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LEVEL UP HYBRID WORK WITH BOX NOTES

June 20th 2023 | Laryssa Polika, Staff Product Marketing Manager and Lauren
Arriola, Senior Product Marketing Manager
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Let’s be honest: We all want to be more productive and do our best work.
However, today’s fast-paced, ever-changing hybrid work environment makes it
challenging. With collaborators in the office and across the globe, a multitude
of “productivity” tools to choose from (with most orgs using upwards of 211
apps!), and cybersecurity threats on the rise, keeping everyone on the same
“secure” page while still maintaining efficiency can be daunting.

Many organizations are facing challenges with real-time collaboration,
particularly in the areas of secure external collaboration, document sharing,
live file editing, as well as document versioning. According to a recent Nintex
survey:

 * 49% of employees struggle with document sharing

 * 39% struggle with live file collaboration & editing

 * 33% struggle with document versioning

For hybrid work to be effective, is important to create a culture of
collaboration that empowers teams to work together and provides them not only
with the right tools but also the understanding of how to use them. Only then
are we helping teams work better together.

That’s where Box Notes comes in — a powerful collaboration tool that allows
teams to create, edit, and share content seamlessly. Here are 3 ways to use
Notes to save time, tackle any kind of project, and deliver better results while
working together securely and collaboratively.

Organize your work using tables of contents and call-out blocks

Working collaboratively across departments or projects is most effective when
everyone is aligned and working towards the same goals. You can accomplish this
by providing a summary (or TLDR) of your Note and using a table of contents.

Call-out blocks highlight important information within a document quickly. They
help hybrid teams, or collaborators working asynchronously, orient themselves
and easily see what needs attention without having to read through the entire
document again and again. Call-outs also help prevent miscommunication by
providing clear visual cues that draw attention where needed most.

A table of contents serves two purposes: It gives users an overview of the
document's contents and organization, and it allows readers to jump to a
specific section of an on-line document.

 * Try it yourself! Use the + symbol in the left side of a Box Note to insert a
   call-out box — you can change the icon or box color as need — or add a table
   of contents — use the heading functionality to create primary, secondary, and
   tertiary headers.

Work together seamlessly by sharing Notes
One of the biggest challenges when collaborating remotely is keeping track of
who made what changes when working on a document together. This problem becomes
even more pronounced as multiple people make edits simultaneously.

Box Notes solves this issue by providing in-line cursors that allow users to see
exactly where their collaborators are making changes in real-time. These cursors
help streamline communication between teammates by allowing them to quickly
identify which sections have been updated or need attention without having to
scroll through an entire document looking for revisions.

And, it also helps prevent version control issues since all collaborators can
see each other’s updates at once instead of waiting for someone else’s turn
before they start editing again. What if someone makes a mistake? No worries,
you can always revert to a previous version.

 * Try it yourself! Use the share button to invite a collaborator to edit your
   Note, or create a shared link to add to a meeting invitation.

Enhance your content with formatting

Visually appealing content engages readers and helps to convey information
effectively. Advanced options like tables, fonts, and typographic capabilities
are built into Box Notes' user-friendly interface, which makes it easy to format
text or headers. Plus, you can upload images and previews directly from Box so
you can link to other essential information. The intuitive UI simplifies adding
elements such as bullet points or numbered lists so that writers don't waste
valuable time trying different formats until they find one that works best –
everything just flows naturally!

 * Try it yourself! Use the + symbol to add a table, and after adding headers to
   the columns, highlight the text and try changing the size and color.

If you're looking for ways to improve productivity and collaboration in the
hybrid work environment — look no further than Box Notes! Box Notes gives
organizations an intuitive way to work together to achieve better results across
a broad range of content collaboration activities including

 * human resources driving onboarding and performance evaluations

 * marketing teams working and managing campaigns across internal teams and
   external agencies

 * sales teams co-editing sales plays, call scripts, and email templates

 * lab techs creating standard operating procedures manuals (SOPs)

 * software engineers developing and reviewing code

With Box Notes, we’re proving once again that Notes is where teams work
together, securely and collaboratively, to achieve better results. To learn
more, watch our Box Notes video or read the datasheet.

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