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EMPLOYEE PRIVACY NOTICE

This notice applies to all countries except Austria, Germany, Russia, South
Africa, South Korea and Sweden.

View privacy notice for Austria:

 * German version
 * English version

View privacy notice for Germany:

 * German version
 * English version

View privacy notice for Russia:

 * Russian version
 * English version

View privacy notice for South Africa:


 * English version

View privacy notice for South Korea:

 * Korean version
 * English version

View privacy notice for Sweden:

 * Swedish version
 * English version

You can view this notice in the following languages: Arabic, Chinese
(Simplified), Croatian, Czech, Dutch, German, Greek, Estonian, Finnish, French,
Hebrew, Hungarian, Italian, Japanese, Latvian, Lithuanian, Malay, Polish,
Portuguese (Brazil), Portuguese (Portugal), Romanian, Serbian, Slovak,
Slovenian, Spanish, Turkish.

1. Introduction

This Employee Privacy Notice ("Notice") applies to the ABB Group of companies,
which means ABB Ltd and each entity in which ABB Ltd, directly or indirectly,
has a majority holding or owns or controls the majority of voting rights. The
ABB company that is your employer (referred to as "ABB" or "we") is responsible
for the processing of your personal data and controls how it is used, in
accordance with this Notice.

At ABB respecting your data protection rights is a top priority. This Notice
explains how we use personal data about you and what rights you have regarding
your personal data.

2. Who is responsible for the processing of your personal data?

ABB Ltd and its subsidiary companies are responsible for your personal data. For
applicable privacy and data protection laws, the primary controller of your data
is the ABB subsidiary company which is your current (or former) employer. Other
subsidiary companies of ABB may also receive and process your personal data,
either in the capacity of controller or processor, and this Notice applies
equally to them.

3. The types of information we collect and use?

We collect and use personal data that concerns you in connection with your
employment at ABB. We may collect the following categories of personal data:

 * Personal details and identification data such as name, personal and business
   address, personal and business telephone number, personal and business email
   address or any other contact details, date and country of birth.

 * Personal data related to family and social circumstances such as gender, age,
   marital and family status (including also the name and contact details of the
   next of kin).

 * Employment related personal data such as employee number, signature,
   employment status, social security and tax numbers, insurance number, country
   of residence, nationality, photo, emergency contacts and passport
   information, work and residence permit, immigration status and travel visa
   information.

 * Qualifications such as qualifications and certifications including current
   and previous positions, education and training courses, resume/CV, records of
   education and work achievements, in some cases: contact details of referees
   and results of capability assessments and interview assessment/feedback.

 * Job information and work metrics such as position, title, employment
   contract, payroll ID, line manager, job band, performance history, employment
   status, leave of absence information, working time logging, training records,
   performance targets and development goals. In some cases, we may also record
   results of capability assessments, safety reports and incidents, professional
   feedback.

 * Compensation, allowances, benefits and expense related information such as
   salary data, payroll data, pension plan number and contributions, non-salary
   benefits, bonus, compensation, share options, dependents, beneficiaries or
   health benefit nomination, bank statements, expense claims and receipts, bank
   account details, credit card data, phone expenses and insurance data.

 * Electronic identification data and information (where employee has access or
   is affected by such systems or applications) such as access logs, IT and
   internet usage, device identifiers (mobile device ID, PC ID etc.),
   registration and login credentials, IP address, tracking and analytics data,
   recordings (e.g. voice mail/call recordings), posts on corporate platforms
   (e.g. Yammer), password recovery data, information obtained via IT security
   tools.

 * Financial and other details such as account information, credit checks,
   payment details and transactions, investigation information and disciplinary
   history.

 * Other personal data (which may include special categories of information as
   mentioned below) namely where you or others (such as your colleagues) may
   register these data on or in our systems, programs and application such as
   business documents containing personal information (e.g. queries, questions,
   complaints, orders and related records; emails; reports; contracts;
   presentations, minutes; work products), photos, images and/or videos.

The below mentioned types of personal data are only collected and processed, if
at all, in accordance with applicable local laws in your country of residence.

 * Special categories of personal data such as:
   
   * membership of religious congregations (e.g. if required for tax purposes);
   
   * health and medical information, including disability status, special
     working conditions (such as use of a standing desk) and medical devices
     needed on the premises, work related injury and illness information, data
     for travel emergency support (blood type, medical history, allergies);
   
   * race or ethnicity (e.g. where this is used for diversity purposes);
   
   * in some cases: trade union membership, political opinions and sex life or
     sexual orientation (e.g. where this is used for investigations of non-equal
     treatment).

 * Data about criminal convictions and offences such as criminal background
   information and sanction list information to the extent required for the
   purposes of criminal background screening and Know Your Customer (“KYC”) and
   Anti Money Laundering (“AML”) obligations.

 * To the extent necessary to fulfil our obligations, data obtained from
   publicly accessible sources or which are legitimately transmitted by other
   third parties (e.g. a credit agency) such as data in public professional
   social media (e.g. LinkedIn), background check data.

In case you would like to be provided with information about a specific personal
data processing activity, you can request that by submitting a request at
www.abb.com/privacy.

4. Why we use your personal data?

We may use your personal data as listed above for the following purposes:

 * human resources management including organization and personal
   administration, working hours management, improving and maintaining effective
   staff administration, internal workforce analysis, reporting and planning;

 * staff transfer management from different affiliates and succession planning;

 * payroll, compensation and benefits management including providing staff
   benefits and maintaining salary, compensations including intellectual
   property, allowances, benefits, insurances, pensions and performance reviews;

 * talent management and acquisition including recruitment, assessing
   suitability and working capacity, background checks and verification of
   qualifications, obtaining and providing references;

 * learning and development management including certifications, training staff
   and performing assessments and employee satisfaction surveys;

 * processes related to joining and leaving including internal moves and
   terminations;

 * sickness and other leave and vacations management;

 * internal health and safety programs including health and safety and accident
   records or reporting and managing process quality;

 * travel and expenses management and organization of business trips including
   monitoring of travelers to provide support during security or medical
   emergencies; providing travel security, health and safety training and on a
   voluntary basis assistance in giving security support during emergencies;

 * carrying out the obligations and exercising specific rights in the field of
   employment and social security law or a collective agreement;

 * internal and external communication of ABB’s organization and representation
   of ABB including commercial register and assigning powers of attorney;

 * organizing ABB events and documentation of such events including managing and
   organizing internal non-marketing related campaigns, events and meetings;

 * managing ABB assets including pictures and videos depicting employees or
   other individuals available for download on the ABB intranet, ABB website,
   etc.;

 * finance and shared accounting services providing record to report, order to
   cash and purchase to pay services;

 * reorganization, acquisition and sale of activities, business units and
   companies;

 * business reporting, statistics and analytics;

 * monitoring and auditing compliance of employees’ activities in the workplace
   with ABB’s corporate policies, contractual obligations and legal requirements
   including disciplinary actions;

 * carrying out audits, reviews and regulatory checks to meet obligations to
   regulators;

 * governance, risk and compliance, including compliance with laws, law
   enforcement, court and regulatory bodies’ requirements (such as for the
   process of verifying the identity of customers, called as Know Your Customer
   ("KYC")/ Anti Money Laundering ("AML") monitoring purposes), customs and
   global trade compliance, conflict of interest and security obligations) and
   prevention, detection, investigation and remediation of crime and fraud or
   prohibited activities or to otherwise protect legal rights and to establish,
   exercise or defend legal claims;

 * managing the customer relationship, processing customer orders and providing
   customer support, processing, evaluating and responding to requests and
   inquiries;

 * managing the suppliers, contractors, advisers and other professional experts
   including contact interaction, processing and fulfilling purchases and
   invoices, and contract lifecycle management;

 * making use of work performance and products and for references on documents,
   such as drawings, purchase orders, sales orders, invoices, reports;

 * access control system providing electronically controlled ingress and/or
   egress for authorized individuals to locations that have access restrictions
   and a registry of personnel on site in case of emergencies;

 * intrusion detection including 3rd party monitoring of duress, perimeter,
   internal security points and ancillary supervisory monitors for site
   maintenance/automated systems;

 * maintaining and protecting the security of products, facilities, services,
   systems, networks, computers and information, preventing and detecting
   security threats, fraud or other criminal or malicious activities, and
   ensuring business continuity; and

 * managing IT resources, including infrastructure management including data
   back-up, information systems’ support and service operations for application
   management, end user support, testing, maintenance, security (incident
   response, risk, vulnerability, breach response), master data and workplace
   including user accounts management, software licenses assignment, security
   and performance testing and business continuity.

We collect only the personal data from you that we need for the purposes
described above. Certain personal data collected from you relates to your next
of kin and emergency contacts. In these cases, you are requested to inform such
persons about this Notice.

In case you are working at a third-party site (for example ABB customer location
or facility), such third party may need to process your personal data for their
purposes acting as a data controller. In these cases, you will receive or may
request a separate privacy notice from the relevant data controller.

What happens if you do not provide us with the information we have requested?

Where it concerns processing operations related to your employment (as described
above), ABB will not be able to adequately employ you without certain personal
data and you may not be able to exercise your employee rights if you do not
provide the personal data requested. Although we cannot mandate you to share
your personal data with us, please note that this then may have consequences
which could affect your employment in a negative manner, such as not being able
to exercise your statutory rights or even to continue your employment. Whenever
you are asked to provide us with any personal data related to you, we will
indicate which personal data is required, and which personal data may be
provided voluntarily.

5. The legal basis we rely on

For the use of your personal data for the purposes described above (in section
4), we rely on the following legal basis, as applicable:

 * We process your personal data for the fulfilment of obligations in your
   employment contract with us and similar collective employment agreements, or
   as part of pre-contractual measures to establish employment and related
   contracts;

 * In some cases, we rely on our legitimate interests to process your personal
   data insofar as this is not overridden by your own privacy interests. Such
   interests may include:
   
   * monitoring (for example through IT systems), investigating and ensuring
     compliance with legal, regulatory, standard and ABB internal requirements
     and policies;
   
   * prevention of fraud and criminal activity including investigations of such
     activity, misuse of ABB assets, products and services, and as strictly
     necessary and proportionate for ensuring network and information security;
     and
   
   * transmitting personal data within the ABB group for internal administrative
     purposes as necessary, for example to provide centralized services.

You may obtain a copy of our assessment regarding our legitimate interest to
process your personal data by submitting a request at www.abb.com/privacy.

 * In some cases, we process your personal data on the basis of statutory
   requirements, for example, on the basis of labor and social security law,
   allowances, tax or reporting obligations, cooperation obligations with
   authorities or statutory retention periods in order to carry out our
   contractual responsibilities as an employer;

 * In exceptional circumstances we may ask your consent at the time of
   collecting the personal data, for example photos, communications materials
   and events. If we ask you for consent in order to use your personal data for
   a particular purpose, we will remind you that you are free to withdraw your
   consent at any time and we will tell you how you can do this.

With regard to special categories of personal data we will only process such
data in accordance with applicable law and:

 * with your explicit consent for specific activities in accordance with
   applicable law;
   

 * when necessary for exercising rights based on employment, social security or
   social protection law or as authorized by collective agreement, or for
   preventive and occupational medicine or and evaluation of working abilities;
   or

 * where necessary for establishment, exercise and defense of legal claims.

 * With regard to personal data concerning criminal convictions and offences, we
   will only process such data where such processing is permitted by applicable
   (local) law.

6. Parties we share your personal data with (in and outside the EU and EEA or
outside the country where your employer is located)

We only share your personal data with other ABB affiliates or third parties as
necessary for the purposes described in the table below. Where we share your
personal data with an affiliate or third party so that it transfers to or
becomes accessible from outside the European Union (“EU”) and European Economic
Area ("EEA") or outside the country where your employer is located, we always
put adequate safeguards in place to protect your personal data. Examples of
these safeguards are an adequacy decision of the European Commission (read more
here), Standard Contractual Clauses (read more here), Privacy Shield
certification (read more here), and the Binding Corporate Rules that some of our
suppliers have adopted (read more here). We have taken additional measures for
the transfer of data from within to outside the EU, EEA and outside the country
where your employer is located to protect your personal data. If you would like
an overview of the safeguards which are in place, please submit a request at
www.abb.com/privacy.

Recipient category

Recipient location

Purposes

ABB affiliates and subsidiaries

See the list of ABB subsidiaries

The purposes described in section 4, including human resource management, talent
management and organizing internal trainings and events.

ABB customers, distributors, agents and other business partners

EU/EEA and non-EU/EEA (global)

The purposes described in section 4, including project placements, carrying out
audits, reviews and regulatory checks, customer relationship management and
travel and expense management.

Service providers

EU/EEA and non-EU/EEA (global)

IT services, HR and training, payroll and payment processors, professional and
advisory services including accountants, auditors, lawyers, insurers, bankers,
recruiters, travel agents and other advisors working on ABB’s behalf.

Pension funds, labor and industry organizations and associations

EU/EEA and non-EU/EEA (global)

The purposes described in section 4.

Potential or actual acquirers of ABB businesses or assets

EU/EEA and non-EU/EEA (global)

For the evaluation of the business or assets in question or for the purposes
described in section 4.

Recipients as required by applicable law or legal process, to law enforcement or
government authorities, etc.

EU/EEA and non-EU/EEA (global)

Where required by applicable law or a legitimate request by government
authorities, or a valid legal requirement.

You may obtain a copy of the safeguards which we use to protect your personal
data by submitting a request at www.abb.com/privacy.

7. How long do we process and keep your personal data?

Based on mandatory legislation, ABB must keep certain personal data for a
minimum period of time. For example, employment contracts, information about
salary payments and reimbursements need to be kept for a minimum period based on
local corporate and tax legislation.

At the same time, applicable data protection laws require that we do not keep
personal data in an identifiable form for any longer than is necessary for the
purpose for which the personal data is being processed. Through the setting of
IT applications and policies we ensure that your personal data is deleted when
we no longer need it.

The retention periods for the information that we hold can be found in our
Records Management Directive GD/LI-44 or your local records management
directive. After an applicable retention period has lapsed, we will securely
delete or anonymize your personal data, unless there are specific circumstances
that require us to keep such personal data, such as legal or regulatory
obligations or to resolve potential disputes.

For more information regarding specific retention periods that apply to your
personal data, please submit a request at www.abb.com/privacy.

8. Security and monitoring of ABB systems and sites

ABB takes the security of its data very seriously, including your information
and ABB's digital business assets. ABB sees this as a shared responsibility,
where it takes the necessary steps to secure such data, and where it expects its
staff members to do the same. You can read more about our security measures and
your responsibilities End User Security Policy.

Monitoring of ABB's systems 

For business reasons, and in order to maintain IT security measures, information
about the use of ABB's systems including telephone (mobile and fixed) and
computer systems (including email and internet access), and any personal use of
them, is collected and monitored, and used when necessary for the security of
ABB’s system and compliance with ABB security group policies and in accordance
with the applicable law. If you access services by the use of passwords and
login names on ABB's IT and communication systems, this might mean that your
access details can be seen by ABB.

Monitoring is only carried out if and to the extent permitted or as required by
law and as necessary and justifiable for business purposes. The resulting log
files will be kept for a minimum period in accordance with section 7. This is
required so that instances of attempted misuse and other security events can be
detected, and that information is available to support any subsequent
investigation and follow up actions. To the extent permitted by law and internal
policies, action may be taken under the disciplinary procedure.

If necessary such information may be handed to the police or other law
enforcement agencies. Investigations and disclosure of information to the
relevant authorities shall be carried out only to the extent permitted by law.

9. Which data protection rights do you have with regards to your personal data?

You are entitled to certain rights where in concerns information regarding you.

Data protection rights

What it means

The right to access your data

You are entitled to ask ABB for an overview of or to obtain a copy of the
personal data we hold about you.

The right to have your data corrected

You may request immediate correction of inaccurate or incomplete personal data
we hold about you.

The right to have your data erased

You may request that personal data be erased when it is no longer needed, where
applicable law obliges us to delete the data or the processing of it is
unlawful.

The right to restrict data processing

You have the right to restrict the processing of your personal data in specific
circumstances.

The right to data portability

You have the right to receive your personal data in a structured,
machine-readable format for your own purposes, or to request us to transfer it
to a third party.

The right to object to data processing

You have the right to object to our processing of your personal data where we
rely on our legitimate interests as the basis for our processing, where your
data protection rights outweigh our reasoning for legitimate interests.

The right to withdraw consent

Where ABB has asked for your consent to process personal data, you may withdraw
your consent at any time.

Please note that the rights described above are not absolute, and that your
request cannot always be met entirely. If you want to know more about your data
protection rights as well as  the conditions and restrictions under which they
are available to you, you may want to refer to the Annex to this Notice.  

You may request to enforce any of your data protection rights
at www.abb.com/privacy. 

10. Contact and further information 

If you want to access your personal data, make use of any of your other rights
mentioned above or if you have any questions or concerns about how ABB processes
your personal data, please contact our Group Data Protection Officer
at privacy@abb.com, or submit your complaint at www.abb.com/privacy.  

Should you not be satisfied with our response or believe we are processing your
personal data against the law, you have the right to file a complaint with the
Data Protection Authority in your country of residence or work, or seek a
remedy through the courts where you believe an infringement of
data protection laws (and your rights) may have taken place.  

 Date of publication: May 24, 2019




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