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Podimetrics | Trust Center
 * Resources


Podimetrics Security Center
Podimetrics Inc. 100 Dover St. Somerville MA. 02144
Compliance


RESOURCES

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PODIMETRICS CONSULTING AGREEMENT

This agreement is to be used when onboarding a new Contractor / Consultant.

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PODIMETRICS SOC 2 REPORT

Podimetrics SOC 2 Type 2 Report

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MONITORING




CHANGE MANAGEMENT

Secure Development Policy
A Secure Development Policy defines the requirements for secure software and
system development and maintenance.
Production Data Use is Restricted
Production data is not used in the development and testing environments, unless
required for debugging customer issues.
Segregation of Environments
Development, staging, and production environments are segregated.
Change Management Policy
A Change Management Policy governs the documenting, tracking, testing, and
approving of system, network, security, and infrastructure changes.
Baseline Configurations
Baseline configurations and codebases for production infrastructure, systems,
and applications are securely managed.


AVAILABILITY

Backup Restoration Testing
Backed-up data is restored to a non-production environment at least annually to
validate the integrity of backups.
Business Continuity and Disaster Recovery Policy
Business Continuity and Disaster Recovery Policy governs required processes for
restoring the service or supporting infrastructure after suffering a disaster or
disruption.


ORGANIZATIONAL MANAGEMENT

Disciplinary Action
Personnel who violate information security policies are subject to disciplinary
action and such disciplinary action is clearly documented in one or more
policies.
New Hire Screening
Hiring managers screen new hires or internal transfers to assess their
qualifications, experience, and competency to fulfill their responsibilities.
New hires sign confidentiality agreements or equivalents upon hire.
Cybersecurity Insurance
Cybersecurity insurance has been procured to help minimize the financial impact
of cybersecurity loss events.
Personnel Acknowledge Security Policies
Internal personnel review and accept applicable information security policies at
least annually.
Code of Conduct
A Code of Conduct outlines ethical expectations, behavior standards, and
ramifications of noncompliance.
Information Security Policy
An Information Security Policy establishes the security requirements for
maintaining the security, confidentiality, integrity, and availability of
applications, systems, infrastructure, and data.
Roles and Responsibilities
Information security roles and responsibilities are outlined for personnel
responsible for the security, availability, and confidentiality of the system.
Internal Control Policy
An Internal Control Policy identifies how a system of controls should be
maintained to safeguard assets, promote operational efficiency, and encourage
adherence to prescribed managerial policies.
Organizational Chart
Management maintains a formal organizational chart to clearly identify positions
of authority and the lines of communication, and publishes the organizational
chart to internal personnel.
Independent Advisor
The board of directors or equivalent entity function includes senior management
and external advisors, who are independent from the company's operations. An
information security team has also been established to govern cybersecurity.
Internal Control Monitoring
A continuous monitoring solution monitors internal controls used in the
achievement of service commitments and system requirements.


CONFIDENTIALITY

Data Retention and Disposal Policy
A Data Retention and Disposal Policy specifies how customer data is to be
retained and disposed of based on compliance requirements and contractual
obligations.
Retention of Customer Data
Procedures are in place to retain customer data based on agreed-upon customer
requirements or in line with information security policies.
Data Classification Policy
A Data Classification Policy details the security and handling protocols for
sensitive data.


VULNERABILITY MANAGEMENT

Third-Party Penetration Test
A 3rd party is engaged to conduct a network and application penetration test of
the production environment at least annually. Critical and high-risk findings
are tracked through resolution.


INCIDENT RESPONSE

Incident Response Plan
An Incident Response Plan outlines the process of identifying, prioritizing,
communicating, assigning and tracking confirmed incidents through to resolution.


RISK ASSESSMENT

Risk Assessment and Treatment Policy
A Risk Assessment and Treatment Policy governs the process for conducting risk
assessments to account for threats, vulnerabilities, likelihood, and impact with
respect to assets, team members, customers, vendors, suppliers, and partners.
Risk tolerance and strategies are also defined in the policy.
Vendor Risk Management Policy
A Vendor Risk Management Policy defines a framework for the onboarding and
management of the vendor relationship lifecycle.
Risk Register
A risk register is maintained, which records the risk mitigation strategies for
identified risks, and the development or modification of controls consistent
with the risk mitigation strategy.


NETWORK SECURITY

Network Traffic Monitoring
Security tools are implemented to provide monitoring of network traffic to the
production environment.
Endpoint Security
Company endpoints are managed and configured with a strong password policy,
anti-virus, and hard drive encryption
Restricted Port Configurations
Configurations ensure available networking ports, protocols, services, and
environments are restricted as necessary, including firewalls.
Network Security Policy
A Network Security Policy identifies the requirements for protecting information
and systems within and across networks.
Logging and Monitoring for Threats
Logging and monitoring software is used to collect data from infrastructure to
detect potential security threats, unusual system activity, and monitor system
performance, as applicable.


ACCESS SECURITY

Encryption-in-Transit
Service data transmitted over the internet is encrypted-in-transit.
Complex Passwords
Personnel are required to use strong, complex passwords and a second form of
authentication to access sensitive systems, networks, and information
Encryption and Key Management Policy
An Encryption and Key Management Policy supports the secure encryption and
decryption of app secrets, and governs the use of cryptographic controls.
Access Control and Termination Policy
An Access Control and Termination Policy governs authentication and access to
applicable systems, data, and networks.
Asset Inventory
A list of system assets, components, and respective owners are maintained and
reviewed at least annually
User Access Reviews
System owners conduct scheduled user access reviews of production servers,
databases, and applications to validate internal user access is commensurate
with job responsibilities.


COMMUNICATIONS

Communication of Critical Information
Critical information is communicated to external parties, as applicable.
Confidential Reporting Channel
A confidential reporting channel is made available to internal personnel and
external parties to report security and other identified concerns.
Description of Services
Descriptions of the company's services and systems are available to both
internal personnel and external users.