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Submission: On February 15 via api from US — Scanned from DE
Effective URL: https://globaleysurvey.ey.com/jfe6/form/SV_56eGuitmbrLIvYy?Q_DL=02ECe9glkF9CXcx_56eGuitmbrLIvYy_CGC_1PHMapxVDb9Xfy4&Q_CHL=email
Submission Tags: falconsandbox
Submission: On February 15 via api from US — Scanned from DE
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<div class="headerTitle">COVID-19: Work Survey</div>
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<h3>Privacy Notice – COVID-19 Employee Retention Tax Credit Survey</h3> <h4>1. Introduction</h4> <div class="smallFontPrivacy">This Privacy Notice is intended to describe the practices EY follows in relation to the
COVID-19 Employee Retention Tax Credit Survey (the “Survey”) with respect to the privacy of all individuals whose personal data is processed and stored in connection with the Survey. This Privacy Notice should be read together
with the <a href="https://www.ey.com/en_gl/privacy-statement">ey.com Privacy Statement</a>, and in case of any conflict with the <a href="https://www.ey.com/en_gl/privacy-statement">ey.com Privacy Statement</a>, the terms of
this Privacy Notice will prevail. Please read this Privacy Notice carefully.</div>
<div class="smallFontPrivacy"> </div>
<h4>2. Who manages the Survey?</h4>
<div> </div>
<div class="smallFontPrivacy">“EY” refers to one or more of the member firms of Ernst & Young Global Limited (“EYG”), each of which is a separate legal entity and can determine the purposes and means for data processing in its
own right (i.e. act as a data controller or in a similar capacity). The entity that is acting as data controller (or similar capacity) by providing this Survey on which your personal data will be processed and stored is Ernst
& Young LLP.<br>
<br> The personal data in the Survey may be shared by Ernst & Young LLP with one or more member firms of EYG (see “Who can access your personal data” section 6 below).
</div>
<div class="smallFontPrivacy"> </div>
<h4>3. Why do we need your personal data?</h4>
<div> </div>
<div class="smallFontPrivacy">The Survey, and your personal data, will be used to assist your employer in determining whether they qualify for the CARES Act Employee Retention Tax Credit. We process your personal data based on
your employer’s legitimate interest in assessing its eligibility for tax credits, as well as based on your consent. The provision of your personal data to EY is optional. However, if you do not provide all or part of your
personal data, we may be unable to provide your employer the tax credit services described above.</div>
<div class="smallFontPrivacy"> </div>
<h4>4. What type of personal data is processed in connection with the Survey?</h4>
<div> </div>
<div class="smallFontPrivacy">EY obtains the following information from your responses to the Survey questions: <ul>
<li>Name</li>
<li>Disruption to work activity that COVID-19 has caused you</li>
</ul> In addition, EY receives your contact information in order to send you the survey. EY separately receives total work hours per pay period from your employer to perform its tax credit assessment for your employer.</div>
<div class="smallFontPrivacy"> </div>
<h4>5. Sensitive personal data</h4> <div class="smallFontPrivacy">Sensitive personal data reveals your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data,
biometric data, data concerning health or data concerning sex life or sexual orientation. The following sensitive personal data is collected and processed in the Survey: to the extent that it is submitted as part of the Survey,
sick time data.</div>
<div class="smallFontPrivacy"> </div>
<h4>6. Who can access your personal data?</h4> <div class="smallFontPrivacy">Your personal data is accessed by the following persons/teams: <ul>
<li>EY personnel located in the US and India who provide services to your employer and analyze the data submitted via the Survey</li>
</ul> The access rights detailed above involves transferring personal data in various jurisdictions (including jurisdictions outside the European Union) in which EY operates (EY office locations are listed at
<a href="www.ey.com/ourlocations">www.ey.com/ourlocations</a>). An overview of EY network entities providing services to external clients is accessible <a href="https://www.ey.com/en_uk/legal-statement">here</a> (See Section 1
(About EY) - “View a list of EY member firms and affiliates”). EY will process your personal data in the Survey in accordance with applicable law and professional regulations in your jurisdiction. Transfers of personal data
within the EY network are governed by EY’s <a href="https://www.ey.com/en_gl/data-protection-binding-corporate-rules-program">Binding Corporate Rules</a>.<br>
<br> We transfer or disclose the personal data we collect to third-party serviceproviders (and their subsidiaries and affiliates) who are engaged by us to support our internal ancillary processes. For example, we engage service
providers to provide, run and support our IT infrastructure (such as identity management, hosting, data analysis, back-up, security and cloud storage services) and for the storage and secure disposal of our hard copy files. It
is our policy to only use third-party service providers that are bound to maintain appropriate levels of data protection, security and confidentiality,and that comply with any applicable legal requirements for transferring
personal data outside the jurisdiction in which it was originally collected.<br>
<br> To the extent that personal data has been rendered anonymous in such a way that you or your device are no longer reasonably identifiable, such information will be treated as non-personal data and the terms of this Privacy
Notice will not apply.
</div>
<div class="smallFontPrivacy"> </div>
<h4>7. Data retention</h4>
<div> </div>
<div class="smallFontPrivacy">Our policy is to retain personal data only for as long as it is needed for the purposes described in the section “Why do we need your personal data”. Retention periods vary in different jurisdictions
and are set in accordance with local regulatory and professional retention requirements. In order to meet our professional and legal requirements, to establish, exercise or defend our legal rights and for archiving and
historical purposes, we need to retain information for significant periods of time.<br>
<br> The policies and/or procedures for the retention of personal data in the Survey are: EY retains data for a period of 7 years, after which your personal data will be deleted.<br>
</div>
<h4>8. Security</h4>
<div> </div>
<div class="smallFontPrivacy">EY protects the confidentiality and security of information it obtains in the course of its business. Access to such information is limited, and policies and procedures are in place that are designed
to safeguard the information from loss, misuse and improper disclosure. Additional information regarding our approach to data protection and information security is available in our Protecting your data brochure.
<a href="https://www.ey.com/publication/vwLUAssets/ey-protecting-your-data/$FILE/ey-protecting-your-data.pdf">Protecting your data</a> brochure.</div>
<div class="smallFontPrivacy"> </div>
<h4>9. Controlling your personal data</h4>
<div> </div>
<div class="smallFontPrivacy">EY will not transfer your personal data to third parties (other than any external parties referred to in section 6 above) unless we have your permission or are required by law to do so.<br>
<br> You are legally entitled to request details of EY’s personal data about you.<br>
<br> To confirm whether your personal data is processed in the Survey or to access your personal data in the Survey or (where applicable) to withdraw your consent, contact your employer or email your request to
<a href="mailto:global.data.protection@ey.com?Subject=Privacy">global.data.protection@ey.com</a>.<br>
</div>
<h4>10. Complaints</h4>
<div> </div>
<div class="smallFontPrivacy">If you are concerned about an alleged breach of privacy law or any other regulation, contact EY’s Global Privacy Leader, Office of the General Counsel,6 More London Place, London, SE1 2DA, United
Kingdom or via email at <a href="mailto:global.data.protection@ey.com?Subject=Privacy">global.data.protection@ey.com</a> or via your usual EY representative. An EY Privacy Leader will investigate your complaint and provide
information about how it will be handled and resolved.<br>
<br> If you are not satisfied with how EY resolved your complaint, you have the right to complain to your country’s data protection authority. You can also refer the matter to a court of competent jurisdiction.<br>
<br> Certain EY member firms in countries outside the European Union (EU) have appointed a representative in the EU to act on their behalf if, and when, they undertake data processing activities to which the EU General Data
Protection Regulation (GDPR) applies. Further information and the contact details of these representatives are available <a href="https://www.ey.com/en_gl/data-protection-representative">here</a>.
</div>
<div class="smallFontPrivacy"> </div>
<h4>11. Contact us</h4>
<div> </div>
<div class="smallFontPrivacy">If you have additional questions or concerns, contact your employer or email <a href="mailto:global.data.protection@ey.com?Subject=Privacy">global.data.protection@ey.com</a>.</div>
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Javascript is required to load this page. Page Loaded COVID-19: Work Survey PRIVACY NOTICE – COVID-19 EMPLOYEE RETENTION TAX CREDIT SURVEY 1. INTRODUCTION This Privacy Notice is intended to describe the practices EY follows in relation to the COVID-19 Employee Retention Tax Credit Survey (the “Survey”) with respect to the privacy of all individuals whose personal data is processed and stored in connection with the Survey. This Privacy Notice should be read together with the ey.com Privacy Statement, and in case of any conflict with the ey.com Privacy Statement, the terms of this Privacy Notice will prevail. Please read this Privacy Notice carefully. 2. WHO MANAGES THE SURVEY? “EY” refers to one or more of the member firms of Ernst & Young Global Limited (“EYG”), each of which is a separate legal entity and can determine the purposes and means for data processing in its own right (i.e. act as a data controller or in a similar capacity). The entity that is acting as data controller (or similar capacity) by providing this Survey on which your personal data will be processed and stored is Ernst & Young LLP. The personal data in the Survey may be shared by Ernst & Young LLP with one or more member firms of EYG (see “Who can access your personal data” section 6 below). 3. WHY DO WE NEED YOUR PERSONAL DATA? The Survey, and your personal data, will be used to assist your employer in determining whether they qualify for the CARES Act Employee Retention Tax Credit. We process your personal data based on your employer’s legitimate interest in assessing its eligibility for tax credits, as well as based on your consent. The provision of your personal data to EY is optional. However, if you do not provide all or part of your personal data, we may be unable to provide your employer the tax credit services described above. 4. WHAT TYPE OF PERSONAL DATA IS PROCESSED IN CONNECTION WITH THE SURVEY? EY obtains the following information from your responses to the Survey questions: * Name * Disruption to work activity that COVID-19 has caused you In addition, EY receives your contact information in order to send you the survey. EY separately receives total work hours per pay period from your employer to perform its tax credit assessment for your employer. 5. SENSITIVE PERSONAL DATA Sensitive personal data reveals your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data concerning health or data concerning sex life or sexual orientation. The following sensitive personal data is collected and processed in the Survey: to the extent that it is submitted as part of the Survey, sick time data. 6. WHO CAN ACCESS YOUR PERSONAL DATA? Your personal data is accessed by the following persons/teams: * EY personnel located in the US and India who provide services to your employer and analyze the data submitted via the Survey The access rights detailed above involves transferring personal data in various jurisdictions (including jurisdictions outside the European Union) in which EY operates (EY office locations are listed at www.ey.com/ourlocations). An overview of EY network entities providing services to external clients is accessible here (See Section 1 (About EY) - “View a list of EY member firms and affiliates”). EY will process your personal data in the Survey in accordance with applicable law and professional regulations in your jurisdiction. Transfers of personal data within the EY network are governed by EY’s Binding Corporate Rules. We transfer or disclose the personal data we collect to third-party serviceproviders (and their subsidiaries and affiliates) who are engaged by us to support our internal ancillary processes. For example, we engage service providers to provide, run and support our IT infrastructure (such as identity management, hosting, data analysis, back-up, security and cloud storage services) and for the storage and secure disposal of our hard copy files. It is our policy to only use third-party service providers that are bound to maintain appropriate levels of data protection, security and confidentiality,and that comply with any applicable legal requirements for transferring personal data outside the jurisdiction in which it was originally collected. To the extent that personal data has been rendered anonymous in such a way that you or your device are no longer reasonably identifiable, such information will be treated as non-personal data and the terms of this Privacy Notice will not apply. 7. DATA RETENTION Our policy is to retain personal data only for as long as it is needed for the purposes described in the section “Why do we need your personal data”. Retention periods vary in different jurisdictions and are set in accordance with local regulatory and professional retention requirements. In order to meet our professional and legal requirements, to establish, exercise or defend our legal rights and for archiving and historical purposes, we need to retain information for significant periods of time. The policies and/or procedures for the retention of personal data in the Survey are: EY retains data for a period of 7 years, after which your personal data will be deleted. 8. SECURITY EY protects the confidentiality and security of information it obtains in the course of its business. Access to such information is limited, and policies and procedures are in place that are designed to safeguard the information from loss, misuse and improper disclosure. Additional information regarding our approach to data protection and information security is available in our Protecting your data brochure. Protecting your data brochure. 9. CONTROLLING YOUR PERSONAL DATA EY will not transfer your personal data to third parties (other than any external parties referred to in section 6 above) unless we have your permission or are required by law to do so. You are legally entitled to request details of EY’s personal data about you. To confirm whether your personal data is processed in the Survey or to access your personal data in the Survey or (where applicable) to withdraw your consent, contact your employer or email your request to global.data.protection@ey.com. 10. COMPLAINTS If you are concerned about an alleged breach of privacy law or any other regulation, contact EY’s Global Privacy Leader, Office of the General Counsel,6 More London Place, London, SE1 2DA, United Kingdom or via email at global.data.protection@ey.com or via your usual EY representative. An EY Privacy Leader will investigate your complaint and provide information about how it will be handled and resolved. If you are not satisfied with how EY resolved your complaint, you have the right to complain to your country’s data protection authority. You can also refer the matter to a court of competent jurisdiction. Certain EY member firms in countries outside the European Union (EU) have appointed a representative in the EU to act on their behalf if, and when, they undertake data processing activities to which the EU General Data Protection Regulation (GDPR) applies. Further information and the contact details of these representatives are available here. 11. CONTACT US If you have additional questions or concerns, contact your employer or email global.data.protection@ey.com. Powered by Qualtrics