Studies
 * Contact
 * Login
 * Get Started

 * Blog | Field Ops, SFR, Solar


PROPERTY MAINTENANCE EFFICIENCY: A CRITICAL ABILITY IN THIS ECONOMY

 * May 2, '23

Read time: 4 minutes


Written by SiteCapture

Property maintenance efficiency is the act of ensuring a building is in optimum
working condition. This might involve property inspections, preventive
maintenance, pest control, emergency preparedness, and waste management. As a
property manager, you’re probably thinking, “How can I provide my clients with
all these services without eating into my profit margins?” If this is you, don’t
worry; we’ve got you covered. Read on to find out how you can boost tenant and
owner satisfaction with efficient property maintenance while making a profit.


7 KEY ELEMENTS OF PROPERTY MAINTENANCE EFFICIENCY

Thinking about improving the efficiency of your property management work
processes? Great! Here are a few elements to keep an eye out for:

 1. Safety inspections
 2. Preventive maintenance 
 3. Emergency preparedness
 4. Pest control
 5. Snow and ice removal
 6. Waste management
 7. Record keeping


1. SAFETY INSPECTIONS

Tenants or owners will hire you to inspect a house if it meets all safety
requirements. During this early phase, you should have a list of criteria that a
house must meet. This could look something like:

 * Electrical box, light switches, power outlets
 * Plumbing fixtures, water heating
 * Floors, walls, ceilings
 * Railings, steps, stairs

Checking that all these areas are in proper working condition sets the
foundation for your property maintenance. Tenants, owners or potential buyers
won’t be phoning you all the time about leaking roofs and broken plumbing.


2. PREVENTIVE MAINTENANCE 

For every new property your client acquires, you’ll have to conduct preventive
maintenance so that small problems don’t turn into big ones. An effective way to
track when a property needs a checkup is to use property management software.
Good software should update you when it’s time to do preventive maintenance. You
also want to create a checklist of items to look out for. This checklist could
include:

 * Roof maintenance
 * HVAC maintenance
 * Plumbing maintenance
 * Electrical maintenance
 * Flooring maintenance
 * Wall maintenance


3. EMERGENCY PREPAREDNESS

But there’s only so much preventive maintenance you can do. Sometimes, things
are outside your control. What if a tenant’s geyser bursts at 1AM in the
morning. Or what if the heater has a gas leak? Do you have the necessary tools
and communication systems to respond immediately? We suggest creating an
emergency preparedness plan and informing your tenants about it.


4. PEST CONTROL

It’s also important to work alongside exterminators because they will use a
variety of odorless chemicals to remove pests from the homes you manage. This
ensures that infestations don’t get out of hand.


5. SNOW AND ICE REMOVAL

If you live in a colder part of the world, you could even offer snow and ice
removal. Although this isn’t an industry standard, it’s a good way to stand out
as a property manager, especially if you’re new to the industry.


6. WASTE MANAGEMENT

If you’re managing commercial properties and your tenant is a restaurant, for
example, you’ll have to work with waste management companies to transport food
waste and other garbage.


7. RECORD KEEPING

There’s a good chance property owners won’t be doing much record-keeping,
especially if they own a large portfolio of rental spaces.

So as a property manager, you want to keep a record of everything related to the
properties you manage. This includes:

 * Invoices
 * Receipts for any maintenance work
 * Tax records
 * Copies of property ownership deeds
 * Move-in and move-out inspection paperwork

With these records, you can prove the purchase of equipment and materials while
avoiding legal issues with tenants and owners.


COMMON PROPERTY MANAGEMENT CHALLENGES

However, not everything will be smooth sailing, and you’re likely to run into
several problems on your property management journey. Here are a few issues we
see most businesses face:

 * Limited budget
 * Time constraints 
 * Staffing issues
 * Tenant communication


LIMITED BUDGET

How can you employ the best professionals and provide top service while
maintaining healthy profit margins? An excellent way to do this is to build
relationships with contractors and offer them consistent work in return for a
reduction in rates. Everyone walks away happy because your contractors receive
more work, and you won’t have to sacrifice profit margins or service quality.


TIME CONSTRAINTS

With all the admin work and maintenance requests, it can be difficult to keep up
and make time for your personal life. 

Fortunately, you can save hours per day when you utilize property management
software. It manages everything under one digital roof, giving you complete
control over your business.


STAFFING ISSUES

Finding quality staff you can rely on may seem impossible in the early hiring
stages. You’ll have to sift through hundreds of applications, but with patience
and some recruitment best practices, you should be able to find reliable
employees.


TENANT COMMUNICATION

We noticed that tenant communication isn’t the top priority of most property
managers. However, proper communication is key to a healthy and long-lasting
tenant-manager relationship.

If you find that you don’t have the time, consider property management software,
as it allows you to automate and personalize communication at the same time.


SITECAPTURE – THE SOLUTION TO ALL YOUR CHALLENGES

With SiteCapture, you can manage all your properties within one application.
This gives you a bird’s eye view of your entire business. If there are issues,
you can identify them quickly and monitor them until they are solved.

If you want to share photos with contractors and other team members, simply head
over to the SiteCapture mobile app, snap a few pictures, and you’re good to go.
Your entire team will be able to access it, allowing you to solve maintenance
problems as soon as possible.

When you’re working with new tenants or owners and need to complete property
inspections, use SiteCapture’s customizable templates to save hours of precious
time and eliminating the need to create new inspection reports from scratch.


IMPROVE PROPERTY MAINTENANCE EFFICIENCY WITH SITECAPTURE

As a property manager, emphasizing property maintenance efficiency is a must
because it keeps tenants and owners happy while establishing your name as an
industry leader. So if you’re thinking about improving property maintenance
efficiency, try SiteCapture.

SiteCapture is tailored around the needs of property managers, streamlining
everything from initial inspections to customized maintenance requests. This
allows you to provide the best possible service to your tenants and owners while
maintaining profit margins. Sign up for a free SiteCapture trial today!

PrevUtilizing Technology to Maximize Operational Efficiency in Construction
Driving Solar Installation Efficiency through Field Service ManagementNext


RELATED POSTS

SFR


PROPERTY MAINTENANCE EFFICIENCY: A CRITICAL ABILITY IN THIS ECONOMY

 * Oct 11, 2023Oct 9, 2023

Read Article
Field Ops


ROLE OF CONSTRUCTION FIELD REPORTS IN PROJECT SCHEDULING AND PLANNING

 * Oct 4, 2023Sep 18, 2023

Read Article
Solar


STREAMLINING COMMERCIAL SOLAR FIELD OPERATIONS AND FUELING BUSINESS EXPANSION
WITH SITECAPTURE: THE O&M SUCCESS STORY

 * Sep 20, 2023Sep 20, 2023

Read Article
Oakland, California

info@sitecapture.com

Linkedin Facebook Instagram Twitter

Email(Required)


Email

This field is for validation purposes and should be left unchanged.

Industries
 * Solar
 * Single Family Rental
 * Construction

 * Solar
 * Single Family Rental
 * Construction

Use Cases
 * Inspections
 * Estimating
 * Work Orders
 * Field Communication
 * Reporting
 * Consumer Inspections

 * Inspections
 * Estimating
 * Work Orders
 * Field Communication
 * Reporting
 * Consumer Inspections

Company
 * Product
 * About
 * Contact
 * Support

 * Product
 * About
 * Contact
 * Support

Resources
 * Blog
 * Case Studies

 * Blog
 * Case Studies

© 2023 SiteCapture. All Rights Reserved.


 * Subscription Agreement
 * Policies

 * Subscription Agreement
 * Policies

Notifications



We use cookies to improve user experience and analyze website traffic. By
clicking “Accept” and continuing to use the site you agree to our website’s
cookie use as described in our Policies.
Accept