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 * Recruitment Productivity
   * AI Virtual Assistant
   * Recruitment Process Automation
   * Job Application Support
   * Quick Apply
   * Branded Career Site
   * Shared Services
   * Employee Referrals
   * High Volume Hiring
 * Employee Communications
   * Employee Onboarding
   * AI Virtual Assistant
   * HR Process Automation
   * Open Enrollment
   * Employee Programs
   * Retention and Mobility
   * Workforce Alerts
 * Features
   * Consent Management
   * Reminders
   * Campaign Manager
   * Text Messaging
   * Messenger
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   * Self-Scheduling
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 * Integrations
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 * Client Resources




PRIVACY POLICY


PRIVACY POLICY

Effective as of 17th July 2023

 

Your Privacy Rights

 

Introduction and Scope

Loop Works, LLC (“Loop Works”, “Loop” or “Company” or “We”) respect your
privacy, each individual’s right to personal privacy and are committed to
protecting it through our compliance with this policy.




This Privacy Policy describes how Loop collects, uses, shares and safeguards the
personal data you provide to us, and applies to customers and their employees,
prospects, business partners, event attendees, employees, job applicants,
messaging users and members of the general public visiting our website/s.

It also describes your choices regarding use, access and correction of your
personal data. The use of personal data collected through our service shall be
limited to the purpose of providing the Loop service for which the Customer
(“Client” or “Subscriber”) has engaged Loop as set out in the License User
Agreement, Terms of Service, and other agreements with the Customer and this
Privacy Policy (“Loop Service”).

By using www.loopworks.com, you agree to the data practices described in this
statement and you expressly consent to the collection, use and disclosure of
your Personal Information in accordance with this Privacy Policy.

 

Loop Services


Loop operates and provides a platform for employers to market and communicate
with applicants and employees. During the course of our operations Loop collects
data for both our Customers, and for our business operations including
employment applications.

 

Privacy Policy


Loop is committed to protecting your privacy. We have created this Privacy
Policy to protect your Personally Identifiable Information and to inform you
about how we protect that information. This Privacy Policy applies to
transactions and activities of visitors to and users of our websites (“Sites”),
our blogs, our mobile applications (“Mobile Apps” / “Apps”), and our online
products and services (collectively, “Services”) and how we collect, use, and
share personal information both in the course of our business activities and in
providing the Services that Loop performs on behalf of Loop customers. This
Privacy Policy does not apply to any website not owned or operated by Loop or to
any offline points of contact between Loop, or any other company, and consumers.

Access to and use of Loop web sites or portals (including all sites owned or
operated by Loop, collectively called the “Site”) and the Services provided by
Loop (hereafter referred to as, the “Service”) will be subject to Loop’s Privacy
Policy as set forth herein.

We will collect and use information we receive directly from you through our
website/sand services only in the ways disclosed in this Privacy Policy.

This policy will inform you of our use of that information, where that
information is retained and shared in the delivery of the Services, and the
choices you can make regarding our use of the information.

The use of information collected through our Service shall be limited to the
purpose of providing the service for which the Customer has engaged Loop. As a
matter of policy, we do not sell or rent any of your personal information to
third parties for any marketing purposes.

Loop Customers and Subscribers

In providing Services to our Customers, we collect, store, process, and disclose
personal information belonging to individuals who are involved in recruiting or
employment activities (these include customers, their employees or subscribers,
applicants to jobs, those registering their interest in jobs or referring
individuals to jobs or their friends and contacts). In each of these cases, our
software is integrated into a Customer System and we are processing personal
information solely on behalf of the Customer, and in accordance with our
agreements with the Customer. Loop is a data processor for our Customers, each
of whom operate as controllers of Personal Data.

We are a service provider to our Customers and have no direct relationship with
a Customer’s candidates or any individual whose personal data a Customer
processes. Information provided to Loop by our Customers is collected by those
Customers under their own Privacy Policies. And as a result this policy does not
apply to practices that Loop does not own or control, or to individuals that
Loop does not employ or manage.




If you are interacting in recruiting or employment contexts with one of our
Customers, the Customer’s Privacy Policy applies to the processing please review
the Customer's Privacy Policy, terms of use or other notices to learn more about
the Customer's information practices, including its use of service providers
like Loop. 

Loop Employees and Applicants for Employment

If you are interacting as a Loop employee, or an applicant for employment at
Loop then our Employment Privacy Policy applies. This Policy may be accessed
upon request to hr@loopworks.com.




Your Personally Identifiable Information
The registration or application process or form collects certain information you
voluntarily choose to share with Loop, such as your name, social media account
identifier, email address and mobile number (“Personally Identifiable
Information” or “PII”). You may always choose not to provide such Personally
Identifiable Information; however, this may limit Loop’s ability to provide you
with a specific service or particular content. Loop may also collect other data,
which may include Personally Identifiable Information. 

Personally Identifiable Information as Used by Loop Customers
Loop is contracted by employers and other companies (“Customers”) to provide the
Loop Service. Information about your use of the Service and visits to the online
or mobile sites may be used by Loop and its Customers. Your Personally
Identifiable Information is only shared with the specific Customer which you
visited and to which you subscribed.

When you use these Services, in addition to data you consent to provide, we will
automatically collect information on the type of device you use, including the
operating system version.

We collect your location-based information for the purpose of matching your
search or content-request criteria. If you no longer wish to allow us to track
your location-based information within the browser or application, you may turn
this off at the device level.

Information Related to Data Collected for our Customers
Loop collects information under the direction of its Customers and has no direct
relationship with the individuals whose personal data it processes. If you are a
candidate, employee or customer of one of our Customers and:

 * Would no longer like to be contact by one of our Customers that use our
   service, contact the Customer that you interact with directly. We may
   transfer Personally Identifiable Information to companies that help us
   provide our service. Transfers to subsequent third parties are covered by the
   service agreements with our Customers.
 * Require access to review, correct, amend, or delete inaccurate data, contact
   the Customer that you interact with directly.
 * Require access to a record of this data, contact the Customer that you
   interact with directly.

When the Customer requests Loop to action any such request(s) we will respond to
their request(s) within 30 days.

We will retain personal data we process on behalf of our Customers as long as
needed to provide services to our Customer. Loop will retain and use this
Personally Identifiable Information as necessary to comply with any legal
obligations, resolve disputes, and enforce our agreements.

Collection of your Personal Information as an Authorized Loop Customer

If you purchase products and services through www.loopworks.com or are granted
access to the Loop Services by your employer, Loop may collect Personally
Identifiable Information, such as your name, email address, social media account
identifier, mobile number and other personal and non-personal information.

If you purchase products and services through www.loopworks.com, we may request
billing and credit card information. In this instance Loop is interacting with
Customers as a data controller. This information is not stored by Loop, except
where users explicitly require us to do so, and provide consent for such.

Information about your computer hardware and software may be automatically
collected by Loop. This information can include: your IP address, browser type,
domain names, access times and referring website addresses. This information is
used for the operation of the Loop Service, to maintain and the improve quality
of the service, and to provide general statistics pertaining to the use of the
Loop customer site(s).

Individuals in the EEA and UK

We process your Personal Data (as defined in the GDPR Regulation - EU 2016/679 –
GDPR and UK General Data Protection Regulation (UK GDPR)) in order to provide
Loop Sites or Services for your use or for such other purposes as set forth in
this Policy and the Terms of Use. Your personal data may be transferred to the
United States and other countries outside of the EU which may offer different
levels of protection for personal data than may be available in your country.
Loop ensures that all personal data is handled, processed, transferred and
stored in accordance with the GDPR Regulation, and that adequate safeguards and
procedures providing protection to User’s personal data are in place. When you
submit your registration or application, you agree to Loop’s Privacy Policy and,
in particular, you expressly agree to the transfer of your personal information
for the purposes described in that policy. 

Right to Privacy

Certain jurisdictions may provide you with privacy rights under applicable data
protection or privacy law regarding the information you provide to us. In
particular:

 1. If you are a resident of the EEA or UK whose personal data is subject to EU
    or UK data protection law, you have certain privacy rights which include:
    the right to be informed, to access your information, to correct any
    information that is inaccurate, to have your information erased, to restrict
    or suppress your information, to obtain and reuse your personal data, to
    object to the processing of your personal information, and to object to how
    your data is used in automated decision making, if applicable. If you wish
    to enact your rights, please contact us at privacy@loopworks.com or by using
    the contact details under the “Contact Us” heading below.

 2. If you are a resident of California whose personal information is subject to
    the California Consumer Privacy Act of 2018 (“CCPA”), you may review further
    details about the personal information we have collected about you over the
    last 12 months, including the categories of sources by reviewing this
    policy. We collect this information for the business and commercial purposes
    described herein and we share this information only with Customers for whom
    it is collected, or as described for our business operations. We do not sell
    (as defined in the CCPA) your personal information (and will not sell it
    without providing a right to opt out). Subject to certain limitations, the
    CCPA provides California residents the right to request to know more details
    about the categories or specific pieces of personal information we collect
    (including how we use and disclose this information), to delete their
    personal information, to opt out of any “sales” that may be occurring, and
    to not be discriminated against for exercising these rights. California
    residents may make a request pursuant to their privacy rights or for
    additional disclosures under the CCPA by sending a request to
    privacy@loopworks.com or by using the contact details under the “Contact Us”
    heading below.

 3. If you do not wish to receive our email or messaging marketing
    communications for promotional purposes, you may opt out by clicking on the
    “unsubscribe” or “opt out” link in the marketing e-mails or messaging we
    send you.

 4. If we process your personal information in reliance upon your consent, you
    can contact us at any time to withdraw your consent, by email at
    privacy@loopworks.com. 
 5. If your Personally Identifiable Information changes or if you no longer wish
    to use our service, you may request we modify or delete your information by
    emailing us at privacy@loopworks.com.

We will respond to any such requests in accordance with the requirements of
applicable data protection laws. Please note that in order to fulfil your
request, we may need you to provide certain information to verify your identity.
Depending upon applicable data protection and privacy law, individuals may also
designate an authorized agent to exercise these rights on their behalf.

Data Transfers 

Loop is a global company and as a result your Personally Identifiable
Information may be transferred by us from your home country to Loop employees or
affiliates in Loop offices around the world, who may communicate with you
regarding your inquiry. We limit access to your Personally Identifiable
Information to only those Loop employees who we believe need access in order to
provide services to you or to otherwise perform their duties.

To this end, we also use the European Standard Contract clauses
(http://ec.europa.eu/justice/data-protection/international-transfers/index_en.htm)
with our Sub Processors located outside Europe in order to guarantee the privacy
and the security of your data.

If you require further information about our international transfers of personal
data, please contact us at privacy@loopworks.com or by using the contact details
under the “Contact Us” heading below. In each case we will respond within 30
days of receipt of your request. 

Our subsidiaries include:

Loop Works, LLC

mResource, LLC

What We Use Personally Identifiable Information For
Loop uses the collected Personally Identifiable Information to verify your
identity and to contact you in connection with your use of the Service. If you
opt-in to a Service that generates communication to you from Loop, you will be
given the opportunity to opt‐out of receiving further such communications from
Loop. Except as provided in this Privacy Policy, Loop does not sell, share or
otherwise provide any “Personally Identifiable Information” you give to us with
any third party other than Customers. 

Disclosure /Communications Content/Data and Information
We will share your Personally Identifiable Information with third parties only
in the ways that are described in this privacy statement. Though we do not sell
your Personally Identifiable Information to third parties, we may provide your
Personally Identifiable Information to companies that provide services to help
us with our business activities such as a live help feature or in offering
customer service. These companies are authorized to use your Personally
Identifiable Information only as necessary to provide these services to us. In
any case when we transfer your information to third parties companies, we will
ensure they maintain the same level of security as us.

We may provide your Personally Identifiable Information:

 * as required by law, such as to comply with a subpoena, or similar legal
   process.
 * when we believe in good faith that disclosure is necessary to protect our
   rights, protect your safety or the safety of others, investigate fraud, or
   respond to a government request.
 * if Loop is involved in a merger, acquisition, or sale of all or a portion of
   its assets, you will be notified via email and/or a prominent notice on our
   Web site of any change in ownership or uses of your Personally Identifiable
   Information, as well as any choices you may have regarding your Personally
   Identifiable Information, to any other third party with your prior consent to
   do so.
 * Also, certain technical processing of messages and their content may be
   required to: (1) send and receive messages; (2) conform to connecting
   networks’ technical requirements; (3) conform to the limitations of the
   Service; or (4) conform to other similar requirements. 

How we Protect and Store Personal Information
Loop uses commercially reasonable physical, managerial, and technical safeguards
to protect personal information. We cannot, however, ensure or warrant the
security of any information you provide to Loop Sites or that is provided to us
in connection with Loop Services to our Customers. We cannot guarantee that such
information may not be accessed, disclosed, altered, or destroyed by breach of
any of our physical, technical, or managerial safeguards. Moreover, Loop is not
responsible for the functionality or security measures of any third parties with
whom Loop interacts, such as social networks and our Customers, in the course of
providing our Services.

We also take reasonable steps (such as requesting a unique password) to verify
your identity before granting you access to your account. You are responsible
for maintaining the secrecy of your unique password and account information, and
for controlling access to your mobile or email communications from Loop, at all
times. In the provision of Services, access to individual (i.e., subscriber,
user and job applicant) accounts is controlled by the Customer. Loop does not
control account access to its Customers' Customer Systems, and is not
responsible for the security of those systems. Please review the Privacy Policy
of our Customer(s) with whom you are interacting for more information about the
Customer's data security.

Loop has implemented commercially reasonable and appropriate technical,
physical, and organizational measures to protect Customer Data from misuse or
accidental, unlawful, or unauthorized destruction, loss, alteration, disclosure,
acquisition, or access during the Processing, which will meet the requirements
of the GDPR Regulation, or any stricter requirements, as imposed under the
Service Agreement.

Access to Customer Data will be authorized only to the extent necessary to serve
the applicable Data Processing Purposes and requirements of the Service
Agreements. Loop staff with access to Customer data will be subject to
confidentiality obligations.

Loop shall notify the Customer of a data security breach without undue delay
after becoming aware that such a breach has occurred, unless a law enforcement
official or supervisory authority determines that notification would impede a
criminal investigation, or cause damage to national security or a breach of
trust.

Data Storage and Retention
Loop will retain personal information that we receive and process on behalf of
our Customers for as long as needed to provide services to our Customer. Our
data retention periods will vary per contractual agreement with each individual
Customer. Loop will retain and use this personal information to comply with our
legal obligations, resolve disputes, and enforce our agreements.

In some instances, Loop does not retain data beyond a single session. Once Loop
has facilitated the transmission of personal information to a Customer's
database that is not hosted by Loop, it is that Customer's responsibility to
guard the user's personal information against unauthorized access or
transmission. We may store personal information in locations outside the direct
control of Loop (for instance, on servers or databases co-located with hosting
providers). When a customer terminates or deactivates its Customer account, Loop
may retain the personal information of the Customer for a commercially
reasonable time for backup, archival, or audit purposes.

Data Processing Purposes

Loop shall Process Customer Data on behalf of the Customer, only in accordance
with the Service Agreement, pursuant to any documented instructions received
from the Customer, or as needed to comply with the GDPR Regulation or any other
Applicable Law.

Loop processes personal data pertaining to Customer records as needed to provide
Customer services, Customer support activities, as required by GDPR Regulation
and for the following additional purposes:

 * Hosting, storage, and other processing needed for business continuity and
   disaster recovery;
 * System and network administration and security, including infrastructure
   monitoring, identity and credential management, verification and
   authentication, and access control;
 * Monitoring and other controls needed to safeguard the security and integrity
   of transactions;
 * Enforcing contracts and protecting Loop, its associates, Customers, Customer
   employees, and the public against theft, legal liability, fraud, or abuse;
   and
 * Approved Loop internal business processes.

Upon termination of the Service Agreement, Loop shall fulfill its obligations to
the Customer with regard to returning the data and securely destroying the data,
subject to GDPR Regulation. 

Transparency to Customer Applicants and Employees

Loop shall promptly notify the Customer of requests or complaints related to the
Processing of personal data by Loop that are received directly from Customer
employees without responding to such requests or complaints, unless otherwise
provided in the Service Agreement or instructed by the Customer. 

Sub Processors

Third Party Sub Processors may only Process Customer Data pursuant to a Sub
Processor Contract. The Sub Processor Contract shall impose similar data
protection-related Processing terms on the Third Party Sub Processor that will
be not less protective than those imposed on the Loop Contracting Entity by the
Service Agreement and the Loop Privacy Code for Customer Data Processing
Services.

Loop shall maintain a record of accredited Sub Processors involved in the
performance of the relevant Customer Services and Loop shall provide notice to
the Customer of any new Sub Processors engaged by Loop for the delivery of the
Customer Services. Customers have 30 days from notification date to object to
the use of new Sub Processors engaged by Loop.

Data Types and Tracking Technologies

The information we gather and store includes internet protocol (IP) addresses,
browser type, Internet service provider (ISP), referring/exit pages, operating
system, date/time stamp, and clickstream data.

We use this information to analyze trends, to render an optimized user
experience on our site, to track user’s movements on the site and to gather
demographic information about our user base as a whole.

In order to improve the end-user experience, we use a third-party tracking
service called Google Analytics that uses cookies to track non-Personally
Identifiable Information about visitors to our site in the aggregate (browser
version, geographic region, click path, and bounce rates).

Social Media (Features) and Widgets
On occasion, our Service includes social media features and widgets which are
either hosted by a third party or hosted directly on our Site. Your interactions
with these features are governed by the relevant company or organization
providing the widget and its associated functionality. 

Connected Mobile Site or Links to Data
In the course of delivering the Services Loop creates and hosts links to other
mobile sites and websites. Loop is not liable for the privacy practices or the
content of such websites. 

What are Cookies & does Loop use them?


What is a cookie?

The vast majority of websites and web services use cookies to “make things
work”. A cookie is a small file comprised of letters and numbers that we place
onto your device to enable key Loop features and functionalities. Cookies
support the easy sharing of your information on Loop Sites, facilitate the
delivery of tailored content to you from our Customers, and support a number of
customized features through Loop plugins such as our registration forms and
mobile links. Cookies also allow us to identify your device, secure your access
to Loop and our sites in general, and even to identify if/when someone attempts
to access your account from a different device.

When does Loop use cookies?

We use cookies on our websites (www.loopworks.com) and mobile sites or
applications, and any browser loading these sites (ie. any time you access these
sites) will receive cookies from us. For our CRM users, or those registering on
Loop sites, we also place cookies in your browser when you visit third party
(ie. non-Loop) sites that host our plugins, such as our Loop registration forms.
You can opt out directly from the applicable Customer site(s), in which case we
will not place cookies in your browser through these plugins.

What types of cookies does Loop use?

Loop utilizes several types of cookie to bring you an exceptional user
experience:

Necessary cookies – are required for effective navigation around the Loop
platform and websites. Without these cookies, key functions and user experience
may be significantly impacted.

Persistent cookies – help us recognize you as an existing user and remember your
preferences so we can deliver enhanced functionality and a personally tailored
service. For example - a persistent cookie stays in your browser and will be
recognized by Loop when you return to the site, in order to identify you. Should
you get interrupted for any reason (including browser shutdowns or loss of
access to the Internet) while completing a job application, persistent cookies
will allow you to continue where you left off (at a later time).

You will also have the option to save details (that you enter about yourself)
after you close your browser, so that you will not have to re-enter the same
details the next time you need to fill in a form on one of our sites.

Session cookies - only last for as long as the session (usually the current
visit to a web site or a browser session) and expire when you close the browser.
These cookies are required for site functionality.

Performance cookies - utilized by third party partners or service providers may
be used in order to help us continuously improve site performance and provide
reporting to our Customers. For example, Loop partners with Google Analytics to
collect data on site usage. This information is collected through the use of
performance cookies which aggregate and anonymize all data, and no personally
identifiable data is involved.

Managing cookies: You can opt out of the use of cookies at any time, however
this may limit the functionality of our Loop services, and your overall user
experience. As a result, your customized settings (including login information)
may not be retained, and there may be some Loop features you are unable to
access. Such features could include your ability to efficiently work through a
job application, or to register for one of our Customer’s Talent Networks to
receive job alerts that may be of interest based on your stated preferences.

To opt out of cookie use, you can set your browser to reject cookies. Please
visit the ‘Help’ menu of your Internet browser for instructions.

To opt-out of Google Analytics, please go to: Google Analytics Opt-out Browser
Add-on.

Third party cookies and tracking tools are not under our control, are not
covered by our cookie policy or privacy statement, and are therefore subject to
their own policies. We do not share data (including cookie data) with third
parties for advertising purposes, however we may permit the use of cookies or
other tracking technology at the request of and/or on behalf of our Customers.

By using our websites (www.loopworks.com), mobile sites, Platform or
applications, you agree to our use of cookies. 

Privacy for Children
Loop does not direct any of its products, services, sites or offerings to
children under age 13. If we learn that any personal information has been
collected from a child under age 13, we will delete the information as soon as
possible. If you believe that we might have any information from or about a
child under 13, please contact us at privacy@loopworks.com. 

Site Monitoring Tools
Loop uses analytics software while providing the Service on your mobile device.
This allows us to ensure our Mobile Software and Service functions properly on
your device. This software may record information such as how often you use the
application, the events that occur within the application, aggregated usage,
performance data, and where the application was downloaded from. We do not link
the information we store within the analytics software to any Personally
Identifiable Information you submit within the application. 

Loop Subscriber User Options to Unsubscribe or Opt-Out
If you wish to subscribe to the Service we will use the Personally Identifiable
Information to contact you. If at any time you wish to opt-out of receiving
these text messages or emails, you may follow the unsubscribe or opt-out
procedure provided in communication to you by text or email. In addition, if you
are a registered user, you may also opt out and have your account permanently
deleted by emailing your request to privacy@loopworks.com. 

Dispute Resolution
Any questions or concerns regarding the use or disclosure of personal
information should be directed to privacy@loopworks.com or to the address given
below. Loop will investigate and attempt to resolve complaints and disputes
regarding use and disclosure of personal information by reference to the
principles contained in this Policy and commits to resolve all enquires received
within 45 days. For complaints that cannot be resolved between Loop and the
complainant within this timeframe, Loop has agreed to use:

 * The ICDR/AAA as an independent recourse mechanism, to find out more or
   utilize the services please contact privacy@loopworks.com 

Updates and Changes to this Policy


Loop reserves the right to change this Privacy Policy from time to time. Loop
will post the revised Privacy Policy on this site located at
https://loopworks.com/privacy-policy/, and will either send a notice to the
e-mail address that you specified in your registration and/or post notice of the
change so it is visible when users log-on for the first time prior to said
changes taking effect so that you are always aware of what personal information
Loop may collect and how Loop may use this information.

We encourage you to review this Privacy Policy regularly for any changes. Your
continued use of the Services will be subject to the then-current Privacy
Policy.

Contact Us

Attention: Privacy, Legal Department

Loop Works
P O Box 5370

Chicago IL 60680

privacy@loopworks.com



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   * Shared Services
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   * High Volume Hiring
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