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Submission: On February 06 via api from US — Scanned from DE
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Hey there! We use cookies. They let us personalize content, track usage, and analyze data on our end to improve your experience. To learn more about the different cookies we’re using, check out our Privacy Policy. If you decline, your information won’t be tracked when you visit this website. A single cookie will be used in your browser to remember your preference not to be tracked. Cookies settings ACCEPT DECLINE Skip to content URGENT security message for all NG/MF customers Everything you need to know about cloud printing Language Choose your language * No results * Global (English) * Français (Français) * España (Español) * Deutschland (Deutsche) * Suomi (Suomalainen) * Italia (Italiano) * Nederland (Nederlands) * Portugal (Português) * Россия (Pусский) * Sverige (Svenska) * Bolivia (Español) * Brazil (Português) * Colombia (Español) * Ecuador (Español) * El Salvador (Español) * República Dominicana (Español) * Guatemala (Español) * Honduras (Español) * Mexico (Español) * Nicaragua (Español) * Panamá (Español) * Paraguay (Español) * Peru (Español) * Uruguay (Español) * Venezuela (Español) * 中国(简体中文) * 台灣(繁體中文) * 香港(繁體中文) * 日本 (日本語) * ประเทศไทย (ไทย) Login Choose your login * No results * PaperCut Hive * PaperCut Pocket * Partner Portal * Students / Teachers Contact Contact us * No results * Sales * Support Search Software Our products * PaperCut MF Powerful print management server for printers and MFDs * PaperCut Hive Complete cloud-native print management for business * PaperCut NG DIY print management server for everyone * PaperCut Pocket Cloud print management solution for businesses with simple needs * Compare features PaperCut Product Suite comparison Free tools * PaperCut Mobility Print A free Google Cloud Print alternative * PaperCut QRdoc The power of digital documents – on paper * PaperCut Views Real-time print analytics, insights and forecasts Sustainability * PaperCut Grows Grow your sustainability story. In the percolator * Projects in beta Features in progress Popular Features * Print rooms Track and manage all your printing activity * Forest Positive Printing Go further than waste reduction * Print Deploy Print queues made easy * Microsoft Universal Print Take control of your Universal Print environment Speak with sales Solutions For industries * High School / K-12 Protect student information, cut costs, reduce waste * Higher Education Easy printing for coworking and serviced offices * Healthcare Safeguard patient information with compliance features * Local Government Reduce budget spend while increasing compliance * Legal Secure confidential client info and assign costs * Small to medium business Grow your business while reducing costs * Large Enterprise Protect your systems, information, and future growth * Coworking Easy printing for coworking and serviced offices * Life Sciences Protect your intellectual property and reduce your costs What our customers say “Sustainability is very important to Google nowadays,” says Ofer. “So the idea that we could literally save paper on printing was appealing to us from the get-go.” Ofer Bar-Zakai, Google, US * Customer Stories 100 million delighted users and counting. Read their stories * Testimonials Quotes written by our own customers Speak with sales Resources Discover everything we do * Easy printing We’ve simplified printing for you and your end-users * Cloud and print Review our full suite of management solutions for cloud * Waste control Explore why this should be important to everyone * Scanning We’ve made scanning easier and more secure * Overview Explore all our products, and find real-world examples Popular Resources * Grid® Report for Print Management | Winter 2024 * Complete Guide to Printing in Education * Get Print Resiliency and Security Without Servers * Securing Your Print System with PaperCut Whitepaper * Find more Reports, White Papers, Case Studies, Ebooks and more Have a read * Blog Read our latest news in tech, product updates, and more Support * Overview * Help Center * Manuals * Knowledge base * Known issues * FAQs Speak with sales Software Our products * PaperCut MF Powerful print management server for printers and MFDs * PaperCut Hive Complete cloud-native print management for business * PaperCut NG DIY print management server for everyone * PaperCut Pocket Cloud print management solution for businesses with simple needs * Compare features PaperCut Product Suite comparison Free tools * PaperCut Mobility Print A free Google Cloud Print alternative * PaperCut QRdoc The power of digital documents – on paper * PaperCut Views Real-time print analytics, insights and forecasts Sustainability * PaperCut Grows Grow your sustainability story. In the percolator * Projects in beta Features in progress Popular Features * Print rooms Track and manage all your printing activity * Forest Positive Printing Go further than waste reduction * Print Deploy Print queues made easy * Microsoft Universal Print Take control of your Universal Print environment Speak with sales Solutions For industries * High School / K-12 Protect student information, cut costs, reduce waste * Higher Education Easy printing for coworking and serviced offices * Healthcare Safeguard patient information with compliance features * Local Government Reduce budget spend while increasing compliance * Legal Secure confidential client info and assign costs * Small to medium business Grow your business while reducing costs * Large Enterprise Protect your systems, information, and future growth * Coworking Easy printing for coworking and serviced offices * Life Sciences Protect your intellectual property and reduce your costs What our customers say “Sustainability is very important to Google nowadays,” says Ofer. “So the idea that we could literally save paper on printing was appealing to us from the get-go.” Ofer Bar-Zakai, Google, US * Customer Stories 100 million delighted users and counting. Read their stories * Testimonials Quotes written by our own customers Speak with sales Resources Discover everything we do * Easy printing We’ve simplified printing for you and your end-users * Cloud and print Review our full suite of management solutions for cloud * Waste control Explore why this should be important to everyone * Scanning We’ve made scanning easier and more secure * Overview Explore all our products, and find real-world examples Popular Resources * Grid® Report for Print Management | Winter 2024 * Complete Guide to Printing in Education * Get Print Resiliency and Security Without Servers * Securing Your Print System with PaperCut Whitepaper * Find more Reports, White Papers, Case Studies, Ebooks and more Have a read * Blog Read our latest news in tech, product updates, and more Support * Overview * Help Center * Manuals * Knowledge base * Known issues * FAQs Speak with sales CONTACT SALES * Home * › * Kb * › * Main * › * ReportDataFAQ * Help Center home * Product manuals * PaperCut NG and MF manual * Overview * How does PaperCut NG/MF work? * The Top-Ten Hidden Features! * Example user information sheets * Example 1: Printing with the popup confirmation window * Example 2: Printing with shared accounts (for staff) * Example 3: Printing using a Release Station * Example 4: Refunding a print job (for staff) * Example 5: Adding credit using a TopUp/Pre-Paid Card * Example 6: Printing from a wireless network or laptop (Web Print) * About This Guide * Prerequisites * Terminology used in this document * Licensing and support * Installing a license * Technical support & further information * End User License Agreement (EULA) * PaperCut MF as a Subscription (EULA) * Installation * Implementation by example * Scenario: The small school * Scenario: The large school * Scenario: The university * Scenario: The small business * Scenario: The medium to large business * Scenario: The public library or Internet cafe/kiosk * Capacity planning * Database sizing and growth * Print archives sizing and growth * Network bandwidth planning * Manage large client billing databases * Installation on Windows * Quick install: Windows * Running in a Workgroup environment * Option 1: Common username and passwords on all systems * Option 2: Authenticating via popup * Installation on Mac * Quick install: Apple Mac * Mac printing in detail * Mac hosted print queues * Windows hosted print queues * Installation on Linux (CUPS and Samba) * Quick install: Linux (CUPS and/or Samba) * PaperCut NG/MF on Linux * The installation process * Advanced configuration & logs * Backups & system management * User directory and authentication * Unix command-line Release Station client * Remove PaperCut NG/MF from a Linux server * Linux FAQ * Installation on Novell OES Linux (iPrint) * Testing the installation * Advanced implementation * Multi-Server and Multi-Site Deployments * Resiliency with Site Servers * Technical overview * Offline operations * Install a Site Server * Common questions about Site Servers * Configuring secondary print servers and locally attached printers * Configure a Windows secondary print server * Configure a Macintosh secondary print server * Configure a Linux or Novell iPrint secondary print server * Print monitoring architecture * Multiple print servers * Automating secondary server deployment on Windows * Configuring Direct Printing * Install the Direct Print Monitor * Install the Direct Print Monitor on Windows computers * Install the Direct Print Monitor on a Macintosh computer * Install the Direct Print Monitor on a Linux computer * Link direct print queues to a printer * View linked print queues * Link a print queue to a printer * Unlink a print queue from a printer * Configure a directly connected printer * Configure Find-Me Printing for directly connected printers * Clustering and high availability * Application Server failover * Microsoft Failover Cluster Manager (MSFCM) on Windows server 2012/2016 * Microsoft Cluster Server (MSCS) on Windows * Virtual Machine clustering * Veritas Cluster Server (VCS) on Windows * Novell Cluster Services (NCS) on Novell OES Linux * PaperCut User Client configuration * Deployment on an external database (RDBMS) * Upsize to an external RDBMS * Configuring Microsoft SQL Express * Configuring Microsoft SQL Server * Configuring MySQL * Configuring Oracle (and Oracle Express Edition) * Configuring Azure SQL * Web browser Single Sign-on (SSO) * Plan for web SSO Implementation * Configure web SSO * Advanced LDAP Configuration * LDAP Server Default Configuration * Print authentication * About authentication and printing * Handling unauthenticated (non-domain) laptops * The authentication cookbook - recipes by example * PaperCut LPD service * The PaperCut LPD service * User Client * Install the User Client on Windows * Install the User Client with Microsoft Intune * Install the User Client on macOS * Install the User Client on Linux and Unix * Tour * Navigation * Menu * Basic user operations * Basic printer operations * Client software * Interface levels * Assigning administrator level access * Charting, statistics, reports, and logs * Configuration * Services for Users * User Client * User web interface - original * User web interface - new * Environmental Dashboard / Windows Live Tiles * Using the Environmental Dashboard * Windows Live Tile installation * Mobile User web interface * Web widgets * User management * Group management * Creating internal groups * Set new user creation rules * Set up quota allocations * Set overdraft limits * Enable username aliasing * Add/update username aliases * Maintain office/department history * Disable printing for a user * User card and ID numbers * Prevent username clashes in Windows multi-domain environments * Bulk user operations * Batch import and update user data * User management FAQs * Guest and anonymous user management * Internal users (users managed by PaperCut NG/MF) * Anonymous guest printing * Multiple personal accounts * Why use multiple personal accounts? * Configure multiple personal accounts * Configuration examples * Shared accounts * Create a shared account * Shared account naming guidelines * Search for a shared account * Batch import and update shared accounts * Synchronize shared accounts with external source * Bulk shared account operations * Allocate a shared account quota * Apply a cost multiplier to a shared account * Customize shared accounts * Grant access to shared accounts * Account selection * Account selection in non-domain environments (Workgroups) * Printer management * Add and remove/delete/ignore printers * The template printer * Copy printer settings * Rename a printer * Disable printers with time latches * Set up differential charging * Convert or block print jobs - filters and restrictions * Manage printer groups * Define cost adjustments * Popup authentication * Set the color detection method * Switch to using SNMPv3 * Validate page counts using hardware checks * Watermarking/job annotation * Behavior on server connection failures * Toner Levels (for supported printers) * Refund print jobs * Define custom printer fields * Extract usernames in enterprise print environments (e.g. SAP, Unix) * Printer FAQs * Find-Me printing and printer load balancing * Find-Me printing * Global Print Driver * Requirements for job redirection (load balancing or Find-Me printing) * Advanced configuration * Printer load balancing * Find-Me printing and printer load balancing FAQ * Secure print release * Release Station interfaces * Hold/release usage scenarios * Install a Release Station * Install a Release Station on Windows * Install a Release Station on a Mac * Configure a Release Station * Secure print jobs at the printer while they're waiting to be printed * Prevent jobs being released when a printer/device is in error * Prevent jobs being released from an MFD Release Station when a device is in error * Prevent jobs being released from a Standard Release Station when a printer is in error * Prevent jobs being released from a web-based Release Station when a printer is in error * Frequently Asked Questions: Prevent jobs being released when a printer is in error * Configure mobile print release * Copier integration * Overview * Setup * Device List and statuses * Manage copiers * Authentication methods * About filters and restrictions * Advanced configuration * Release Stations and Find Me Printing * Configure Secure Print Release * Configure Secure Print Release with Find-Me printing * Configure Secure Print Release with load balancing * Configure Secure Print Release to support multiple operating systems * Allocating accounts to print jobs at the device * System requirements PaperCut MF * Configure the ability to allocate accounts to print jobs at the device * Changing attributes of print jobs at the device * System requirements PaperCut MF * Configure the ability to change attributes of print jobs at the device * Frequently Asked Questions * Viewing attributes of print jobs at the device * System requirements * Configure the ability to view attributes of print jobs at the device * Frequently Asked Questions * Prevent jobs from being released from an MFD Release Station when a device is in error * Frequently Asked Questions: Prevent jobs being released when a printer is in error * Integrated Scanning * Integrated Scanning overview * What is Integrated Scanning? * Integrated Scanning at the MFD * Scan PDF compression * Scan to Fax explained * Document Processing for Scans * PaperCut MF Cloud Services * Example Integrated Scanning implementations * Setting up Integrated Scanning * Prepare for Integrated Scanning implementation * Configure Integrated Scanning / scan actions * Configure Integrated Scanning notifications * Enable Advanced Scan to Fax actions * Configure advanced Integrated Scanning (config keys) * Set up self-hosted Document Processing * Substitution variables/macros * Troubleshooting Integrated Scanning * Troubleshooting Scan to Cloud Storage * Troubleshooting Document Processing scans, including OCR * Integration with Electronic Document Management Systems * Mobile & BYOD printing * Mobility Print * Print Deploy (deploy print queues and drivers) * Universal Print * Email to Print * Web Print (driver-less printing via a web browser) * Set up Web Print * Set up Web Print: Default mode * Set up Web Print: Sandbox mode * Enable Web Print on a printer * Modify default Web Print settings (optional) * Create a Web Print printer map or custom printer list (optional) * Advanced Web Print configuration (optional) * Submit a Web Print job * Scaling your Web Print environment * Add or remove a Web Print server * Monitor a Web Print server * Troubleshooting Web Print problems * Mobile Print Release-releasing print jobs on your mobile * Mobile web client * Self association for emails and email verification/validation * TopUp/Pre-Paid Cards * The card system * Create new cards * Redeem a card * Reports * Report types * Report formats * Generate filtered reports * Create custom reports * Schedule and email reports * Export usage data from PaperCut NG/MF to a 3rd party tool * Advanced reporting options * Central Reports * Prerequisites for Central Reports * Set up Central Reports * Run Central Reports * Print Scripting (advanced feature) * Creating print scripts * Print script API reference * Troubleshooting print scripts * Tips for print scripts * * Device Scripting (advanced feature) * Creating device scripts * Device script API reference * Device scripting examples * Example: Set a daily color copying quota for all users * Example: Prevent access to devices out of business hours * Example: Discount the copying price for students during off-peak hours and for staff at all times * Troubleshooting device scripts * Tips for device scripting * Security (for advanced features) * Print, device, and other advanced scripting * Using extended Java classes in scripts * Customization * Customize the Login page * Customize the Forgot Login Details page * Customize the Admin web interface * Customize the User web interface * Customize the User Client * Customize Mobile Print Release * Customize report headers * Limit the list of interface languages/translations * Data access and custom reports * Automation and scripting * Custom user directory information providers * Enable ports 80 (HTTP) and 443 (HTTPS) * Web Cashier * Set up Web Cashier * Assign Web Cashier admin permissions * Process purchases * Deposit funds in a Web Cashier account * View Web Cashier order history * Customize the Web Cashier interface text * Generate a Web Cashier report * Advanced: Apply a regular expression to convert a card number * Job Ticketing * Print Archiving (viewing and content capture) * Technical overview: How does archiving work? * Set up Print Archiving * Advanced archiving options and features * Troubleshooting and known limitations * Administration * System management * The dashboard * Synchronize user and group details * With Active Directory * With LDAP * With Azure AD - Standard or Secure LDAP * Synchronize user and group details with standard Azure AD * Synchronize user and group details with Azure AD Secure LDAP * With Google Cloud Directory * Google Cloud Directory Group Names * Synchronize users from multiple Google Cloud Directory domains * Google Cloud Directory: Education scenario * Google Cloud Directory: FAQs * Google Cloud Directory: Troubleshooting * With custom programs (advanced feature) * Manually synchronize with a user directory * Create users on demand * Assign administrator level access * Set up system notifications and emails * Configure email * Configure an SMTP server for Office 365 or Microsoft 365 (* Deprecated) * Configure an SMTP server for Office 365 or Microsoft 365 Over OAuth2 * Configure an SMTP server for Google Workspace (* Deprecated) * Configure an SMTP server for Gmail Over OAuth2 * Configure an SMTP server for Gmail, Yahoo, or Outlook.com * Configure a custom SMTP server * Configure system notifications * Manage system backups * Set system security options * Change the Application Server ports * Configure how the Print Provider communicate over HTTPS * Enforce HTTPS communication * Restrict access to the Application Server * Change the web session inactivity timeout * Change the environmental impact reference values * Set privacy options * Using the Advanced Config Editor * Add third-party integrations * Logging * Temp folder cleanup * Server management * Change the server address * Change the network interface that PaperCut listens on * Override the "Host" header for redirects * Temp folder cleanup * Tools - database, server-command scripting, and APIs (Advanced) * Server commands (server-command) * Database tool (db-tools) * The XML Web Services API * Generate SSL/HTTPS keys * Use the PaperCut NG/MF self-signed certificate * Use a trusted certificate * Purchase and install a new trusted certificate * Use an existing trusted PaperCut NG/MF certificate * Use an existing trusted IIS certificate * Renew an SSL certificate * Advanced customization * Troubleshoot SSL/HTTPS key generation * Configure the User Client using the command-line * Stop and start the Application Server * Automate installation on Windows * Import print job details * Monitor print system health * PaperCut system health monitoring overview * Examples: Monitoring system health * Example 1: Overall print system health monitoring * Example 2: Printer health monitoring * Example 3: Advanced system health monitoring * Configure PaperCut NG/MF system health monitoring * Discover the System Health interface authorization key * Discover the printer and device status URLs * System Health interface reference * Status summary URLs * Status per printer and per device URLs * Status per Web Print application * Advanced system statistics URLs * Advanced system information URLs * PDL transform language * Upgrading * Upgrade MF/NG from a previous version (upgrade steps) * Troubleshooting upgrade issues * (Legacy) Upgrade from PaperCut ChargeBack * (Legacy) Upgrade from PaperCut Quota * Troubleshooting & technical FAQs * PaperCut Pocket and Hive manual * Overview * Data center locations * How it works * Edge Mesh and edge nodes * Security considerations * Printer discovery * Authentication * Mobile apps * Getting started for administrators * System requirements * Supported printers * Planning your install * Multifunction device deployment checklist * Set up local language * Bulk deploy PaperCut software to users * Deployment with Microsoft Intune * Deployment with MS EndPoint Manager * Deployment with Jamf * Deployment with JumpCloud (Windows) * Deployment with Microsoft Group Policy * Deployment with ManageEngine Endpoint Central (Windows) * Deployment to ChromeOS * Network environments * Onsite - no firewall port restrictions * Onsite - multi-site with WAN connection * Onsite - multi-site with no WAN connection * Onsite - multi-subnet restricted network * Off network - remote printing * Getting started for end users * Features in detail * Print security * Access control * Secure print release * Job removal * Printer error alerts * Watermarking and digital signatures * Print job thumbnails * Reduce waste * Double sided printing * Black and white printing * More cost saving tips * Easy Print & Scan * Customizing the signup process * Administration tools * Print Tracking * Integrated Scanning * Scan PDF compression * Quick Scan capture fields * Other administration * Managing your users * Users * Administrators * Access codes & access cards * Managing your printers * Adding, removing or updating printers * Choosing the print job delivery method * Publishing or unpublishing printers * Renaming a printer * Changing a printer's IP address * Printing printer labels * Installing printer apps * Print job finishing options (stapling units) * Managing deployed print queues * Preparing a print queue and driver * Deploying your queue and driver * How it works * Technical and security details * FAQs * Managing Integrated Scanning * Scan to automatically create folders * Scan to email using an address book * Scan to fax * Managing your Edge Mesh * Best practices for super nodes * Reports and insights * Logs and Story Tree * Purchasing PaperCut Pocket * Troubleshooting * Installation * Printer discovery * Sending the print job * Releasing the print job * Queues & drivers * A super node is offline * Embedded app not connecting * Users can’t install the PaperCut Printer app * Job Trace * Activity Log * Email delivery * Enable/download Deep Logs * Help resources * Knowledge base * Known issues * Service status * Release notes * Terms of Service * Service Description * End user license agreement * Print Deploy manual * Print Deploy overview * Why is Print Deploy awesome? * Print Deploy / Mobility Print - What product to use when * How Print Deploy works * Print environments supported by Print Deploy * How it works - the basics * How it works - the geeky version * Set up Print Deploy * System requirements: Print Deploy & PaperCut NG/MF * Step 1: Determine your print environment * Step 2: Add and configure zones in Print Deploy * Step 3: Set up Print Deploy * In a print server environment * Computers are joined to a local domain * Computers are not joined to a local domain * Set up Print Deploy in a print serverless (Direct Print) environment * Import Mobility Print queues * Support IPP(S) Print Servers on Windows computers * Using an external PostgreSQL DB * Roll out the client * Choose your print queue/Print Deploy client installation method * Manual Installation * Install the Print Deploy client manually on computers * Users install the Print Deploy client themselves * Deploy print queues but not the monitoring tool * Managed / MDM Installation * Deploy print queues to Chromebooks using Google Chrome Enterprise Administration and Print Deploy * Deploy print queues using Jamf and Print Deploy * Deploy print queues using VMWare Workspace ONE * Deploy queues using another macOS compatible MDM * Deploy print queues using Microsoft Intune and Print Deploy * Deploy print queues using GPO and Print Deploy * Deploy print queues using Kandji and Print Deploy * List of installation parameters and filename configurations * Configure Print Deploy (optional) * Shared computers (Windows only) * Configure the client * Configure the Direct Print Monitor for large sites * Customize the user login popup branding and text * Change the client polling time * Set the method used to determine the user’s identity * Allow the client to update printers when a network change is detected * Configure Print Deploy in Virtual Desktop Infrastructure (VDI) * Print Deploy VDI client overview * Citrix * Azure RDS * Microsoft RDS * VMWare Horizon * VDI FAQs * Troubleshooting - log analysis * Enhance Print Deploy security (optional) * Enhance Print Deploy security with a CA-signed certificate * Enhance Print Deploy server security with a custom TLS setting * Enable SSL certificate checking * Print Deploy antivirus exclusions * (Advanced) Set up an SSL/TLS certificate for Print Deploy * (Advanced) Set up an SSL/TLS certificate for Mobility Print * Maintain your print environment * Troubleshooting * FAQs * Release History * I want to give Print Deploy feedback? * Mobility Print manual * Overview * Why is Mobility Print awesome? * The Mobility Story * What product to use when * Which product is right for me? * How it works * Printer discovery - which method is best for you? * Print job delivery and examples * Mobility Print architecture * Ghost Trap and Ghostscript * Setting up Mobility Print * System requirements * Step 1: Install Mobility Print * Step 2: Configure Mobility Print * Select the printers to publish * Printer discovery using mDNS * Printer discovery using DNS * Printer discovery using 'known host' * Print authentication mode * Cost allocation * Advanced configuration * Change the Mobility Print password * Configure a server behind a firewall or NAT * Disabling server auto-updates * Configure Mobility Print behind a Network Load Balancer * Restrict printer access per subnet * Enhance Mobility Print server security with a custom TLS setting * Automatically disable new printers * Implement a Trusted SSL Certificate for the Mobility Print Administrator Interface * Manage Single sign on for Chromebooks * Set up Guest printing for Chromebook users * Set up Mobility Print with a Site Server * Step 3: Set up and test client printing * Step 4: Roll out Mobility Print * Setting up Cloud Print for Mobility Print * Overview * Step 1: Configure Cloud Print * Step 2: Set up Cloud Print on the clients * Chromebooks / ChromeOS * Windows * Mac / macOS * Managing Cloud Print * Cloud Print Security * Setting up a device (mDNS/DNS) * Windows * Mac / macOS * iPhone / iPad / iOS * Android * Chromebook / ChromeOS * Setting up a device (known host) * Setting up a device (Cloud Print) * Troubleshooting * Printer discovery problems in an mDNS environment * Printer discovery problems in a DNS environment * Troubleshooting Chromebook issues * Troubleshooting Mobility Print Cloud Print * Missing print jobs * Subnet filtering * Authentication * End user and non-admin help * FAQs * Release history * Job Ticketing manual * Overview * Getting Started * Setup and Configuration * Installation * Install the software * Logging in * Explore the interfaces * Configuration * Manage rooms * Configure room contact details * Configure delivery options * Define the Workflow * Example customized Workflows * Customize the Workflow * Configure email notifications * Personalize an operator profile * Using JSON * Using markdown * Setting up products * Job Ticketing scenarios: products * Configure a product * Product attribute reference * Configure costs * Step 1: Allocate a cost to product and delivery options * Step 2: Setting up draft products * Step 3: Create or change a cost script * About the estimateCost(order) function * Using functions * Description functions (conditional statement) * Cost calculation functions (For Loop) * Date comparison functions (dateDiff) * Using variables * Using Order object attributes * Using the Cost Script editor * Using JavaScript * Example cost scripts * Step 4: Assign a cost script to each product * Go live * Test order submission * Test order processing * Publish your products * Assign access to the Operator interface * Enable Job Ticketing in the PaperCut MF User interface * Share Job Ticketing with your customers * System management * Configure the maximum uploaded file size * Configure the file storage location * Change the currency symbol * Configure the number of decimal places used for prices * Enable or disable Gravatar * Configure PDF page counter mode * Prevent specific file types from being uploaded * Configure the server address for links in emails * Configure the database storage location * Start and stop the Job Ticketing service * Define your data backup strategy * Archiving print job files * Exporting data * Troubleshooting * Managing orders * Submit an order for a customer * Process an order * Change the status of an order * Send comments to a customer * Add an internal note to an order * View notifications * Download the file to print * Print a job ticket * Charge an order to an account * Cancel an order * Refund an order * Order processing examples * View order details * View a summary of orders * Workflow view * Order List view * View individual order details * Manage customer announcements * Placing an order * Place a Print Room or FabLab order * Approve a quote or proof * Add comments to an order * View comments from the print room * Cancel an order * Release notes * Video tutorials * FAQs * Knowledge base * KB Home * FAQs * How-to-articles * Reference * Troubleshooting * Known Issues * Sales and Licensing * End-user articles * Release notes * PaperCut MF release notes * PaperCut NG release notes * System requirements * PaperCut NG * PaperCut MF * PaperCut Pocket and Hive * Support * Home * › * Support * › * Knowledge Base * › * Report Data FAQs REPORT DATA FAQS AVAILABLE TO CUSTOMERS ON: PaperCut provides a large list of different reports that can be run to show the printing, copying, faxing and scanning that happens in your environment. There are also dashboard views of this data and other views such as the User web pages which show historical data. In certain circumstances, numbers on the dashboards or reports can appear to be different. This article hopes to answer what we’ve found to be the most common questions that come into our support email over the years! If you’re looking to try to reconcile different page count numbers between the numbers reported in PaperCut, and the numbers reported on the physical device page counters, then please take a look at Validating page counts using hardware checks - and also take a look at Comparing Device Meters to PaperCut Logs to see why there may be differences. Alternatively, if you have more general questions about reports and what type of reports can be generated - including ‘Can I get a report that shows…’ type questions, please take a look at the Reporting FAQs. 1. WHAT IS A ‘PAGE’ IN PAPERCUT’S REPORTS? In the dashboards and user lists, you’ll see the ‘Page’ count listed. Generally, this refers to one ‘side’ of a sheet of paper printed. So for a 3 page Color PDF document, it will report as 3 color pages. If you’re printing Duplex, it will show as 3 color pages, or 2 duplex pages (it took 2 duplex sheets of paper to print the job - 2 pages on one sheet of paper and 1 page on the other sheet). N-up print jobs (where you might have the option to print 2 pages per side with some print drivers) will follow the same format - a 3 page Color Word Doc printed 2-pages-to-a-side will show in PaperCut as 2 pages, since it’s one side with 2 pages on it, and the other side with 1 page on it. All on one physical sheet of paper. 2. WHAT HAPPENS TO THE HISTORICAL DATA OF A USER/PRINTER WHEN THEY ARE DELETED? One important piece of background information is that when users or printers are deleted from PaperCut, the history is not deleted, so customers can still report on this data if necessary. This is useful for a large number of customers who may need to report on data over the past year, where there may have been changes in their infrastructure setup. Things can become complicated if users or printers are deleted by mistake, and re-added at a later point. From a PaperCut point of view, these are two different users/printers. For example, the user who was in the system with the username ‘tim’ prior to deletion, is a different user compared to the user with the username ‘tim’ who exists in the system now. Jobs that were printed under that account name prior to the deletion will count towards the statistics of the first account - jobs printed by the ‘current’ user ‘tim’ will be counted towards the current user account. 3. WHY DO I HAVE MULTIPLE USERS WITH THE SAME NAME LISTED IN THE PRINTING SUMMARY REPORT? You’ll see the above user/printer deletion issue appear in reports such as ‘User Printing - Summary’. Duplicate users may appear in reports with the exact same username, with different printing information on the different rows. This can happen when a user with a particular name was deleted and then added again. Even if these users had the same user name, they will be treated as two different users in PaperCut as described in the above question. One way to limit the report to show only the ‘current’ user (new user account) is to use the ad-hoc function of the report in question, and specify a particular user name in the parameters. By doing that, the report will run on only the user account that is currently listed in the PaperCut ‘users’ tab. 4. I HAVE RUN TWO DIFFERENT REPORTS AND THE NUMBERS DON’T MATCH. WHAT CAN I CHECK? * Are you using the same date range? Date ranges are normally listed in the header of the report so that you can reference the filters that were set for a particular report later. Make sure that the date range you’re comparing to matches up with with the source date range. * Are there any other filters being applied to one report that aren’t being applied to the other? If you’re using ‘ad-hoc’ settings for one report, make sure that they match for the other report - for example are you specifying a subset of printers to report on in one report, but then reporting on user printing in the other, with no printer filters applied? * Were the reports run on different dates? e.g. If you ran a report yesterday and you’re comparing against a report run today, there could be differences for a number of reasons - including: Groups - group memberships can change overnight - have there been changes to group memberships that have resulted in a drop in printing numbers for one group and an increase for another? Group membership (unlike Department/Office) is based on ‘current’ group - so if someone moved to Group2, all their printing is shown as Group2. Hold/Release Time - there can be differences based on the Hold/Release Timeout. For example yesterday I print a large number of jobs that are held in a hold/release queue. I run a report yesterday and the held jobs are not included - since they haven’t been printed. However, the jobs get released today, and since they were printed yesterday they will show up in yesterday’s print report - so if I run the same print report for yesterday, today, I will get a different set of total print jobs! 5. I SEE DIFFERENCES IN THE PAGE COUNTS / JOB COUNTS FOR ONE PARTICULAR USER OR PRINTER. WHAT COULD BE THE PROBLEM? For example, in the User list (Users → User List), I see the user has printed 0 jobs and 0 pages. However when I run a report showing the User Printing Summary, I see that user has printed many jobs with 1000s of pages. See the above ‘Historical Data’ question - was the user deleted from the system at some point? Check this through the user properties in the PaperCut admin console → Users → [select user] → Details, then at the very bottom of the page, confirm the user creation date: If the creation date is a lot later than what you would expect it to be, then chances are that the user was accidentally deleted and then re-created. 6. I’VE RUN A REPORT AND I SEE PRINTERS MISSING FROM THE REPORT IN QUESTION - WHAT CAN I CHECK? The first thing to check is to see if the printer in question has had any activity for the date range / other filter settings that you’ve set. E.g. If you’re running a report for today, and you don’t see all your printers, is it just that some of the printers haven’t had anything printed to them today? Try expanding the date range, or check the individual print job log through Printers → [select printer] → Job log to see when the last job was processed for that printer. The same thing applies to users - depending on the report, if there hasn’t been any activity for a particular user in the date range selected, or for the filter settings that you’ve applied, then they may not appear on the report at all. 7. IN MY ‘SHARED ACCOUNT SECURITY ACCESS’ REPORT, I DON’T SEE ANYTHING LISTED AT ALL, BUT I HAVE ACCESS SET UP FOR SOME ACCOUNTS. WHAT’S WRONG? Some reports, such as this one, take into account other environment settings to give a deeper insight into the data you’re reporting on. In this case, users would firstly have to have access to the shared account - e.g. under Accounts → [select account] → Security. However, they would also have to be able to charge to that account. If they are set to e.g. ‘Automatically Charge to Personal Account’ under Users → [select user] → Account Selection, then even though they have security access to that shared account, they can’t actually charge anything to that account, since it’s set to automatically charge their personal account. As a result, they won’t show up on that particular report. 8. I STILL SEE DIFFERENCES IN THE DATA - IS THERE ANYTHING ELSE I CAN CHECK? The best way to get to the bottom of reporting discrepancies is to try to narrow down the root source of the discrepancy. E.g. if it’s page count, can you use one of the ‘logs’ reports - e.g. User Printing - Logs, to narrow down to a particular date, or printer, or user. Try using a different report to show the same data, e.g. Logs if you’re using a Summary report, or a Printers report if you’re looking at page totals in the dashboard. * Ensure that the dates that you’re specifying will bring back the expected data * Ensure that users/printers have not been deleted at some point in the past (see above) * Ensure that there was activity in the date range that you’ve selected, for the user/printer/account that you’re reporting on If you’re still seeing issues, then you can always chat with us over at support.papercut.com . We’ll be forever grateful if you also include a description of the issue that you’re seeing, with as much ‘supporting information’ about the issue as possible. E.g. if you’re seeing issues with a particular printer summary report, as well as sending that report, can you also send the printer logs report for that same printer, with the exact same date range? If you’re seeing issues with a particular user appearing in a report, can you send the reports, as well as a screenshot of the User details page, showing the creation date? 9. I WANT TO START ‘FRESH’. CAN I RESET ALL THE STATISTICS AND HISTORY? Yes, you can reset the counters only, by following the information on the Reset User Counters page. That will reset only the page counters for the users, for example on the Users tab in the PaperCut Admin Console. You can also reset the Print Statistics totals and other stats mentioned in the dashboard of PaperCut by following the instructions on the Editing Page Counts page. If you want to reset all printing history, including all transaction logs and print job logs, then you can use the delete-old-logs command as detailed on the Database Tools page. Definitely worth taking a Database Backup before doing this, in case you decide to revert the change. 10. THE DEPARTMENT AND OFFICE REPORTS ARE NOT RECORDING THE DEPARTMENTAL (OR OFFICE) HISTORY CORRECTLY, WHAT GIVES? ‘Department’ and ‘Office’ are two special user values in PaperCut - in that they keep a track of the history of movement of users between different departments or offices. This is explained more in the Department/Office History section of the manual. In short, unlike Group reporting, Department/Office keeps the history of when a user moved between Office1 and Office2. Group reporting does not. To look at an example, suppose Phoebe is a user who recently moved from Group1 to Group2. They performed 200 print jobs when they were in Group1, and then they got moved to Group2, and have since performed a further 100 print jobs. When using Group reports, since Phoebe is in Group2 currently, the report will show 300 print jobs logged against Group2 for Phoebe. Now switch that to e.g. Office (Departments behave in the same way), and Phoebe printed 200 print jobs when they were in Office1 and then moved to Office2 and printed a further 100 jobs. When using Office type reports, since the history of the move is recorded, the report will show 200 print jobs logged against Office1 and 100 jobs logged against Office2. However, there is one scenario when you might see the history being ‘ignored’. The Department/Office history is recorded to the ‘day’ level and not the hour level (normally these type of changes happen at the HR level, and then gets reflected in e.g. Active Directory, and then gets sync’d to PaperCut overnight, so usually this is satisfactory). If you are testing or demonstrating the reporting functionality however, it can easily look as though the historical reporting is not working correctly: For example, today you set up a test user, Phil, and Phil is in Office1. Phil prints 2 test jobs, and you see this successfully recorded in the job log. You then move Phil to Office2, and print another 2 test jobs. When you run the Office printing report, you’re expecting to see 2 jobs for Office1 and 2 jobs for Office2. Instead, what you see is 4 jobs recorded against Office2. Why is this? In the background, PaperCut has recorded the fact that Phil moved to Office2 ‘today’ - i.e. this morning at 12am. So when you run the report, the 2 test jobs printed are still within the timeframe of Office2. If Phil was in Office1 yesterday, and Phil had sent a test print job yesterday too, then you would see that 1 job recorded as Office1, and the 4 jobs from today under Office2. 11. I HAVE PAPERCUT MF, AND I’M SEEING DUPLICATE PRINTER ENTRIES IN THE REPORT. WHY? There can be what looks like duplicate printer entries, or printers listed twice, if you’re tracking both Printing and Copying jobs with PaperCut MF. Suppose you have LibraryPrinter set up as a print queue, and also as a device within PaperCut, you may see the ‘LibraryPrinter’ listed twice. One will be e.g. PrintServer\LibraryPrinter - which is the print queue associated with that device, and the other will be Device\LibraryPrinter - which is the actual device. Since copy jobs are tracked at the device level, those will be tracked against the ‘Device\LibraryPrinter’ item in your report - and the actual print jobs (since they’re tracked through the print queue) will be tracked against the ‘PrintServer\LibraryPrinter’ item in your report. A quick way around this, if you’re only interested in Print Jobs, is to filter the report in question to only show ‘Print’ job types, and exclude Copy/Fax/Scan. -------------------------------------------------------------------------------- Categories: FAQ , Reporting -------------------------------------------------------------------------------- Keywords: data , mismatch , don’t match , numbers , reset , page counts , counters , user data COMMENTS Please enable JavaScript to view the comments powered by Disqus. Last updated May 27, 2020 Subscribe to PaperCut communications Amplitude Device ID * Yes, subscribe me to PaperCut news, offers, product updates, newsletters and events. * By filling out and submitting this form, you agree that you have read our Privacy Policy, and agree to PaperCut handling your data in accordance with its terms. This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply. 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