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 1. Home
 2. Privacy policy
 3. Privacy statement – professional engagements


PRIVACY STATEMENT – PROFESSIONAL ENGAGEMENTS

Grant Thornton Ireland wants to protect the privacy of our clients and all third
parties whose data we process in the course of our professional engagements.  In
the conduct of providing our professional services to clients, we may need to
collect and use personal data about their directors, shareholders, partners,
trustees, clients or customers or their employees, agents or contractors, which
we will hold as a controller under the Data Protection Act 2018. 

Please read the following statement; it will help you to understand how we use
your personal data.

About Us

In this privacy statement “we”, “our”, and “us” refers to Grant Thornton
Ireland, the partnership, and the following legal entities through which we
provide our services: Grant Thornton Financial & Taxation Consultants Limited;
Grant Thornton Business Advisory Services Limited; Grant Thornton Corporate
Finance Limited; Grant Thornton Consulting Limited; Grant Thornton Corporate
Finance Limited; Grant Thornton Financial Counseling Limited; Grant Thornton
Debt Solutions Limited, Madison Property Management Services Limited and Grant
Thornton Pensioneer Trustees Limited. The entity that controls your personal
data will depend on which entity has been engaged to provide the service to you
or our client.  You can contact all of these entities using the contact details
set out below.

What personal data do we collect?

The type of personal data collected will depend on the nature of the engagement.
In the course of carrying out our engagement for our client we may process
personal data including your personal identification, name, address, email
address, telephone numbers, roles and responsibilities, PPS numbers, details
relating to contract of employment, salary information including credits and
deductions, tax returns, bank account details, insurance details, invoices and
company loan information. We may also process health information and family
details if instructed to provide certain services to our client.

While most personal data will be obtained from you directly or from our client,
we may also perform background checks as part of our client onboarding
procedures and continuous monitoring, and we will engage a third party service
provider to assist with such checks.

Why do we process your personal data?

We may process your personal data in connection with our client on-boarding
process, which includes background checks, in order to comply with our legal
obligations in connection with the Criminal Justice (Money Laundering and
Terrorist Financing) Act 2010, as amended by the Criminal Justice Act 2013 and
as may be further amended and updated from time to time.

We may also process your personal data in connection with the professional
services that we provide to our clients.  In particular, where we provide audit
and/or tax services to our clients we may be the controller of certain personal
data that we process in order to undertake that service and meet our contractual
and professional obligations. 

Our processing of your personal data in these circumstances is also based on our
legitimate business interests in performing our engagement, operating our
business and complying with internal policies and procedures.  We may also be
required to process such personal data in order to comply with our legal
obligations.

What personal data are you obliged to provide?

To whom might we disclose your personal data?

We may be required to provide other audit firms with access to our audit files
where they act as group auditors or successor auditors.  We may also be
requested to provide access to our audit files to potential investors or their
advisors.

We may be required in certain circumstances, by law or by Regulations or by
Professional Bodies, some of these may be located outside the European Economic
Area (EEA), to which we belong, to make reports to regulatory and law
enforcement authorities or to such bodies, or to disclose documents or
information or take other action, as a result of information received by us or
matters which come to our attention during the course of our engagement. We may
also be required to provide Regulatory Bodies, Grant Thornton International
Limited or Professional Bodies with access to our work papers in order to
facilitate monitoring inspections.

Transfers Abroad

We are an all-Ireland firm and therefore data is processed in all offices
(ROI/NI) for the legitimate interest to ensure efficient running of the
business.

 

In connection with the above we may transfer your personal data outside the EEA,
including to a jurisdiction which is not recognised by the European Commission
as providing for an equivalent level of protection for personal data as is
provided for in the EEA.  If and to the extent that we do so, we will ensure
that appropriate measures are in place to comply with our obligations under
applicable law governing such transfers, which may include entering into a
contract governing the transfer which contains the ‘standard contractual
clauses’ approved for this purpose by the European Commission. 

Further details of the measures that we have taken in this regard are available
by contacting us using the contact details below.

Our retention of your personal data

We will only retain your personal data for as long as necessary to fulfil the
purposes we collected it for, including for the purposes of satisfying any
legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the
amount, nature, and sensitivity of the personal data, the potential risk of harm
from unauthorised use or disclosure of your personal data, the purposes for
which we process your personal data and whether we can achieve those purposes
through other means, and the applicable legal requirements.

Your rights

You have the right, subject to certain exemptions, to obtain a copy of any
personal data we hold about you, to request rectification or erasure of such
data, to request restriction of processing or to object to processing, and data
portability.  If you wish to exercise these rights, please contact us at our
registered office:

Registered office address: 13-18 City Quay, Dublin, Ireland.

Alternatively, contact dataprivacy@ie.gt.com

You also have the right to complain to the Data Protection Commission or another
supervisory authority.

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© 2022 Grant Thornton Ireland. All rights reserved. Authorised by Chartered
Accountants Ireland (CAI) to carry on investment business. ‘Grant Thornton’
refers to the brand under which the Grant Thornton member firms provide
assurance, tax and advisory services to their clients and/or refers to one or
more member firms, as the context requires. Grant Thornton Ireland is a member
firm of Grant Thornton International Ltd (GTIL). GTIL and the member firms are
not a worldwide partnership. GTIL and each member firm is a separate legal
entity. Services are delivered by the member firms. GTIL does not provide
services to clients. GTIL and its member firms are not agents of, and do not
obligate, one another and are not liable for one another’s acts or omissions.