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GLOBAL
Health Systems Manual
* Functional Areas
* Legal Framework
* The Grant Agreement
* UNDP-Global Fund Grant Regulations
* Grant Confirmation
* Grant Confirmation: Face Sheet
* Grant Confirmation: Conditions
* Grant Confirmation: Conditions Precedent (CP)
* Grant Confirmation: Special Conditions (SCs)
* Grant Confirmation: Limited Liability Clause
* Grant Confirmation: Schedule 1, Integrated Grant Description
* Grant Confirmation: Schedule 1, Performance Framework
* Grant Confirmation: Schedule 1, Summary Budget
* Project Document
* Implementation Letters and Performance Letters
* Agreements with Sub-recipients
* Agreements with Sub-sub-recipients
* Signing Legal Agreements and Requests for Disbursement
* Language of the Grant Agreement and other Legal Instruments
* Amending Legal Agreements
* Other Legal and Implementation Considerations
* Property Issues
* Logos and Other Markings
* Intellectual Property Rights and Disclosure of Information
* Conflict of Interest and Anti-corruption Measures
* Anti-terrorism Requirements
* Payment of Incentives to Government Staff
* Legal Framework for Other UNDP Support Roles
* Health Product Management
* Overview – Health Product Management
* Definitions
* Scope
* Guiding Principles for Procurement of Health Products
* In-vitro Diagnostic (IVD) Products
* Product Selection
* Quantification and Forecasting
* Supply Planning of Health Products
* Sourcing & regulatory aspects
* Development of List of Health Products
* Development of the Health Procurement Action Plan (HPAP)
* Health Procurement Architecture
* Local Procurement of health products
* International freight, transit requirements and use of INCOTERMS
* Transit
* INCOTERMS
* Non-compliance and Corrective Measures
* Inspection and Receipt
* Storage
* Inventory Management
* Distribution
* Financial Management
* Grant-Making and Signing
* Prepare and Negotiate Work Plan and Budget with the Global Fund
* Prepare Funding Request
* Prepare and Finalize a Global Fund Budget during Grant-Making
* Funding ceiling and treatment of in-country cash balances
* Foreign exchange
* Taxes
* Costs
* Cost recovery
* Detailed budgeting guidance
* Budget approval
* Secure Banking Arrangements
* Project and Budget Formulation in Quantum
* Prepare and Negotiate Pre-allocation Budget
* Grant Implementation
* Revenue Management
* Global Fund Funding Decisions and Disbursements
* Disbursements
* Global Fund Processes
* Deferred Income
* Interest Revenue
* Other Revenue
* Expenses Management
* Prepayments
* Asset Management
* UNDP Inventory management
* Global Fund inventory
* Budget Revision
* Reprogramming and Sub-recipient Budget Reallocations
* Project and Budget Formulation in Quantum
* Sub-recipient Management
* Harmonized Approach to Cash Transfer (HACT)
* Direct Cash Transfers
* Detailed Steps in Verification and Monitoring of SR Financial Reports
and Records
* Reimbursements
* Direct Payments
* UN Agencies
* Grant Reporting
* Annual Reporting
* Progress Update/Disbursement Request
* Tax Reporting
* Grant Closure
* Step-by-step Process for Grant Closure (Consolidation)
* Step-by-step Process for Grant Closure (Change in PR or end of Global
Fund Funding)
* Procedures
* Closure Workbench and Checklist Steps
* CCM Funding
* Import duties and VAT/sales tax
* Monitoring and Evaluation
* Differentiation Approach
* M&E Components of Funding Request
* Programmatic Gap Tables
* Differentiation Approach & Focus Countries
* Selection of Indicators
* Setting of Targets
* Data Disaggregation and in-depth Analysis
* Workplan Tracking Measures
* Changes to the Performance Framework
* Performance Framework
* M&E Plan
* M&E Components of Grant Making
* M&E Plan
* M&E in the PR Capacity Assessment Tool (CAT)
* M&E Components of grant reporting
* Progress Update/Disbursement Request
* M&E Components of Grant Implementation
* Ensuring Data Quality
* Reporting to the Global Fund – Progress Update / Disbursement Request
and Pulse Check
* Sub-recipient Management
* Sub-recipient Management in Grant Lifecycle
* Selecting Sub-recipients
* Capacity Assessment and Approval Process
* Assessing Sub-recipient Capacity
* Sub-recipient Minimum Capacity Requirements
* Types of Capacity Assessment
* Outcome of the SR Capacity Assessment
* Capacity Development of Sub-recipients
* Value for Money and Approval Process
* UNDP Country Office Review
* Engaging Sub-recipients
* The Sub-recipient Agreement
* Induction Workshop
* Procurement by Sub-recipients
* Sub-sub-recipient Engagement
* Renewal of Sub-recipient Agreements
* Termination of Sub-recipient Agreements
* Managing Sub-recipients
* Managing partnership with Sub-recipients
* Cycle of Sub-recipient Monitoring
* SR Reporting
* Ongoing Monitoring of Sub-recipient Activities
* Integrated Site Visits
* Monitoring Sub-recipient Training Activities
* Sub-recipient Performance Management
* Managing Risks Related to Sub-recipients
* Sub-recipient Audit
* Sub-recipient Audit Approach
* Budgeting for Sub-recipient Audit
* Sub-recipient Audit Criteria
* Sub-recipient Audit Process
* Sub-recipient Audit Follow-up
* Capacity Development
* Interim Principal Recipient of Global Fund Grants
* A Strategic Approach to Capacity Development
* Resilience and Sustainability
* Legal and Policy Enabling Environment
* Functional Capacities
* Capacity Development and Transition
* Transition
* Transition Strategy
* Capacity Development Objectives and Transition Milestones
* Capacity Development Results – Evidence From Country Experiences
* Capacity development and Transition Planning Process
* Capacity Development and Transition – Lessons Learned
* Risk Management
* Introduction to Risk Management
* Risk Management in International Development
* Global Fund Risk Management
* Global Fund Operational Risk Management
* Global Fund Requirements for Risk Management at Implementer Level
* Risk Considerations in the Development of Funding Requests
* Risk Management during Grant-Making
* Global Fund Local Risk Management Related Policies
* The Global Fund Local Fund Agent
* Global Fund Challenging Operating Environments
* Global Fund Additional Safeguards Policy
* Risk management in UNDP
* UNDP Risk Management in the Global Fund Portfolio
* Risk Management in UNDP-managed Global Fund Grants
* Establishing the Context
* Risk Assessment
* Risk Treatment
* Communication and Consultation
* Risk Reporting
* Monitoring and Review
* Risk Management in High Risk Environments
* UNDP Corporate Policies
* Risk management for UNDP Global Fund portfolio in high-risk
environments
* Common Risks Identified in Global Fund Programmes
* Audit and Investigations
* Principal Recipient Audit Approach
* Budgeting for Principal Recipient Audit
* Principal Recipient Audit Process
* Principal Recipient Audit Follow-up
* Audit of Country Coordinating Mechanism Funding
* Sub-recipient Audit
* Ad hoc Site Visits
* Office of Audit and Investigations (OAI) Investigations
* Global Fund Office of the Inspector General (OIG) Investigations and
Audits
* Human Rights, Key Populations and Gender
* 1. Background
* 2. Overview
* 2.2 Human Rights
* 2.3 Key Populations
* 2.4 Gender
* 3. UNDP’s Work on Human Rights, Key Populations and Gender
* 4. Integrating Human Rights, Key Populations and Gender in the Grant
Lifecycle
* 4.1 National Strategic Plans (NSPs)
* 4.2 Country dialogue and funding request development
* 4.3 Grant-Making
* 4.4 Grant Implementation
* 5. Access to Medicines
* Human Resources
* HR During Start-up
* HR During Grant Implementation
* HR During Grant Closure
* GPN ExpRes Roster
* UN Volunteers
* Project Lifecycle
* Funding Request
* Principal Recipient (PR) Start-up
* Grant-Making and Signing
* Grant Implementation
* Grant Reporting
* Grant Closure
* Resource Repository
* What’s New
Nav toggle Search Login
* Functional Areas
* Project lifecycle
* Resource Repository
* What's new
Back
FUNCTIONAL AREAS
* Functional Areas
* Legal Framework
* Project Document
* The Grant Agreement
* UNDP-Global Fund Grant Regulations
* Grant Confirmation
* Grant Confirmation: Face Sheet
* Grant Confirmation: Conditions
* Grant Confirmation: Conditions Precedent (CP)
* Grant Confirmation: Special Conditions (SCs)
* Grant Confirmation: Limited Liability Clause
* Grant Confirmation: Schedule 1, Integrated Grant Description
* Grant Confirmation: Schedule 1, Performance Framework
* Grant Confirmation: Schedule 1, Summary Budget
* Implementation Letters and Performance Letters
* Agreements with Sub-recipients
* Agreements with Sub-sub-recipients
* Signing Legal Agreements and Requests for Disbursement
* Language of the Grant Agreement and other Legal Instruments
* Amending Legal Agreements
* Other Legal and Implementation Considerations
* Property Issues
* Logos and Other Markings
* Intellectual Property Rights and Disclosure of Information
* Conflict of Interest and Anti-corruption Measures
* Anti-terrorism Requirements
* Payment of Incentives to Government Staff
* Legal Framework for Other UNDP Support Roles
* Health Product Management
* Health Product Management
* Transit
* Scope
* Guiding Principles for Procurement of Health Products
* Product Selection
* Quantification and Forecasting
* Supply Planning of Health Products
* Sourcing & regulatory aspects
* Development of List of Health Products
* Development of the Health Procurement Action Plan (HPAP)
* Health Procurement Architecture
* Local Procurement of health products
* International freight, transit requirements and use of INCOTERMS
* Financial Management
* Grant-Making and Signing
* Grant Implementation
* Sub-recipient Management
* Grant Reporting
* Grant Closure
* CCM Funding
* Import duties and VAT/sales tax
* Monitoring and Evaluation
* Differentiation Approach
* M&E Components of Funding Request
* Performance Framework
* M&E Plan
* M&E Components of Grant Making
* M&E Plan
* M&E in the PR Capacity Assessment Tool (CAT)
* M&E Components of grant reporting
* Progress Update/Disbursement Request
* Sub-recipient Management
* Sub-recipient Management in Grant Lifecycle
* Selecting Sub-recipients
* Capacity Assessment and Approval Process
* Assessing Sub-recipient Capacity
* Value for Money and Approval Process
* UNDP Country Office Review
* Engaging Sub-recipients
* The Sub-recipient Agreement
* Induction Workshop
* Procurement by Sub-recipients
* Sub-sub-recipient Engagement
* Renewal of Sub-recipient Agreements
* Termination of Sub-recipient Agreements
* Managing Sub-recipients
* Managing partnership with Sub-recipients
* Cycle of Sub-recipient Monitoring
* SR Reporting
* Ongoing Monitoring of Sub-recipient Activities
* Sub-recipient Performance Management
* Managing Risks Related to Sub-recipients
* Sub-recipient Audit
* Sub-recipient Audit Approach
* Sub-recipient Audit Criteria
* Sub-recipient Audit Process
* Sub-recipient Audit Follow-up
* Capacity Development
* Interim Principal Recipient of Global Fund Grants
* A Strategic Approach to Capacity Development
* Resilience and Sustainability
* Legal and Policy Enabling Environment
* Functional Capacities
* Capacity Development and Transition
* Transition
* Transition Strategy
* Capacity Development Objectives and Transition Milestones
* Capacity Development Results – Evidence From Country Experiences
* Capacity development and Transition Planning Process
* Capacity Development and Transition – Lessons Learned
* Risk Management
* Introduction to Risk Management
* Risk Management in International Development
* Global Fund Risk Management
* Global Fund Operational Risk Management
* Global Fund Requirements for Risk Management at Implementer Level
* Global Fund Local Risk Management Related Policies
* Risk management in UNDP
* UNDP Risk Management in the Global Fund Portfolio
* Risk Management in UNDP-managed Global Fund Grants
* Establishing the Context
* Risk Assessment
* Risk Treatment
* Communication and Consultation
* Risk Reporting
* Monitoring and Review
* Risk Management in High Risk Environments
* UNDP Corporate Policies
* Risk management for UNDP Global Fund portfolio in high-risk
environments
* Common Risks Identified in Global Fund Programmes
* Audit and Investigations
* Principal Recipient Audit Approach
* Budgeting for Principal Recipient Audit
* Principal Recipient Audit Process
* Principal Recipient Audit Follow-up
* Audit of Country Coordinating Mechanism Funding
* Sub-recipient Audit
* Ad hoc Site Visits
* Office of Audit and Investigations (OAI) Investigations
* Global Fund Office of the Inspector General (OIG) Investigations and
Audits
* Human Rights, key Populations and Gender
* 1. Background
* 2. Overview
* 2.2 Human Rights
* 2.3 Key Populations
* 2.4 Gender
* 3. UNDP’s Work on Human Rights, Key Populations and Gender
* 4. Integrating Human Rights, Key Populations and Gender in the Grant
Lifecycle
* 4.1 National Strategic Plans (NSPs)
* 4.2 Country dialogue and funding request development
* 4.3 Grant-Making
* 4.4 Grant Implementation
* 5. Access to Medicines
* Human Resources
* HR During Start-up
* HR During Grant Implementation
* HR During Grant Closure
* GPN ExpRes Roster
* UN Volunteers
PROJECT LIFECYCLE
* Funding Request
* Principal Recipient (Pr) Start-up
* Grant-Making and Signing
* Grant Implementation
* Grant Reporting
* Grant Closure
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1. Home
2. /
3. Functional Areas
4. /
5. Human Resources
6. /
7. GPN ExpRes Roster
GPN EXPRES ROSTER
MAIN NAVIGATION
MENU
* HR During Start-up
* HR During Grant Implementation
* HR During Grant Closure
* GPN ExpRes Roster
* UN Volunteers
Effective Date
01/02/2024
GPN EXPRES ROSTER
To enhance its support for Country Offices (COs) and national stakeholders in
implementing Global Fund programmes, the UNDP Global Fund Partnership and Health
Systems Team (GFPHST), in coordination with the GPN ExpRes Roster Team, has
developed a roster of qualified experts specialized in the following thematic
areas:
HIV, Health and Development
1. Programme Management
2. Monitoring and evaluation (M&E)
3. Capacity development and/or transition and sustainability planning
4. National strategic plan/policy (for HIV, TB and/or malaria), and funding
proposals development
5. Financial management
6. Prevention and Control of Non-communicable diseases
7. Addressing the Social, Economic and Environmental Determinants of Health
8. Health Emergencies
9. Rights, Laws, Key Populations
10. Treatment Access-Innovation and Access
11. Gender Equality and Empowerment of Women and Girls
12. SOGIESC/LGBTI rights and Inclusive Development
13. Prevention of Sexual Exploitation and Abuse and Sexual Harassment (PSEAH)
14. Sustainable Financing for Health
15. Digital health
16. Solar for health and Smart facilities
17. Health financing and economic modelling
18. Communications Support
19. Videography and Photography
Health Procurement and Supply Chain Management
1. PSM quantification, forecasting, budgeting and planning for health
products
2. Health Supply Chain management systems
3. Health products related procurement process such as medical devices,
diagnostics, X-ray, scanning, radiological equipment and supplies
(consumables and medical equipment) ;
4. Logistics Management Information System (LMIS)
5. PSM capacity development and training
6. Distribution systems /Good distribution and storage practices experts
7. Sustainable health supply chain
8. Waste Management
9. QA in (Model Quality Assurance System for procurement agencies – MQAS, Good
Manufacturing Practices – GMP, Quality Control – QC)
10. Medical Laboratory (Rapid Diagnostic Tests, reagents, laboratory equipment)
11. QA of Health Products; (Pharmaceuticals / Medical Devices)
12. QA of Health Products; (Pharmaceuticals / Medical Devices)
UNDP GFPHST’s roster of experts are integrated within the Global Policy Network
(GPN) ExpRes Roster (GPN ExpRes Roster), which provides pre-selected and
technically vetted consultants.
Depending on the support needs of the requesting CO, the contracting modality of
expertise sourced through the GPN ExpRes Roster can either be an Individual
Contract (IC) / Reimbursable Loan Agreement (RLA) or a short-term International
Services Agreement Holder (IPSA)
Candidates are selected based on competencies and value for money principles and
can be contracted and deployed to provide specific technical advice and
short-term consultancies for periods normally not exceeding 12 months.
The expertise sourced from the GPN ExpRes Roster on IPSA modality can only be
contracted for up to 6 months full-time (or 130 working days over 1 calendar
year). If the CO is requiring support beyond 6 months full-time (or 130 working
days over 1 calendar year) then the CO shall need to advertise and complete a
competitive recruitment process.
The Advisory Committee on Procurement (ACP) approval under which the GPN ExpRes
Roster operates, allows for the roster to be used for the recruitment of IC/RLA
with a maximum contract value of US$100,000 on deliverable-based contracts only.
If the cumulative value of the contract is above US$100,000 then the CO shall
need to complete and submit a case to ACP.
GPN ExpRes Roster, is now operating through the UNDP Deployments Platform,
powered by EVA.ai.
All Deployment Requests take place on the UNDP Deployments Platform’s Agent
Portal. You can now do the following in the portal:
* Create a New Deployment Request: Each deployment request is automatically
sent to Roster Officers for processing.
* Consultants to Rank/Score against a deployment request: The hiring unit
scores and ranks the potential candidates that have been longlisted for a
position.
* Deployment Evaluation: The hiring unit conduct post-assignment evaluations.
* My Deployments: Check the status of your deployments.
* Submit a Vetting Request: Submit a candidate for vetting.
How to submit a deployment request using Eva.ai
To engage a candidate expert from the GPN ExpRes Roster, COs need to submit a
deployment request from the Eva.ai home-page by clicking on “Create New
Deployment request” and upload the Terms of Reference. If COs have a preferred
candidate who is registered on the GPN ExpRes Roster, they should include the
details in the comments section.
The Crisis Bureau has implemented a pilot cost recovery model for non-crisis
deployments, focusing on creating a financially sustainable system that supports
the organization’s mission while ensuring accountability and efficiency. In view
of this model, all successful non-crisis deployments made through the roster
will be charged a USD $300 fee, regardless of the total contract cost, to the
requesting unit’s COA. It is strongly advised that the COA provided below,
should be the same COA used to contract the expert to be hired. The COA will be
charged for the successful contract issued for a GPN ExpRes Roster expert
deployment; extensions will not incur a fee. TRAC3 funding need not apply.
Once the request is submitted, a Roster Officer will be assigned and will share
a longlist of potential candidates for COs to score/ rank.
Here is a flyer explaining the ExpRes Roster and here is a flyer elaborating on
the IPSA guidance for recruitment through the GPN ExpRes Roster.
The CO must provide a copy of the signed contract with the GPN ExpRes Roster
focal point.
As evaluation of the performance of experts is a critical component for the
successful maintenance of GPN ExpRes Roster, therefore COs and units are
requested to complete an evaluation at the conclusion of the
assignment. Performance evaluation templates for ICs are available here.
For regular IPSA holders, a full- service evaluation report must be completed,
using the online PMD platform for any service period exceeding six months worked
during that evaluation year. Where the PMD platform is not available or for
short-term IPSA holders, the IPSA Service Evaluation form linked to Annex 5 of
the IPSA Policy document can be used. For short-term IPSAs, or for periods of
service of less than six months, only section I of the IPSA Annual Performance
Review template is to be completed and should be documented as a note to file by
the CO or unit.
Practice Pointer
How to submit a vetting request using Eva.ai
For any potential candidates who may have the requisite expertise for inclusion
to the GPN ExpRes Roster, the COs or units are requested to login via the
Eva.ai home-page (sign in with your UNDP email) and click on “submit a
vetting request”. .
Here’s a video on How to submit a vetting request. CVs must be submitted in
English, and eligible candidates should have a Master’s degree, with a minimum
of 5 years of relevant work experience or 7 years of experience with a
Bachelor’s degree.
All vetting requests will be submitted to the appropriate technical teams for
review and approval to the roster. The process can take up to two weeks. Upon
successful approval to the roster, we will invite the expert to register onto
the EVA.ai platform.
In case COs are interested to see experts under certain profiles under the
roster, please navigate to EVA.ai > Jobs & Talent > UNDP Talent Pool > All
Migrated Vetted Consultants > and then select ACP List – Deployment Request Form
located at the top. From there, COs can filter the profiles of interest and
select ‘apply’ to see the talent names. Here, you can select the expert names
and view their CVs from within their profiles.
For UNDP personnel who are Vetting Committee Members or part of a Technical
Team, we recommend watching this short video on how to vet candidates.
For questions regarding the GPN ExpRes Roster and/or UNDP Deployments, contact
gpn dot deployments at undp dot org
For technical assistance regarding the platform, contact helpdesk at eva dot ai
For more information regarding the GPN/ExpRes Roster thematic areas, HIV, Health
and Development or Health Procurement and Supply Chain Management, contact Karen
De Meritens, Programme Associate, GFPHST karen dot de dot meritens at undp dot
org
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RESOURCES
UNDP POPP - INDIVIDUAL CONTRACT (IC) PERFORMANCE EVALUATION FORM DOWNLOAD
Functional Area: Human Resources Project Stage: PR Start-up Author:
UNDP Language: English Type: Form Topic: Performance Evaluation,
Contract Modality, Expert Rosters, Human Resources Resource File Format:
Word Resource Accessibility: Publicly accessible
UNDP POPP - INDIVIDUAL CONTRACT
Functional Area: Human Resources Project Stage: PR Start-up Author:
UNDP Language: English Type: Policies, Procedures and guidance
Topic: Contractual Modality, PR Start-up, Human Resources Resource File
Format: Link Resource Accessibility: Publicly accessible
UNDP POPP - IPSA ANNUAL PERFORMANCE REVIEW TEMPLATE
Functional Area: Human Resources Project Stage: PR Start-up Author:
UNDP Language: English Type: Template Topic: Performance
Evaluation, Contract Modality, Expert Rosters, Human Resources Resource
File Format: Link Resource Accessibility: Publicly accessible
UNDP POPP - IPSA POLICY DOCUMENT
Functional Area: Human Resources Project Stage: PR Start-up Author:
UNDP Language: English Type: Policies, Procedures and guidance
Topic: Contract Modality, Expert Rosters, Human Resources Resource File
Format: Link Resource Accessibility: Publicly accessible
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